Professional Documents
Culture Documents
Bank Setup
Bank Setup
1. Set up a Bank and Bank Branch with EDI Location Number and EFT Number for your internal account
Enter the Bank information
Payables Manager - Setup>Payment>Bank and Bank Branches.
- Banks tab
Click Create
Click the Create Branch icon for the Bank Name you just created.
(Alternatively, if you already have the bank defined, you can enter just the information for the Bank Branch
Payables Manager - Setup>Payment>Bank and Bank Branches.
- Bank Branches Create)
Enter the Branch Name and Branch Type fields
For EDI branches and Accounts you must enter the EDI AND EFT information.
The Routing Transit Number will show in the Output Data File as the Bank_Num and Vendor_Bank_Num.
(Note: These are the only two required fields - you will want to populate the remaining fields for your specific
bank)
Click Finish
You can now Create your account. Click the 'Create Account' icon for the Branch you just created:
Accept the bank info that is defaulted > Click Continue
Choose the Bank Account Owner from the LOV (This will be the legal entity that owns this account)
Click Payables for Account Use
Next
Enter the Required Account Information. Include the EFT Number for EDI use.
Save and Next
The Cash Account is the only required field in this form that is not defaulted.
Enter the Cash account and adjust or accept the default values for the other required fields.
Click Save and Next
Click - Add Organizational Access
Finish
Manage Bank Accounts will be displayed.
Select your account
Click the Manage Payment Documents Tab
Choose Create
Enter the Name
Accept Blank Stock as Paper Stock Type
Choose Oracle e-Commerce Gateway Format - Code: IBY_PAY_ECE
Enter the First Available Document Number
Apply
Close Window (Upper blue area)
You can now assign this branch as an e-Commerce Gateway Trading Partner:
Use the e-Commerce Gateway responsibility defined for your Operating Unit (eg: e-Commerce Gateway
Vision Operations)
Navigate to > Setup > Trading Partners
Select an existing group or define a group (If you create a new Group, enter the Operating Unit and the Group - new and
open will be grey. Just save. Once you click Save, the New button will become available.)
Click New
In the Define Trading Partner form, enter:
Partner: Any Name you choose for your Bank
Click the Assignments tab
Choose your Bank Branch from the LOV - The EDI location you entered for this branch will populate.
(Note: If you Branch is not in the LOV, you may have missed populating the EDI location in the setup.)
SUPPLIER SETUP:
Create your supplier by using the responsibility Payables Manager and navigating to Suppliers> Entry.
Choose Create Supplier
Click Continue
Note: If you don't populate these - you will get the following error in Pmt Process:
Document Payee Bank Instruction Code 2 is required.
Save
Enter Account Number - (Note: This would be the same account number you used in Step 3 when creating
the Supplier Bank Account (34567).
Apply
Close Window
Using your e-Commerce Gateway responsibility, navigate to > Setup > Trading Partners
Reference TRADING PARTNER SETUP above for details. You can either create a new group or add to
your current one.
This time, in the Define Trading Partners Assignment Tab
Select your Supplier from the LOV.
Select the Site from the LOV if you have multiple ones
The EDI location you entered for the supplier will automatically populate.
SAVE
Using the Oracle Payments Payment Administrator responsibility, Navigate to Oracle Payment Setup
Locate Payment Process Profiles and click 'Go to Task'
When the form opens, click the Create button
Enter a descriptive Code, Name and Description
Processing Type = Electronic
Processing Channel = Oracle e-Commerce Gateway
Select the desired Payment Completion Point
(eg: When the Payment Instruction is Formatted: This automatically sets it to Completed. Reference Oracle Payments
Implementation Guide for information on the options)
The Payment Instruction Format should be: Oracle e-Commerce Gateway Format (Code: IBY_PAY_ECE)
Apply
NOTE: If you use the Oracle Payments Channel -you will be required to set up a Payment System.
We will add a Note Soon with these details.
Query your Code back into the Oracle Payments Setup Form.
In the upper Right corner, set the Task to complete and Apply
Close Window
ENTER INVOICES
Enter invoices for your supplier using your standard process.
SUBMIT PAYMENT PROCESS
Submit the Payment Process to pay your invoices:
Using the Payables Manger responsibility, navigate to
Payments>Entry> Payments Manager
I have not had to enter the information in the right columns, but populate them if appropriate.
Submit
Monitor your request by querying the Payment Process Request in the Search window until the Payment
Process Request Status shows as Invoices Pending Review.
Start Action to review the request and perform the steps necessary and then Submit.
Monitor again
You can also use the View Requests form to monitor progress and see errors.
(NOTE: If you get Instruction status was CREATED and the transmission configuration is not available. So setting result status to
FORMATTED_ELECTRONIC Make sure you have chosen e-Commerce Gateway in PPR)
When complete, the Payment Manager will show the status of the PPR as: Confirmed Payment
The + Show will allow you to see the Formatted status of the output file.
You can check the log file of the Payment Format program for details on the output.
For example:
IBY_FD_PAYMENT_FORMAT_TEXT module: Format Payment Instructions with Text Output