PROJECT PLAN

Tasks
1. Identifying the client
a. Identify Qualifications
Should not have an existing accounting system and internal control system
Must have at least 3 employees
Willingness of the owner/manager to be a client
Willingness to implement the accounting system and internal control system

b. List the prospect clients

2. Securing the Client
a. Assigning person who will visit the prospect client/s:
b. Talk with the owner
Ask if they already have an accounting system and internal control system
Ask if they have branches in other places or if they are a branch
Explain briefly the engagement that will happen
Ask if they are willing to be a client and willing to implement the system
c. Decide whether who will really be the client by considering factors like:
Location of the business which is more closer
Willingness of the owner/manager to be a client and to implement the system
d. Inform the client
Inform that they will be our client
Ask for their lean hours

3. Understanding the needs/scope of the engagement

a. Observe/ Immerse in the business

4. Encounter with client

a. Taking photos
Faade of the business
Interior of the business
Employees

b. Background
Business Profile
Name of business
Business address
Business hours
Name of owner
 Contact number
E-mail address
Type of organization

Background of the business

History

Mission
Vision

c. Organizational Structure
Hierarchy of authority
Position

d. Job Description
Qualifications of employees

5. Preparing proposal letter

a. Objectives and Importance of the Engagement
b. Scope of the work and role of the student consultants
c. Approach in making Accounting and Internal Control System Manual
Phase I: Data Gathering
Phase II: Making Accounting and Internal Control System

e. Billing Statement
6. Understanding Clients' Accounting system
a. Identify the Methods of Accounting used
b. Identify existing Policies
**Tentative**
Double entry system
Accrual basis
Entity concept

Calendar year
c. Identify existing Accounting documents
**Tentative**
General Journal
General Ledger
Subsidiary Ledger
Special Journals
Cash Disbursement Journal
Sales Journal
 d. Identify existing Business forms
**Tentative**
Cash receipts form
Official receipt

Daily cash collection report

Cash disbursements form
Purchase order
Check/cash disbursement voucher

Checkbook register
Payroll forms
Daily time record

Request for cash advance form

Petty cash

f. Developing accounting policies

7. Making organizational recommendations

b. Recommended job description

8. Preparing flowcharts
a. Revenue cash receipts
b. Credit sales, if any
c. Purchases and check/cash disbursements
d. Payroll transaction
e. Cash advance transaction

g. Petty cash transaction and replenishment

9. Developing chart of accounts based on documents/interview/immersion
a. Account code

c. Account description
10. Narrative procedures of accomplishing each business accounting forms
a. Business forms
Cash receipts form
Official receipt

Daily cash collection report

Cash disbursements form
Purchase order
 Check/cash disbursement voucher

Checkbook register
Payroll forms
Daily time record

Request for cash advance form

Petty cash
Petty cash voucher
Petty cash summary
Inventory
Purchase Requisition Form

11. Pro-forma financial statements containing all accounts included in the chart of accounts
a. Statement of Comprehensive Income
b. Statement of Changes in Owner's Equity
c. Statement of Financial Position

e. Notes to Financial Statements

12. Preparation of billing statement
a. Refer to Appendix B.8 and B.9
13. Powerpoint presentation
a. Photos
b. Backgrounder
c. Organizational Structure
d. Job descrtiption
e. Flowcharts
f. Accounting policies
g. Chart of accounts
h. Accounting business and narrative procedures
i. Pro-forma financial statements
Persons Involved Time Frame
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