INDIVIDUAL CONSULTANT PROCUREMENT NOTICE, DEB Date: 20th October 2015 UNDPIICILS/191 Job Tracking # 6252 Country: Pakistan Duty Station: Peshawar Description of the assig ‘Consultant Procurement Finance Officer PMU- Home & Trible Affairs Department, Khyber Pakhtunkha ‘The UNDP Youth and Social Cohesion project addresses the need to improve data and analysis on armed violence, while enabling confliet-prone communities to engage at-risk youths. The project will provide the government and civil society actors with technical expertise and evidenced-based data from its mapping and research interventions. The project will work with communities in selected conflict-prone districts and agencies of Khyber-Pakhtunkhwa to strengthen youth participation and engagement in decision-making and providing facilities for community activities and services targeting youths. The project will equally target young women, as well as young men. A Letter of Agreement (LOA) has been signed between UNDP and Home and ‘Tribal Affairs Department Government of Kyber Pekhtunkhwa. Under the signed LOA, UNDP will facilitate Program Management Unit at the Home and Tribal Affairs Department Government of Khyber Pakhtunkhwa with consultant positions. Project name: Youth & Social Cohesion Project (YSCP) Period of assignment/serviees: 09 months Please submit your Technical and Financial proposals to the following address or through e-mail at bids.pl@@undp.org.no later 04* November 2015, [UNDP/IC/IS/191] UNDP Registry, Quotation/Bids/Proposals United Nations Development Programme Serena Business Complex, 2” Floor, Khayaban e Suharwardy, Islamabad, Pakistan ‘Tel: 051-8355600 Fax: 051-2600254-5 ‘The Technical and Financial proposals can also be sent through e-mail at bids pk@undy.org before the deadline. Important note for email submissions: Please put reference No. UNDPY IC/2015/191, in the subject fine along with the title of the consultancy. Further, our system will not accept emails those are more than 3.5 MB size: If required, segregate your emails to accommodate email data restrictions. For 1 UNDP/IC/15/191segregate emails please use sequence of emails like Bmail 1, mail 2.... in the subject fine, For attachment purposes please only use MS Word, Excel, Power Point or PDF formats. If you request additional information, please write to procurement.info@undp org, the team will provide necessary information within due date, However, any delay in providing such information vill not be considered a reason for extending the submission date of your quotation, All/any query regarding the submission of the quotation may be sent prior to the deadline at the: e-mail/address mentioned above, Role of the Consultant ‘The Procurement finance officer will be required to perform the following tasks under the guidance of the Deputy Secretary Home & Tribal AfTaits Department: ‘The Consultant will be required to perform the following tasks under the guidance of the Deputy Secretary Home & ‘Tribal Affaits Department: + Quality management expertise regarding financial administrative issues, + Provide close collaboration with attached departmentsfield offices and oversee program. expenditure, procurement and cash flow. “The Consultant will perform the following specific tasks: Support in Finance and Operation Management at PMU Assist in Budget Management at PMU Knowledge Sharing Management Support PMU in Procurement Management Facilitation in audit of UNDP support as well as ADP funded projects Financial and Operation Management Budget Management of the unit Deliverables: Key deliverables are as under: Monthly progress reports on satisfactory performance of the duties assigned. 3. Institutional Arrangement and Duty Station, ‘The Consultant, will be under the direct supervision of the Project coordinator, Youth & Social Cohesion Project. The consultant will undertake the activities as set forth in this TOR in a timely, efficient and professional manner. ‘The Consultant will communicate with the other members of the team on a daily basis and report to the project coordinator as required. The Consultant will closely work with the KP Local Government, and correspond with donors and other partners as requested by the Chief Technical Specialist. The Consultant will be based in the UNDP Regional Office located in Peshawar. The Consultant may also be expected to periodically travel to Islamabad and regions where the Program is implementing activities in Khyber Pakhtunkhwa, Work related traveling arrangements will be arranged by UNDP. UNDP/IC/15/1914, Duration of Work The expected duration of assignment will be approx. 09 Months tied with deliverables. 5. Methods of Payment a. Consultancy fee would be paid on monthly bi progress reports. b. IC certificate of payment form should be signed by Chief Technical Advisor, Youth & Social Cohesion Project. © Monthly progress report should be signed and certified by Deputy Secretary Development & Finance Home & Tribal Affairs Department, Khyber Pakhtunkhwa, upon submis ion and approval of monthly 6. Scope and Schedule of Payments Payments provided to the consultant under this contract will be an ‘all inclusive’ amount paid in accordance with the schedule of payments according to the milestones set forth below. The term ‘allinclusive” implies that all costs professional fees, travel related expenses, communications, utilities, consumables, insurance, etc.} that could possibly be incurred by the consultant are already factored into the financial proposal. Under this arrangement, the contract price will be fixed regardless of change in the cost components. Payments will be made only upon confirmation of UNDP on delivering on the contract obligations in a satisfactory manner. Please go the following link for the General Conditions of Individual Contracts: htip://procurement: notices. undp.orgiview_file.clm2doc_id=7879 Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives as set forth by the United Nations Department of Safety and Secur 7. Application Process and Selection Criteria Submission Process The following documents must be submitted by interested persons to become an eligible candidate. Falling to comply with the requirements will result in disqualifying the applicant. Due to the large umber of applications we receive, only the successful candidate will be informed about the outcome or status of the selection process. Interested individual consultants must include the following documents when submitting the applications: + Personal History Form (Pi), indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references - UNDP rotains the right to contact references directly (the template can be downloaded from this link: bttp:/ww. undp org/content/dam/undpilibrary/eorporate/Caroors/P11_Personal history form.doc). UNDP/IC/15/191+ Abrief, 500 word statement explaining why you are the most suitable candidate for the assignment ‘+ Letter of Confirmation of Interest and Availability and Financial Proposal, Applicants are Instructed to submit their financial proposals in US Dollars for this consultancy using the annex to the Letter of Confirmation of Interest and Availability template available here: hitp://procurement-notices.undp.oralview_file.cm’2doo_id=45780. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown. 8 Evaluation Process Individual consultants will be evaluated based on the Cumulative analysis. The award of the Contract should be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and. bb) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. a. Technical Criteria weight: 70% b. Financial Criteria weight: 30% Only candidates obtaining a minimum of 49 out of 70 points would be considered for the Financial Evaluation Financial Criterla - 30% of total evaluation ~ max. 30 points. “The following formula will be used to evaluate financial proposal: (wa), where = points for the financial proposal being evaluated maximum number of points for the financial proposal = price of the lowest priced proposat rice of the proposal being evaluated 9. Competencies Bullding Strategle Partnerships © Makes effective use of UNDP's resources and comparative advantage to strengthen partnerships + Creates networks and promotes initiatives with partner organizations Innovation and New Approaches ‘© Creates an environment that fosters innovation and innovative thinking, especially for crisis, contexts + Conceptuslizes more effective approaches to program development and implementation, and to mobilizing and using resources Job Knowledge/Technical Expertise + Possesses expert knowledge of advanced concepts in primary discipline, a broad knowledge of related disciplines, as well as an in-depth knowledge of relevant organizational policies ‘and procedures, with expertise in crisis contexts UNDP/C/15/191+ Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself personally + Demonstrates comprehensive knowledge of information technology and applies it in work assignments Client Orientation ‘+ Meeting long-term client needs in challenging contexts + Sensitive to different cultural contexts ates constraints in the delivery of services and identifies solutions or alternatives that ‘+ Proactively identifies, develops and discusses solutions for clients Core Competencies + Promoting ethics and integrity, creating organizational precedents * Building support and political acumen + Building staff competence, creating an environment of creativity and innovation * Creating and promoting enabling environment for open communication * Very good communication skils. Ability to express clearly and concisely in both written and oral forms + Sharing knowledge across the organization and building a culture of knowledge sharing and learning + Fair and transparent decision making; calculated risk-taking, + Ability to be flexible and react to changing circumstances, e.g. security situation 10. Qualifc ns ~ Education, Experience and Language + Administration, or other relevant qualification ie. CA articles completed ftom 2 recognized firm with 3 to 5 years’ experience. Professionally qualified accountants from an internationally recognized firm of accountancy will have a distinct advantage. Qualifications in Finance with knowledge of Public Sector Accounting Standards and Donor funded projects ‘would be an advantage. 5 years relevant experience including working for Government and International Donor organizations based in the country and practical experience in audit and procurement would be an asset. © Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of ‘web based management systems and accounting software. Strong skills in written. communications in English particularly in preparing issue-based papers or reports. Excellent spoken English is also required. Urdu and Pashto will be an asset. Note: UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. Giteria Weight ‘Max. Point Techical Competencies 70 s UNDP/IC/15/191Master's degree in Finance / Accounting, Eeonomies and Business Administtation, or other relevant qualification ic, CA articles completed ftom a recognized finn with 305] > years’ experience. 5 years relevant experience including working for Goverment and ternational Donor organizations based in| 45 the country and practical expetience in audit and procurement would be an asset TBxpesience in the usage of computers and oifce software packages (MS Wor, Exel, te) and advaree knowledge of], spreadsheet and database packages, experience in handling of web based management systems and accounting sotwate. Stcong skills in writen commnunieations in English, patiulacy in preparing issue-based papers or reports. 10 Excellent spoken Bnglish, Urdu and Pashto, inancial (Lower Offer/Offer*100 30 ‘Total Score Technical score 70 30 Financial al ES ANNEX 1 - INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS. ANNEX 2. PROPOSAL SUBMISSION FORM, ANNEX 3 OFFBROR’S LETTER TO UNDP/CONFIRMATION OF INTEREST. ANNEX = 4-P 11 FORM, unpp/ic/15/191ANNEX. 1 GENERALCONDITIONSOFCONTRACT FOR THE SERVICES OF INDIVIDUAL CONTRACTORS. 1, LEGAL STATUS: The Individual contractor shall have the legal status of an independent contractor vis d+ vis the United Nations Development Programme (UNDP), and shall not be regarded, for any purposes, as being cither a “staff member” of UNDP, wader the UN? Staff Regulations and Rules, or an “offical” of UNDP, for purposes of the Convention on the Privileges and Immunities of the United Nations, adopted by the General Assembly of the United Nations on 13 February 1946, Accordingly, nothing within or relating to the Contract shall establish the relationship of employer and employee, or of prineipal and agent, between UNDP and the Individual contractor. The offieels, representatives, employees or subcontractors of UNDP and of the Individual contractor, if any, shall not be considered in any respect as being the employees or agents of the other, and ‘UNDP and the Individual contractor shall be solely responsible for all claims arising out of or relating to its engagement of such persons or entities. 2, STANDARDS OF CONDUCT: In General: The Individual contractor shall neither seek nor accept instructions from any autherity external to UND? in connection with the performance of its obligations under the Contract, Should any authority extemal to UNDP seek to impose any instructions on the Contract regarding. the Individual contractor's performance under the Contract, the Individual contractor shall promptly notify UNDP and shall provide all reasonable assistance required by UNDP. The Individual contractor shall not take any action in respect of its performance of the Contractor otherwise related to its obligations under the Contract that may adversely affect the interests of UNDP, and the Individual contractor shall perform its obligations under the Contract with the fullest regaed to the interests of UNDP. The Individual contractor warrants that it hhas not and shall not offer any direct or indirect benefit arising fom or related to the performance of the Contract or the award thereof to any representative, official, employee or other agent of UNDP. The Individual contractor shall comply with all laws, ordinances, rules ancl regalations bearing upon the performance of its obligations under the Contract In the performance of the Contract the Individual contractor shall comply with the standards of conduct set in the Secretary General's Bulletin STISGB/20029 of 18 June 2002, entitled “Regulations Governing the Status, Basic Rights and Duties of Officials other than Secretariat Officials, and Expert on Mission”. The individval contractor must comply with all Security Directives issued by UNDP. Failure to comply with such security directives is grounds for termination of the Individual contractor for cause. Prohibition of Sexual Exploitation and Abuse: In the performance of the Contract, the Individual contractor shall comply with the stondarls of conduct set forth in the Secrotery-General’s bulletin ST/SGB/2003/13 of 9 October 2003, concerning “Special measures for protection from sexual exploitation and sexual abuse” In particular, the Individual contractor shall not engage in any conduct that would constitute sexual exploitation oF sexual abuse, as defined in that bulletin ‘The Individuat contractor acknowledges and agrees that any breach of any of the provisions hereof shall constitute a breach of an essential term of the Contract, and, in addition to any other legal rights or remedies available to any person, shall give rise to grounds for termination of the Contract, In addition, nothing herein shall limit the ight of UNDP to refer any alleged breach of the foregoing standards of conduct to the releva national authorities for appropriate legal action, 3. TITLE RIGHTS, COPYRIGHTS, PATENTS AND OTHER PROPRIETARY RIGHTS: Title to any equipment and supplies that may be furnished by UNDP to the Individual contractor for the performance of any 7 ‘UNDP/IC/15/191obligations under the Contract shall rest with UNDP, and any such equipment shall be returned to UNDP at the conclusion of the Contract or when no longer needed by the Individual contractor. Such equipment, when retuned to UNDP, shall be in the samo condition as when delivered to the Individual contractr, subject to normal wear and tear, and the Individual contractor shall be liable to compensate UNDP for any damage or degradation of the equipment that is beyond normal wear and tear. UNDP shall be entitled to all intellectual property and ther proprietary rights, including, but not limited to, patents, copyrights and trademarks, with regard to products, processes, inventions, ideas, know-how or documents and other materials which the Individual contractor has developed for UNDP under the Contract and which beara direct reation to or are produced or prepared or collected in consequence of, or during the course of the performance of the Contract, and the Individual contractor acknowledges and agrees that such products, documents and other materials constitute works made for hire for UNDP. However, to the extent that any such intellectual property or ober proprietary rights consist of any intellectual property or ether proprietary rights of the Individual contractor: (2) thal pre-enisted the performance by the Individual contractor of its obligations under the Contract, or (b) thet the Individual contractor may develop oF acquire, oF may have developed or acquited, independently ofthe performance ofits obligations under the Contract, UNDP does not and shall not claim any ownership interest thereto, andthe Individual contactor grants to UNDP a perpetual licence to use such intellectual property or other proprietary right solely for the purposes of and in accordance with the requirements of the Contract. At the request of UNDP, the Individual contractor shal take all necessary steps, ‘execute all necessary documents and generally asist in securing such proprietary rights end transferring or Hicensing them to UNDP in compliance with the requirements of the applicable law and of the Contract, Subject to the foregoing provisions, all maps, drawings, photographs, mosaics, plans, reports, estimates, recommendations, documents and all other data compiled by or received by the Individual contractor under the Contract shall be the property of UNDP, shall be made available for use or inspection by UNDP at reasonable times and in reasonable places, shall bo treated as confidential and shall be delivered only to UNDP authorized officials on completion of work under the Contract 4, CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION: Information and data that are ‘considered proprietary by either UNDP or the Individual contractor or that ate delivered or disclosed by one of them (*Discloser”) to the other (“Recipient”) during the course of performance of the Contract, and that arc designated as confidential (“Information”), shall be held in confidence and shall be handled as follows. The Recipient of such Information shall use the same care and discretion to avoid disclosure, publication or dissemination of the Discloser’s Information as it uses n that it does not wish to disclose, publish or disseminate, and the Recipient may otherwise usc the Discloser's Information solely for the purpose for which it was disclosed. The Recipient may disclose confidential Information to any olber party with the Disctoser’s prior written consent, as well as to the Recipient's employees, officials, representatives and agents who have a need to know such confidential Information solely for purposes of performing obligations under the Contract. Subject to and without any waiver of the privileges and immunities of UNDP, the Individual ‘contractor may diselose Information to the extent required by laws, provided thar the Individual contractor will give UNDP sufficient prior notice of a request for the disclosure of Information in order (o allow UNDP to have ‘reasonable opportunity to take protective measures or such other action as may be appropriate before any such disclosure is made. UNDP may disclose Information to the extent as required pursuant to the Charter of the United Nations, resolutions or regulations of the General Assembly or its other govemting bodies, or rules promulgated by the Seeretary-Ceneral. The Recipient shall not be preciuded from disclosing Information that is ‘obtained by the Resipient from a third party without restriction, is disclosed by the Discloser to a third party without any obligation of confidentiality, is previously known by the Recipient, or at any time is developed by nt completely independently of any disclosures hereunder. These obligations and restrictions of confidentiality shall be effective during the term of the Contract, including any extension thereof, and, unless otherwise provided in the Contract, shall remain effective following any termination of the Contract. 5. TRAVEL, MEDICAL CLEARANCE AND SERVICE INCURRED DEATH, INJURY OR ILLNESS: 1 the Individuat contractor is requited by UNDP to travel beyond commuting distance from the Individual UNDP/IC/15/191contractor's usual place of residence, and upon prior written agreement, such travel shall be atthe expense of UNDP, Such travel shall be at economy care when by ait UNDP may require the Individual contractor to submit a Statement of Good Health from a recognized physician rior to commencement of work in any offices or premises of UNDP or before engaging in any travel required by UNDP or connected with the performance of the Contract. The Individual contractor shall provide such Staternent of Good Health as soon ss practicable following such request, and prior to engaging in any such travel, and the Individual contractor warrants the accuracy of any such Statement, including, but not limited to, ‘confirmation thatthe Individual contractor has been filly informed regarding the requirements (or inoculations forthe country or countrics to which travel may be authorized. In the event of the deat, injury or illness of the Individual contractor which is atuibutabe to the performance of services on behalf of UNDP under the terms of the Contract while the Individual contractor is traveling 2t UNDP expense or is performing any services under the Contract in any offices or premises of UNDP, the Individval contractor or the Individual contractor’s dependants, as appropriate, shall be entitled to compensation ‘equivalent to that provided under the UNDP insurance poliey, available upon request. 6, PROHIBITION ON ASSIGNMENT; MODIFICATIONS: The Individual contractor may not assign, lolegate, transfer, pledge or make any other disposition of the Contract, of any part thereof, or of any of the rights, claims or obligations under the Contract exeept with the prior written authorization of UNDP, and any attempt to-do so shall be null end void, The terms or conditions of any supplemental undertakings, licences or ‘other forms of Centraet conceming any goods or services 10 be provided under the Contract shall not be valid and enforceable against UNDP nor in any way shall constitute an Contract by UNDP thereto, unless any such undertakings, licences or other forms of Contract are the subject of a valid written undertaking by UNDP. No ‘modification or change in tae Contract shall be valid and enforceable against UNDP unless provided by means ‘ofa valid written amendment to the Contract signed by the Individual contractor and an authorized offical or appropriate contracting authority of UNDP. ‘7. SUBCONTRACTORS: In the event thatthe Individual contractor requires the services of subcontractors to perform any obligations under the Contract, the Individual eontractor shall cbtain the prior written approval of UNDP for any such subcontractors. UNDP may, in its sole discretion, reject any proposed subcontractor or require such subcontractor’s removal without having (o give any justification therefore, aud such rejection shall not entitle the Individual contractor to claim any delays in the performance, or to assert any excuses for the non performance, of any of its obligations under the Contract. The Individual contractor shall be solely responsible fo all services and obligations performed by its subcontractors. The terms of any subcontract shall be subject to, and shall be construed in a manner that is fully in accordance with, all of the terins end conditions of the Contract, 8, USE OF NAME, EMBLEM OR OFFICIAL SEAL OF THE UNITED NATIONS: The Individual contractor shall not advertise or otherwise make public For purposes of commercial advantage or goodwill that it thas 8 contractual relationship with NDP, nor shall the Individual contractor, in any manner whatsoever, use the name, emblem or official seal of UNDP, or any abbreviation of the name of UNDP, in connection with its business or otherwise without the waitten permission of UNDP. 9. INDEMNIFICATION: The Individual contractor shall indemnify, defend, and hold and save harmless UNDP, and is officials, agents and employees, from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature, including, but not limited to, all tigation costs and expenses, attorney's fees, settlement payments and damages, based on, arising from, oF relating to: (2) allegations or claims that the use by UNDP of any patented device, any copyrighted material or any other goods or services provided to UNDP for its use under the terms of the Contraet, in whole or in port, separately or in combination, constitutes an inftingement of any patent, copyright, trademark or other intellectual property right of any third party; or (b) any acts oF omissions ofthe fnividwal contractor, oF of any subcontractor or anyone directly or inizectly employed by them in the performance of the Contract, which give rise to legal liability to anyone not a party to the Contract, including, without limitation, claims and liability in the nature ofa elaim for workers’ compensation, 9 UNDP/IC/15/19110. INSURANCE: The Individual conteactor shall pay UNDP prompily for all foss, destruction or damage 10 the property of UNDP caused by the Individual contractor, or of any subcontractor, or anyone diteetly oF indirectly employed by them in the performance of the Contract, The Individual conteactor shall be solely responsible for taking out and for maintaining adequate insurance required to meet any of its obligations under the Contract, as well as for arranging, at the Individual contractor ’s sole expense, such life, health and other forms of insurance as the Individual contractor may consider to be appropriate to cover the period ducing which the Individual contractor provides services under the Contract. The Individual contractor acknowledges and agrees that none of the insurance arrangements the Individual contractor may make shall, in any way, be cconsirued fo limit the Individual contvactor’slicbilty arising under or relating to the Contract 11 ENCUMBRANCES AND LIENS: The Individual contractor shall not eause or permit any lien, attachment or other encumbrance by any person to be placed on file or fo remain on fle in any public office or on file with UNDP against any monies due o the Individual contractor or (o become due for any work douor or against any goods supplied or materials furnished under the Contract, or by reason of any other elaim or demand against the Individual contractor. 12, FORCE MAJEURE; OTHER CHANGES IN CONDITIONS: In the event of and as soon as possible ater the occurrence of eny cause constituting force majeure, the Individual contractor shall give notice and full particulars in writing to UNDP of such occurrence or cause if the Individual contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under the Contract. ‘The Individual contractor shall also notify UNDP of any other changes in conditions or the oecurrence of any event, ‘which interferes or threatens to interfere with its performance of the Contract. Not more than fifteen (15) days following the provision of such notice of force majeure or other changes in conditions or oceurrenee, the Individual contractor shall also submit a statement to UNDP of estimated expenditures that will likely be incurred for the duration of the change in conditions or the event. On receipt of the notice ar notices required hhereunder, UNDP sll take such action as it considers, in its sole discretion, to be appropriate or necessary in the cizcumstances, including the granting to the Individual contractor of a reasonable extension of time in which to perform any obligations under the Contact, In the event of and as soon as possible after the occurrence of any eause constituting force majeure, the Individual contractor shall give notice and full particulars in writing fo UNDP of such occurrence or cause if the Individual contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under the Contract. The Individual contractor shall also notify UNDP of any other changes in conditions or the occurrence of any event, which interferes or threatens to interfere with its performance of the Contract, Not more than fifteen (15) days following the provision of such notice of force majeure or other changes in conditions or occurrence, the Individual contractor shall also submit a statement to UNDP of estimated expenditures that will likely be incurred for the duration of the change in conditions or the event. On receipt of the notice or notices requited hereunder, UNDP shall fake such action as it considers, in its sole discretion, to be appropriate or necessary in the circumstances, including the granting to the Individual ‘contractor ofa reasonable extension of time in which to perform any obligations under the Contract. Force majeure as used herein means any unforeseeable aud inesistible act of nature, any act of war (whether declared or not), invasion, revolution, insurrection, or any other acts ofa similar nature or force, provided that such acts arise from eauses beyond the control and without the faut or negligence of the Individual contractor. ‘The Individual contractor acknowledges and agrees tht, with respect to any obligations under the Contract that the Individual contractor must perform in or for any areas in which UNDP is engaged in, preparing to engage in, or disengaging from any peacekeeping, humanitarian or similar operations, any delay or failure to perform such obligations arising from or relating to harsh conditions within such areas or to any incidents of civil unrest ‘occurring in such ureas shall no, in and of itself, constitute force majeure under the Contract 13, TERMINATION: Either party may terminate the Contract, in whole or in part, upon giving writen notice to the cther party. The period of notice shall be five (S) days inthe ease of Contracts fora total period of less ‘nan two (2) months and fourteen (I4) days in the case of contacts fora longer period. The initiation of 10 UNDP/IC/15/191‘conciliation or arbitral proceedings, as provided below, shall not be deemed! to be a “cause” for or otherwise to be in itself a termination of the Contract. UNDP may, without prejudice to any other right ar remedy available to , terminate the Contract forthwith in the event that: (a) the Individval contractor is adjudged bankrupt, or is liguidated, or becomes insolvent, applies for moratorium or slay on any payment or repayment obligations, or applies to be declared insolvent; (b) the Individual contractor is granted a moratorium or a stay or is declared insolvent; the Individual contractor makes am assignment for the benefit of one or more of its creditors; (€) a Receiver is appointed on account of the insolvency of the Individual contractor ; (4) the Individual contractor offers a settlement in lieu of bankruptcy or receivership; or (¢) UNDP reasonably determines thatthe Individual contractor has become subject toa materially adverse change in its financial condition that threatens to et of otherwise substantially affect the ability ofthe Individual contractor to perform any of its obligat the Contract Inthe event of any termination of the Contract, upon receipt of notice of termination by UNDP, the ln contractor shall, except as may be directed by UNDP in the notice of termination or otherwise in writing: (a) take immediate steps to bring the performance of any obligations under the Contract to a elose in prompt and ‘orderly manner, and in doing s0, reduce expenses to a minimum; (b) refrain from undertaking any further or adiitional commitments under the Contract as of and following the date of recsipt of such notice; (c) deliver all completed or pattially completed plans, drawings, information ane other property that, ifthe Contract had been completed, would be required to be furnished to UNDP thereunder; (2) complete performance of the work not fermineted; and (¢) take any other action that may be necessary, or that UNDP may direct in writing, for the protection and preservation of any property, whether tangible or intangible, related to the Contract tha is in the possession of the Individual contractor and in which UNDP has or may be reasonably expeeted to acquire an interest, Jn the event of any termination of the Contract, UNDP shall only be Hable to pay the Individual contractor compensation on a pro rata basis for no more than the actual amount of work performed to the satisfaction of UNDP in accordance withthe requirements ofthe Contract, Additional costs incurred by UNDP resulting from the termination of the Contract by the Individual contractor may be withheld from any amount otherwise due to the Individual contractor from UNDP... 14, NON-EXCLUSIVITY: UNDP shall have no obligation respecting, and no limitations on, its right to obtain goods of the same kind, quality and quantity, or to obtain any services of the kind deseribed in the Contract, fom any other source at any time. 15. TAXATION: Article I, section 7, of the Convention on the Privileges and Immunities of the United [Nations provides, inter alfa, that the United Nations, including its subsidiary organs, is exempt from all ditect taxes, except charges for public utility services, end is exempt from customs restrictions, duties and charges of a similar nature in respect of articles imported ar exported for ts official use, In the event any governmental authority refuses to recognize the exemptions of the United Nations from such texes, restrictions, duties or charges, the Individual contractor shall immediately consult with UNDP to determine a mutually acceptable procedure. UNDP shall have no liability for taxes, duties or ether similar charges payable by the Individual contractor in respect of any amounts paid to the Individual contractor under this Contract, and the Tndividual ‘contractor acknowledges that UNDP will not issue any statements of earnings to the Individual contractor in respect of any such payments, 16, AUDITS AND INVESTIGATIONS: Fach invoice paid by UNDP shall be subject to a past-payment auclt by auditors, whether internal or external, of UNDP or by other authorized and qualified agents of UNDP at any time during the term of the Contract and for @ period of two (2) years following the expiralion or prior termination of the Contract. UNDP shall be entited to a refund from the Individual contractor for any amounts shown by such audits to have been paid by UNDP other than in accordance with the terms and conditions ofthe Contract, The Individual contractor acknowledges and agrees that, from time to time, UNDP may conduct investigations relating to any aspect of the Contractor the award thereof, the obligations performed under the Contract, and the rt unppyic/is/191‘operations of the Individual contractor generally relating to performance of the Contact. The right of UNDP to conduct an investigation and the Individuat contractor's obligation to eomply with such a investigation stall not lapse upon expiration or prior termination of the Contract. The Individual contractor shal provide its fall and timely cooperation with any such inspections, post-payment audits or investigations. Such cooperation shall Include, but shall not be limited to, the Individual contractor's obligation to make available its personnel and any relevant documentation for such purposes al reasonable times an on reasonable conditions and to grant (0 UNDP access to the Individual contractor's premises at reasoneble times and ox reasonable conditions in connection with such access to the Individual contractor's personnel and relevant documentation. The Individual contractor shall require its agents, including, but not limited to, the Individual contractor's attorneys, accountants or other advisers, to’ reasonably cooperate with any inspections, post-payment audits oF investigaions caried out by UNDP hereunder. 17, SETTLEMENT OF DISPUTES: AMICABLE SETTLEMENT: UNDP and the Individual contactor shall use thei best effers to amieably setle any dispute, controversy or ciaim erising out of the Contractor the breach, termination or invalidity thereof. Where the patties wish to seek such an amiable settlement through coneiliation, the conciliation shall take place in accordance with the Conciliation Rules then obtaining of the United Nations Commission on Intemational Trade Law (*UNCITRAL"), or according to such other procedure as may be agreed between the partes in writing ARBITRATION: Any dispute, controversy or claim between the partes arising out of the Contact, or the breach, termination, or invalidity thereof, unless setled amicably, as provided above, shall be referred by either ofthe partes to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining, The decisions of the arbitral tribunal shall be based on general principles of international commercial law. For all evidentiary questions, the arital tribunal shall be guided by the Supplementary Rules Governing the Presentation and Reception of Evidence in Intemational Commercial Arbitration of the Interstional Bar Association, 28 May 1983 edition. The arbitral tibunel shall be empowered (0 order the retum cr destruction of goods or any property, wither tangible or intangible, or of any confidential information provided under the Contract, order the termination ofthe Contcset, or order that any other protective measures be taken with respect to the goods, services or any other property, whether tangible or intangible, or of any confidential information provided under the Contract, as appropriate, all in accordance wit the authority of the arbitral tribunal pursuant to Article 26 (Cnterim Measures of Protection”) and Article 32 (“Form and Effect of the Award”) of the UNCITRAL Avbitration Rules. The arbitral tribunal shall have no authority to award punitive damages. In addition, unless ‘otinerwise expressly provided in the Contract, the arbitral tribunal shall have no autrity to awa interest in ‘excess of te London Inter-Bank Offered Rete (*LIBOR") then prevailing, and any such interest shall bo simple verest only. The parties shall be bound by any arbitration award rendered as & result of such arbitration as the nal adjudication of any such dispute, controversy or claim, 18, LIMITATION ON ACTIONS: Except with respect to any indemnification obligations in Article 9, above, cor as are olherwise set forth in the Contract, any arbitral proceedings in accordance with Artile 17, above, arising out of the Contract must be commenced within three (3) years after the cause ef action has accrued. The Parties further acknowledge and ngree thet, for these purposes, a cause of action shall accrue when the breach actually occurs, oF, inthe ease of latent defects, when the injured Party knew or should have known all of {the essential clements ofthe cause of action, or in the case ofa breach of warranty, when tender of delivery is ‘made, except tha, ifa warranty extends to future performance of the goods or any process or system and the liscovery of the breach consequently must await the time when such goods or ather process or system is ready {operform in accordance with the requirements of the Contract, the cause of aetion acerues when such time of fature performance actually begins, 19, PRIVILEGES AND IMMUNITIES: Nothing in or relating to the Contract shal be deemed a waiver, express or implied, of any of the privileges and immunities ofthe United Nations, including its subsidiary organs. ~ €000~ 2 UNDP/IC/15/191ANNEX-2 form Dear Sir/Madam, Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, I undersigned, ofler to provide Individual Consulting to » for the sum as may be ascertained in accordance with the Price Schedule attached herewith and made part of this proposal T undertake, if my proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated, | agree to abide by this proposal for a period of 60 days from the date fixed for opening of proposal in the invitation for proposal, and it shall remain binding upon us and may be accepted at any time before the expiration of thet period. understand! that you are not bound to accept any proposal you may receive. Dated this day/month of year Signature 3 UNDP/C/15/191ANNEX-3 OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNME! Date (Name of Resident Representative/Burean Director) United Nations Development Programme (Specify complete ofice adress) Dear SicMadam : Thereby declare that: 8) Ihave read, understood and hereby accept the ‘Terms of Reference describing the dulies and responsibilities of [indicate tte of assignment) under the [state project adel; 1b) Ihave also read, understood and hereby accept UNDP*s General Conditions of Contract for the Services of the Individusl Contractors; ©} L hereby propose my services and T confirm my interest in performing the assignment through the submission of my CV or Personal History Form (P11) which | have duly signed and attached hereto as ‘Annex 1; 4) In compliance with the requirements of the Terms of Reference, I hereby confirm that [am available For the entire duration of the assignment, and I shall perform the services in the manner desctibed in my proposed approach/methodology which I have attached hereto as Annex 3 [delete this item if the TOR does not require submission ofthis decument}; ©) Thereby propose to complete the services based on the following payment rate : [pls. check the box corresponding to the preferred option} o Anall-inclusive daily fee of [stave amount in words and in aanbers indicating ewrency) o ‘A otal Lamp suum of {state amount in words ancl in nunbers, indicating exact currency), payable inthe manner described inthe Terms of Reference. 9) For your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex 25 8) L recognize that the payment of the abovementioned amounts due fo me shall be based on my delivery of ‘outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance ‘and payment certification procedures; 1b) This offer shell remain vali submission deadline; for a total period of __ um of 90 days} after the 4 UNDP/IC/15/1914) Teonfiem that I have no first degree relative (mother, father, son, daughter, spouse/parner, brother or sist) curently employed with any UN agency or office [disclose the name of the relative, the UN office cmploying the relative, and the relationship if, any such relationship exists}; j) I Tam selected for this assignment, I shall fpls. check the appropriate box]: Oo Sign a Inividul Contract with UNDP: Oo Request my employer [state name of company/organization/irsittion] to sign wit UNDP @ Reimbursable Loan Agreement (RLA), forand on my behalf, The contact person and details of my employer for this purpose are as follows: 1) Tnereby confirm that [check all dhat applies: 1 Arte time of this submission, { have no aetive I with any Business Unit of UNDP; 1 tam currently engaged with UNDP and/or other ent vidual Contr or any form of engagement forthe following work UNDP Business Unit? Assignment | Conteact Type Name of Conteact Contract JustiutiowCompany | __ Duration Amount 1 Lamatso ontcipating conclusion ofthe following work from UNDP andor other entities for whieh { have submitted a proposal : ‘Nanie af Inattuion? Assignment Conteset Type Company Contract Contract Duration Amount }) Lully understand snd recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no ease be responsible or lable for those costs, regarless of the conduct or outcome of the selection process. 1m) If you are a former staff member of the United Nations recently separated, pls, add this sectn to your letter: [hereby confirm that [have complied with the minimurn break in service required before | can be eligible for an Individual Contract. 1) L also fully understand that, if 1 am engaged as an Individual Contractor, I have no expectations nor entitlements whatsoever to be re-inslated or re-employed as a staff member. Full Name and Signature: Date Signed: 15 UNDP/IC/15/191exes (pls. check all that applies 16 LD. cv oruly signed P11 Form 2 Breakdown of Costs Supporting the Final All-Inclusive Price as per Template 1 BrictDescription of Approach to Work (it required by the TOR) UNDP/IC/15/191BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL A. Breakdown of Cost by Components: Cost Components Lamp sum ‘Total Rate (PKR) for the (PKR) Contract Duration Personnel Costs Professional Fees ‘Communications Travel | Others (ps. specify) B. Breakdown of Cost by Deliverables* "Basis for payment tranches 7 Deliverables Pereentage of Total Price (Welght for | Amount (PKR) Hist them as referred to in payment) the TOR i : Deliverable 1: Work plan | 15% and Desk review submitted and approved. 7 H _| Deliverable 2: Submission | 30% and presentation of | consultations held - Deliverable 3: Submission | 30% and acceptance of draft rules Deliverable 4: Submission | 25% of final approved rates Total 100% PRR on UNDP/IC/15/191ANNEX-4 Reodeareily “abd follow all resins. INSTRUCTIONS UNITED NATIONS DEVELOPMENT Phase answer coc question cers PROGRAMME and completely. Type or pin in nk PERSONAL HISTORY FORM (for Service Contracts and Individual Contracts) Toni ane Binns Widens aiden, ony De Da Mo Ye [Pace of ich Nanay T Precitmaiomniy (is) —‘[6- Seve of ie We] oes Siagle Maried 01 Sepuriet 0 Divorced 0. TO. Pennines adress TH, Freie’ Ades (ae) “elepore No. “Teteone No. Far No. Face. Ta Bo youhavea spouse ander chien? VES Cl NOG iiieansweris yes ive he low brmaton: NAN Bite af aah | — Reto RANE Date ofbinh —_Rebonsip Ta Tv yo ale up ay Teal ponmanen satus any com ale an Hat ofyouraataatig® VES NOT Ite answers yee whieh cunt? 15 Fave you teen ayaa iep Towards chang our pesca aibaalig? VES CI NOC answeris "yes expan ily TE Are ay of our eaves enployed By UNDP, ay oe? ON oranatn 0 ay ober pT tema wpanlaion? VES NO GL the answer "yes ve he llowing infra WANE Rebaeakip ‘Nae a rental Orgnation TH Whats you reed TSW oT WORT TE. KNOWLEDGE OF LANGUAGES. Wt i yoor mover oagai? READ) WRITE ‘SPEAK UNDERSTAND commen tancuaces | Fas | NetFasiy | Fasiy [Nev Easiy | Ploenily [Net oem | —_fasily [Nat Eni 1: Fo lel aes aly “List ay ce wa Tis oF eur fu ans Inete speed in words por inte 1B UNDP/IC/15/191english] French ther languages ying Stontiand 20, EDUCATIONAL Give Bil als: ND, Pea give eet ies or eyo orga language. /ACUNIVERSITY OR EQUIVALENT Pleze Go ot rnsate or qin ote dgies ‘NAN, PLACE AND COUNTRY “ATTENDED FROMTTO | DEGREES tad KCADENTIC NAR COURSE Wol¥er ]_NoiWar | DISTINCHHONS OBTAINED oF Stuy TB, SCITOOLS OR OTHER FORRTAL TRAINING OR EDUCATION FROM AGE Te. igh soho) eh soo appre) "WARE, PLACE AND COUNTRY TRE ATTENDED FRONT ‘CERTIFICATESOE Mo/Ver | Nal¥ear] DPLOMAS OBTAINED 21ST PROFESSIONAT SOCIETIES AND ACTIVITIES IN CIVIC, PUBLIC OR INTERNATIONAL AFFAIRS WRITTEN Do nt arecih [75 ENPLOYAIENT RECORD’ Sarag with your preset inelln, TH Ta wavene order every enploment you fave bad. Urea separate lok Tor ee FUNCTION. lide aso sevice in he anata ces ad note ay pid ding which you tere not gin cmpeyed. Iya need more pac, aach tektianal pages of th ome size ive bth gs an ust sabes pr ane fr oaths and present FUNCTION, A. PRESENT FUNCTION (LAST FUNCTION, IP NOT PRESENTLY IN EMPLOYMENT) FROM 0 ‘SALARY PER ANNUM | FRACT THTLE OF YOUR FUNCTION: WONTWVEAR | MONTHTVEAR | STARTING [ FNAL ANTE OFENIPLOVER: TYPEOF BUSINESS: [ADDRESS OF EMPLOYER: NANEOF SUPERVISOR: [NO AND KIND OF EMPLOYEES [REASON TOR TEAVING: SUPERVISED BY YOU: ‘DESCRIPTION OF YOUR DUTIES 19 UNDP/IC/15/191PREVIOUS FUNCTION (i REVERSE ORDER) FROM TO. ‘SATARY PER ARRURT [ERACT TITLE OF YOUR FUNCTION: ‘NONTIUYEAR” MONTHIYEAR” | — STARTING TENAT RANE OF EMPLOYER TRE OF ISINISS ADDRES OF ENPTOVER ARIE OF SUPERVISOR: [NOAND RINDOF ENPIOVEES SUPERVISED BY YOU: REASON FOR LEAVING? DESCRIPTION OF YOUR DUTIES TRON 70 ‘SACARY FER ANNUM EXACT TITLEOF YOUR FUNCTION: WONTHUYEAR” | IONTHVEAR | — STARTING FINAL RANE OF EMPLOYERS TYPEOF USNS ‘ADRESS OF ENTLOVER NANEOF SUPERVISOR NOAND KIND OF EMPLOYERS SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROW wo SACARY PERANNOAT ERACT THTLEOF YOUR FUNCTION: MONTIUYEAR” | MONTHIVEAR | —STARTING FINAT ANE OF ENPLOVER: PTVFE OF BUSINESS: ADDRESS OF EMTLOVER NANEOF SUPERVISOR: [NO AND KIND OF ERIPLOVERS SUPERVISED BY YOU: REASON FOR LEAVING? BESCRIPTION OF YOUR DUTIES To ‘SALARY PER ANNUM ERACT THEE OF YOUR FUNCTION: WONTHVEAR | — STARTING FINAL TVREOF BUSINESS ADBRESS OF FAIPLOVERE NAN OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: TREASON TOR LEAVING DESCRIPTION OF YOUR DUTIES [a 0 rT TERRCT TIVE OP YOUR FORCTON UnbP/I¢/15/192‘MONTHYEAR | MONTINVEAR] STARTING NAL [ANE OF ENIPLOVER: TVFE OF BUSINESS ‘ADDRESS OF FNPLOVER NAME OF SUPERVISOR: FRO AND KIND OF ENPLOVEES — [REASON FOR TFAWING: SUPERVISED DY YOU: DESCRIPTION OF YOUR DUTIES PRON TO SALARY PER ANNURT [EXACT THTTEOF YOUR FUNCTION: RIONTHYEAR” | WONTIUYEAR”| — STARTING FINAL NANT OF ENPLOYER: TYPEOF BUSINESS ADDRESS OF ENFTOVER RANE GF SUPERVISOR: NO AND KIND OF FMIPLOVEES [REASON FOR TFAWING: SUPERVISED BY YOU: DESCRIPTION OF YOUR DUTIES FROM To 'SACARY PER ARNURT [RACY THIN OF YOUR FONCTION: ‘MONTHEAR | MONTHWEAR’ | STARTING FNAL NAME OF EMPLOYER: TYPE OF BUSINESS: ADDRESS OF ENIPLOVERS NANEOF SUPERVISOR: NOAND EIND OF ENIPLOYEES | REASONTOR LEAVING: SUPERVISED BY YOU: DESCRIPTION OF YOUR DUTIES TRON 70. 'SACARY PER ANNUM EXACT THHTEGF YOUR FUNCTION: MONTHIVEAR | MONTHATEAR” | — STARTING FINAL | RaNEOF NTTOVER FTVPEOF BUSINESS: ADDRESS OF ENPLOVER: ANE OF SUPERVISOR: 'NOAND KIND OF EMPLOYEES — [REASON TOR LEAVING SUPERVISED BY YOU: DESCRIPTION OF YOUR DUTIES 24, DO YOU HAVE ANY OBJECTIONS TO OUR MAKING ENQUIRIES OF VOUR PRESENT ENPLOVER? VES WOO 2 | unop/ic/15/191[25. ARE VOU NOW, OR WAVE VOU EVER HEN A PERMANENT CIVIL SERVANT IN YOUR GOVERNMENT'S ENFLOV? YES NOT] IWansseri yes, WHEN? 6, REFERENCES thc pons, at lated you, who ae Tar with poor cntterandqulieaians Donotrepeatnaes ofsyperssors led i en 4 FULLNANE FULCADDRSS BUSINESS OR OCCUPATION 27. STATE ANY OTHEI RELEVANT FACTS IN SUPPORT OF YOUR APPLICATION, INCLUDE INFORMATION REGARDING ARY RESIDENCE OUTSIDE THE COUNTRY OF YOUR NATIONALITY, 28, HAVE: VOU BEEN ARRESTED, INDICTED, OR SUNIMONED INTO COURT AS A DEFENDANT INA CRININAL PROCEEDING, Ox| ‘CONVICTED, FINED OR IMPRISONED FOR THE VIOLATION OF ANY LAW (sud ninr tafe velo)? YES NO. "yes ge fil prewar each eas inn atch sateen. [25 Terify atthe sateen nd yin nase othe epning qpetions are tu, complete ad comet fo he best oF my Iwlsdge an ble 1 anders tat ny mistepresetaion or teil omission made ons Personal story form ox ther camer requested bythe Organiaton ma resi lint temation of he ese conc or sec services agreement without notice Date: SIGNATURE: NB. Vou will be request supply doeuneney videce which suppor the stamens you have made dose, Do no, however, Sead any doetsenary idence unl you have Been sak 5 do sae, any event, do ot subi the eigial ts of rlreceso texan lest they hae Boch ‘hind farthe slew of UNDP. 22 UNDP/IC/15/191