Information Systems

Project Communications Plan and Computing

Project Identification
Project Title*
Client Project Sponsor
Name*
Client School Name
/EVP Center*
Project ID*
A brief title for the project for reporting/ quick PlanView Project Tracking Number. This is where the
reference purposes. effort spent preparing the Communications Plan will be
tracked.
Project Managers
The name of the Client Project Sponsor. The Names of the Functional and ISC Project Managers
name of the individual responsible for funding
approval and who will participate in Phase
Gate reviews.
Client School Name
. The name of client School /EVP Center that /EVP Center Org The name of the client School /EVP Center Org Unit
this Proposal is associated with. Unit* that Proposal is associated with.

Purpose
Describe the purpose of the Communication Plan outlineing the scope of communication and how it relates to the project.
NOTE: For larger, more com[ex projects it may be appropriate to use the more comprehensive Communication Plan template.

Audience Communication Needs

Define who needs to know what and how often. This is often accomplished via stakeholder interviews, the results of which can be included in an Appendix.
Audience Role Message/Information Need Communication Content/Topic Delivery Vehicle Frequency

Identify the stakeholder
roles that some form of
project communication is
planned for. E.g. Project
Sponsor, Project Owner,
Project Team, End User,
Resource Manager, etc.
Describe the information that each
stakeholder role desires. E.g. The
ISC Project Owner required periodic
updates on project status,
addressing progress, priority
topics, plans and accomplishments.
Identify the communication content Identify the delivery vehicle that Identify how
that will be used to provide the desired will be used to deliver the often the
information for each audience role, communication.E.g. Meeting. communica
e.g., Project Status Report NOTE: If multiple delivery vehicles tion should
NOTE: Use a new row for each are planned and the frequency of be
Communication Instrument that will be delivery Is not the same, use a new delivered.
used. row for each delivery vehicle. E.g. Weekly

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 Information Systems
Project Communications Plan and Computing

Communication Schedule
Use the information from the above sections to prepare a communication schedule.
Date Recipient(s) Communication Instrument Delivery Vehicle Responsible
(Stakeholder Role)

Identify the date Include the stakeholder roles Identify the Communication Identify the delivery vehicle that Identify the role or name if
planned for each identified above that will be Instrument that will be used to will be used to deliver the known of the individual
communication recipients of the deliver the communication.E.g communication. E.g. Computer responsible for delivering the
event. communication.Eg. End-User Training Material. Based Training. communication.

Appendix
Revision History
Revision Number Description Author Reviewed Date
By Updated

Identify the revision number Describe the changes Identify the individual who Identify who reviewed this Identify the date that the
for each time the document is associated with each revision made the revisions. document. revision was reviewed.
updated.

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Project Communications Plan and Computing

Stakeholder Contact Information

Identify contact information necessary to deliver communication material each stakeholder.
Name Title School Stakeholder Preferred email address Phone Fax Mailing Address Physical
Name/ EVP Role Delivery Number(s) Number Location
Center Vehicle

Louise Sr. IT ISC, ISC Project email lcrosby@isc.upenn.ed 215/746- 215/898- 3401 Walnut Street 3401
B. Directo Administrativ Manager u 6692 0386 Philadelphia, PA, 19104 Walnut
Crosby r e Information Street
Technologies, Suite
Project Office 265C

Communication Vehicle Examples

This section can be used to provide examples of the communication vehicles that are planned to be used.

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