S Tay MS Word 2003

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S tay MS Word 2003

Ngun: Qun tr mng
S TAY MS WORD 2003 QUN TR MNG

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Mc Lc
Thay i mt s ty chn trong MS Word .............................................................................. 5

m s k t trong on vn bn ............................................................................................ 13
To cc lin kt (Link) trong MS Word .................................................................................... 14
Chn ni dung ca 1 file.doc c vo ni dung file ang m .................................................... 20
Thay i biu tng ca nt nhn trn thanh cng c ................................................................. 21
Mt s th thut khi in vn bn trong MS Word ........................................................................ 24
Chn nh vo ni dung vn bn ............................................................................................... 31
Dch nhanh vn bn bng Microsoft Word 2003 ........................................................................ 52
nh s trang, chn k t c bit... vo file vn bn ................................................................. 55
Vai tr ca Section trong trnh by vn bn............................................................................... 61
To heading mi trong Office 2003 ......................................................................................... 64
To mc lc t ng .............................................................................................................. 67
Phm tt thng dng khi to mc lc t ng .......................................................... 67
Cch to mc lc t ng trong Word ........................................................................ 68
Bc 1: Cch to Heading: ....................................................................................... 68
Bc 2: Cho hin th mc lc t ng theo cc mc to ............................. 77
Sao lu AutoCorrect trong Microsoft Office ............................................................................. 81
Tng lc Microsoft Office ...................................................................................................... 83
Trang tr vn bn ging trang bo ............................................................................................ 85
To ng vin (border) cho ton b file vn bn ...................................................................... 88
To ng vin (border) bao quanh on vn bn ..................................................................... 92
in s th t, k t u dng t ng MS Word ...................................................................... 96
Chc nng Tracks Change, Comments trong Microsoft Word ................................................... 105
Barcode Works v3.2 - Add-ins chn m vch trong MS Word................................................... 109
MS Word: nh dng on vn bn ....................................................................................... 111
Hng dn nh dng phng ch, thay i gin v to ch ngh thut trong Word .................. 113
1. Cch nh dng phng ch trong Word: ............................................................... 114
Bc 1: ..................................................................................................................... 114
Bc 2: ..................................................................................................................... 114
2. Thay i gin ch trong Word: ......................................................................... 116
Bc 1: ..................................................................................................................... 116
Bc 2: ..................................................................................................................... 117
Bc 3: ..................................................................................................................... 118
3. To kiu ch ngh thut cho Word:....................................................................... 118
Bc 1: ..................................................................................................................... 118

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Bc 2: ..................................................................................................................... 119
Bc 3: ..................................................................................................................... 120
Tham kho thm cc bi sau y: .......................................................................... 121
Microsoft Word: Cch to tiu trang (Header) v chn trang (Footer) .................................... 121
1. Vo View > Header and Footer: .............................................................................. 122
Insert Auto text: Chn ni dung t ng ............................................................... 122
Trng hp bn mun nhp ni dung Header & Footer ca trang chn, trang l
khc nhau: ................................................................................................................ 123
MS Word: Tm kim Thay th - Di chuyn nhanh ................................................................. 125
Xem nhanh ni dung vn bn Word ....................................................................................... 127
nh dng file vn bn ......................................................................................................... 128
In n file vn bn ................................................................................................................. 132
Hng dn ci t my in ni trc tip vi my tnh hin ti, cch in n trong MS
word v hy b lnh in. ............................................................................................... 132
v Ci t my in ni trc tip vi my tnh hin ti .............................................................. 132
v In n trong MS word ...................................................................................................... 139
v Hy b lnh in .............................................................................................................. 141
Khm ph thanh cng c MS Word ....................................................................................... 143
Cc nh dng c bit trn ch............................................................................................. 147
M v lu vn bn Word ...................................................................................................... 148
Tng hp phm tt thng dng trong Microsoft Word .............................................................. 151
1. Phm tt Word to mi, chnh sa, lu vn bn ................................................... 151
2. Phm tt Word chn vn bn hoc 1 i tng .................................................... 152
Phm tt Chc nng ................................................................................................. 152
Xa vn bn hoc cc i tng ............................................................................ 152
Di chuyn.................................................................................................................. 152
nh dng vn bn ................................................................................................... 153
Sao chep inh
dang ................................................................................................. 153
3. Phm tt Word lm vic vi Menu & Toolbars: ...................................................... 153
Phm tt Chc nng ................................................................................................. 153
4. Phm tt Word lm vic trong hp thoi: ............................................................... 154
5. Phm tt Word lam vi c vi bang bi u: .................................................................. 154
Tham kho thm cc bi sau y: .......................................................................... 155
T in phm tt trong MS Word .............................................................................................. 155
V hnh trong MS-Word ....................................................................................................... 157
Th thut nng cao trong MS Word ....................................................................................... 159
Son tho ti liu MS Word trc tuyn ................................................................................... 161
10 thao tc nhanh vi MS Office ........................................................................................... 162

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Chn m thanh vo vn bn Word ......................................................................................... 165

To phm tt ty chn trong Word ......................................................................................... 165
Tm t ng ngha trong Microsoft Word ............................................................................... 166
ADX Toys 2: Cng c son tho lp trnh cho Word................................................................ 166
106 th thut vi Microsoft Office - Phn 1 ............................................................................ 167
Cng c n trong Microsoft Office ........................................................................................ 184
Gn phm tt cho cc biu tng trong Microsoft Word thao tc nhanh hn ........................... 188
X l vn bn tt hn vi AutoCorrect................................................................................... 189

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Thay i mt s ty chn trong MS Word

MS Office lun thit lp mt s tnh nng c bn cho ngi dng, nhng cng
c phn ty chn (Option) c th thay i mt s tnh nng ph hp do ngi
dng t t. QuanTriMang.com xin gii thiu cch thay i mt s ty chn nh
sau:
B ch t ng in s th t v k t u dng t ng
Trong 1 vi trng hp c th bn khng mun dng ch khi xung dng MS
Word t ng nhp s th t hoc k t u dng, c th dng phm tt Ctrl +
Z b tm thi ch ny. Bn cng c th t b hn ch ny, cch lm
nh sau:
1. Vo Tools / AutoCorrect Options
2. Xut hin hp thoi AutoCorrect, chn th AutoFormat As You Type:

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Bn b nh du la chn 2 dng:
- Automatic bulleted lists
- Automatic numbered lists
3. Tip tc chn th AutoFormat

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Bn cng b 2 nh du la chn 2 dng:

- Automatic bulleted lists
- Other paragraph styles.
4. Chn nt OK
Thay i n v o chiu di trong Office
1. Vo Tools / Options

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2. Xut hin hp thoi Option, chn th General:
Ti vng Measurement units, bn chn loi n v thng dng.

- Inches: n v o chiu di ca Anh (1inch = 2.54cm)
- Centimeters: cm
- Millimeters: mm
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- Points: Thng c vit tt l pt, 72 pt xp x bng 1 inch. C ch thng

c biu din bng n v pt.
- Picas: L n v o lng xp x bng 1/6 inch, hoc 12 point. Pica c dng
m t cc kch thc theo chiu dc v chiu ngang trn trang.
3. Chn OK
t ch t ng sao lu d liu.
2. Xut hin hp thoi Options, chn th Save:

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Bn nh du la chn R Save AutoRecover info every: t thi gian t ng

lu d liu (Trn nh t: c 10 pht MS Word s t ng lu d liu li).
3. Chn nt OK.
B ch kim tra chnh t, t ng ting Anh
MS Word mc nh sau khi ci t lun hin th ch kim tra li chnh t v
ng php ting Anh cho bn bng nhng gch chn mu v mu xanh di t
ng. Khi g ting Vit c th s lm bn kh chu, cch b nh sau:

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2. Xut hin hp thoi Option, chn th Spelling & Grammar
Bn b du la chn 3 dng nh sau:

- Check spelling as you type
- Check grammar as you type
- Check grammar with spelling.
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3. Chn nt OK
n / hin ng vin bao quanh vn bn
2. Xut hin hp thoi Option, chn th View:
- Text boundaries: n ng vin bao quanh vn bn.

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- R Text boundaries: Cho hin th ng vin bao quanh vn bn.

3. Chn nt OK
m s k t trong on vn bn
MS Word: Khi bn tham gia mt cuc thi no , yu cu bn cn trnh
by ni dung bng file.doc v c hn ch s lng t. Lm th no bn
m c s lng t, s lng k t cng vic ny rt n gin,
QuanTriMang.com s hng dn bn cch m k t trong file vn bn nh
sau:
1. La chn (bi en) on vn bn cn m.
2. Vo Tools \ Word count
3. Xut hin hp thoi Word Count:
Cc thng s thng bo nh sau:

- Pages: S trang
- Words: S t

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- Characters (no spaces): S k t (khng tnh k t trng)

- Characters (with space): S k t (Tnh c k t trng)
- Paragraphs: S on Lines: S dng.
Include footnotes and endnotes: Khng m ch thch
R Include footnotes and endnotes: m c ch thch
- Nt Show Toolbar: Hin th thanh cng c Word Count
4. Close: ng hp thoi thng bo.

To cc lin kt (Link) trong MS Word
MS Word: Bi hm nay QuanTriMang.com s hng dn bn cch nh du
dng vn bn (Bookmark) v hng dn to lin kt n 1 file c, n trang
web, email hoc lin kt trong cng file,
To lin kt n 1 file khc hoc 1 trang web
To lin kt n 1 file mi s c to
To lin kt n a ch Email
To lin kt n mt v tr bt k cng file
To heading mi trong Office 2003
nh du (Bookmark) cho on vn bn
1. Hy la chn (bi en) on vn bn cn to lin kt.
2. Vo Insert / Hyperlink (Ctrl + K. Hoc nhy chut phi, chn Hyperlink)

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* To lin kt n 1 file khc hoc 1 trang web.

3. Ti hp thoi Hyperlink, chn Existing File or web page
- Text to display: Ni dung hin th on lin kt

- Current Folder: Th mc hin thi
- Browsed Pages: Cc trang web trnh duyt gn thi gian hin thi nht
- Recent files: Cc file mi c m gn thi gian hin thi nht.
- Address: Tn a ch v file chn link ti.
- Nt ScreenTip: Nhp ni dung khi di chuyn chut vo lin kt s hin th
ni dung (Ging vic chn ch thch):

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- Nt Bookmark: a ra 1 a ch no t bookmark
4. Chn nt OK hon thnh vic t lin kt.
* To lin kt n 1 file mi s c to.
3. Ti hp thoi Hyperlink, chn Creat New Document
- Text to display: Ni dung hin th on lin kt

- Name of new document: t tn cho file mi.
- Nt Change Thay i li file lin kt c

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Bn khng nn chn nt Change ny bi ni dung ca file chn s b mt sau

khi nhn nt OK v MS Word s t ng to ra file trng vi tn chn cng
vi ni dung file trng.
- Nt ScreenTip: Nhp ni dung khi di chuyn chut vo lin kt s hin th
ni dung (Ging vic chn ch thch):
- Nt Bookmark: a ra 1 a ch no t bookmark
4. Chn nt OK hon thnh vic t lin kt.
* To lin kt n a ch Email.
3. Ti hp thoi Hyperlink, chn E-mail Address

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- E-mail Address: a ch email t lin kt ti

- Subject: Tn tiu
- Recently used e-mail address: Hin th nhng email c s dng gn thi
im ny nht.
Ni dung Subject v E-mail Address s hin th khi bn di chuyn chut vo lin
kt.
4. Chn nt OK hon thnh.
* To lin kt n mt v tr bt k cng file.
1. Trc ht bn cn phi nh du (t Bookmark hoc Heading hoc Style)
cho dng vn bn c link ti.
2. Hy la chn (bi en) on vn bn cn to lin kt.
3. Vo Insert / Hyperlink (Ctrl + K. Hoc nhy chut phi, chn Hyperlink)

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4. Ti hp thoi Hyperlink, chn Place in This Document
Select a place in this document: La chn vng ti liu c nh du:

- Top of the Document: t lin kt n v tr u tin ca file.
- Headings: t lin kt n 1 heading no c trong file
- Bookmarks: t lin kt n 1 dng vn bn c nh du
- Bn c th click vo du + hin th chi tit cc mc trong Headings,
Bookmarks,
Sau khi to xong bn c th dng chut click (hoc Ctrl + chut tri) vo on
vn bn va t chuyn sang vng lin kt mi.
nh du (Bookmark) cho on vn bn
1. t tr chut hoc bi en on dng mun t lin kt n.
2. Vo Insert / Bookmark...
3. Xut hin hp thoi Bookmark

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- Nhp tn nh du ti Bookmark name (Tn ny phi bt u t ch ci v

khng c k t c bit no)
4. Chn nt Add hon thnh vic t Bookmark
Chn ni dung ca 1 file.doc c vo ni dung file ang m
MS Word: i khi mt ti liu ca bn c nhiu ngi son tho hoc lm
thnh nhiu file khc nhau, v gi bn mun tng hp thnh 1 file ti
liu. QuanTriMang.com s hng dn bn chn ni dung mt file vn bn c
vo ni dung file ang m.
1. Vo Insert / File
2. Xut hin hp thoi Insert File:

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Ti hp thoi ny bn hy chn ng dn (path) v chn file mun chn.

3. Chn nt Insert (hoc kch p vo file chn) chn.
Nh vy trong ni dung file vn bn ang m s c ton b ni dung file vn
bn m bn va chn.
Bn cng c th dng phng php copy v dn (paste) ni dung ti liu vo
nhng file.doc khc nhau.
Thay i biu tng ca nt nhn trn thanh cng c
MS Word: Giao din tng tc ca Microsoft Word t chun GUI vi h
thng cc nt nhn c biu tng gip bn d dng lin tng n chc nng
tng ng. Tuy nhin, nu mun thay i biu tng mc nh ca nhng chic
nt nhn ny bng nhng biu tng khc p hn m bn thch th,
QunTrMng.com s hng dn bn.
1. Vo Tools / Customize (Hoc click chut phi ln biu tng nt nhn trn
thanh cng c v chn Customize)
2. Xut hin hp thoi Customize / chn th Commands

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Click vo nt Rearrange Command

3. Xut hin hp thoi Rearrange Commands
- 8 Menu Bar: Chn tn menu thuc thanh cng c

- Toolbar: Chn thanh cng c khc
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- Controls: Chn nt nhn mun thay i biu tng (V d y chn thay i

biu tng ca nt nhn Columns chia ct bo, thuc menu Format).
- Add: Thm mi cng c
- Delete: Xa cng c
- Move Up/Move Down: Di chuyn cng c ln / xung trong menu.
- Modify Selection: La chn mt s sa cha khc. Bn hy chn nt ny.
3. Click vu nt Modify Selection:
- Reset: Hy b tt c nhng thay i, tr v nh dng mc nh ca MS Word.

- Delete: Xa cng c
- Name: Thay i tn ca cng c
- Copy Button Image: Sao chp nh nt nhn
- Paste Button Image: Dn nh nt nhn
- Reset Button Image: Hy b tt c nhng thay i v nh ca nt nhn.
- Edit Button Image: Chnh sa hnh nh ca nt nhn

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- Change Button Image: Bn hy chn nh s lm biu tng thay th cho

biu tng ca nt nhn ang hin hnh.
- Default Style: Hin th kiu nh dng mc nh
- Text Only (Always): Ch hin th ch cng c ( mi ni)
- Text Only (in Menus): Ch hin th ch cng c (trong menu)
- Image and Text: Hin th c nh v ch
- Begin a Group: Hin th v tr u tin ca nhm di.
- Assign Hyperlink: t lin kt cho cng c.
4. Kt qu s hin th ngay trn thanh cng c: Biu tng ca nt cng c
Columns c thay i
Mt s th thut khi in vn bn trong MS Word

MS Word: Trong th lin h gi v ban qun tr QuanTriMang.com c mt s
bn hi v cch in ti liu trong Word nh: Lm th no in c 4 trang vn
bn trn cng 1 mt giy? Lm th no khi in 2 trang vn bn 2 mt ca t
giy c l bn tri cng kch thc khi ng gy khng b mt ch... Sau y
QuanTriMang.com s hng dn 1 s th thut khi in trong MS Word.
t l cho trang chn, trang l ngc nhau.
Trong trng hp ti liu ca bn c rt nhiu trang vn bn v bn mun in 2
trang vn bn vo 2 mt t giy. Khi ng gy ti liu thnh quyn th l ca c
quyn s khng b to nh lch nhau. Ly v d trang vn bn t l l:
- Top: 1.5 cm
- Bottom: 1.5 cm
- Left: 2.5 cm
- Right: 1.5 cm
1. Vo File / Page Setup

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2. Xut hin hp thoi Page Setup, chn th Margins:
Hy nh du Mirror margins t l cho trang chn, trang l ngc nhau. (N

khng khc g khi bn goi gng.)
3. Kt qu l trang vn bn ca bn s c l nh sau:

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Trang 1 c l: Trang 2 c l:
Top: 1.5 cm Top: 1.5 cm
Bottom: 1.5 cm Bottom: 1.5 cm
Left: 2.5 cm Left: 1.5 cm
Right: 1.5 cm Right: 2.5 cm
In 2 trang vn bn trn cng mt mt giy.

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Bn hy nh du la chn 2 pages per sheet In 2 trang trn cng 1 sheet.

3. Sau bn in bnh thng.
4. Kt qu in s gp 2 trang trn mn hnh word vo 1 mt giy t dc:

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Vi cch lm ny thc cht vn cha em li li ch g cho bn.

In 2 trang vn bn trn cng mt mt giy (quay ngang & p dng cho
Office 2003)

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Bn hy la chn Book fold

3. Sau bn in bnh thng.
4. Kt qu in s gp 2 trang trn mn hnh word vo 1 mt giy t ngang (Bn
c th ng thnh sch v gia 2 trang c khong cch lm ch ng gy sch):
In nhiu trang vn bn trn cng mt mt giy.

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1. Bn vn son tho vn bn bnh thng,

2. Vo File / Print (hoc dng t hp phm Ctrl + P): Bt u in ti liu
3. Xut hin hp thoi Print:
Trong hp thoi ny, bn cn chn mc Pages per sheet In n trang vo cng

mt mt giy (n =1, 2, 4, 6, 8, 16 trang). Trn hnh minh ha l: In 4 trang trn
cng 1 mt giy.
4. Kt qu bn s in c nhiu trang trn cng 1 t giy nh sau:

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Vi cch lm ny bn c th in c ti a 16 trang vn bn trn cng 1 mt

giy v tt nhin kch thc ch s b nh li.
Chn nh vo ni dung vn bn
Chn nh vo ni dung vn bn (Office 2003)

Ti nh t b Office trn trang web ca Microsoft v my tnh.
Dn nh bng cch chp mn hnh my tnh
Chn nh t mt file nh c trong my tnh
Cn chnh nh trong Word
1. Vo Insert \ Picture \ Clip Art

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2. Trn mn hnh xut hin panel Clip Art bn phi, bn c th tm nh bng

nhng Search. Hoc tm nh ti:
- Organize clips: M ca s Favorites Microsoft Clip Organize: S dng
cu trc nh c sn trong b Office v trong my tnh. (Bn hy chn phn ny)
- Clip art on Office Online: M phn nh ca b Office trn trang web ca
Microsoft vi iu kin my tnh c ni mng Internet, ti a
ch http://r.office.microsoft.com/r/hlidClipArtFromClient/EC790014051033/6.
Phn ny Ti nh t b Office trn trang web ca Microsoft v my tnh.
3. Chn nh: S dng cu trc nh c sn trong b Office v trong my tnh -

Ca s Favorites Microsoft Clip Organize:
* Ti hp thoi Add clip to Organizer: Thm mi vo cu trc nh.

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Bn c th thm vo cu trc nhng file hnh nh, m thanh, v phim nh trn

cng hoc th mc no .
- Nt Now: Thm ngay by gi
Clip Organizer ang tng hp li ton b file d liu nh
Clip Organizer thm t kho vo cc bn c th tm kim chng vo ln

s dng sau bng cch search t kho.
- Nt Later: Thm sau
- Nt Options Bn hy i qut a trong chc lt

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Hin th cc th mc nh trong my tnh thnh catalog

* Ti ca s Microsoft Clip Organizer:
Sau khi thm xong trn danh sch My collections thuc vng Collection list s
hin th ton th mc nh c tm thy trong my tnh ca bn:

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- Tm nh mun chn ti Collection List: Lit k danh sch th mc cha nh

ca:
My collections: Tng hp ton b th mc nh tm thy trong my tnh.
Office collections: Danh mc nh c sn trong b Office.
Web collections: Danh mc nh t cc trang web
Khi click vo th mc no th ton b nh trong th mc s hin th vng bn
phi. Di chuyn chut vo mi nh xem tn nh, kch thc nh v nh dng
nh.
- Click chut vo thanh cun trn mi nh hoc click chut phi vo nh xut
hin menu x l nh:

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+ Copy: Sao chp nh. Hy copy nh v ra mn hnh MS Word chn Paste

chn nh vo ni dung file vn bn.
+ Paste: Dn nh.
+ Delete from : Xa th mc nh.
+ Delete from Clip Organizer: Xa ton b nh trong th mc.
+ Copy to Collection: Sao chp nh t cc th mc nh:

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+ Move to Collection: Di chuyn nh gia cc th mc nh
+ Edit keywords: Thay i, b sung thuc tnh ca nh.

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+ Find Similar Style: Tm kim kiu nh tng t

+ Preview/Properties: Xem thuc tnh nh
Ti nh t b Office trn trang web ca Microsoft v my tnh:

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1. Ti ca s Internet hin th cu trc nh Office online, hy la chn ch

nh theo Cacha nh ty :
2. Ti ca s hin danh sch nh theo ch chn:

- Click vo menu s xung ca nh hin th menu:
+ Copy: Sao chp nh.

+ Add to Selection Basket: Thm vo danh sch la chn nh.
+ Properties: Xem thuc tnh nh.

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- Click vo nh m popup hin th chi tit thuc tnh nh:
- Click nh du R di mi nh la chn v ti v my tnh.

3. Click vo link Download bt u ti nh:

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4. Click vo nt Open trn hp thoi File Download lu nh.

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5. Sau khi ti xong, trn mn hnh s xut hin ca s Downloaded Clips hin
th nhng nh ti v my tnh v nhng nh s c lu trong th mc
Downloaded Clips
Dn nh bng cch chp mn hnh my tnh

Trong trng hp bn mun dn nh mn hnh my tnh vo trong vn bn word:
1. M mn hnh my tnh mun chp
2. n phm Print Screen, nu ch chp nh mt hp thoi th dng t hp phm
Alt + Print Screen

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3. Dn vo ni dung vn bn Word: Dng phm tt Ctrl + V hoc dng cc cng

c Paste dn.
Chn nh t mt file nh c trong my tnh

1. Vo Insert / Picture / From file
2. Hp thoi Insert Piture xut hin:

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- La chn ng dn cha nh v nh
- Click vo nh & chn nt Insert (hoc click p vo nh) chn nh vo ni
dung word.
3. Kt qu trn mn hnh MS word s hin th hnh nh va chn vo.
1. Vo Insert / Picture / Clip Art
2. Xut hin hp thoi Insert ClipArt, Click vo ch nh v chn nh:

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3. Click chut vo nh hoc click chut phi xut hin menu v chn nh:

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- Insert clipArt: Chn nh
- Preview clip: M popup xem nh
- Add clip to favorites Thm nh vo mt th mc cha nh khc
- Find similar clip: Tm kim cc nh tng t.

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- Insert clipArt: Chn nh

- Copy: Sao chp nh
- Paste: Dn nh
- Delete: Xa nh
- Select All: La chn ton b nh
- Recover Khi phc li nh
- Clip Properties: Xem thuc tnh nh
Cn chnh nh trong Word
Sau khi bn chn nh vo ni dung vn bn MS Word, nhng vn cn cn
chnh nh sao cho va mt (xem v d di y):

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1. Click chut phi vo nh xut hin menu x l nh:

- Cut: Ct nh
- Copy: Sao chp nh
- Paste: Dn nh
- Edit Picture: Sa nh
- Show/Hide Picture Toolbar: Cho hin/n thanh cng c x l nh.
- Borders and Shading ng vin nh
- Caption t tiu nh (Figure)

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+ Caption: Tn tiu nh
+ Label: La chn nhn (Figure, Equation, Table)
+ Position: V tr t tiu u nh (Trn hoc di nh)
+ New Label: T to nhn mi
+ Numbering: t s th t cng vi tiu nh
+ AutoCaption: To nhn t ng
- Format Picture Mt s nh dng nh
+ Clors and Lines: Mu v ng vin ca nh

+ Size: Kch thc nh

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+ Layout: Cch t nh. Bn hy ch c mt s trng hp khi chn nh th

nh c th di chuyn mi v tr, chn nh trn ch hoc nh b nhy lung tung
th s dng th Layout ny t li nh.
+ Picture: Mt s tnh nng ca nh.
+ Text Box: Th ny s dng khi bn s dng thanh cng c Draw v s
trong MS Word.
- Hyperlink: t lin kt cho nh
2. X l nh bng thanh cng c
Chn mt nh khc
Mu nh: Automatic (mu mc nh ca nh), Grayscalse (mu xm),
Black and White (mu en v trng), Washout (lm m nh).
Tng thm mu sc mc nh cho nh
Gim mu sc mc nh ca nh
Tng sng
Gim sng
Ct bt vin nh
Quay nh theo cc hng
Kiu ng nt bao nh
nn ( phn gii cht lng) nh
t kiu nh: nh c th chn trn ch, chn ngoi ch, chn nh mt k
t,
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Sa, hiu nh nh
Thit lp ch trong sut cho nh
Tr v ch mc nh ca nh.
Chc bn thc hin thnh cng!
Dch nhanh vn bn bng Microsoft Word 2003
Nh cc bn bit, b Office ca Microsoft l b cng c mnh, trong
chng trnh x l vn bn (MS Word) c s dng rt rng ri. Nu
thng son tho vn bn ting Anh chc hn bn khng th b qua tnh
nng kim tra chnh t (spelling), vn phm (grammar) hay tra t ng
ngha, tri ngha (thesaurus) ca chng trnh ny.
Vi phin bn 2003, Microsoft a thm mt tnh nng mi rt tin li, l
tnh nng dch nhanh vn bn t mt ngn ng ny sang mt ngn ng khc. Tnh
nng ny h tr ting Anh, Php, c, Ty Ban Nha, Nga... (cha c ting Vit).
Tt nhin tnh nng ny khng th dch ng nh ngi nhng n c th gip bn
hiu c chnh ca vn bn m khng cn phi bit ngn ng gc.
s dng c tnh nng ny, my tnh cn c kt ni mng Internet v thit
lp thm mt s thng s cho chng trnh thng qua research task pane - tm
dch l ca s truy vn thng tin. Cc bn hy m chng trnh Word 2003, t
menu Tools chn Research (phm tt Alt+Click), s xut hin mt ca s nh bn
phi vn bn hin hnh. Hy tm n v chn mc Research options (hnh 1), m
bo mc Translation c chn (hnh 2). Ngoi ra, bn cng c th b sung thm
cc dch v khc. hiu r hn v, bn c th c tr gip "About research
services" v ti liu ca tc gi Diane Vizine-Goetz & Andy Houghton, thnh
vin ca OCLC Research (www.oclc.org/research/memberscouncil/2004-
10/vizine-goetz.ppt).

53
Hnh 1
Hnh 2
Di y l mt on vn gc bng ting Ty Ban Nha v cc bc thc hin
dch on vn sang ting Anh.
on vn gc:

54
"Buenos das Flix:

Tengo dos clientes que desean realizar un combinado Vietnam / Camboya pero
incluyendo 2 noches en Sapa ( que coincidan en Sbado) por lo que ruego
informes de posibles itinerarios para poder realiza en el mes de Agosto. Entre 15
y 20 das de estancia.
Te adjunto en fichero aparte la idea que tiene el cliente para ver si es posible o
encontrar lo que mejor se adapte a ellos pero incluyendo Sapa dentro del viaje.
Sin otro particular, y en espera de tus prontas noticias, recibe un cordial saludo
Atentamente, Josep Sala".
Cc bc thc hin:
Bc 1: Chn (select) on vn gc, tt nht l ta chn tng on dch c
nhanh v chnh xc.
Bc 2: Chn Tools, Language ri chn Translate (hnh 3).
Hnh 3
Sau khi chn lnh, mt ca s nh s xut hin. Mc Search for: s cha ni
dung on vn bn bn va chn. Pha bn di s ch ra ngn ng gc From v
ngn ng bn mun chuyn thnh To. Trong v d ny chng ta s chn ting
Anh (hnh 4).
55
Hnh 4
Sau hin th kt qu, bn cun mn hnh xung pha di ti
mc WorldLingo hoc n s m ra ca s IE mi vi ni dung c dch. Bn
c th copy v dn vo bn di on vn gc. Lp li cc bc trn dch ton
b vn bn gc.
Nguyn Hu Phc
Email: phuoc_nguyen_hanoi@yahoo.com
nh s trang, chn k t c bit... vo file vn bn
MS Word: Tip theo lot bi v Tin hc vn phng, QuanTriMang.com gii
thiu cch nh s trang file vn bn; chn k t c bit, k t ton hc, chn
gi ngy thng nm, v mt s ni dung khc vo ni dung file vn bn.
nh s trang khng cn vo phn Header, Footer.
1. Vo Insert \ Page Numbers
2. Mn hnh xut hin hp thoi Page Numbers:

56
Position: V tr t s
Top of page (Header): t s ln u trang (Header)
Bottom of page (Footer): t s di cng trang (Footer)
Alignment: Cn theo l:
Right: L phi
Center: Cn l gia
Left: L tri
Show number on first page: Cho hin th/n nh s trang trang u
tin ca file.
Nt Format M hp thoi Page Number Format - Mt s cn chnh cho
vic nh s trang:
Number format: Kiu nh s (1, 2, 3,; - 1 -, - 2 -, - 3 -; a, b,

c,)
Include chapter number: Chn thm th t mc
Page numbering: S th t trang ang nh:

57
Mc nh ca ch nh s trang l bt u t trang s 1, nu bn khng mun

s bt u l s 1, m l s 6 th nhp vo Start at s 6 (Ch : Nu nh s
trang bt u t s 6 th trang u tin s c nh s 6, lc ny nu bn t lnh
in l trang s 1, 2, 3, 4, 5 th my in s khng c c in).
3. Chn nt OK hon thnh vic nh s trang.
Chn Ngy, thng, gi trong ni dung file vn bn
1. Vo Insert \ Date and Time
2. Xut hin hp thoi Date and Time:
Available formats: La chn kiu gi tr hin th

Language: La chn loi ngn ng hin th (Anh, Vit,)
Update automatically: T ng cp nht
Nt Default: Thit lp ch mc nh
3. Chn nt OK ng chn ngy, thng, gi vo ni dung file.
Chn mt s ni dung khc vo ni dung file vn bn
1. Vo Insert \ AutoText:
58
2. La chn ni dung mun chn

Chn k t c bit, k t ton hc vo ni dung file
1. Vo Insert \ Symbol
2. Xut hin hp thoi Symbol, chn th Symbols & chn k t c bit:

59
Font: Chn loi phng ch hin th k t c bit

Recently used symbols: Hin th 16 k t c bit c s dng gn
thi im hin ti nht.
Wingding: Hin th con s ca k t c bit. (Trong ton hc mi mt k
t u c m ha bi mt con s no )
Charater code: S ca k t c bit, ny bn c th nhp s ca k t
c bit tm m khng phi la chn theo bng danh sch k t hin th trn.
From: S hin th Wingding v Charater code ph thuc From: La
chn c s hin th, mc nh dng Symbol (decimal) - c s 10, hoc c th
la chn dng Symbol (hex) c s 16.
Nt AutoCorrect Hin th hp thoi AutoCorrect: Thit lp ch t
ng sa k t (v d: bn c th t t abc l k t @ th sau khi g xong t
abc v cch ra, MS Word s t ng chuyn thnh k t @)

60
Nt Shortcut Key: M hp thoi Customize Keyboard: To phm tt cho

k t c bit.

61
Ti Press new shortcut key: G phm tt dng cho k t c bit (v

d trn nh l dng t hp phm Alt + 9 cho k t )
Kch vo nt Assign: Thit lp phm tt cho k t , lc ny t hp
phm tt (Alt + 9) s c chuyn sang vng Current keys.
Chn Close hon thnh.
Vic t phm tt cho k t c bit ny s gip bn khng phi vo hp thoi
Symbol m vn chn k t c bit, rt ngn thi gian g ni dung vn bn. Tuy
nhin, bn nn ch t phm tt ch cho nhng k t c bit thng xuyn s
dng v t hp phm t khng trng vi cc t hp phm tt ang s dng, trnh
trng hp lm mt tc dng ca t hp phm .
3. Kch vo nt Insert v Close chn k t c bit ra ni dung file vn bn
Vai tr ca Section trong trnh by vn bn
Trong mt s trng hp khi xy dng mt vn bn (thng l cc n,
lun vn...), ta c nhu cu trnh by phong ph v a dng trong cng mt
tp tin vn bn, v d nh thit lp nhiu h thng l cho vn bn; hng
giy khi in n; nhiu h thng header, footer khc nhau; nhiu h thng th
t s trang v thit lp ch bo v khc nhau cho mi on... trong cng
mt vn bn.
C th bng cch ny hay cch khc, bn dng cc cng c trong ng dng thc
hin c cc tnh nng trn, tuy nhin chng ta c th s dng mt phng php
chia on v s thc hin cc chc nng trn tng on nh cng c chia on
Section.
1. Chia vn bn thnh nhiu Section (on, phn).
t con tr vo v tr mun chia on, sau chn thc n Insert, chn Break,
ta c cc la chn nh sau:
chn thm section, ta chn 4 la chn mc Section break types, c th nh

sau

62
- Next page: Section mi bt u t u trang tip theo.

- Continuous: Section mi bt u ngay ti v tr con tr.
- Even page: Section mi bt u t trang chn tip theo.
- Odd page: Section mi bt u t trang l tip theo.
Sau khi thc hin xong thao tc trn, vn bn c chia thnh hai phn, phn
sau cch phn trc bi ranh gii l du Section break m ta va chn vo (c
th nhn thy du phn cch ny khi ta chn thc n View v chn Nomal, s
th t ca section cng th hin trn thanh trng thi). Bng cch ny, ta c th
chia mt tp tin vn bn thnh nhiu Section theo mun.
2. Thit lp nhiu h thng l (Margin) v hng giy in (Orientation) trong
cng mt vn bn.
Ta c th thit lp mi mt section c mt h thng l (Margin) khc nhau theo
mun, cch lm nh sau:
t con tr vo Section mun thit lp l, chn File, chn Page setup, chn
th Margin. Ta thit lp l cho trang in bnh thng theo mun, v cui cng,
mun ch l va thit lp ch p dng cho Section cha con tr th ti
mc Apply to ta chn This section (hnh minh ho), nu mun ch cn l p
dng cho ton b vn bn ta chn Whole document. Tng t ta cng thit lp
c hng giy in cho ring tng Section ti th Paper size.

63
3. Thit lp nhiu h thng tiu trn v tiu di (header and footer)

cho cc Section.
Ti Section sau, ta mun c tiu trn v tiu di khc vi Section trc
ta lm nh sau:
t con tr ti Section sau, chn thc n View, chn Header and footer, trc
khi son vo ni dung tiu chng ta nhn vo nt Same as previous cho nt
ny ang ch ln xung thnh ch bnh thng nhm loi b tu chn
cc Header v footer ca tt c cc Section u ging nhau (hnh minh ho).
Lc ny cc Header v footer m ta g vo, s khc vi cc Header v footer ca

Section trc . Bng cch ny, ta c th to cc Header v footer cho ring
tng section.
4. Thit lp nhiu h thng s trang trn cng mt vn bn.
Ta c th to mi mt Section c mt h thng s th t ca trang (page number)
khc nhau, cch lm nh sau:
t con tr ti Section mun to h thng s trang ring, chn thc n Insert,
chn Page numbers, ca s Page numbers hin ra, chn nt Format. Ti
mc Page numbering ca ca s Page Number Format, ta nh du vo
mc Start at v chn s th t u tin ca trang u tin ca Section (hnh minh
ho). Khi hon thnh, Section ny s c mt h thng s th t trang ring theo
mun ca bn.
5. Thit lp ch bo v ni dung cho tng on vn bn.

Sau khi to c cc Section cn bo v ni dung, ta lm nh sau:

64
Chn th n Tools, chn Protect Document, hp thoi Protect Document hin

ra, ta nh du vo mc Forms, khi nt Sections mi c cho php kch hot
(sng ln), ta chn vo nt Sections.
Hp thoi Sections Protection hin ra, trong c cc Section c nh s

theo th t t 1 n 9. bo v Section no, bn hy nh du vo Section ,
th d Section 2.
Tr li hp thoi Protect Document, bn nhp mt khu vo

Password (Options). Hp thoi Confirm Password hin ra, bn g li mt khu
c mt ln na trong Reenter Password to open.
Sau khi hon thnh cc bc ny, vn bn c bo v theo tng Section theo
ca bn, tt c ni dung trong on c bo v s khng th sa cha (tt
nhin l tr chnh bn).
Mun sa cha ni dung ca vn bn, bn chn thc n Tools, chn Unprotect
Document. Hp thoi Unprotect Document hin ra, g ng mt khu vo
Password ta mi c th sa cha c on vn bn m ta bo v.
Chu Ngc Anh (S Bu chnh Vin thng tnh Vnh Phc)
Email: ngocanh1978@gmail.com
1. Vo Format\Style and Formatting

65
Hoc vo hp Style\More
2. Trn mn hnh s xut hin panel Style and Formatting bn phi, chn nt
New Style hoc dng New Style trn hp Formatting of selected text s xung:
3. Xut hin hp thoi New Style:

66
Name: t tn Heading
Style for following paragraph: p dng nh dng mi cho loi heading,
ghi ch, ch thch, k t u dng,
Formatting: nh dng font ch.
Add to template: p dng nh dng mi ny cho c nhng file sau. Nu
khng nh du th ch p dng cho file hin ti.
Automatically update: Khi thay i thm nh dng khc cho Heading s
t ng cp nht m khng cn phi vo hp thoi Modify Style sa i.
- Nt Format: Mt s nh dng cho Heading (c th xem thm ti a
ch: http://www.quantrimang.com/view.asp?Cat_ID=20&Cat_Sub_ID=1&news
_id=31698)
4. Chn nt OK hon thnh, tn heading mi s xut hin trn danh sch trong
hp Style.
Xa nh dng l heading
1. La chn dng t heading.
2. Trn hp Style g ch Normal:

Hoc: Trn hp Formatting of selected text s xung chn Clear Formatting.

67
3. Sau khi thc hin bc 2, ni dung on ch s tr v c nh dng font

ch bnh thng.
To mc lc t ng
To mc lc t ng trong Word va gip cho ti liu ca bn trng chuyn
nghip, gn gng, va gip bn tit kim thi gian v khng phi m tng trang
nh s, v khi chnh sa khng cn cp nht li s trang cho tng mc mt
cch th cng.
Nu ang s dng Microsoft Word bn 2007 tr ln, bn tham kho cch to
mc lc t ng ti y.
Bi vit ny s hng dn bn c to mc lc t ng i vi nhng phin bn
MS Word thp hn (t 2003 tr v trc).
Tham kho thm:
To dng du chm nhanh trong Word
Phm tt thng dng khi to mc lc t ng

Alt + Ctrl + 1: Heading 1 ( mc 1)
T Heading 4 tr i s khng dng tip c phm tt nh trn. Tuy nhin
c th dng t hp phm Ctrl + Shift + S vo hp Style trn thanh Formatting,
sau cng phm mi tn la chn loi Heading.
Xem thm:

68
Phm tt Word
Phm tt Excel
Cch to mc lc t ng trong Word
to mc lc t ng trong Word, bn cn lm hai bc. Th nht, chn cc
mc cn a vo mc lc (thng ch n cp 3), thm Heading cho
mc theo dng phn cp (1 (Heading 1) => 1.1, 1.2 (Heading 2) => 1.1.1, 1.1.2
(Heading 3); 2 (Heading 1) => 2.1, 2.2...). Th hai, thm mc lc t ng. Nh
vy, quan trng nht l bc u tin, do , bn cn lm bc ny cn thn th
s thao tc nhanh hn.
Bc 1: Cch to Heading:
Bi en on vn bn chn lm tiu (bi en va kht khng b thm
khong trng hay vn bn thng vo mc lc), dng 1 trong 3 t hp phm trn
to loi Heading tng ng. V d: Dng t hp phm Alt + Ctrl + 1 p dng
cho loi Heading 1. Nu khng dng 3 loi Heading 1, 2, 3 th c th vo hp
Style v chn loi Heading ty thch:
Thay i li nh dng font ch ca Heading:

Trng hp dng Office 2000:
Sau khi chn mc l Heading 1, bn thay i nh dng
font ch bnh thng.
Kch vo hp Style trn thanh Formatting (hoc dng phm
tt Ctrl + Shift + S), lc nh v s hin th dng Heading 1
.
69
G phm Enter
Xut hin thng bo Modify Style
Update the style to reflect recent changes?: Bn c mun cp nht s thay i

mi ca Style (heading)?
Reapply the formatting of the style to the selection: S dng kiu nh dng
mc nh.
Automatically update the style from now on: T ng cp nht kiu nh dng
t thi im ny.
Chn nt OK hon thnh thay i nh dng li font ch
cho heading 1. Vic thay i ny ch p dng c cho file bn ang s dng,
sang file mi nhng heading s tr li ch mc nh ca Office 2000.
Trng hp dng Office 2003:
Vo hp Style\More
Hoc vo Format\Style and Formatting

70
Trn mn hnh s xut hin panel Style and Formatting bn

phi, chn Heading1:
Trn Formatting of selected text, chn Modify:

71
Xut hin hp thoi Modify Style:
Name: Tn Heading
Formatting: nh dng font ch.
Add to template: p dng nh dng mi ny cho c nhng file sau. Nu khng
nh du th ch p dng cho file hin ti.
Automatically update: Khi thay i thm nh dng khc cho Heading s t
ng cp nht m khng cn phi vo hp thoi Modify Style sa i.
72
Nt Format: Mt s nh dng cho Heading
Font: M hp thoi Font, thay i nh dng phng ch

73
Paragraph: M hp thoai Paragraph, thay i nh dng

on vn bn.

74
Tabs: M hp thoi Tabs, t Heading c nh dng tabs.
Border: M hp thoi Boder, t Heading c nh dng

ng vin.

75
Language: M hp thoi Language, thay i kim tra li

chnh t ngn ng.
Frame: M hp thoi Frame, t Heading thnh frame c

th di chuyn mi v tr file vn bn.

76
Numbering: M hp thoi Bulleted and Numbering. t

Heading c nh s th t, k t u dng t ng.
Shortcut key: M hp thoi Customize Keyboard, sa hoc

b sung phm tt dng cho loi Heading.

77
Sau mi thao tc chn nt OK hoc Close hon thnh vic

nh dng Heading.
Bc 2: Cho hin th mc lc t ng theo cc mc to
1. La chn v tr t mc lc: (Thng t cui file hoc u file)
2. Vo Insert > Reference > Index and Tables

78
Trng hp dng Office 2000: Vo Insert > Index and Tables

3. Xut hin hp thoi Index and Tables, chn th Table of Contents
Print Preview: Kiu mc lc s hin th khi in

Web Preview: Kiu mc lc s hin th dng trang web

79
Show page numbers: Hin th s trang.

Right align page numbers: Hin th s trang bn l phi.
Use hyperlinks instead of page numbers: C s dng lin kt t mc lc
ti trang t Heading.
Tab leader: Chn loi ng tab t cui cc Heading n s trang.
Show levels: S cp Heading.
Nt Show Outlining Toolbar: Cho hin th thanh cng c Outlining trn
ca s MS Word
Nt Options: M hp thoi Table of Contents Options: Ty chn thm
mt s tnh nng khc.
Nt Modify: M hp thoi Style, sa i nh dng font ch cho ni

dung phn mc lc t ng.

80
Trng hp trong file c mc lc t ng, v bn ng thay i nh

dng font ch bng hp thoi Style s xut hin thng bo: Bn c mun thay
th nh dng cho bng ni dung mc lc khng?"
Chn nt Yes: ng . Ngoi font ch ca ni dung bng mc lc thay

i, MS Word cn t ng cp nht li s trang cho cc mc.
4. Kch v nt OK MS Word hin th mc lc.

81
ti phn mc lc ny, t ng c lin kt cho php bn click chut (hoc dng

kt hp phm Ctrl + click chut) nhy n ng mc v s trang cn n.
Trng hp bn tip tc lm vic vi file, c th xa ni dung mc lc to v
lm li thao tc Cho hin th mc lc t ng theo cc mc to cp
nht li cc mc chnh xc ti s trang hin th.
Vi ni dung trn c th di bi chng ti hng dn tng i c th, nhng
khi bn hiu th cng vic li hon ton n gin v ngn gn. Chc bn thc
hin thnh cng!
Sao lu AutoCorrect trong Microsoft Office
Trc ht chng ta tm hiu chc nng AutoCorrect trong Microsoft Word.
Chc nng ban u ca AutoCorrect l dng sa li g sai trn bn phm,
v d t "teh" th s t ng sa li thnh t "the", "(c)" thnh "",... Sau
ngi ta vn dng chc nng AutoCorrect trong vic son tho vn bn nh
ci thm cc cm t thng gp g tt nh: vn thay bng Vit Nam, pl thay
bng php lut,...
thm mt t cho AutoCorrect, t trnh
n Tools chn AutoCorrect Options gi hp
thoi AutoCorrect. Trong khung Replace g cm t tng
ng (VD: vn), trong khung With g cm t thay th (VD:
Vit Nam) ri nhn vo nt Add. Nhn OK ng hp
thoi. T y v sau, khi son tho vn bn ta ch cn g

82
vn th MS Word s t sa thnh "Vit Nam". Ni dung AutoCorrect cha nhiu

cm t thng gp s gip cho vic son tho vn bn nhanh hn.
Vi Microsoft Office 2000/2003 chy trn my tnh dng HH Windows
2000/2003/XP, d liu ca AutoCorrect c lu gi trong file MSO1033.acl ti
v tr C:\Documents and Settings\<Account Name>\Application
Data\Microsoft\Office.
Nh vy, bn c th d dng sao lu ni dung AutoCorrect (ch cn lu gi

file MSO1033.acl), hoc chia s cho cc my tnh khc (chp
file MSO1033.acl vo th mc C:\Documents and Settings\<Account
Name>\Application Data\Microsoft\Office theo ti khon ngi dng tng
ng).
Ngoi ra, bn cn c th lit k ton b ni dung ca AutoCorrect thnh mt file
vn bn bng cch dng tp tin ti liu mu SUPPORT.DOT ca Office 2003
nm trong th mc C:\Program Files\Microsoft
Office\OFFICE11\MACROS (bn c th copy file ny vo my tnh dng Office
2000). Ghi ch: SUPPORT.DOT ch c khi ci t y , tham kho hng
dn ci t trang support.microsoft.com ("How to Install the Support.dot
Template", KB: 289506).
M file ny trc tip t ca s Windows Explorer, c th Microsoft Word s
a ra hp thoi Security Warning cnh bo macro cha virus, bn nhn vo nt
Enable Macros tip tc, file ny s t ng to mt ti liu mi trong Word,
83
lc ny bn nhn nt AutoCorrect Backup th hp thoi AuCorrect Utility xut

hin. Bn nhn nt Backup, Word s lit k ni dung file MSO1033.acl vo ti
liu c tn mc nh l AutoCorrect Backup Document. Bn c th xem ni dung
AutoCorrect hoc in ra giy.
Nguyn Minh Tu
E-mail: MinhTuePentada@yahoo.com
Tng lc Microsoft Office
Bn nhn c thng bo n lc cn nng cp Windows trnh cho
h thng gp phi nhng "hng hc" trong tng lai. Tuy nhin, h iu
hnh khng phi l phn mm duy nht c hng li t vic nng cp
nh k ny.
Nu nh Word, Excel hay mt s ng dng khc ca Microsoft Office bt u
gp trc trc, th cc bn cp nht min ph c cung cp ti
website office.microsoft.com c th gip bn chn chnh cch thc hot ng
cng nh tng cng tnh bo mt cho b phn mm vn phng ny.
Bt u bng cch nhn vo lin kt Downloads trong khung tri ca trang web,
v sau chn Check for Updates. Dch v ny ch lm vic vi trnh duyt
Internet Explorer, v c th s yu cu bn ti v thnh phn iu khin ActiveX
cn thit cho vic cp nht. Nu y l ln u tin "t chn" n website ny,
chc hn bn s phi quay li trang web cp nht nhiu ln na v dch v
khng cho php cng lc ci t nhiu bn nng cp (hay bn sa li).
Nng cp Microsoft Office bng cch ti cc bn sa li mi nht

Sau khi ci t xong, bn hy duyt qua nhng bn cp nht c th ti v cho
phin bn Office ca mnh bng cch nhn chut vo mt trong cc lin kt
84
gia trang Downloads. Chn lin kt Updates bn di tn ca cc ng dng

Office. Bt k bn cp nht no c nhn Critical hoc Security th gn nh chc
chn c ci t bi bn cp nht Office. D vy, danh sch ny s em n
cho bn mt ci nhn r rng hn v cc ty chn cp nht i vi tng ng dng
c th.
Mt khi tt c ng dng c nng cp, bn nhn vo cc lin kt Add-in i
vi cc chng trnh chn ca mnh. Chc chn rng khng c nhiu ngi
dng Office cn n cng c Latin and Cyrillic Transliteration (chuyn i ngn
ng sang ting Latin v Kirin), nhng hu ht s nh gi cao cng c Remove
Hidden Date trong Word, PowerPoint v Excel. Chng trnh dng applet ny s
gip bn trnh gp phi nhng rc ri nghim trng khi v tnh li ch thch
(comment) v ghi nhn thay i ni dung (track change) trong phin bn cui
cng ca cc ti liu dng chung. V nu ngi dng mun "nhng" gi c phiu
thi im gn nht vo tp tin Word v Excel s hi lng vi tnh nng Stock
Actions dng cho cng c Research Task Pane. Tin ch ny s t ng ti v gi
c phiu t dch v MSN Money Quotes (d nhin, my tnh phi ang c kt
ni Internet).
CI TIN OUTLOOK
Nng cp Microsoft Office bng cch ti cc bn sa li mi nht ti trang ch
Microsoft.
Nu nh bn ci t phin bn Service Pack 2 cho b ng dng vn phng
Office 2003 hay bt k bn cp nht Junk E-mail Filter no gn y cho tin ch
gi nhn th in t Outlook 2003, th Outlook s c kh nng kim tra tng
email c gi n v gn cho email mt con s Fishing Confidence Level -
FCL. Gi tr FCL cng cao khng nh email gn nh chc chn xut pht t
mt a ch mo danh (hay cn c gi l cc a ch la o) v s chuyn
email vo th mc Junk E-mail trong Outlook (th mc cha th rc). Ni
y ch hin th email di dng vn bn thun ty v th s khng c lin kt
(link) no c th hot ng hay hnh nh no c hin th khi bn xem email
ny. khi phc li cc lin kt v hnh nh, bn phi di chuyn email ny sang
mt th mc khc.
Tht ng tic, cng ngh chng gi mo ca Outlook hot ng cha tht s
hiu qu. Trong vi trng hp (rt him khi xy ra), Outlook c th chn "nhm"
cc th qung co c yu cu t pha ngi dng do vy tt nht l bn cn tt
tnh nng ny: chn Tools > Options > Preferences > Junk E-mail v sau
nhn Options, b nh du mc "Dont turn on links ...".
TO DU RING CHO POWERPOINT
t mt tp tin nh, mt hnh v hay mt dng vn bn ln tt c slide trong tp
tin thuyt trnh PowerPoint ch l cng vic d dng khi bn s dng tnh nng
Slide Master. Rt n gin, bn hy m tp tin PowerPoint v chn View >

85
Master > Slide Master. t cng mt hnh vo tt c cc slide, bn chn Insert

> Picture > From file, duyt qua v chn hnh cn b sung, ri nhn Insert. Nu
mun chn vo mt dng vn bn, bn nhp ni dung vo mt trong cc hp thoi
vn bn (textbox) c tn Date Area, Footer Area, hoc Number Area, hoc s
dng cc cng c v ca PowerPoint to mt textbox ty v cui cng l
chn View > Normal. Khi ny, tt c slide (tr slide u tin) s hin th nhng
hnh nh v vn bn m bn va nhp vo.
Ngoi ra, nu mun PowerPoint t ng t hnh hoc vn bn ln tt c tp tin
trnh din mi, bn nhn File > New v chn mt mu c thit k sn (template)
bng cch nhn vo mc From design template khung ca s bn phi. Sau
thc hin theo cc bc c hng dn phn trn, v chn File > Save kt
thc. Trong trnh n th xung Save as Type, bn chn Design Template. Trong
hp File Name, bn g Blank, ri sau nhn Save. T y tr i, tt c tp tin
trnh din c to mi s c chn sn hnh nh v vn bn. loi b chng,
bn ch cn thc hin xa template c tn Blank.
Bi Xun Toi
Trang tr vn bn ging trang bo
Trang tr vn bn nh ct bo.
1. Vo Format\Columns
2. Xut hin hp thoi Columns:

86
Presets: La chn loi ct, kiu ct.

Number of columns: S ct s chia.
Width and spacing: rng ct v khong cch:
Width: rng ct bo
Spacing: Khong cch t ch n ng vin ct
RLine between: Xut hin ng k dc gia cc ct
REqual column width: Mc nh rng cc ct bng nhau. Nu th
c th iu chnh rng cc ct khc nhau ty thch.
Apply to: p dng cho:
Selected text: p dng cho nhng on vn bn la chn (bi
en)
Whole document: p dng cho ton b file vn bn
This point forward: p dng cho t dng ni dung vn bn di
im t con tr n ht file.
3. Chn nt OK hon thnh vic chia vn bn thnh ct bo.
Trang tr ch hoa u on to p ging trn bo ch.
1. La chn (bi en) ch u ca on vn bn
2. Vo Format \ Drop cap

87
3. Xut hin hp thoi Drop cap:
Position: V tr t
Dropped: Ch u tin ca cc dng sau cng on vn bn hin th
thng vi mp ngoi (l tri) ca ch hoa to.
In Margin: Ch u tin ca cc dng sau cng on vn bn hin
th trong l, thng vi mp trong ca ch hoa to.
Font: Chn phng ch.
Line to drop: Ch hoa to hin my dng.
Distance from text: t khong cch t ch hoa to xa vi ch tip theo ca
on vn bn.
4. Chn nt OK hon thnh vic to ch hoa to u on vn bn

88
Kt qu to c sau khi chia ct bo v trang tr ch hoa to u on

vn bn... ging nh mt trang bo
To ng vin (border) cho ton b file vn bn
1. - Vo Format \ Border and Shading
- Hoc: Vo File \ Page Setup, chn th Layout:

89
Chn Nt border bt u to ng vin cho trang

2. Xut hin hp thoi Border and Shading, chn th Page border:

90
Setting: Kiu loi border:

None: Khng c ng vin
Box: Kiu ng vin bnh thng
Shadow: Kiu ng vin c hnh bng
3-D: Kiu ng vin 3D.
Custom: Kiu ng vin ty chn
Style: Kiu nt ng vin.
Color: Mu ng vin
Width: rng ng vin. (nt m, nht)
Art: Chn kiu ng vin hoa vn ngh thut
Whole document: Ton b cc trang trong file vn bn
This section: Cho trang hin ti,
This section First page only: Ch p dng cho trang u ca file
vn bn
This Section All except First page: p dng cho ton b cc trang
trong vn bn tr trang u tin.

91
Nt Show Toolbar: Hin th thanh cng c Tables and Borders dng

hiu chnh ng vin.
Nt Horizontal Line => Xut hin hp thoi Horizontal Line: La chn

kiu ng vin ngang.
Nt Options => Xut hin hp thoi Border and Shading Options: Thay
i mt s thuc tnh v khong cch t l ti nt ng vin.

92
Nu mun border m st vi ni dung text ca file th trong hp thoi Border

and Shading Options ny, mc Measure from chn l Text.
3. Kch nt OK hon thnh vic to ng vin cho on vn bn.
To ng vin (border) bao quanh on vn bn

To ng vin (border) bao quanh on vn bn.
Trc khi to ng vin bao quanh, cn la chn on vn bn (bi en).
Cch 1: Kch chut vo biu tng ng vin bng (Vi cch ny s
khng la chn c cc kiu ng vin ty thch).
Cch 2:
1. Vo Format \ Border and Shading

93
2. Xut hin hp thoi Border and Shading, chn th Border:
Setting: Kiu loi border:

None: Khng c ng vin
Box: Kiu ng vin bnh thng
Shadow: Kiu ng vin c hnh bng
3-D: Kiu ng vin 3D.
Custom: Kiu ng vin ty chn (V d: C th chn mi cnh l
mt kiu ng vin, mu sc, hoc nt m, nt nht khc nhau).
Style: Kiu nt ng vin.
Color: Mu ng vin
Width: rng ng vin. (nt m, nht)

94
Text: Tng dng c 1 border.

Paragraph: Tng on c 1 border
Nt Show Toolbar: Hin th thanh cng c Tables and Borders dng
hiu chnh ng vin.
Nt Horizontal Line => Xut hin hp thoi Horizontal Line: La chn

kiu ng vin ngang.
Nt Options => Xut hin hp thoi Border and Shading Options: Thay
i mt s thuc tnh v khong cch t ch ti nt ng vin.

95
3. Kch nt OK hon thnh vic to ng vin cho on vn bn.

Mun mu nn cho on vn bn va c bao ng vin
1. Vo Format \ Border and Shading
2. Xut hin hp thoi Border and Shading, Shading:

96
- Fill: Chn m nn
- Nt More Colors M rng cc gam mu cn chn
- Style: Chn kiu c chm nh nn mu.
- Color: Mu ca chm nh.
- Bn vng Preview: Hin th nhng tnh nng chn.
3. Kch nt OK hon thnh vic mu nn.
in s th t, k t u dng t ng MS Word
in s th t, k t u dng t ng trong Microsoft Word: bn mun nh
s th t nhanh cho cc on vn bn. Trong bi vit di y, Qun Tr Mng
s hng dn cch nh s th t v k t u dng t ng, bn c th t to k
t c bit hoc nh lm k t u dng.
in s th t, k t u dng t ng
* Trc khi nh vn bn c th dng phm tt: Ctrl + Alt + L
* Trc v sau khi nh vn bn:
Cch 1:
1. Format \ Bullets and Numbering
2. Xut hin hp thoi Bullets and Numbering, chi tit cc th trong hp thoi
ny nh sau:

97
a. Th Bulleted: K t u dng l cc k t c bit:
* Kch vo nt Customize chnh li nh dng k t u dng, xut hin

hp thoi mi Customize Bulleted List:
Nt Charater Chn li k t lm k t u dng

Nt Picture Chn li nh lm k t u dng
98
Indent at : Cn chnh khong cch k t u dng so vi l.

Text position: V tr bt u hin th k t vn bn.
Tab space after: Khong cch k t dng u tin ca on vn bn
so vi l, nhng k t vn bn khng vt qua k t t t ng.
Indent at : Khong cch cc dng khng phi l dng u tin
ca on vn bn so vi l, khong cch ny c php vt qua k t t t
ng ra ngoi l.
Chn OK ng vi s thay i, Canel b qua v quay tr li th
Bulleted.
b. Th Numbered: K t u dng l cc s:

hp thoi mi Customize Numbered List:

99
Number format: kch nt Font chn li nh dng font cho s th t

u dng.
Number Style: Kiu t s th t (1, 2, 3, hoc a, b, c, hoc I, II, III,)
Start at: S bt u t t (mc nh l 1)
Number position: nh dng cn l l tri, gia, phi.
ng ra ngoi l.
Numbered.
c. Th Outline Numbered: K t u dng ca cc on vn bn s c t
dng phn cp:

100

hp thoi mi Customize Outline Numbered List:
Level: Cp hin th th t t ng
Number format: nh dng s th t
Number style: Chn kiu s th t (1, 2, 3; a, b, c; I, II, III,)
Start at: Bt u nh s th t t ng.
Previous level number: Cp s hin th trc s th t t ng. Cp
ny bao gi cng nh hn mt cp so vi Level.

101
Nt Font: nh dng phng ch cho s th t t ng.

Number position: nh dng cn l l tri, gia, phi vi khong cch cch
l l Aligned at.
ng ra ngoi l.
Numbered.
d. Th List Styles: To thm kiu t k t u dng ty :
- Kch vo nt Add to thm kiu nh dng nh s th t t ng

102
- Nt Modify sa li kiu nh dng

103
- Nt Delete xa bt kiu nh dng s th t t ng to.
Hp thoi thng bo: Bn c mun xa kiu nh dng khng?

+ Yes: ng
+ No: Hy b lnh xa.
3. Chn nt OK trn hp thoi Bullets and Numbering hon thnh vic nh
s th t t ng.
Cch 2:
La chn (bi en) nhng on vn bn cn t ch th t hoc k t u
dng, kch vo biu tng (nh s th t t ng), v biu
tng (nh k t t ng) trn thanh Formatting.
Sau khi ci office xong thng thng Word s mc nh ch dng s th
t v k t t ng u dng. Tc l khi u dng c k t hoc s th t (-,
*, 1, I, b,) sau khi g Enter xung dng, MS Word s t ng chuyn thnh
ch t ng in k t hoc s th t u dng.
Mun b ch t ng nh s th t u dng:
1. Vo Tools\AutoCorrect Options
2. Xut hin hp thoi, chn th AutoFormat

104
B du la chn (*):
- * Automatic bulleted lists.
- * Other paragraph styles.
3. Chn th AutoFormat As You Type

105
B du la chn (*):
- * Automatic bulleted lists.
- * Automatic numbered lists.
4. Chn nt OK hon thnh
Lc ny, khi u dng c k t hoc s th t (-, *, 1, I, b,) sau khi g Enter
xung dng, MS Word s khng chuyn thnh ch t ng in k t hoc
s th t u dng na m coi l mt k t.
Chc nng Tracks Change, Comments trong Microsoft Word
Chc nng Tracks Change cho php bn lu li mt bn "nhp" nhng g
bn va sa trn vn bn mt cch khoa hc, nhn vo vn bn c s dng
chc nng Track Change, bn s thy c rt r rng nhng thay i v
ni dung c thm vo, xa i hay chnh sa nh th no.
Chc nng Tracks Change cng nh Comment thng khng c mi ngi
quan tm s dng v cho rng cch s dng rc ri. Tuy nhin, quan nim ny
ang dn c thay i khi trong nhng phin bn Word mi (XP, 2003), hng
Microsoft ngy cng ch trng nng cp tnh nng ny cho tin li v d s dng
hn.

106
Bt v tt ch Tracks Change
Cch 1: kch hot ch Track Change, vo menu Tools --> Track Changes
Cch 2: Kch vo biu tng Track Change trn thanh toolbar Reviewing (Nu
bn khng thy xut hin thanh cng c Toolbar th c th lm n xut hin bng
cch chn menu View --> Toolbar --> Reviewing)
Khi ch Tracks Change c kch hot th biu tng TRK trn thanh trng
thi s chuyn t ch m sang m
Nh c ch Tracks Change m trng thi Print Layout, Web
Layout v Reading Layout, nhng ch b xa hay c nh dng li s xut hin
trong mt vng ch thch pha ngoi l, nhn ging nh cch chng ta thng
dng bt sa vn bn trn trang giy vit hng ngy.
trng thi quan st Normal hay Outline, nhng ch b xa xut hin ngay
trong vn bn vi ng gch chn pha di, khng nm trong vng ch thch
v nhng thay i s tc ng trc tip ln vn bn.
Chn li bnh vo vn bn
Cch 1: Chn menu Insert --> Comment
Cch 2: Trn thanh cng c Reviewing, kch biu tng Insert
trng thi Print Layout, Web Layout v Reading Layout, bn s quan st thy
nh dng nh sau:

107
S dng cc nt trn thanh cng c Reviewing xc nhn hay hy b qu

trnh Track changes v xa cc Comments (cu bnh lun).
1.Kch vo Previous xem li cc thao tc din ra trc .

2.Kch vo Next xem cc thao tc din ra sau cho n thao tc sau cng.
3.Kch vo Accept Change xc nhn qu trnh sot li.
4.Kch vo Reject Change/Delete Comment hy b qu trnh sot li v xa
phn bnh lun.
nh dng Track changes trng s khc nhau nhng ch nhn khc nhau
(Print Layout, Normal, Web layout, Reading layout, Outline). Khi s dng
quen ch Track changes th bn s tm ra c dng no th thch hp nht vi
bn.
ch quan st Print Layout, cc dng vn bn c xo, cc li ch gii v
c nh dng vn bn na c hin th trong cc ghi ch pha bn l ca vn
bn. Cng xut hin tng t nh ch Print Layout l ch quan st Web
Layout v dng Reading Layout.
Tuy nhin, dng Normal v Outline th khng c bt k ghi ch no c. Dng
vn bn c xo c th hin trong vn bn vi mt ng k trn n, v li
ch gii c th hin pha di cng ca vn bn trong phn Reviewing.

108
Ngoi ra, tt c cc nh dng , dng vn bn c chn vo c th hin vi

nhng ng gch chn v bi mu ring, v nhng ng k ng xut hin
pha bn l tri ch r ni s sa i va c thc hin.
Cc ch hin th ca ghi ch (Balloons)
Bn c th thay i cc ch hin th ca Balloons bng cch chn
menu Show nm trn thanh cng c Reviewing v thay i cc ch .
+ Always: Lun lun xut hin ghi ch trong qu trnh thao tc vn bn

+ Never: Khng mun xut hin ghi ch trong sut qu trnh thao tc vn bn
+ Only for Comments/Formatting: Xut hin ghi ch i vi nhng li ch
gii v thao tc thay i trong vn bn, cn nhng dng vn bn b xa i s hin
th vi ng k gch ngang qua.

109
Kt lun
Nhng phn b xa, phn ch gii hay nhng thay i nh dng s xut hin
trong cc ghi ch (balloons) cc ch quan st: Print Layout, Web
Layout v Reading Layout. Ngoi ra, bn c nhiu s la chn v vic th hin
s chn, xo b v thay i nh dng trong phn "Tracks changes and Comment"
vi nhng kiu ch, font ch, nh dng ch khc nhau, khng bt buc phi theo
ch mc nh ca Microsoft. Truy cp vo menu Show, chn Options c
nhng s la chn ring ca bn. Chc thnh cng.
Mai Hng
Theo XHTT
Barcode Works v3.2 - Add-ins chn m vch trong MS Word
Barcode Works l add-ins min ph cho Microsoft Word dng to m
vch. Yu cu Word 97 tr ln v khng cn ci thm font c bit no
hin th m vch. Ngoi ra, bn c th dng add-ins ny to m vch ri
sao chp vo cc chng trnh khc.
Bn c th ti min ph Barcode Works ti y hay www.echip.com.vn
Nu add-ins khng t khi ng cng Word th bn chn
menu Tools > Templates and Add-Ins > trong hp thoi Templates and Add-
Ins bn nhn nt Add chn tp tin BarcodeWorks.dot ri nhn OK.

110
Sau , bn s thy Add-ins ny xut hin di dng 2 nt trn thanh cng c

chun.
Khi nhn nt Doe Bar Dialoog s hin ra hp thoi Barcode Works vi 4 th

chc nng:
1. EAN: To m vch EAN.
2. ITF: To m vch ITF.

111
3. Setting: Th ny gm c cc mc:
- Use this font: Chn font cho m vch.
- Reduce font size: Cc s in ra ch bng 70% kch thc bnh thng.
- Reduce bar width: Chn rng m vch theo thch.
4. About: Thng tin v tc gi v chng trnh.
to m vch, bn nhn vo th EAN hoc ITF ty thch. Sau nhp vo dy
s ca m vch, nu mun m vch xut hin c thm s th bn nh du chn
vo mc "Include digits" v iu chnh kch c cho ph hp trong Size Height
x Width. Cui cng nhn nt Insert chn m vch vo ti liu.
Trn Trng Duy
Theo Echip
MS Word: nh dng on vn bn
1. Vo Format \ Paragraph
=> Xut hin hp thoi Paragraph:

2. Chn th Indents and Spacing

112
3. General
Alignment: Cn l.
Left: Cn l tri
Justified: Dn u ch sang 2 bn l
Centered: Cn l gia
Right: Cn l phi.
Outline level:
4. Indentation: Li vo / ra on vn bn so vi l
Left: L tri
Right: L phi:
S (-) li ra ngoi l
S (+) li vo trong l
Special:
First line: l cho dng u ca on vn bn, mc nh By =
1,27 cm

113
Hanging: Dng khng phi l dng u tin ca on vn bn,

thng mc nh By = 0
5. Spacing: Khong cch trng gia cc on vn bn.
Before: Khong cch t im trn cng ca on vi on trn.
After: Khong cch t im di cng ca on n on di.
Line spacing: gin dng trong on.
Single: Gin dng n (Ctrl + 1)
1,5 lines: Gin dng 1,5 (Ctrl + 5)
Double: Gin dng i (Ctrl + 2)
At least: gin nh nht.
Exactly: gin theo s chnh xc bng At .
Multiple: gin ln nht
Vi gin dng l At least, Exactly v Multiple c phn At in
s ty thch.
6. Kch vo nt Tabs nu mun thay i di ca tab (mc nh di ca
tab = 1,27cm)
* Trng hp bn c th s dng thanh cng c Formatting cn l nhanh
on vn bn:
Cn l tri: (Ctrl + L)
Cn l gia: (Ctrl + E)
Cn l phi: (Ctrl + R)
Dn u ch sang 2 bn l: (Ctrl + J)
Hng dn nh dng phng ch, thay i gin v to ch ngh thut
trong Word
HT - TH
Thng thng sau khi hon thnh vic nhp ni dung vn bn, chng ta s cn
tin hnh nhng thao tc cn chnh l, thay i nh dng, i phng ch cho ton
b vn bn. Hoc mt s vn bn s yu cu cao hn l trang tr ch ngh thut
to sinh ng cho ni dung. Vy lm sao c th thay i nh dng ca
ton ni dung trong bi? Trong bi vit di y, Qun tr mng s hng dn
bn c cc bc nh dng li phng ch, i gin ch v to ch ngh thut
vi nhiu kiu dng khc nhau trn Word.

114
1. Cch nh dng phng ch trong Word:

Bc 1:
u tin bn m ni dung vn bn mun nh dng phng ch. Tip n, bi
en on vn bn hoc on ch cn nh dng, nhn chut phi v chn Font.
Hoc chng ta cng c th nhn t hp phm Ctrl + D.
Bc 2:
Tip n, trong giao din ca s Font c nhiu mc nh dng ch chng ta
chn la s dng.
Font: ngi dng c th chn la cc kiu ch khc nhau p dng cho
vn bn ca mnh. Tuy nhin, bn cn lu , la chn nh dng ch trong Word
cn phi khp vi Bng m v Kiu g ca b g Ting Vit, trnh nhng
trng hp li khi g ch.
Font style: chn cc kiu ch nh in m, in nghing, gch chn hay ch
dng ch thng.
Phn Size: chn kch thc cho ton b on vn c bi en.
Font color: chn mu sc cho on vn bn.
Underline style: s dng cc loi k gch di ch.
Underline color: chn mu sc cho ng k gch chn di ch.
6 mc trn l 6 ty chnh c bn khi ngi dng mun nh dng cho vn bn.
Ngoi ra, bn cng c th s dng thm mt s nhng hiu ng khc trong mc
Effects, vi 11 kiu hiu ng khc nhau, gm:
Strikethrough: Gch gia ch.
115
Double strikethrough: Nt gch i gia ch.

Superscript: Ch s trn hoc s dng t hp Ctrl + Shift + =.
Subscript: Ch s di hoc Ctrl + =.
Shadow: To ch bng.
Outline: Nt ch c ng bao ngoi.
Emboss: Ch ni m (mu trng) trc.
Engrave: Ch ni m (mu trng) sau.
Small caps: Ch in hoa nh.
All caps: Ch in hoa ln.
Hidden: n ch trong vn bn.
Bn di l mc Preview chng ta c th xem trc nh dng ch khi p
dng. Cui cng nhn OK lu li nhng thay i nh dng cho on vn bn
bi en .
Ngoi ra, nu nh chng ta ch mun nh dng n gin v nhanh chng cho

vn bn, c th s dng ngay cc mc chnh sa bn trn.
116
2. Thay i gin ch trong Word:

Sau khi chng ta nhp vn bn xong, bn cng c th tin hnh thay i gin
gia cc ch, to khc bit lm ni bt on vn bn trong ton b ni dung.
Bc 1:
Bn cng bi en on vn bn cn thay i gin. Nhn chut phi v
chn Font.

117
Bc 2:
Trong giao din ca s Font, chn tab Character spacing.

118
Bc 3:
Trong phn ny, chng ta s c 3 mc chn la:
Scale: nh dng gin ch theo %
Spacing: Khong cch gia cc ch. Kch chn vo By chn kch thc
gin tha hoc gin ch mau.
Position: V tr dng. Nhn chn By a v tr ch ln cao dn so vi
dng, hoc xung so vi dng.
Default: Mc nh gin ch cho cc file ni dung sau ny.
Bn c th nhn vo mc Preview kim tra gin cc ch ph hp vi
yu cu hay cha. Cui cng nhn OK lu li.
3. To kiu ch ngh thut cho Word:

Bc 1:
Trc ht, chng ta cng s bi en ch cn to kiu. Ti thanh Ribbon, nhn
chn mc Insert v chn WordArt.

119
Bc 2:
Ngay khi chng ta nhn vo , bn s thy xut hin danh sch rt nhiu nhng
kiu ch ngh thut, bng, ch nghing, ch in m,... Bn chn 1 kiu ch
p dng.

120
Bc 3:
Tip n s xut hin giao din ca s Edit WordArt Text. Ti y, ngi dng
c th chn li font ch, kiu ch, nh dng c ch. Ri nhn OK p dng.
Ngay sau , kiu ch s xut hin trong ni dung. Bn c th ko gin hoc co

li dng ch bng cch kch chn vo mi tn hai chiu cc gc v cnh
ca ch ngh thut , ri ko theo hng ty thch.

121
Trn y l hng dn c bn bn c th thay i phng ch, iu chnh li

khong cch gin ca ch v to ch ngh thut trong ni dung vn bn Word.
Vi nhng thay i ny, ni dung vn bn s trng p hn, c o v l hn
khi chng ta c nhng kiu kt hp ch mi m bng nhng thao tc thay i
nh dng ch bn trn.
Tham kho thm cc bi sau y:
To dng du chm () nhanh trong Microsoft Word
8 mo hay x l ct trong Microsoft Word
Hng dn in hai mt giy trong Word, PDF, Excel
Chc cc bn thc hin thnh cng!
Nguyn Trang
Microsoft Word: Cch to tiu trang (Header) v chn trang (Footer)
Bn ang lm lun n, bi tp ln, chuyn nghin cu... file vn bn c nhiu
trang, bn mun to ni dung tiu trang (Header) hay chn trang (Footer)
chung cho ton b file vn bn ca mnh. Ngy hm nay, Qun Tr Mng s gip
bn to v hiu chi tit hn v thanh cng c to ni dung . Ni dung trong bi
c p dng vi Microsoft Word 2010, cc phin bn khc bn lm tng t!
Tham kho thm: Cch to mc lc t ng
122
1. Vo View > Header and Footer:
Xut hin thanh cng c Header and Footer:
Nhp ni dung tiu trang v chn trang. Chi tit chc nng v thanh cng c
Header v Footer nh sau:
Insert Auto text: Chn ni dung t ng
PAGE - : - Chn s trang
Author, Page #, Date: Chn tn my tnh, s trang, ngy thng nm (ly
theo ngy hin th trn my tnh).
Confidential, Page#, Date: Chn Confidential, s trang, ngy thng nm.
Created by: Hin th Created by: tn my tnh

123
Created on: Hin th Created on: ngy, thng, nm, gi (ngy thit lp
my tnh)
Filename: Tn file
Filename and path: ng dn ca file v tn file
Last Printed: Hin th Last printed ngy, thng, nm, gi. (ngy thit lp
my in)
Last saved by: Hin th Last saved by tn t khi ci windows,
Page x of y: Trang th x trn tng s y trang ca file.
- Chn s trang
- Chn tng s trang ca file
- T nh s trang bt u ty thch.
- Chn ngy, thng, nm (tnh theo ngy hin ti trn my tnh)
- Chn gi hin ti trn my tnh
- nh dng li kch thc header & footer v l trang
- n / hin ni dung file khi to ni dung header & footer
- Same as previous: Hin th ni dung header & footer ging file trc
- Di chuyn gia Header vi Footer
- Quay ln trang trc trang hin ti
- Hin th trang sau trang hin ti
- Thit lp mt s tnh nng khc cho thanh cng c Header and Footer.
Trng hp mun c ng gch ngang cng vi ni dung Header & Footer,
bn hy dng thanh v ca MS Word l Drawing nh bnh thng, v mt ng
ngang v tr ph hp (v d):
Close: Thot khi mn hnh to header & footer. Sau khi to xong ni dung
header & footer bn c th kch p chut ra mn hnh ni dung trang thot.
Trng hp bn mun nhp ni dung Header & Footer ca trang chn,
trang l khc nhau:
1. Vo File \ Page Setup
124
Xut hin hp thoi Page Setup > chn th Layout:
2. Ti mc Headers and Footers:

125
Different odd and even: La chn vic nhp ni dung Header & Footer
ca trang chn, trang l khc nhau.
Different first page: La chn vic nhp ni dung Header & Footer trang
u tin ca file khc vi mi trang.
3. Sau bn nhp li ni dung Header & Footer ca trang chn, trang l ring.
Chc cc bn thnh cng!
MS Word: Tm kim Thay th - Di chuyn nhanh
MS World:Bn c mt vn bn nhng li b sai cng mt li chnh t rt nhiu
v tr khc nhau, bn mun sa li m khng mt qu nhiu thi gian tm kim
cng nh khng b b st? Qun Tr Mng s gip bn lm vic mt cch d
dng ng thi bn c th di chuyn nhanh n mt v tr no trn file vn bn
m khng cn dng n thanh cun hay chut tm kim.
Mun tm kim ch, t ng trong file
Vo Edit \ Find (Ctrl + F)
Xut hin hp thoi Find and Replace
2. Nhp t cn tm kim vo box (v d t tm kim)

3. Chn nt Find Next (hoc n phm enter): Nu trong ni dung file vn bn
c t tm kim c mi ln enter s hin th cho bn kt qu ng t tm kim
c bi en, sau khi tm kim ht trong c file s xut hin thng bo hon
thnh vic tm kim trong file word
4. Nu t tm kim khng c trong ni dung file s xut hin thng bo

hon thnh vic tm kim trong file word. Khng tm thy mt i tng no.

126
Mun thay th t ng trong ni dung file vn bn

1. Vo Edit \ Replace (Ctrl + H)
2. Xut hin hp thoi Find and Replace
3.
2. Nhp t ng cn tm thay th Find what
3. Nhp t ng s thay th Replace with
4. Chn Replece tm v thay th tng t
5. Chn Replace All thay th trong ton b ni dung vn bn
6. Chn Find Next ch tm t
7. Sau khi tm kim v thay th ht trong c file s xut hin thng bo
hon thnh vic tm kim trong file word
5. Nu t tm kim thay th khng c trong ni dung file s xut hin thng
bo hon thnh vic tm kim trong file word. Khng tm thy mt i tng
no.
6. Ch : Trong qu trnh thay th t ng nu bn thay th ton b ni dung
vn bn bng nt Replace All th bn cn chc chn rng t ng trong ton b
vn bn s c thay bng t ng mi.
Di chuyn nhanh n cc v tr cn thit
1. Vo Edit \ Go to (Ctrl + G)
2. Xut hin hp thoi Find and Replace

127
2. Chn i tng di chuyn:

Page: S trang
Line: S dng
Comment: S ghi ch
Table: S bng
Heading: S nh dng cc tiu l heading
...
3. Nhp con s cn di chuyn ti ( v d trn nh l di chuyn nhanh n trang
s 14)
4. Chn nt Go to (hoc g phm Enter)
5. Kt qu thu c s m ra cho bn ng v tr va chn xong.
6. n phm Ecs hoc nt Close tr li mn hnh word lm vic.
TH HT
Xem nhanh ni dung vn bn Word
Trong Microsoft Word, khi cn xem ni dung ca file vn bn th bn thng
bm vo tn file vn bn m file ny ra xem. Tuy nhin, nhiu khi bn khng
cn thit phi m ton vn bn ra nh vy v s mt nhiu thi gian ch i. Nu
bn mun xem nhanh ni dung cc vn bn th th thut sau y s gip bn.
- T ca s chng trnh Microsoft Word, bn vo menu File > Open hoc bm
t hp phm Ctrl + O m ra hp thoi Open.
- Trong hp thoi Open, bn vo nt View (bn tri nt Tools). Sau , bn
bm chn mc Preview.
T by gi, bn ch cn di chuyn con tr chut n tn file vn bn no y l
ngay lp tc ni dung ca file ny s xut hin trn khung bn phi ca hp thoi

128
Open. Th thut ny s gip bn rt nhiu, nht l khi bn ch cn duyt qua ni

dung cc file Word khc nhau.
Nguyn Cao
Theo Thanh Nin Online
nh dng file vn bn
Nhiu khi bn loay hoay khng bit lm th no quay c 1 trang ngang
trong c ng trang vn bn. Hoc c mi ln to mt file mi bn li phi
nh dng li l vn bn cho trang mc d kch thc l ln trc v sau
khng thay i, Qun Tr Mng s hng dn bn cch nh dng l trang,
quay trang ngang, trang dc
v Cn l vn bn
1. Vo File\chn Page Setup (Alt + F \ U)
Xut hin hp thoi Page Setup
2. Chn th Margins (Alt + M)

3. in khong cch l trang, nu bn cha i li n v tnh th n v tnh
mc nh l inch.
Top: L trn
Bottom: L di
Left: L tri
Right: L phi
Header: Tiu trang

129
Footer: Chn trang

Thng thng Header v Footer s khng thay i, mc nh kch thc l
1,27cm i vi nh dng l trang A4
4. R Mirror margins: Nu bn mun in 2 mt c l i xng nhau trn 1 t
giy
R 2 pages per sheet: Nu bn mun in 1 trang thnh 2 t giy.
5. Apply to: p dng cho:
Whole document: Ton b file vn bn
This point forward: p dung cho trang sau k t v tr con tr nh v
6. Sau khi t li cc thng s ca l, nu bn mun thit lp nh dng l ny
cho cc file vn bn sau ny th kch vo nt Default v tr li OK.
7. OK
v Quay trang dc, trang ngang
1. Vo File\chn Page Setup (Alt+F \ U)
2. Chn th Paper Size (Alt + S)

3. Vi phn Paper Size, Width v Height bn nn mc nh, 2 kch thc
Width Height bn c th thay i c, nhng nu thay i qu nhiu khi in s
phi chn ng loi v kch thc giy, nu khng ng vn bn in ra s b mt
ch.
4. Orientation: nh hng kiu trang

130
Portrait: Quay dc
Landscape: Quay ngang
5. Apply to: p dng cho:
Whole document: Ton b file vn bn
This point forward: p dung cho trang sau k t v tr con tr nh v
6. Sau khi t li cc thng s ca l, nu bn mun thit lp nh dng l ny
cho cc file vn bn sau ny th kch vo nt Default v tr li OK.
7. OK
Mo: Trong file vn bn c nhiu trang, bn ch mun quay ngang trang 1 hoc
1 s trang gia file vn bn:
t du nh v con tr im cui cng trang trc mun quay ngang,
Thc hin thao tc quay ngang trang giy ln lt tng bc trn. Ch :
Phn Apply to bn cn chn l This Point forward. Kt qu: Ton b nhng trang
sau v tr con tr nh v s c quay ngang.
Tip theo quay dc li cc trang sau, bn cng cn t con tr v tr
cui cng ca trang ngang (trc trang mun quay dc). Thc hin thao tc quay
dc trang giy v Phn Apply to cng chn l This Point forward.
S dng phm Ctrl + F2 (File \ Print Preview) xem hnh nh file vn bn
trc khi in.
v Thit lp tiu trang, chn trang (header, footer) ca trang
chn ring, trang l ring.

131
2. Chn th Layout (Alt + L)

3. Chn R Different odd and even. (Cch t tiu trang v chn trang chng
ti s hng dn tip trong cc phn sau)
4. OK
v Mun khng c header, Footer trang u tin ca file vn bn
2. Chn th Layout (Alt + L)

132
3. Chn R Different first page.

4. OK
Qun Tr Mng
In n file vn bn
Hng dn ci t my in ni trc tip vi my tnh hin ti, cch in n
trong MS word v hy b lnh in.
v Ci t my in ni trc tip vi my tnh hin ti

1. Kch chut tri vo nt Start
2. Chn Settings \ Printers and Faxes
Xut hin ca s Printers and Faxes

133
3. Chn Add a printer

Xut hin hp thoi Add Printer Wizard
4. Chn nt Next

134
Xut hin mn hnh:
La chn kiu kt ni vi my in
Local printer attached to this computer: My in c ni trc tip vi
my tnh.
A network printer, or a printer attached to another computer: My in
c ni qua mng ni b hoc kt ni vi mt my tnh khc c ci my
in.
5. Chn nt Next
Xut hin mn hnh:

135
6. Chn nt Next
Xut hin mn hnh:

136
Chn cng cm kt ni vi my in, mc nh l cng LPT1

7. Chn nt Next
Xut hin mn hnh:
Chn tn hng sn xut my in bn ct Manufacturer.

Sau chn Tn loi my tin bn ct Printers.
Trng hp c a ca ng loi my in th bn cho a vo CD v chn
nt Have Disk => Xut hin hp thoi Install From Disk, chn ng dn ti
cha phn mm ci t my in:

137
Chn nt OK
8. Chn nt Next
Xut hin mn hnh:
Bn c mun la chn my in ny l mc nh khi in?

Yes: ng
No: Khng
9. Chn nt Next
Xut hin mn hnh:

138
Bn c mun in lun th mt trang?

Yes: ng
No: Khng
10. Chn nt Next
Xut hin mn hnh hin th thng s thit lp khi ci my in:

139
11. Chn nt Finish hon thnh vic ci t my in

12. C trng hp bn khng th thc hin lnh Xem trc khi in (Pre
Preview) v l do cha ci my in. Lc bn cng ch cn thc hin ln lt
thao tc trn ci my in, bn cng khng cn phi lo lng khng c a ci hay
cn phi ci ng loi my in mi c v bn ch cn xem hnh nh file vn bn
trc khi in ch khng phi ci in.
v In n trong MS word
1. Vo File\chn Print (Ctrl + P)
Xut hin hp thoi Print

140
2. Printer: My in. Nu my tnh ca bn ci t nhiu loi my in cng s

dng th lu la chn loi my in ph hp. Nu my tnh ch ci mt loi my
in th bn khng cn quan tm n phn ny.
Name: Tn loi my in
Status: Trng thi
Type: Loi my in
Where: Cng kt ni vi my tnh
3. Page range: Vng in
All: In tt c cc trang trong file
Current page: In ti trang con tr nh v
Pages: In nhng trang c ch nh r:
V d: nhp s vo hp box
2 -> in trang s 2
2,3,5 -> in trang s 2, 3, 5
2-6 -> in t trang s 2 n trang s 6 (2, 3, 4, 5, 6)
Selection: Ch in ti nhng vng c la chn (vng bn bi en)
4. Number of copies: In ra bao nhiu bn
5. Mc Print: Mc nh ch All pages in range

141
All pages in range: In ton b trang

Odd pages: Ch in nhng trang l
Even pages: Ch in nhng trang chn
6. R Collate: In ln lt t trang 1 n ht, quay li in tip t trang 1 n ht.
7. Collate: In ht trang 1, trang 2, n ht trang cui cng
8. Properties: Chn chi tit loi giy in.
Lu : Nu file ca bn t s trang (v d s trang bt u nh t s 10 tr
i), nhng bn t lnh in trang s 8 th my in s khng thc hin c lnh in
ny.
8. OK
v Hy b lnh in
Trng hp bn thc hin lnh in nhng li mun hy b lun lnh in ny,
bn khng nn thc hin lun thao tc xa b lnh in v khi my in ang in nu
b lun lnh in rt d xy ra trng hp b kt giy. Trc ht cn b giy ra khi
my in sau thc hin ln lt cc bc sau:
1. Kch chut phi vo biu tng my in trn thanh Taskbar, chn Open
All Active Printers and Faxes
Hoc:
- Kch chut Start \ Settings \ Printers and Faxes
Xut hin ca s Printers and Faxes

142
Kch chut phi vo biu tng my in, chn Open (Hoc kch p chut tri
vo biu tng my in)
Xut hin ca s mi
2. Chn file mun b lnh in

3. Vo Document trn thanh menu

143
Chn Pause: Tm dng lnh in

Chn Cancel: Hy b lnh in
4. Nh vy l bn hon thnh thao tc tm dng hoc hy b lnh in. Bn
thy trng thi ca file thc hin lnh in l Printing, cn sau khi tm
dng hoc hy b lnh in, file s trng thi l Paused hoc Deleting
HT
Khm ph thanh cng c MS Word
Nhng th thut sau y s gip bn ty bin mi trng Microsoft Word
nhm mc ch tng tnh hu dng ca cc thanh cng c v tng tc cng
vic ca bn.
Cc thanh cng c ca Microsoft Word c nhng phm chc nng gip tng tc
qu trnh x l vn bn hng ngy bn vn thc thi ln rt nhiu. Tuy nhin, bn
vn c th ty bin nhng thanh cng c khin chng cng tr nn thit
thc v hu dng hn na. Ly v d nh vic bn thng xuyn s dng mt
biu tng (symbol) nht nh th bn c th to ra mt nt bm trn thanh
cng c chn biu tng ny mt cch hon ton t ng. Bn cng c th b
sung thm cc i tng menu vo menu tt hay thm tr to ra mt menu ring
cho MS Word. No chng ta hay im li xem chng ta c th lm c nhng
g khin cho cc thanh cng c ca MS Word tr nn hu ch hn na.
to ra mt nt bm trn thanh cng c gip chn mt biu tng vo vn bn

mt cch hon ton t ng v d dng hn bn hy vo Tools | Customize. Trong
ca s Customize bn hy chuyn sang mc Commands ri tm n la chn All
Commands trong danh sch lit k Categories bn pha tay tri. Trong ca s lit
k All Commands bn tri bn hy tm n ln Symbol. Hy nhp chut tri vo
lnh Symbol ri ko v th n ln thanh cng c no m bn mun nt bm
Symbol nm . Khi hp thoi Symbol hin ra bn hy la chn mt biu tng
mun chn. Nhp OK.

144
Sau khi bn to ra phm bm theo cch trn th nt bm s mang tn ca biu

tng . lm cho nt bm tr nn thn thin hn bn hy mt ln na m
hp thoi Customize ri nhp chut phi vo nt bm bn va to ra . Gi y
bn hy xem trong menu ng cnh chut phi bn c th i tn hay i c biu
tng cho phm bm .
Tng t s dng cch trn bn c th b sung thm mt nt bm trn thanh

cng c cho php bn chn mt bc nh vo trong vn bn hon ton t ng.
Bn hy tm n lnh InsertPicture trong danh sch All commands ri ko v th
n ln thanh cng c no thun tin vi bn nht. Sau bn hy nhp chut phi
vo nt bm bn va to ra v la chn mt bc nh lin kt vi phm bm
bng cch chn Assign Hyperlink | Insert Picture. Hy nh l bn phi hp
thoi Customize vn m trong khi nhp chut phi vo nt bm nu khng th
s khng c tc dng u.
Bn c th to ra nhng bc nh cho cc nt bm trn thanh cng c ca bn t

bt c bc nh no c kch c 16 x 16-pixel. Sau bn sao chp bc nh vo
trong clipboard ca h iu hnh v dn n thay th cho nt bm trn thanh cng
c bng cch nhp chut phi vo nt bm mun thay i v chn Paste Button
Image. Mt ln na hay nh l phi m hp thoi Customize trc khi nhp chut
phi vo nt bm thanh cng c nh.

145
chuyn nt bm chn mt bc nh sang cc ng dng khc ca b Microsoft

Office bn hy m ng dng MS Office mun chuyn sang v hp thoi
Customize trong MS Word, nhp chut phi vo nt bm mun chuyn v chn
lnh Copy Button Image. Bn chuyn sang ng dng mun chuyn nt bm qua
v m hp thoi Customize bng cch tng t nh trong MS Word ri dng
lnh Paste Button Image nh bnh thng.
Danh sch All Commands cha mt lot cc lnh trong Word c chc nng
tng t nh lnh Symbol k trn nh Color, Column, Condensed, Expanded,
Lowered, Raised, FontSize, and FileOpenFile cng ch bng nhng bc thc
hin n gin nh trn. Bng cch ny chng ti bo m cng vic x l cc
vn bn ca bn s c tng tc ln rt nhiu.
Bn cng c th ty bin MS Word bng cch b sung thm cc lnh vo menu

tt (Shortcut Menus). thc hin cng vic ny bn hy m hp thoi
Customize chuyn sang mc Toolbar. Trong danh sch cc thanh cng c ca
Word bn hy nh du la chn Shortcut Menus. Khi thanh cng c ny xut
hin bn hy la chn Text, Table, hay Draw ty thuc theo s thch ca bn. Vi
menu mi cn ang m bn hy chuyn sang mc Commands trong hp thoi
Customize ri ko v th cc lnh cn thit vo menu tt ny.
Mt cch khc ty bin Word l b sung mt trong s nhng menu c xy

dng sn trong ng dng nh menu Work chng hn. Cc thanh cng c c
xy dng sn trong Word cng nm trong hp thoi Tool | Customize. Bn hy
chn Built-in menu trong danh sch Categories bn tay tri ca ca s ri ko v
th menu Work trong danh sch Commands bn tay tri th vo bt k mt
thanh cng c no hay thanh menu h thng ca Word.

146
Thanh menu Work c cha cc ng dn n cc tp tin cho php bn m cc

tp tin mt cch nhanh chng mt chc nng rt tin dng cho nu nh bn phi
lm vic vi rt nhiu vn bn khc nhau. vn hnh chc nng ny bn hy
m hp thoi Customize v m mt tp tin m bn mun b sung vo menu Word.
Vi tp tin bn vn bn ang m bn hy la chn menu Word | Add To Work
Menu, gi y ng dn ca tp tin c lu trong menu Work v bn
hon ton c th m n mt cch rt nhanh chng.
loi b ng dn ca mt tp tin no trong thanh menu Work bn hy

bm t hp phm Ctrl + Alt + _ (phm gch di) lc ny con tr chuyn thnh
mt du tr ln. Bn hy nhp chut vo menu Work ri nhp chut ln tp tin
m bn mun xa khi danh sch. Ch khng nhng tp tin b xa khi thanh
menu Work m c trn cng ca bn do vy bn hy tht s thn trng mi khi
xa mt tp tin no . trnh tnh trng bn thng xuyn phi xa tp tin no
khi danh sch v mt lun tp tin th bn hy to mt bn back-up ca tp
tin mt th mc khc ri hy tin hnh xa n khi danh sch ca Work
menu bi v bn khng c Word cnh bo mi khi xa mt tp tin no trn
Work menu.
Bn c y mi th gip cho cng vic ca bn tr nn tin li v nhanh

chng hn bao gi ht. Nhng nu bn mun a mi th tr v trng thi ban

147
u th sao? Bn hy m hp thoi Customize ra ri nhp vo nt Reset v chn

Yes. Mi th li v trng thi ban u.
Theo PCMag, vnMedia
Cc nh dng c bit trn ch
Chuyn i ch in sang ch thng v ngc li
Nu l g nhm ch in sang ch thng hoc ngc li, thay v xo v g li,
bn qut chn vng vn bn, bm menu Format > Change case. ca s hin
ra,bm chn mt la chn: Sentence case (Ch in u cu), lowercase (chuyn
sang ch thng), UPPERCASE (chuyn sang ch in), Title Case (Ch in u
mi t),tOGGLE cASE (ch thng u mi t).C th lm nhanh ba thao tc
Sentence case, lower case, UPPERCASE bng cch bm nhiu ln t hp phm
Shift + F3 sau khi qut chn vng vn bn.
Tuy nhin i vi vn bn dng font Unicode(Arial, Times New Roman,
Tahoma...) th khng s dng c thao tc trn m phi dng thm chng trnh
Unikey 3.6.Qut chn vng vn bn, bm t hp phm Ctrl+C (hoc bm menu
Edit > Copy hoc nt Copy trn thanh cng c Standard). Chy chng trnh
Unikey, bm chut phi ln biu tng chng trnh (ch V mu nm khay
ng h),chn Cng c (hoc bm Ctrl + Shift + F6), ca s hin ra, bm chn
Unicode hai ch, Ngun trong khung Bng m, nh du chn mc Chuyn
m Clipboard, nh du chn mc chn Sang ch hoa hoc Sang ch thng,
bm nt Chuyn m. Tr li ca s son tho, bm t hp phm Ctrl+V (hoc
bm menu Edit > Paste, hoc bm nt Paste trn thanh cng c).
nh dng ch s
vit cng thc ca nc H2O. Bn g H2O, qut chn ch s 2, bm menu
Format > Font. nh du chn mc Subscript ca s hin ra, bm OK. Hoc s
dng phm tt g ch H, bm t hp phm Ctrl + du =, g s 2, sau li bm
t hp phm Ctrl + du =, ri g ch O.
nh dng ch s m
son tho A 2: G A2, qut chn s 2, bm menu Format > Font, nh du
chn mc Superscript, bm OK. Hoc s dng phm tt: G A, bm t hp 3
phm Ctrl, Shift v du =, g s 2, bm Ctrl, Shift v du =/
Cc nh dng c bit khc
Qut chn vng vn bn, bm menu Format. Trong ca s hin ra,va nh du
chn cc mc trong phn Effects, va quan st trong khung Preview bn di
tm cc loi hiu ng cn dng, bm OK.
nh dng b rng ch
Qut chn vn bn, bm menu Format > Font. Bm th Character Spacing. Bm
Scale, chn gi tr %, bm OK.

148
nh dng ch hiu ng
nh dng ny ch c tc dng khi xem vn bn trong Word m khng in c.
Qut chn vn bn, bm menu Format > Font. Bm th Text Effects, va bm
chn mt dng hiu ng trong khung Animations va quan st khung pha di
xem trc hiu ng, bm OK
Thc mc xin gi theo Yahoo Massage: dantruong_81vn hoc theo a ch
email bn di
Email: dantruong_81vn@yahoo.com
M v lu vn bn Word
M file c sn
M mt file vn bn hay bt k mt file ca cc chng trnh khc tht n gin,
hu ht cc bn bit cch m file v cn bit cch lm th no m file sao
cho nhanh nht. Tuy nhin, Qun Tr Mng vn xin c hng dn nhng bn
no cha bit cch m file theo tng bc sau y:
1. Chn File \ Open (Ctrl + O): Xut hin hp thoi Open
2. Tm ng dn n file (nu cn) v chn file

Cc biu tng v tn hin thi dc bn tri (History, My Documents,
Desktop, Favorites, My Network Places) c th l ni lu tr file ang cn m.
Look in: L ni lu tr file hin ang m. V d: M file
file_phim_tat_TV.doc c lu ti mn hnh Desktop.

149
C th 4 dng phm di chuyn (ln, xung, tri, phi) la chn file. V

dng phm tt Tab hoc Shift+Tab di chuyn n cc thnh phn trong hp
thoi Open
3. Kch p chut tri vo tn file . Hoc kch chut tri vo tn file, ri chn
nt Open. Lc ny mn hnh MS Word s m ra ni dung file .
Xin lu : Vi cch m file nh ny c th p dng cho mi chng trnh chy
trn h iu hnh Window.
Lu file vn bn
Bn mun lu file vn bn (cha c tn) v lu file vi mt tn khc ( c
t tn) trong MS word
1. - Vo File \ Save (Ctrl + S): Trng hp t tn file mi
- Vo File \ Save As (F12): i vi file c t tn
Mn hnh m ra hp thoi Save As:
2. Chn , th mc mun lu (ging phn m ti liu)

3. t tn cho fle ti File name, mc nh ca file MS word c lu s l
*.doc
4. Kch vo nt Save hoc n phm Enter.
Sau khi t tn xong, trn thanh tiu ca mn hnh MS word bn s nhn thy
tn va t
Bn mun lu file vn bn nh mt trang web
150
1. Vo File \ Save as page web

Mn hnh m ra hp thoi Save As:
2. Chn , th mc mun lu (ging phn m ti liu)

3. Chn nt Change Title t li tiu cho file web.
Mn hnh m ra hp thoai Set Page Title

Mc nh ca chng trnh s ly ni dung ca on vn bn u tin ca
file nhng khng qu 255 k t.
Nhp li ni dung tiu (nu bn mun thay i), nu khng mun thay
i v tt hp thoi chn nt Cancel (dng phm Esc)
Chn nt OK
4. t tn cho fle ti File name, mc nh ca file ny c lu s l *.htm,
*.html
5. Kch vo nt Save hoc n phm Enter.

151
Sau khi t tn xong, trn thanh tiu ca mn hnh MS word bn s nhn thy
tn file va t. Tuy nhin, sau khi bn tt file v chng mnh MS word n khi
m file ra file vn bn s l mt trang web, thanh tiu hin th ni dung bn
t hp thoi Set Page Title v bn khng th quay li sa ni dung file vn bn
vi file c lu di dng *.htm, *.html trong MS word.
c bit, trong ni bn lu thnh trang web s t ng to ra mt th mc c
tn tnfilebnt_files cha ton b nh hin th trong ni dung ca file. Nu
xa th mc ny th ni dung trang web ca bn s khng hin th nh.
Vy l bn thy , tht n gin lu mt vn bn lm cng nh cng n
gin hn khi bn c th t xy dng mt trang web HTML bng chnh chng
trnh Word m bn ang hc. Chc bn thnh cng!
Qun Tr Mng
Tng hp phm tt thng dng trong Microsoft Word
Phm tt Word gip thao tc nhanh hn khi x l vn bn, tit kim thi
gian v tng s chuyn nghip cho ngi dng.
So vi cch lm th cng, cc phm tt mang li nhiu li ch hn cho ngi s
dng. c bit vi nhng ai phi x l khi lng ln vn bn, th s dng phm
tt l cch nhanh nht. Qun tr mng tng gii thiu n bn c bi vit tng
hp cc phm tt Excel 2007 n 2016 hay phm tt khi lm vic vi Photoshop
thao tc nhanh hn. V trong bi vit ny, chng ti s tng hp cc phm tt
thng dng khi bn lm vic vi Microsoft Word.
Tham kho thm:
To mc lc t ng trong Word
1. Phm tt Word to mi, chnh sa, lu vn bn
Ta o mi m t tai liu Ctrl + N
M ti liu Ctrl + O
Lu ti liu Ctrl + S
Sao chep vn bn Ctrl + C
C t ni dung ang cho n Ctrl + X
Dan vn bn Ctrl + V
Bt hp thoa i tim ki m Ctrl + F
Bt hp thoa i thay th Ctrl + H
Bt hp thoa i in n Ctrl + P
Hon tr tnh trng ca vn bn trc khi
Ctrl + Z
thc hin lnh cui cng

152
Phc hi hin trng ca vn bn trc

Ctrl + Y
khi thc hin lnh Ctrl + Z
Ctrl + F4, Ctrl +
ng vn ban, ong ca s Ms Word
W, Alt + F4
2. Phm tt Word chn vn bn hoc 1 i tng
Phm tt Chc nng
Chn mt k t pha sau Shift + -->
Chn mt k t pha trc Shift + <--
Ctrl + Shift + --
Chn mt t pha sau
>
Ctrl + Shift +
Chn mt t pha trc
<--
Shift
Chn mt hng pha trn
+ Backspace
Chn mt hng pha di Shift +
Chn tt c i tng, vn bn, slide ty
Ctrl + A
v tr con tr ang ng
Xa vn bn hoc cc i tng
Xa mt k t pha trc Backspace
Xa mt k t pha sau con tr
Delete
hoc cc i tng ang chn
Ctrl +
Xa mt t pha trc
Backspace
Xa mt t pha sau Ctrl + Delete
Di chuyn
Di chuyn qua 1 ky t Ctrl + Mi tn
V u vn ban Ctrl + Home
V vi tri cu i cung trong vn
Ctrl + End
ban
Chn t vi tri hin ta i n u Ctrl + Shift +
vn ban Home
Chn t vi tri
hin ta i n cu i Ctrl + Shift +
vn ban End

153
nh dng vn bn
inh
da ng in m Ctrl + B
M hp thoa i inh
da ng font ch Ctrl + D
inh
da ng in nghing Ctrl + I
inh
da ng gch chn Ctrl + U
Canh gia oa n vn ban ang cho n Ctrl + E
Canh u oa n vn ban ang cho n Ctrl + J
Canh trai oa n vn ban ang cho n Ctrl + L
Canh phai oa n vn ban ang cho n Ctrl + R
inh da ng thu t u dong oa n vn
Ctrl + M
ban
Ctrl + Shift
Xoa inh
da ng thu t u dong
+M
Thu t dong th 2 tr i cua oa n vn
Ctrl + T
ban
Xoa inh
da ng thu t dong th 2 tr Ctrl + Shift
i cua oa n vn ban +T
Xoa inh
da ng canh l oa n vn
Ctrl + Q
ban
Sao chep inh
da ng
Sao chep inh da ng vung d
Ctrl +
liu ang co inh
da ng c n sao
Shift + C
chep
Dan inh
inh da ng a sao chep Ctrl +
vao vung d liu ang cho n Shift + V
3. Phm tt Word lm vic vi Menu & Toolbars:
Phm tt Chc nng
Kich hoa t menu lnh Alt, F10
Thc hin sau khi thanh menu c
Ctrl + Tab, Ctrl
kich hoa t dung cho n gia cac thanh
+ Shift + Tab
menu va thanh cng cu .
Cho n nut ti p theo hoc nut trc o Tab, Shift +
trn menu hoc toolbars Tab

154
Thc hin lnh ang cho n trn menu

Enter
ho c toolbar
Hi n thi menu ng canh cua i
Shift + F10
t ng ang cho n
Hi n thi menu h th ng cua cua s Alt + Spacebar
Cho n lnh u tin, hoc cu i cung
Home, End
trong menu con
4. Phm tt Word lm vic trong hp thoi:
Di chuy n n mu c cho n, nhom
Tab
cho n ti p theo
Di chuy n n mu c cho n, nhom
Shift + Tab
cho n phia trc
Di chuy n qua the ti p theo trong
Ctrl + Tab
hp thoa i
Di chuy n ti the phia trc trong
Shift + Tab
hp thoa i
Alt + Ky t ga ch
Cho n ho c bo cho n mu c cho n o
chn
Hi n thi danh sach cua danh sach Alt + Mui tn
s xu ng
Cho n 1 gia tri trong
danh sach s Enter
T t ni dung cua danh sach s ESC
Ta o chi s trn Ctrl + Shift + =
Ta o chi s di Ctrl + =
5. Phm tt Word lam vic vi bang bi u:
Di chuy n ti va cho n n i dung cua k ti p.
Hoc ta o 1 dong mi n u ang ng cu i Tab
cung cua bang
Di chuy n ti va cho n n i dung cua li n k
Shift + Tab
trc no
Nh n gi phim
Cho n ni dung cua cac Shift + cac phim mui
tn

155
Ctrl + Shift + F8 +
M rng vung cho n theo tng kh i
Cac phim mui tn
Giam kich thc vung cho n theo tng kh i Shift + F8
Ctrl + 5 (khi en
Cho n ni dung cho toan b bang
Num Lock t t)
V u tin cua dong hin ta i Alt + Home
V cu i cung cua dong hin ta i Alt + End
V u tin cua ct Alt + Page up
V cu i cung cua ct Alt + Page down
Ln trn mt dong Mui tn ln
Xu ng di mt dong Mui tn xu ng
Trn y l bng tng hp cc phm tt khi chng ta thc hin thao tc vi ni
dung vn bn Word. Bn hy lu bi vit li c thm nhng th thut khi lm
vic vi vn bn nh.
Tham kho thm cc bi sau y:
Cch n gin chuyn i file PDF sang Word
To dng du chm () nhanh trong Microsoft Word
in s th t, k t u dng t ng MS Word
Hy vng bi vit ny hu ch vi bn!
Nguyn Trang
T in phm tt trong MS Word
bn c ngy cng s dng nhng cng c trong b Microsoft Office mt
cch hiu qu nht, Qun Tr Mng s cung cp lot bi hng dn nhng th
thut n gin nhng li hiu qu v tnh nng ca 2 chng trnh ph bin nht
trong b Office thng dng ny: MS Word v MS Excel
Tun 1 s th nht: Bi 1: T in danh sch phm tt trong Microsoft Word
S dng phm tt lm cho tc x l vn bn em li hiu qu v rt nhanh
chng trong vic son tho vn bn nhng bn cha bit nhiu v cc phm tt
v mun tm danh sch nhng phm tt, tht n gin, chng trnh Microsoft
Word s t lit k danh sch cc phm tt cho bn:
1. Vo Tools\Macro\Macro (Hoc dng phm Alt+F8)
Xut hin hp thoi Macro:

156
2. Chn Word Commands trong Macro in bn s c hp thoi Macros:
3. Ti y bn tm mc List Commands (hoc nhp ch List Commands) vo

Macro name
4. Chn nt Run hoc Step Into
Xut hin hp thoi List Commands bn la chn vic lit k danh sch lnh
phm tt

157
5. Chn Current menu and keyboard settings: Lit k cc lnh c ci t

phm tt (c th s dng) trong List Commands
Hoc chn All word commands: Lit k tt c cc lnh c ci t ln cha
ci t phm tt (bn s c th t ci t thm) trong Microsoft Word
6. Chn nt OK -> Kt qu s in cho bn mt danh sch cc phm tt s dng
trong chng trnh Microsoft Word:
Vy l khng cn phi tm kim u xa m bn c th c ngay danh sch tt c

cc phm tt cn dng trong MS Word. Bn hon ton c th t ci t thm hoc
chnh sa cc phm tt ny cho thun tin trong vic s dng. Nu cha bit th
thut ny th bn c th tip tc theo di tip cc bi sau.
Chc cc bn c mt nm mi vui v cng vi nhng kin thc c bn m
chng ti mang li cho cc bn!
Qun Tr Mng
V hnh trong MS-Word
Ngoi chc nng chnh l son tho vn bn, trong MS-Word cng h tr
chc nng v hnh tng i tt. Mt s hnh v n gin c th v trc tip
trong MS-Word m khng cn v t cc phn mm khc ri phi chn vo
va mt thi gian, li lm tng dung lng ca tp tin.
Ngoi chc nng v cc ng thng, hnh vung, hnh trn... MS-Word cn c
th v cc ng cong phc tp, ng gy khc lin tc....

158
thc hin vic v hnh, u tin nu trn mn hnh cha c thanh cng c v
hnh th bn ly ra nh sau: Click phi chut ln mt thanh cng c bt k, chn
Drawing. Trn thanh cng c bao gm kh y cc chc nng v, t mu, chn
b dy nt v, kiu nt v, v cc hnh khi, cc mu hnh chun...
Khi cn v on thng, click vo biu tng v ng thng, n v gi phm
Shift, khi con tr chut s di chuyn theo ng
thng.
Khi cn copy mt i tng no , bn n v gi
phm Ctrl, a con tr n i tng, click & drag
n ni cn copy.
Khi cn v mt ng cong phc tp, bn vo:
AutoShapes > Lines > Curve trn thanh cng c
Drawing, tng t, vo AutoShapes > Lines >
FreeForm v cc ng gy khc. Gi Ctrl + click & drag i
Nu ng cong, gy khc cha nh mun, bn tng copy (hnh
click phi chut vo i tng ri chn "Edit tri), click phi chut ln
Points", lc ny cc im neo trn ng s hin i tng, chn Edit
ln, bn c th t do iu chnh theo mun, hoc Points (Phi)
bn c th thm im vo (add points), xa bt im (delete points) iu chnh
ng nt mm mi hn.
Mun t mu ton b i tng th i hi i tng phi c to nn t
mt ng khp kn, lm c iu ny bn ch vic click phi chut vo i
tng v chn "Close Patch" ng thi ngoi nhng mu c bn, bn c th lt
bn di hnh v bng cc mu t sn c, hnh v... (Fill
Color\Fill Effects).
Ngoi ra, tin li trong khi v, MS-Word c chc nng
hin th li trn trang vn bn bn d cn chnh hnh v,
chc nng bt im gia cc i tng vi nhau, gia i
tng vi li.. cch thc hin nh sau:
Trn thanh cng c Drawing, click Draw\Grid, lc ny hp
thoi ty chn s hin ln. Bn click chn "Display
gridlines on screen" hin th mng li, nh b rng,
chiu cao ca cc mt li box Vertical spacing,
Horizontal spacing. Hp ty chn
nh khong gia cc mt li theo chiu ngang v chiu mng li.
dc box Vertical every, Horizontal every (cch nhau 2 mt li, 3 mt li... ).
bt mt i tng n li, bn chn Snap objects to grid (ngha l khi bn
v, u mt ca i tng s t ng lin kt n v tr cc mc li mt cch

159
nhanh chng v chnh xc m bn khng cn phi canh chnh).Tng t, khi cn

s lin kt gia cc i tng bn hy click chn
"Snap objects to other objects".
Sau khi hon tt hnh v, trnh trong qu trnh
chnh sa, dn trang vn bn, cc i tng s nhy
lung tung lm hnh v ca bn b sai, bin mt trn
vn bn bn hy lin kt (Group) chng li nh sau:
Gi Shift v click chn cc i tng hoc nhanh
hn bn c th vo biu tng Select object trn
thanh cng c Drawing, sau click & drag Select object
chn cc i tng. Vo Draw\Group lin kt cc i tng li vi nhau, lc
ny tt c hnh v l mt khi thng nht, bn c th yn tm chnh sa vn bn.
THI HIP
Theo Tui Tr Online
Th thut nng cao trong MS Word
L ngi thng xuyn phi lm vic vi Word, chc hn bn s s dng
rt nhiu nhng thao tc phi lp i lp li hng ngy. Rt nhm chn m
li mt thi gian. Ti sao khng s dng nhng tnh nng t ng hp dn
v mnh m ca Word lm gip bn?
Nhng th thut di y s gim bt thao tc cng nh thi gian thao tc trong
Word:
T ng ci t thit lp a thch hng ngy
Word khng khi ng v np nhng thit lp m bn thch, hy p chng lm
vic vi macro mi khi m ti liu mi hoc to ti liu mi.
s dng macro, hy nhn chut vo Tools ->Macros -> Record new macro v
sau t tn macro ny l AutoOpen, hy ch trng Store In field lun nm
trong Normal.dot. Hy b qua cc la chn gn macro ny cho cc phm tt
v menu, bi macro AutoOpen s c thit k chy t ng khi m mt tp
tin mi.
Lc ny ch ghi macro ang kch hot , hy lm nhng vi nhng thao tc
lp li khi m mt ti liu mi.Sau khi hon thnh xong, hy nhn nt dng
(Stop). By gi, s dng Tools->Macro-> Visual Basic Editor, sao chp ton
b AutoOpen v dn n vo dng cao nht trong ca s code bn tay phi, v
i tn bn sao chp ny thnh AutoNew, lc cc thit lp s t ng chy khi
to ti liu mi.
Sa i nh dng ti liu
Nhng ngi s dng mi lm quen vi Word thng s
dng template (mu) Normal.dot chnh sa nhng nh dng vn bn cho

160
ring mnh. Rt nhiu thay i c thay i vnh vin bng cch s

dng Default v Add to Template trong hu ht cc khung nh dng, nhng trong
mt lc no ngi s dng mun chnh sa Normal.dot trc tip. tm tp
tin ny, hy tm kim trong mc Templates chng hn: C:\Documents and
Settings\yourusername\Application Data\Microsoft\Templates. Tn ng dn
ny c th khc ph thuc vo ng dn v a ci t Windows.
Trnh cnh bo phin phc
Sau khi to c cc macro m bn lu trong Macro l mt biu tng,
cc ti liu hoc cc template, Word s lun a ra tn, hoc cc k t no
li cnh bo mi ln m ti liu. loi b cnh c biu din cho mt
bo phin phc, hy to mt ch k s (digital danh sch cc lnh, hoc cc
signature) s gip Word "tin tng" macro ny hot ng v phm tt. Rt
hn. nhiu chng trnh s dng
S dng Start ->Run v nhp vo ng dn ni macro v to ra cc macro
ci t b Office. V d: C:\Program nhm loi b nhng hot
Files\Microsoft Office\Office11 (Office10 nu s ng, thao tc lp li trong
dng Office XP). Tip , hy tm ti tp tin qu trnh s dng. Macro
Selfcert hoc Selfcert.exe (tu thuc vo cch hin c h tr rt tt t trong
th tp tin m rng) v nhn p vo tp tin ny. b Office ca Microsoft,
Nu khng tm thy tp tin Selftcert, hy thm tnh c bit l Word.
nng ny trong b ci t Office. Khi s dng, lm theo nhng ch dn v nhp
tn ring cho certificate khi c hi. Sau , trong Word, m ti liu s dng
macro ny. Chn Tools-> Macros -> Visual Basic Editor. Trong khung Project
pha bn tri, im sng ti liu, chn Tools -> Digital Signature, nhn Choose..,
v la chn certificate va to. By gi, hy ng v m li ti liu. Nu hp
cnh bo v bo mt xut hin, chn Always Trust Macros From This Source, v
la chn Enalbe Macros. Lp li nhng bc ny cho bt c ti liu
hoc template mun nhng macro ny.
Mt im cn lu l nhng certificate t to ny ch c "tin tng" trn my
ca bn, hy la chn Always Trust Macros From This Source s to c "nim
tin" khi s dng trn my khc.
Dn vn bn khng cha nh dng
Khi ngi s dng dn cc on vn bn t trang Web vo trong ti liu Word,
c l ngi s dng s khng mun gi li nh dng v phng ch. c bit
l nhng hnh nh qung co v nhng thnh phn khc. Bn c th s dng Edit
-> Paste Special v s dng Unformatted Text mi ln ct dn t trang Web.
Nhng cng c mt cch khc kh hp dn v th v hn rt nhiu l s dng
macro. Vo Tools ->Macros-> Visual Basic Editor v g vo on m sau:
Sub PasteUnformatted()
Selection.PasteSpecial _
161
dataType:=wdPasteText
End Sub
Sau , s dng Tools->Cusomize ->Keyboard..., ri ko xung danh
sch Categories trong Macros, la chn PasteUnformated t danh
sch Command, a con tr ti Press New Shortcut Key, nhn Shift-Alt-V (bn
c th la phm tt khc theo mnh), v nhn vo Assign v Close. T by gi
bn ch cn nhn Shift-Alt-V dn dn on vn bn cha nh dng vo Word
nhanh chng v n gin.
Loi b nhng k l, du xung dng trong vn bn
on vn bn c dn vo trong Word t email hoc trang Web c du ngt
dng (hoc cc k t nh ^, >> ..), d nhin l bn mun loi b nhng k t, ny
khi vn bn. Hy s dng Edit ->Replace, loi b bng cch g ^l ( g du ^
v ch 'L' thng) trong trng Find What, v g du cch (spacebar) vo
trng Replace. Tip , chn Replace All. Cui cng, khi Word hi c mun
tip tc thay th ton b vn bn khng th chn No.
Bn cng c th ghi li nhng bc trn thnh mt macro. Sau khi ghi li,
hy chnh sa on macro ny Word s khng hi li nu bn c mun thay
th ton b ti liu hay khng. Tm dng .Warp=wdFind-Ask v thay i
thnh .Warp=wdFindStop.
S dng menu Work
S dng danh sch cc ti liu thng dng (recent documents) trong menu File
ca Word s nhanh hn rt nhiu. Tuy nhin, nhng danh sch ny ch lit k 9
tp tin thng s dng mi gn nht (mc nh ch c 4). chnh sa con s
ny hy la Tools ->Options, trong th General. Nhng iu ny cng khng
m bo l tp tin thng m c thuc danh sch ny hay khng. Hy s dng
thm menu Work t Tools-> Customize, la chn th Command, v ti
mc Categories v ti danh sch Buitl-In Menus. Trong danh sch Command,
hy ko thanh Work ln hng c cc menu v nhn OK.
Lc ny nhng ti liu cn thit mun m li nhanh chng ch cn nhn vo
menu Work v chn Add to Work Menu. loi b ti liu khi danh sch trong
ti liu, hy nhn Ctrl +Alt + "-" v chn ti liu mun loi b. Khi mun m ti
liu ch cn ti Work v chn ti liu.
Minh Phc
Theo VietnamNet
Son tho ti liu MS Word trc tuyn
Khi m Lut bn quyn phn mm ngy cng c sit cht th xu hng
s dng cc phn mm min ph cng c quan tm.

162
i vi nhng ngi thng xuyn s dng phn mm vn phng MS Word th

c th chuyn sang dng OpenOffice hay mt phn mm khc tng t. Tuy
nhin i vi nhng ngi thng xuyn lm vic online, c th khng cn phi
ci t cc phn mm ny lm g, v trang web: http://www.writely.com s cung
cp cho bn mt chc nng son tho ti liu trc tuyn, c th lm vic ging
nh trn cc chng trnh son tho bnh thng khc. Bn ch cn ng k lm
thnh vin l c th s dng c dch v son tho ti liu trc tuyn ny.
Ngoi trang web ny, trang web: http://online.thinkfree.com cng c th cho
php bn son tho ti liu Word, to cc ti liu trnh chiu trong hi ngh, to
file pdf... cng kh tin li.
NG HN
Theo Tui Tr Online
10 thao tc nhanh vi MS Office
Office l mt b phn mm vn phng ni ting, lm rng danh tn tui
cho Microsoft. B phn mm ny rt ln, ngi s dng Office ch s dng
t hn 15% tnh ca b phn mm chim ti 245 MB ny. Thm ch, vi 15%
, chng ta cng khng bit r nhng tnh nng bn trong, phm tt, th thut
thao tc nhanh, cc ti liu v mnh khe c cng b hay khng cng b ca
Word, Excel, Outlook.
Bn c th mua c hng tn sch loi v cc
th thut cho Office. Tuy nhin, chng s l qu
ln v kh nh. chng ti xin cung cp vi bn c
mt s thao tc c bn, gip bn tng tc trong cng
vic vi Office 2003, XP v 2000.
Tnh nng phng to, thu nh ca Office
Nu nh chut ca bn c nt cun, bn c s
dng nt cun phng to, thu nh ti liu. Bn
gi <Ctrl> v cun chut ln phng to, cun chut xung thu nh. cho
cc cng c nh Word v Excel lm vic tt vi tnh nng ny, bn cn vo Tools-
> Options, chn th General , v nh du vo hp chn "Zoom on Roll with
Intellimouse box".
Li tt ti li tt
Nu bn khng nh phm tt, bn mun hc v xem li chng? Qu n gin,
Office s gip bn nhanh chng "thuc lng" vi nhng phm tt ny. Bn hy
chn Tools ->Customize, chn vo th Options, nh du vo hp chn "Show
shortcut keys in ScreenTips". By gi, mi ln bn tr chut qua mt biu tng
no trong thanh cng c, n s m t khng ch chc nng ca cc biu tng
m cn hin c phm tt cho bn.
Thao tc vi Word
163
T ng vi AutoText
Word cung cp tnh t ng thay th mt cm t ch vi
mt nhn chut thay v phi g bng tay. truy cp nhanh
vo AutoText, bn ch cn nhn phi chut vo bt c ch
no trn thanh cng c, chn AutoText. Bn s tm thy
menu cho php bn chn cc cm t cng nh cc cm vn
bn m bn t thm vo.
Quay tr li v tr bn va ri khi
Bn ang son tho mt vn bn di, bn chuyn sang ng dng khc v mt l
do no . Nhng khi quay li vn bn th bn khng bit ch ang g tip
u, hoc di chuyn ti ch kh mt thi gian. Bn khng bit phm tt no c
th gip bn n ng ch? Rt n gin, bn ch cn gi -. Thc ra, bn c th
nhn lin tip t hp phm ny n 3 ni cui cng m bn to ra thay i.
Hai ca s trn mt mn hnh
Khi bn ang son tho ti liu, hoc ch so snh cc on khc nhau ca mt
vn bn. iu ny tht hp dn khi bn c hai khung vn bn c th trt c lp
vi nhau ca cng mt vn bn. Bn chn Window -> Split. Mt thanh split s
xut hin, bn s dng chut di chuyn ng thng m bn mun chia mn
ra thnh 2 phn v nhn chut. Bt k thay i no ca mt trong 2 khung nhn
ny cng s thay i khung nhn kia. Bn mun chuyn v ch mt ca s n
nh trc, bn hy nhn p chut vo thanh split.
Thao tc vi Excel
Thay i hng Enter
Bn c mt bn tnh c rt nhiu (cell), di chuyn gia
cc nhanh nht s l rt c hiu qu trong cng vic. Mt
cch n gin nht l bn nhn phm Enter. Mc nh, khi
bn nhn Enter, con tr s di chuyn xung bn di. Nu
bn khng thch cch , bn c th thay i hng mc nh
theo mnh. Bn chn Tools -> Options, chn th Edit chn
mc Move selection after Enter, bn chn hng mnh
mun, nhn Ok.
di chuyn t bng tnh ny sang bng tnh khc, bn ch cn nhn vo th
Sheet cui mn hnh. Nu bn mun nhanh hn, bn ch cn nhn t hp - v -
chuyn i qua li gia cc bng tnh.
Sang trang vi page break
Nu bn tng in cc bng tnh m ch c vi ct v vi hng sang trang mt
trang khc. Trng chng tht xu ! Phi lm cch no trnh vn ny ?
xem khi no bng tnh s b tch trang, bn chn View -> Page Break Preview.
Nu y l ln u tin bn dng chc nng ny, bn s thy mn hnh "cho hi"
164
- mn hnh ny khng thc s hu ch. Bn hy nh du chn vo hp Do not

to show it again tt mn hnh ny vo ln s dng sau. Bn s dng thanh cun
ngang v dc xem Excel tch trang nh th no. Cc trang s c nh du
bng mt nhn ln v dng k page break s c in m. Bn c th chnh dng
k page break ny bng chut.
t page break bng tay, bn chn s u tin ca trang. Sau bn chn
Insert -> Page Break. Sau ny, mun loi b page break, bn chn Insert ->
Remove Page Break.
S dng tnh nng AutoFill
Excel c th to mt dy s tun t , ngy thng, ngy trong tun, thng, nm.
lm c iu ny, bn ch cn in gi tr ca 1 hoc 2 gi tr ca dy tun
t vo cc v AutoFill s t ng in tip cho bn.
- in mt dy s : in c mt dy s, bn in gi tr 1 vo mt , gi
tr 2 vo bn cnh, v tip , bn la chn c 2 . By gi con tr ca bn s
l mt biu tng hnh du cng (khng phi du cng vi cc mi tn), bn ch
cn ko t cho n ch bn mun. Bn s thy cc c gi tr tng dn
(3,4,5,...). Nu bn nhp vo 100, 200 bn cng s c cc gi tr 300, 400, 500...
- in ngy thng: Cng tng t, nu bn in mt ngy trong tun, hoc mt
thng trong nm, Excel c th t ng in gi tr bng AutoFill. Nu bn nhp
vo ngy cui ca thng, AutoFill s chuyn sang ngy u ca thng tip theo.
Excel c th in mt dy cc nm hoc qu nh 2004, 2005,2006, hoc
Q1,Q2,Q3,Q4.
Theo mc nh, AutoFill s sao chp c gi tr v nh dng ca cc m bn
chn. la chn mt trong hai, bn hy nhn chut phi khi ko. Khi bn th
chut bn s thy la chn Fill Formatting Only hoc Fill Without Formatting.
Nu bn khng thch cch m AutoFill in d liu, bn c th chn la mc
AutoFill Smart Tag c thm nhiu tu chn hn.
Thao tc vi Outlook
Lin h nhanh hn nh nickname
Tt c cc thng tin v i tc trong Outlook lun bao gm
mt trng gi l Nickname. Trong khi bn c th a tn
nickname cc bn ca bn vo, nhng cng lm mt cch
rt nhanh v chnh xc khi in a ch th khi gi th.
s dng trng ny, bn ti thng tin i tc, chn th
Details, v t tn m bn mun s dng nh li tt dn ti
thng tin ca i tc. Bn khng nht thit phi nhp y
h tn ca tng ngi vo Nickname, mc ch l bn d phn bit c ngi
ny vi ngi khc v bn c th ly thng tin mt cch nhanh nht. Khi bn gi
th cho ngi no , bn ch cn g nickname vo trng "To:" l .

165
To thm khng gian

Outlook 2003 c thit k vi 3 khung, trong khung c bn phi, cho
php d dng c th m khng phi m tng th c. Tuy nhin, trong
mt trng hp no , bn cn nhiu khng gian hn c. Bn hy nhn Alt-
F1 bt/tt khung duyt, tt khung duyt s cho bn nhiu khng gian c
th. Sau khi th dng cch ny, bn s cm thy th v hn nhiu - khng phi
cun tri hay cun phi na.
Theo PC World
Chn m thanh vo vn bn Word
Nu bn mun lin kt tp tin m thanh vo vn bn thm phn hp dn
hay mun lm r hn minh ha trong cc bi bo co, bn c th dng
Word chn m thanh.
Bc 1: Bn chn vo menu Insert > Object.
Bc 2: Bn chn tip vo th Create From File. Sau , nhn Browse chn
file. Trong phn ty chn cho bn 3 la chn: - Link To File: lin kt vi file theo
ng dn; - Display as Icon: hin th dng icon ca tp tin; - Float Over Text:
xut hin cng vi text.
Cch trn thng dng trong trng hp bn khng c headphone thu ging
ni. Nu nh bn c mt Microphone c kh nng thu ging ni th bn c th
thm m thanh t chnh ging ni ca mnh. Tng t nh cch thc hin trn,
tuy nhin bn chn vo th Create New. Sau , r thanh trt n phn Wave
Sound.
Nhn OK. By gi, chng trnh Sound recoder xut hin v cho bn thu m
ging ni ca mnh chn vo vn bn ri y. Rt th v vi vn bn va nghe
nhn ny phi khng bn.
Phm L Minh nh
Theo Ngi Lao ng
To phm tt ty chn trong Word
i vi Word , bn d dng to cho mnh nhng t hp phm nng gip
thc hin nhanh tc v hn l dng chut. Tnh nng ny rt hu ch cho
bn tit kim thi gian v ch c th thc hin i vi Word, khng th thc
hin trong PowerPoint hay Excel.
thc hin , bn chn vo menu Tools > Customize. Sau , chn vo th
Commands. Click vo menu KeyBoard di gc phi hin th hp thoi
Customize Keyboard.

166
Trong phn Categories l cc menu chnh, v phn Commands l cc menu ph

x xung. V d mun chn t hp phm cho tc v File > Save All th bn phi
chn phn categories l File v phn commands l FileSaveAll.
Nu hin ti tc v c phm tt th t hp phm s hin th trong phn
Current Keys. Cn nu nh ti phn Current Keys trng th bn c th t to t
hp phm tt cho tc v ti Press New Shortcut Key. Lu , bn cng c th
Replace t hp phm cho ph hp vi nhu cu s dng phm ca mnh bng cc
t hp phm trong phn Press New Shortcut Key. Sau nhn vo Assign
hon tt vic thit lp. Nhn Close hon tt. T by gi , bn hon ton c th
s dng t hp phm hu ch ca ring mnh trong Word c ri y.
Phm L Minh nh
Tm t ng ngha trong Microsoft Word
Microsoft Word l mt chng trnh nm trong b Office dng son
tho vn bn rt ph bin hin nay bi nhng u im ca n. K ny, xin
gii thiu vi bn chc nng Tm t ng ngha ca Microsoft Word.
Chc nng ny rt hu ch vi cc bn thng hay lm vic vi cc ti liu
vn bn bng ting Anh.
s dng cng c ny th t ca s lm vic ca Microsoft Word, bn bm
chn vo menu Tools > Language > Thesaurus hoc bm t hp phm Shift + F7
m ra hp thoi Thesaurus.
By gi, bn mun tm t ng ngha ca t no th bn nhp t vo
Replace with Synonym, nu t ny c t ng ngha th cc t ng ngha s
xut hin khung di. Nu bn mun thay th bng mt t ng ngha th bn
bm chn t ng ngha ri bm vo nt Replace thay th.
Khi mun tm t ng ngha c trong vn bn m bn ang m th sau khi nhp
t cn tm t ng ngha vo Replace with Synonym, bn bm phm Enter
hoc bm chn nt Look Up. Nu tm thy ng ngha th cc t ng ngha
ny cng s xut hin khung di.
Nguyn Cao Chu Diu Thy
ADX Toys 2: Cng c son tho lp trnh cho Word
Vic lp trnh i hi bn cn c chng trnh thch hp v mi trng c th,
thm vo l mt chng trnh dch dch chng trnh ngun. Tuy nhin,
khi mun din gii mt ni dung ngha no trong ngn ng th bn cn son
tho thnh vn bn c th din t ngha cu lnh. Tuy nhin, khi bn copy
hay paste mt on chng trnh qua word s gp nhng tr ngi sau:
on chng trnh copy khng cn nguyn mu na.

167
C php khng n nh do nh dng khc nhau.

Nhc im ln nht l bn rt mt thi gian hiu chnh mu sc ring bit
ca cu lnh. y l vn cn trnh khi copy v paste qua word.
khc phc nhc im trn, Add-in ADX Toys 2 s gip bn thc hin vic
nh dng theo c php ngn ng lp trnh khi son tho trn Word.
Add-in ny s hin th khi bn son tho. Bn ch cn chn on text cn nh

dng, nhn r chut chn loi ngn ng ( h tr 9 ngn ng l VB, C, Java,
C#...). V nhn vo l vn bn chn theo nh dng ngn ng thch hp. Rt
nhanh chng v tin li.
Add-in trn hon ton min ph, dung lng 702KB. Tng thch cho Word
2000 tr ln. Download ti http://www.add-in-express.com.
Phm L Minh nh
106 th thut vi Microsoft Office - Phn 1
Microsoft rt c gng nhm hon thin v b sung thm nhiu tnh nng
mi tin dng hn cho b phn mm Microsoft Office. Nhng phn ln sc
mnh tim n ca MS Office - nhng la chn n, nhng tnh nng cha
h c bit n hay nhng shortcuts - u gn nh khng c bit n
hay khng c s dng.
Thng qua bi vit ny chng ti mong mun c gii thiu n bn nhng th
thut n gin v hiu qu cho Word, Excel, Outlook, v PowerPoint. C th ni
nhng th thut ny s gip bn s dng hiu qu hn b phn mm vn phng
ny, khai thc nhng kh nng tim tng hoc tu bin theo phong cch ring ca
mnh.
Tuy nhin chng ti cng xin ch bn l hu ht nhng th thut sau y s

vn hnh rt tt i vi phin bn Microsoft Office XP v 2003.
Th thut chung
Phng to hay thu nh

168
Nu bn ang s hu mt mouse (con chut my tnh) c thanh cun gia

(scroll button) th bn hon ton c th phng to hay thu nh vn bn ca mnh
trong ca s MS Office cc k nhanh chng bng cch gi phm Ctrl v xoay
thanh cun xoay ln pha trc l phng to v v pha sau l thu nh li.
nh dng nhanh chng

Mt trong nhng vin ngc n trong MS Office chnh l Format
Painter c hnh dng nh chic chi sn trn thanh cng c chun
(Standard toolbar). Nu cha c bn c th vo Tool | Commands, tm n mc
Format v ko biu tng ca cng c th vo thanh cng c chun.
Khi bn nhp chut vo biu tng chic chi sn, cng c s copy li nh dng
vn bn ti ni con tr chut xut hin. Nu bn la chn c mt on (paragraph)
hay mt (cell) ri mi nhp chut vo biu tng cng c th nh dng ca
on hay s c sao chp li. Sau bn ch cn ko chut la chn on
vn bn bn mun dn nh dng ging nh on ngun l xong.
Bng cch nhp p chut ln biu tng ca Format Painter, bn c th p dng

nh dng c sao chp lin tc cho n khi bn n phm Esc.
Thm nhiu la chn hn

Nu bn gi nguyn phm Shift sau chn File trong ng dng
Word hoc trong ca s son e-mail mi ca Outlook, bn s thy
s thay i trong menu File. Vi Word v Outlook bn s thy c thm la chn
Save All v Close All cn trong Excel bn s ch thy c Close All.
Xung dng khng to ch mc
Trong mt on c ch mc nu bn mun xung dng m khng mun dng
c ch mc th bn ch cn n t hp phm Shift-Enter. Ln ti bn n Enter
xung dng v tip tc theo danh sch ch mc.
Ring trong Excel xung dng trong mt bn hy n Alt-Enter.

Cc Smart Tags
Smart Tags - bt u xut hin trong phin bn Microsoft Office XP chnh l
nhng biu tng ng dng cng ngh XML nn c th xut hin ngay lp tc
trn hoc di cc d liu ph hp vi tnh nng ca Smart Tags. kch hot
cc Smart Tags bn hy vo Tools | AutoCorrect Options ri chuyn sang mc
Smart Tags v la chn nhng loi tags m bn mun kch hot.
169
Ly v d v Paste Options Smart Tags:
Paste options: Sau khi bn dn (paste) d liu trong bt k ng dng Office no

bn c th chn Smart Tag (xut hin ngay bn cnh on d liu va dn c hnh
ging nh mt clipboard) vi nhng la chn nh dng phong ph - Match
Destination Formatting (chuyn nh dng d liu va dn ging vi nh dng
ca c vn bn) v Keep Source Formatting (gi nguyn nh dng ca on d
liu va dn).
Theo vnMedia
Microsoft Word
Truy cp nhanh n cc vn bn thng s dng
Cch nhanh nht v thng dng nht truy cp n cc tp tin vn bn thng
s dng trong Microsoft Word hin nay l vo File ri tm n vn bn cn m
ra. im bt li ca cch ny l s lng tp tin lu trong danh sch ny tng
i hn ch, cho d ngi s dng vo Tools | Options | General chnh
thng s Recent used file list ln mt con s ln hn.
Nhng MS Word li c mt tnh nng n khc cc k hu dng trong vic nhanh

chng tm n cc vn bn thng s dng. Bn hy s dng cch sau y.
Bn vo View | Toolbars | Customize hoc bn c th nhp chut
phi vo bt k u trn cc thanh cng c toolbars ri chn
Customize. Khi ca s Customize m ra bn chuyn sang tab
Commands.
Trong ca s Customize | Commands, bn mc Categories bn
ko xung v chn Built-in Menus v trong danh sch hin ra bn tay phi
(commands) chn Work. Nhp v gi nguyn chut tri v ko Works ra th vo
bt c thanh cng c no thun tin vi bn. Vy l bn to ra c thanh cng
c ring cho mnh vi tn l Work. i tn menu ny bn hy m ca s
Customize ra ri nhp chut phi vo tn ca menu Work, trong Name bn g
tn vo .
By gi bn c th s dng menu mi ny lu tn v ng
dn n nhng tp tin vn bn bn thng s dng bng cch sau
y. Bn m nhng vn bn thng s dng sau chn Work | Add to work
menu. Th l tn vn bn c trong sn sng cho bn truy cp n bt c lc
no.
170
g b tn ca vn bn no trong danh sch trn menu Work bn hy n

v gi Ctrl-Alt-Minus (phm Minus l phm du tr (-) ngay cnh phm s 0).
Lc ny con tr s bin thnh du tr, bn hy click vo menu Work ri tm n
tn vn bn cn b i v nhp chut tri mt ln vo .
M vn bn c s dng ln cui cng
yu cu MS Word mi ln khi ng u m tp tin vn bn

m bn s dng ln cui cng trc khi tt Word bn hy th dng
cch sau y.
Bn hy tm n tp tin Winword.exe thng thng tp tin ny c ng dn

nh sau C:\Program Files\Microsoft Office v nm trong th mc Office 10 i
vi phin bn XP v Office 11 vi phin bn 2003. Tm c bn hy nhp chut
phi vo tp tin chn Send to | Desktop (create shortcut).
Hoc bn c th nhp chut phi ln desktop chn New | Shortcut ri tm n

tp tin Winword.exe theo ng dn nh trn.
Sau bn ra desktop v nhp chut phi vo shortcut va to ra v chn

Properties. Trong ca s Properties bn chuyn n mc Target v g vo
/mFile1 vo cui cng ng dn trong trng ny, click OK.
S dng lnh Paste Special

Khi bn copy vn bn trn web hoc t cc tp tin Word khc v
dn trc tip vo Word th ng dng s vn gi nguyn nh dng
gc - t font ch, mu sc, bng biu gy phin phc rt nhiu trong vic chnh
sa li nhng vn bn . trnh nhng iu ny bn hy s dng lnh Paste
Special. Cch s dng nh sau:
Sau khi copy vn bn t ngun, bn chuyn vo Word v chn Edit | Paste

Special. Trong ca s Paste Special bn hy chn Unformatted Text hoc
Unformatted Unicode Text.
Sp xp li cc on nhanh chng

171
Bn ang mun sp xp li v tr cc on trong vn bn ca mnh? trnh mt

thi gian ko th hay copy-paste bn hy s dng cch sau y.
La chn on vn bn m bn mun thay i v tr ln hoc xung, n v gi

phm Shift-Alt ri dng phm mi tn ln hoc xung iu chnh li v tr ca
on vn bn.
Xo thng tin c nhn
Cc tp tin vn bn ca MS Word c cha nhng thng tin n c th tit l thng
tin v bn. Microsoft cng cho ra cng c xo b nhng thng tin n ny
Remove Hidden Data trn trang web ca mnh. Tuy nhin cng c ny hi kh
s dng. Vy xo b nhng thng tin n ny bn hy lm theo cch sau y.
Trc khi ph bin tp tin vn bn, bn hy dng ng dng WordPad (Start | All
Programs | Accessories) m vn bn ra trc v lu li vn bn di dng
Rich Text Format (.rtf). Cui cng bn ch vic i phn m rng ca tp tin vn
bn tr li dng Word. Ly v d bn lu tp tin thnh test.rtf, i li sang
dng Word bn dng lnh rename chuyn li thnh test.doc.
Theo vnMedia
Microsoft Word
V mt ng thng
Bn hon ton c th d dng k mt ng thng ngang vn bn ca mnh mt
cch rt n gin nh sau
- Bn g lin tip 3 du gch ngang (-) ri n Enter bn s c mt ng k n.
- Bn g lin tip 3 du gch di (_) ri n Enter bn s c mt ng k m
- Bn g lin tip 3 du bng (=) ri n Enter bn s c mt ng k i.
My tnh c sn trong Word

Bn c bit l bn hon ton c th b sung thm mt my tnh vo trong Word
khng? ng hon ton c th v s gip bn thm phn thun li trong cng
vic hn rt nhiu.
Trong MS Word vo View | Toolbars | Customize hoc bn c th nhp chut

phi ln bt k thanh cng c (toolbar) no ri chn Customize. Trong ca s
Customize - bn c c hi lm quen vi ca s ny trong phn trc ca bi
vit - bn hy chn Tools bn khung Categories bn tay tri v chn biu tng
172
Tool Calculate trong khung Commands bn tay phi. Bn nhp v gi chut tri
ln biu tng ca Tools Calculate ri ko v th ln bt k thanh cng c no m
bn thch.
By gi bn c d dng thc hin cc php tnh trong Word bng cch g vo

php tnh ca ri la chn ton b php tnh, nhp chut vo Tools Calculate ri
n Ctrl-V dn kt qu vo.
Tun ho Smart Tags v Spelling, Track changes

Bn bao gi b cc dng gch chn long ngong mu xanh mu lm phin
cha? Bn cha bit l n t u xut hin? N chnh l tnh nng kim tra li
chnh t v kim tra li ng php trong MS Word. Tnh nng ny ch c hiu qu
i vi cc vn bn ting Anh cn i vi cc vn bn ting Vit th tht l mt
iu v cng phin phc. loi b phin phc ny bn hy vo Tools | Options
ri chuyn sang mc Spelling & Gammar. Trong mc ny bn b du kim trc
Check spelling as you type v Check grammar as you type, sau l Ok l xong.
Smart Tags c th ni l mt trong nhng tnh nng mi tng i hiu qu

trong cc phin bn Word mi y. Tuy nhin nhiu lc ngi s dng cng thy
kh chu v cc tag ngy, s in thoi, copy-paste lin tc hin ra. Nu bn
khng a Smart Tags hy vo Tools | AutoCorrect Options v chuyn sang mc
Smart Tags trong ca s AutoCorrect Options v b du kim trong nhng loi
Smart Tag bn khng mun hin ra.
Cn mt tnh nng na trong Word cng c nhng dng k mu long ngong

gy kh chu rt nhiu l Track changes. Tnh nng ny thc s c hiu qu
khi bn ngi khc sa vn bn ca bn. Nhng thay i s c Track
changes ghi nhn v lit k ngay trong vn bn. b i bn hy vo View ri
b nh du trc Markup l xong.
Status Bar c g cho bn?

Bn bao gi n thanh trng thi (Status bar) trong Word cha? N cng
c kh nhiu iu th v . Nhng nu Word ca bn cha h c Status bar th
bn hy vo Tools | Options chuyn sang mc View. Trong mc ny bn n
phn Show v nh du kim vo Status bar l xong.

173
Thanh trng thi ng nh tn gi ca n cho bn thy thng tin v vn bn ca

bn, th t trang hin thi ca bn, phn, dng, to con tr chut . Nhp
p chut ln S th t ca trang bn s gi c menu Go to.
Bn cnh , trn thanh trng thy bn cn thy c REC TRK EXT OVR.
Nhp p chut ln bt c mc no bn s bt tnh nng ln. Nhp p chut
ln REC bn s bt tnh nng ghi macro hay cn gi l thao tc t ng, TRK
s gip bn theo di ghi nhn mi thay i m bn sa ln vn bn gc, EXT
cho php bn c th la chn vn bn m ch cn dng phm mi tn ln xung
sang phi sang tri v OVR s bt tnh nng ghi tc l mi k t bn g vo
s thay th cho k t lin k n thay v xut hin ngay bn cnh.
Tu bin AutoText
Chc hn l bn thy nhiu khi Word t ng thay th v gi gip
bn nhng cm t kiu nh "Best Wishes", Best regardsy chnh l
tnh nng AutoText ca Word. Bn hon ton c th t mnh tu bin danh sch
cc t MS Word t ng thay th gip bn. Bn hy vo Tools | AutoCorrect
Options ri chuyn sang mc AutoText. Trong ca s AutoText bn hy g cm
t m bn mun Word t ng gip bn chn vo mc Enter autotext entries here
ri nhp chut vo Add. Mun g b bt c autotext no bn hy chn n ri
nhp chut vo Delete.
Theo vnMedia
Microsoft Word
Track changes - So snh cc vn bn
Bn c 2 vn bn ging ht nhau v bn mun so snh xem chng ging v khc

nhau im no? Thay v phi ngi so snh tng dng mt, th thut sau y c
th s gip bn thc hin cng vic ny mt cch nhanh chng.
Nu bn bit s dng tnh nng Track changes trong Word th tht l tin
dng. Tnh nng ny s gip bn theo di v ghi li r rng mi s thay i trong
vn bn ca bn. bt tnh nng Track changes bn hy vo Tool | Track
Changes hoc s dng phm tt Ctrl-Shift-E.

174
Cn nu bn khng bt Track changes t trc th lm th no c th tm

ra mi thay i khc bit trong 2 vn bn y. Vn c cch, vn l Trach changes
gip bn gii quyt mi vic.
Trong Word 2000, bn hy vo Tools | Track changes | Compare documents.

Khi hp thoi bt ra bn hy la chn vn bn bn cn em ra so snh vi vn
bn hin thi ca bn. Word s gip bn b sung nhng g c thay i vo
trong vn bn ca bn.
Trong Word XP v 2003 th c khc hn mt cht, bn vo Tools | Compare and

Merge Documents. Trong hp thoi bt ra bn hy nh du vo Legal blackline
(ngay cnh trng File name) kch hot tnh nng so snh vn bn; nu khng
Word s gip bn hp nht 2 vn bn. Qu trnh cn li l ging vi Word 2000.
Split So snh nhiu phn ca vn bn

Vn bn ca bn di hng chc hng trm trang m bn li mun so snh nhiu
phn ca trong vn bn vi nhau - chng hn phn m u vi phn kt lun?
Split s gip bn gii quyt kh khn ny.
Bn vo Windows | Split. Ngay lp tc con tr s bin thnh mt ng k ngang

cho php bn ch nh khong cch chia i mn hnh trong Word. Hy t sao
cho tht d nhn ri nhp chut tri 1 ln. Word b chia lm 2 ca s ring bit
v bn c th duyt vn bn d dng hn. b tnh nng ny bn li vo
Windows v chn Remove Split.
Bo v vn bn ca bn
C nhiu cch bo v vn bn ca bn ngn chn ngi khc m vn bn

ca bn hoc ngn chn ngi khc sa i vn bn ca bn.
C nhng cch sau y bo v vn bn ca bn.
Bn vo Tools | Options ri chuyn sang mc Security - Bn nhp mt khu vo

mc Password to open t mt khu ngn chn ngi khc m vn bn ca
bn. Nhp mt khu vo mc Password to modify ngn chn ngi khc sa
i vn bn ca bn.

175
Bn vo Tools | Protect Document c thm tnh nng bo mt vn bn. Trong

ca s Protect Document bn s thy 3 la chn Track changes (chng mi thay
i vi Track changes, ngi khc vn c th c v sa vn bn ca bn nhng
mi thay i s c ghi li v menu Tools | Track Changes s b v hiu ho),
Comment (ch cho php ngi khc c c vn bn ca bn v b sung thm
nhng nhn xt gi comment vo ch khng c thay i vn bn) v
Form (ngn chn mi thay i trong vn bn ch cho php thay i trong nhng
phn vn bn khng c bo v hoc trong cc form hoc trng)
t ng dn mc nh lu v m vn bn
Thng thng Word lun chn th mc My Documents l th mc mc nh

lu v m cc vn bn ca ngi s dng. Tuy nhin, Word cng cho php ngi
s dng c th thay i mc nh.
Bn vo Tools | Options ri chuyn sang mc File locations. Trong ca s ny

bn nhp chut vo mc cn thay i. V d y l thay i ng dn m v
lu vn bn mc nh th bn nhp chut vo mc Documents sau nhp chut
vo Modify v ch n th mc ring ca bn. Nhp ok l xong.
t font ch mc nh
Bn quen s dng mt loi font ch nht nh v mun ln no m Word ra th

sn sng font ch cho bn ri. Rt n gin, bn hy th th thut sau y.
Bn m bt k mt vn bn no cng c, vo Format | Font. Trong ca s Font

hin ra bn hy chn la ng kiu font ch bn quen dng ri nhp chut vo
Default gc cui bn tay tri ca ca s font, Word hi bn c mun t font
ch mc nh khng, chn Yes l xong.
HVD
Theo vnMedia
Tnh ton trn bng

176
Word khng phi l mt ng dng bng tnh chuyn nghip nh Excel nhng
Word vn c kh nng thc hin c nhng tnh ton c bn trn bng.
tnh ton trn bng trong Word bn hy vo Table | Formula ri la chn mt

hm tnh ton. Tuy nhin, s lng cc hm tnh ton trong Word l rt hn ch,
nhiu khi c th s lm bn tht vng.
V d tnh ton trn hng

1 2 3 4 =SUM(LEF)
Trong =SUM(LEF) khng phi bn nhp vo m Word s a ra gi cho

bn khi bn vo Table | Formula (hnh minh ho).
V d tnh ton trn ct
1
2
3
4
=SUM(ABOVE)
Bn cng c th nhp cc cng thc tnh ton n gin nh kiu trong Excel, v
d =A1*B2. Mc d tn ca hng v ct trong Word khng hin ra nhng bn
yn tm nh dng vn ging ht nh trong Excel.
cp nht kt qu tnh ton khi c thay i bn hy la chn cha

kt qu ri n phm F9. Hoc cp nht kt qu tnh ton trong phm
vi ton bng, bn hy la chn c bng ri n phm F9.
To bng nhanh chng
Kh nng t ng nh dng ca Word gip bn nhiu khi khng phi ng n

chut hay menu m ch cn bn phm l . To bng nhanh chng cng l mt
th thut nh vy.

177
c th to bng nhanh chng bn ch cn k t du cng (+) v k t du gch

ngang (-). Bn ch cn nhp cc k t ny theo kiu nh dng sau ri n Enter,
Word s t ng to bng ngay cho bn.
+---------------------+---------------------+---------------------+
Khong cch gia hai du cng (+) s quyt nh n rng ca ct c to

ra.
Tt tnh nng t ng nh dng ch s trn-ch s di
Nhiu khi bn gp rc ri vi tnh nng t ng nh dng ch s trn

(superscript) hoc ch s di (subscript) ca Word, nht l bn thng xuyn s
dng ting nc ngoi vi cc kiu k t nh 1st, 2nd, 3rd,. Bn khng thch
tnh nng ny th hy tt n i bng cch vo Tools | AutoCorrect Options ri
chuyn sang mc AutoFormat As You Type v b nh du trc mc Ordinals
(1st) l ok.
To mu vn bn c nh xem trc
Template - mu vn bn - l mt chc nng v cng hu ch trong

Word. Chc nng ny cho php bn to cc vn bn nh dng theo mt
kiu mu nht nh v c th s dng li nhiu ln.
Ly v d bn to ra mt kiu giy mi ca ring bn ri lu li thnh mu vn

bn trong Word. Ln s dng sau bn ch cn m template ra ri in cc
thng tin cn thit l c.
to ra mu vn bn ca ring mnh, trc tin bn hy to mt vn bn thng

thng nh dng theo ng mu vn bn cn thit ca bn. Khi lu vn bn bng
File | Save, bn hy chn Document Template (*.dot) trong mc Save as type ca
ca s lu vn bn. mu vn bn ca bn c hnh nh xem trc th trc khi
lu thnh nh dng template bn hy vo File | Properties ri nh du vo Save
Preview Picture.

178
s dng template bn va to ra, hy vo File | New ch khi bng nhim v

(Task pane) hin ra bn tay phi bn chn General Templates trong mc New
from template v nh nh du vo mc Document v la chn template ca bn
to ra hnh nh xem trc ca mu vn bn s hin ra trong khung Preview.
Giu tn vn bn trong Recently Used Files
Thng thng Word lu li tn v ng dn cc vn bn c s

dng gn y ti danh sch Recently used file. truy cp n danh
sch ny bn ch cn vo menu File s thy danh sch cc tp tin vn bn c
lit k theo th t 1,2,3,4... Mc nh s tp tin vn bn c lu ti danh sch
ny l 4. Bn c th chnh con s ny ln hoc giu khng cho hin tn nhng
vn bn ny bng cch sau y.
Bn vo Tools | Options v chuyn sang mc General. Trong mc ny bn

n dng Recently used file list. tng s vn bn trong danh sch Recently
used files bn ch cn thay i con s trong ngay bn cnh. Cn khng cho
hin danh sch ny bn hy b nh du chn mc ny, nhp OK.
Theo vnMedia
Microsoft Excel
Phm tt thng dng trong Excel
Phm tt trong cc ng dng MS Office l mt trong nhng tnh nng hu ch

nht, gip cho ngi s dng thao tc nhanh hn. Xin lit k ra y mt s phm
tt thng dng nht trong Excel.
F2 Sa ni dung thng tin trong

Ctrl-1 M hp thoi nh dng ( Format | Cell )
Ctrl-Page Up Tin ln 1 sheet (Sheet 1 sang Sheet 2)
Ctrl-Page Li v 1 sheet (Sheet 3 v Sheet 2)
Down

179
Ctrl-Shift-" Sao chp d liu t ngay pha trn hin

thi
Ctrl-' Sao chp cng thc t ngay pha trn

hin thi
Ctrl-$ Chuyn nh dng hin thi sang nh
dng tin t vi 2 con s sau du phy
Alt-Enter Xung dng trong mt
Kim sot hng di chuyn ca con tr khi n Enter
Theo mc nh, con tr thng s xung di chuyn xung bn di khi bn g

phm Enter. Nhng nu bn khng thch bn hon ton c th thay i hng di
chuyn ca con ch, iu khin con tr di chuyn sang bn phi bn tri, ln trn
hay xung di theo thch ca bn mi khi bn g phm Enter. Hy th th
thut sau y.
Bn vo Tools | Options ri chuyn sang mc Edit. Trong

mc ny, bn ch n dng Move selection after Enter,
hy nh du la chn la chn trc dng ny v danh
sch lit k bn cnh bn hy chn hng di chuyn cho
con tr chut.
Sao chp d liu v cng thc nhanh chng
Thng thng khi cn sao chp d liu hay cng thc sang mt loi cc khng
lin k nhau, bn thng phi mt cng copy v paste sang tng mt. Nhng
nu bit th thut sau y bn hon ton c th thc hin cng vic ny mt
cch rt nhanh chng v hiu qu hn.
Trc tin bn hy sao chp d liu t ngun cha thng tin cn c sao
chp ra, hy dng phm tt Ctrl-C cho nhanh. Sau bn vn gi nguyn phm
Ctrl v nhp chut tri vo tng m bn mun sao chp d liu sang. La chn
xong bn hy n hp phm Ctrl-V l d liu s t ng dn vo nhng ni cn
thit cho bn.
ng dng th thut ny copy-paste d liu cho mt lot lin k nhng

khng gn d liu ngun. Trc tin bn hy dng Ctrl-C sao chp d liu

180
t ngun, sau vn gi nguyn phm Ctrl v dng chut tri la chn mt lot
m bn mun sao chp d liu sang sau th Ctrl ra v n Enter l xong.
Theo vnMedia
Microsoft Excel
Mt trang - Mt biu
Thng thng cc biu s i km vi d liu c lin quan n n. Nhng i

khi bn li mun in biu ra mt trang ring bit hon ton, tch ri khi d
liu. Rt n gin, bn hy la chn biu ri vo File | Print, biu s
c in ra mt trang ring.
Biu ch c 2 mu en-trng
Mt tnh nng tin li khc khi bn in biu trong Excel chnh l lnh xem
trc (Preview). Cho d bn c my in mu bn cng vn c th in cc biu
ch vi 2 mu en v trng bng cch vo File | Print sau chn nt Preview.
Trong ca s Preview bn hy chn nt Setup v chn sang mc Chart, nh du
la chn vo trc Black and white. By gi trong phn xem trc Preview biu
ca bn c hin th bng 2 mu en-trng gip cho bn c th iu chnh
sng ti tng phn ca cc thanh, dng hay ct ca biu d dng hn.
Tn tp tin c in ra Footers
Bt u t phin bn Excel 2002, Microsoft b

sung thm kh nng chn ng dn ca tp tin
bng tnh vo Header hay Footer. ng dn ny
cng t ng cp nht khi bn di chuyn tp tin.
chn ng dn tp tin bng tnh vo Header hay
Footer bn hy theo cch sau y:
Vo View | Header and Footer hoc File | Page Setup | Header/Footer, chn
Custom Header hoc Custom Footer. Trong ca s Custom Header hoc Custom
Footer bn la chn v tr mun t tn c dn ca tp tin - bn tri, bn phi
hay gia. Bn hy t con tr vo v tr ri nhp chut vo biu tng hnh
th mc trong thanh cng c ngay pha trn. Khi v tr bn chn s xut
hin on m &[Path]&[File]. Nh vy thnh cng.
181
Xc nhn thng tin
Nu phi i mt vi mt bng tnh c nhiu loi d liu khc

nhau s rt d nhm ln khi x l nhp liu. trnh tnh trng
nhm ln bn c th s dng tnh nng Xc nhn thng tin
trong Excel.
V d bn c ct mc thu v chc chn mc thu khng vt 100% th bn

c th quy nh Excel ch nhn cc gi tr nh hn 100. Nh vy nu c l tay th
cng khng s nhm ln, Excel s nhc bn phi nh l khng c vt qu
100. Hoc bn c th t gi tr nm trong khong no . Bn c th t Data
Validation cho mt , mt lot , mt hng mt ct
s dng tnh nng ny trong Excel trc tin bn hy la chn hng - ct

mun ng dng xc nhn thng tin sau vo Data | Validation. Bn a ra quy
nh nhp liu ca mnh ri nhp OK.
Nu bn c gi bng tnh cho ngi khc s dng bn nn t thm ch thch

cho cc hng - ct c ng dng Data Validation h c th nhp ng thng
tin bng cch sau y.
Trong ca s Data | Validation bn chuyn sang mc Input Message t tn v

ch thch r rng vo . Nh vy mi khi con tr chut c chuyn n cc
c tnh nng Data Validation th s hin ra hng dn c th cho ngi s dng.
Tng t nh th bn hon ton c th tu bin cnh bo khi nhp sai d liu

bng cch chuyn sang mc Error Alert nhp tn v ni dung cnh bo vo .
Tu bin danh sch
Nu bn thng xuyn phi nhp cng mt loi

d liu ging nhau trn cc bng tnh khc nhau
v d danh sch tn cc nhn vin trong cng ty
bn c th s dng tnh nng Tu bin danh sch
(Custom Lists) tng tc v n gin ho cng
vic ny.
182
Bn hy vo Tools | Options ri chuyn sang mc Custom Lists. Trong ca s

hin ra bn chn New List trong bn tay tri, cn trong bn tay phi bn nhp
cc gi tr trong danh sch ca mnh vo , mi mt i tng trong danh sch
l mt dng, cui cng bn chn nt Add. Hoc nu bn c danh sch ri bn
c th chn Import list from cell v la chn cc cha d liu bn mun nhp
danh sch.
By gi bn ch cn g bt k mt i tng no c trong danh sch ca bn

ri di chuyn con tr n gc di bn tay phi ca n khi con tr chuyn
thnh du cng ri ko n cc bn mun danh sch hin ra. Excel s gip bn
in ni cc gi tr cn li.
Theo vnMedia
Microsoft Excel
nh ngha hng s trong bng tnh
S dng cng c Name trong Excel bn c th nh ngha trc mt hng s

trong tp tin bng tnh ca bn. Ly v d, bn c th nh ngha trc mc thu
bn thng xuyn s dng nht. Bn hy th cch sau y:
Tm n Insert | Name | Define v nhp tn TaxRate. Trong mc Refers to bn

hy nhp vo gi tr - gi s chng ta chn l 0.07, sau nhp chut vo OK.
By gi bn c th nhp cng thc bt k theo kiu =A1*TaxRate v Excel s
t ng thay s cho bn.
Bng cch ny bn cng c th tit kim thi gian trong vic x l bng tnh i
rt nhiu ch bng cch nh ngha nhng con s thng c s dng trong bng
tnh.
Gi s nu c thay i g i vi nhng hng s do bn nh ngha ra bn s

khng mt qu nhiu thi gian chnh sa tng cng thc. Bn ch vic quay
vo v thay i trong mc Refers to l xong.
Biu t cp nht

183
Trong cc phin bn Excel c c th to c mt biu c kh nng t

ng cp nht mi khi gi tr tham chiu thay i l rt kh. Nhng k t phin
bn Excel 2003 vn ny c gii quyt.
Trc tin bn hy bin d liu tham chiu v biu thnh mt danh sch bng
cch vo Data | List | Create List v la chn vng d liu ca bn.
Gi y s dng danh sch ny v biu th s rt tin li. Mi khi c gi

tr mi c b sung vo trong danh sch th vng d liu tham chiu v biu
s t ng cp nht thm gi tr.
Cng thc ng hay sai?
Khi nhp mt cng thc vo trong bng tnh bn thng phi xem xt li tnh
chnh xc ca chng nhm t c kt qu tnh ton ng nh mong i. Excel
cng c cng c gip bn nh gi li cng thc va nhp ng hay sai, xem xt
quy trnh tnh ton trong cng thc m Excel s i theo. Ly v d bn nhp vo
cng thc =7+5*3 s nhn c kt qu l 22 thay v 36. nhn c kt qu
36 bn phi nhp =(7+5)*3.
Nu bn vn thy cha chc chn v quy trnh tnh ton cng thc ca mnh bn
hy la chn cha cng thc ri vo Tools | Formula Auditing | Evaluate
Formula, Excel s ch cho bn bit.
Du ct hay hng?
i khi trong qu trnh x l bng tnh bn mun n i mt vi dng hay mt

vi ct no khng cn thit trnh ri mt. thc hin vic ny trc bn
hy la chn hng v ct bn mun n i ri vo Format | Row | Hide hay Format
| Column | Hide. hin tr li nhng hng hay ct b giu i bn hy vo
Format | Row | Undide hay Format | Column | Unhide.
Bng cch ny bn cng c th giu i c mt Sheet ca mnh.
Bo v bng tnh

184
Excel cung cp cho bn rt nhiu cch bo v bng tnh khc nhau, bn c th

bo v c bng tnh, bo v sheet hay bo v no
ngn chn ngi khc khng th m v sa i bng tnh trn my ca bn,

hy bo v bng mt khu Password to open. Hy vo Tool | Options | Security.
Bn nhp mt khu vo trng Password to open hay mt khu vo trng
Password to modify ri nhp chut vo OK. Bng tnh ca bn c bo v,
nu khng c mt khu th s khng th m hay sa i bng tnh ca bn c.
Bn cnh tnh nng Tool | Protection cn cung cp cho bn rt nhiu la chn

bo v khc nhau na.
Trc tin l tnh nng Bo v Sheet. Bn hy vo Tool | Protection | Protect

Sheet. Bn nhp mt khu vo trong mc Password to unprotect sheet y l
mt khu g b mi hnh thc bo v i vi bng tnh c bo v. Trong
vng Allow all user of this worksheet to, bn la chn cho php ngi s dng
c th thc hin c nhng thao tc g trn Sheet c bo v. Nu bn khng
la chn g th khng ai c th thay i c g trn Sheet tr khi ngi c
mt khu loi b tnh nng Protect Sheet.
Tnh nng th 2 l Allow User to Edit Range. y l tnh nng gip bn bo v

mt vng nht nh trn bng tnh, ch nhng ai c bn cp quyn hay c mt
khu mi c php sa i trn vng c bo v ny. Tnh nng ny cng s
dng quyn ca cc user trong h iu hnh Windows ca bn. Nu nhiu ngi
s dng chung 1 my bn c th cho php ngi c php sa i m khng
cn t mt khu.
Tnh nng Tool | Protection | Protect Workbook gip bn bo v ton b tp tin

bng tnh ca bn, t khung ca s n cu trc bng tnh ca bn.
Tnh nng Tool | Protection | Protect and Share workbook gip bn theo di mi
thay i trong bng tnh ca bn. Khi c ai thc hin bt k thay i g trn
bng tnh, Excel s dng Track Changes ghi li v thng bo cho bn bit.
HVD - (PCmag)
Theo vnMedia
Cng c n trong Microsoft Office

185
Nu my tnh ca bn c ci t v s dng b Microsoft Office XP hoc

2003, bn s tm thy thm mt s cng c hu ch khc m b phn mm
ny cung cp cho bn. Nhng cng c ny c th tm thy khi bn vo: Trnh
n Start | Microsoft Office Tools i vi MS Office XP v Start | Microsoft
Office | Microsoft Office Tools vi MS OFfice 2003.
Nu bn gi nguyn cc thit lp mc nh trong khi ci t Microsoft Office,

bn s c c 8 n 9 cng c b sung trong Microsoft Office Tools ring
Microsoft Office Access Snapshot Viewer ch xut hin khi bn c ci t
Microsoft Access. Trong s cc cng c b sung thm c mt s cng c l cc
phn mm nh ca Microsoft Office, mt s li ch c ci t s dng mt ln
(Installed on First Use - mt tnh nng mi ca b Microsoft Office). i vi
nhng cng c kiu ny bn phi lun sn sng b ci t Microsoft Office bn
mnh.
Microsoft Office Picture Manager
Microsoft Office Picture Manager ch c trong phin bn Microsoft Office 2003.
C th ni y l cng c thay th tuyt vi cho tin ch Photo Editor trong cc

phin bn Office trc y. y thc s l mt cng c rt hu ch trong vic
qun l v duyt nh s. Bn cnh chc nng , cng c cng c tnh nng chnh
sa nh nhng mc rt c bn. Cng c ny tng thch vi cc nh dng
nh nh BMP, EMF, GIF, JPEG, PNG, TIFF, v WMF. Bn cng hon ton c
th tin hnh nn hay chuyn i nh dng cc nh s bng Microsoft Office
Picture Manager.
Giao din ca cng c rt n gin, gn tng t nh Windows Explorer c

thit lp ch View | Thumbnails. Tuy nhin, bn khung hin th ng dn
ca th mc c nh Microsoft Office Picture Manager ch cho hin th nhng
shortcut n cc th mc cha nh. Bn hon ton c th to ra shortcut ring cho
mnh ti y bng cch vo File | Add Picture Shortcut v tr n th mc cha
nh ca bn. Hoc bn c th dng tnh nng thm shortcut t ng bng cch
vo File | Locate Pictures. g b mt shortcut, bn hy s dng click chut
phi ln shortcut cn xo vo chn Remove Shortcut, nh ng chn Delete nu
khng c th mc cha nh ca bn cng i vo Recycle Bin y. Cn chuyn
i nh dng tp tin nh bn hy vo File | Export sau l chn nh dng tp
tin m bn mun chuyn i sang.

186
Microsoft Office Picture Manager cng cho php bn ct, xoay, iu chnh
sng ti v tng phn ca bc nh hoc g b hiu ng con mt (red-eye),
nh li kch c hay nn cc bc nh. Nhng nh phi lu li bc nh bng File |
Save trc khi thot khi chng trnh. Cn nu khng bng lng vi nhng g
thc hin bn hy chn Edit | Undo.
Microsoft Office Document Scanning v Microsoft Office Document

Imaging
Microsoft Office Document Scanning gip bn qut cc vn bn thng qua cc

my qut cn Microsoft Office Document Imaging l cng c gip bn x l cc
vn bn c qut vo my tnh.
s dng c MS Document Scanning, bn cn phi c my qut. Trc khi

tin hnh qut vn bn bn hon ton c th thay i cc thit lp trong MS
Document Scanning bng cch nh du vo mc Show Scanner Driver Dialog
Before Scanning, sau mi ln qut bn hy nhn vo Preset Options | Edit
Selected Preset thay i cc thit lp qut. Bn cng c th to ra nhng b
thit lp ring cho mnh bng cch chn Create New Presets.
Trong Preset Options > Edit Selected Preset | Advanced, bn c bit ch n

2 mc quan trng l General > Create Shortcut. Mc ny cho php to mt
shortcut n nhng thit lp ring ca bn i vi mi loi ti liu cn qut thng
xuyn, gip cng vic qut tr nn nhanh hn v tin li hn. Mc th 2 cn phi
ch l Processing. Trong mc ny bn s thy cc la chn hay thit lp i
vi OCR phc v cho cng vic nhn dng vn bn trong MS Document Imaging
(ch ch c th nhn dng ting Anh, cha h tr nhn dng ting Vit).
qut c ti liu thnh nh dng nh, bn hy dng MS Document Imaging

x l.
Vi MS Document Imaging, bn c th nhn dng v chuyn ti liu c

qut thnh dng nh sang nh ng MS Word bng cch Tools | Send Text to
Word (ch nu bn vn cha nhn dng khi qut vn bn bn c th nhn dng
li bng cch Tools | Recognize Text Using OCR).
MS Document Imaging h tr 2 nh dng tp tin hnh nh qut TIFF v MDI

(Microsoft Document Imaging). chia s tp tin hnh nh qut bn nn dng
187
nh dng TIFF. Tuy nhin nh dng TIFF s chim dung lng ln hn rt

nhiu so vi MDI. Th nghim cho thy 1 tp tin nh dng TIFF c dung lng
ln ti 1.2MB, nhng cng l tp tin nu lu di dng MDI ch c 333KB.
Microsoft Clip Organizer
y l cng c gip bn qun l v s dng clip art trong cc ng dng Microsoft

Office hoc c th gip bn tm kim clip art trc tuyn trn mng bng cch
Tools | Clips online. Bn cng c th nhp clip art bng tay bng cch chn File
| Add Clips To Organizer, chng trnh s gip bn hon tt cng on cn li.
Microsoft Office 2003 Save My Settings Wizard

Microsoft Office 2003 Save My Settings Wizard ch c trong Microsoft Office
2003.
y l cng c gip bn lu tr nhng thit lp ca ring bn i vi mi ng

dng trong b MS Office. Nh vy bn hon ton c th khi phc li ton b
nhng thit lp ca bn nu c bt k s thay i hay mt mt no xy ra. Hoc
bn c th dng nhng nh dng lu ng dng vi cc b MS Office
trn cc my tnh khc.
Microsoft Office Application Recovery
y l cng c gip bn ng bt k mt ng dng MS Office no b treo v

khi phc li cng vic trc ca bn.
Microsoft Office Language Settings
y l cng c cho php bn thit lp cc la chn ngn ng i vi cc ng

dng trong b Microsoft Office. Bn c th thm vo hay g b cc ngn ng
khc nhau trn danh sch Enabled hoc thay i ngn ng mc nh cho cc ng
dng trong b MS Office.
Microsoft Office Access Snapshot Viewer

188
Microsoft Office Access Snapshot Viewer ch xut hin khi bn la chn c ci

t Microsoft Access. y l cng c gip bn xem qua thng tin v tp tin
Access thng qua cc snapshots. Bn c th to ra cc snapshots v chia s vi
ngi s dng khc nu h khng c Microsoft Access bng cch gi cho h mt
bn copy chng trnh snapshots ca bn. Theo mc nh chng trnh ny c
lu ti th mc sau C:\Program Files\Common Files\Microsoft Shared\Snapshot
Viewer hoc c th ti v trn trang web ca Microsoft.
Digital Certificate for VBA Projects
y l ng dng gip bn to ra ch k in t (digital certificate) cho cc d n

macro vit bng VBA ca bn.
Tng quan, Microsoft Office Tools thc s l nhng cng c cng tng i
hu ch. Bn hy khai thc thm bng cch ng dng thc t. C th ni, hy s
dng cc cng c ca b MS Office qun l b phn mm ny hiu qu hn.
Theo vnMedia
Gn phm tt cho cc biu tng trong Microsoft Word thao tc nhanh
hn
Khi son tho vn bn vi Microsoft Word, nhiu khi bn phi cn thm
vo vn bn cc biu tng (symbol) hoc nhng k t c bit (special
character) trang tr thm cho vn bn. Vi cc k t c bit th c
gn sn cc phm tt v bn c th dng nhng phm tt chn cc k t
c bit vo vn bn.
Cn vi cc biu tng th cha c gn sn cc phm tt. Do , bn c th
to cc phm tt cho cc biu tng m bn thng s dng c th nhanh chng
chn cc biu tng cn thit vo vn bn.
Cch to cc t hp phm tt cho cc biu tng nh sau:
- Trong ca s lm vic ca Microsoft Word, bn bm vo menu Insert ri
chn Symbol....
- Hp thoi Symbol c m ra, trong tab Symbols, bn bm chn biu
tng cn thit gn phm tt.
- Bn bm vo nt Shortcut Key... m ra hp thoi Customize Keyboard.
- Trong hp thoi Customize Keyboard, bn bm chn vo Press new
shortcut key. Sau , bn bm t hp phm m bn mun dng lm phm tt cho
biu tng ny.
- Tip theo, bn bm nt Assign. Bm nt Close.
189
- Vi cch lm tng t, bn c th gn cc phm tt cho cc biu tng khc.

Sau ny, nu bn khng mun s dng phm tt cho biu tng no na th
bn lm nh sau:
- Trong ca s lm vic ca Microsoft Word, bn bm chn vo menu Insert
> Symbol... m ra ca s Symbol.
- Tip theo, bn bm chn biu tng m bn mun loi b phm tt tab
Symbols.
- Sau , bn bm nt Shortcut Key... m ra hp thoi Customize
Keyboard.
- Trong hp thoi Customize Keyboard, bn bm chn t hp phm tt trong
Current keys. Sau cng, bn bm nt Remove. T hp phm tt m bn
chn cho biu tng ny khng cn tc dng na.
- Bn lm tng t xo cc phm tt cho cc biu tng khc.
X l vn bn tt hn vi AutoCorrect
Microsoft v chc nng AutoCorrect trong b phn mm Office t phin
bn 2000 tr v sau l Ngi sa vn bn qua vai bn. Thng thng, tnh
nng tin li ny s t ng chnh sa t ng, li chnh t nhanh chng tuy
nhin i lc chng thng chn vo hay thay th nhng t m bn khng
mun thay i nh tn ring chng hn.
Khi , tnh nng y li tr thnh k quy nhiu y phin phc. Mt khc, bn
cng c th dng tnh nng ny t ng b sung mt on vn bn vo ti liu.
Trc ht, hy im sng mt cm t, mt cu, mt on hay ton b ni dung
m bn thng xuyn cn a vo tp tin Word ri chn trnh n
Tools.AutoCorrect Options. Trong nhn AutoCorrect, bn s nhn thy tt c hoc
mt phn ni dung c im sng trc . Tip n nhp vo cc thao tc phm
m bn s dng kch hot kh nng t ng chn thm on vn bn. Chng
hn nh to t kha addr dng cho a ch hi p ca bn, t ny s xut hin
bn tri on vn bn c im sng v bn di mc Replace. Tip n,
nh du ty chn Plain text hoc Formatted text bn trn vn bn (nu c sn)
xc lp nh dng cho ni dung vn bn c chn vo ti liu, sau nhn
Add. Tnh nng AutoCorrect s t t kha kch hot theo th t bng ch ci
gia cc mc hin hnh c lit k. Cui cng nhn OK hoc Close.
chn on vn bn ny vo ti liu Word, bn g vo t kha v kch hot
tnh nng AutoCorrect bng cch nhn Spacebar hoc Enter, hoc g thm mt
du chm (du ny s c thm vo vn bn gc). Lu , nu c nhc nh
chp nhn cc thay i trn nh dng chung (normal.dot) trc khi thot khi

190
Word th bn hy chn Yes, nu khng th tt c cc thao tc va to trong

AutoCorrect s mt sch.
AutoCorrect cng hot ng trong Excel, Outlook v PowerPoint, mc d bn
khng th chn trc vn bn trong cc ng dng ny v lm cho n t ng xut
hin trong mc Replace. Bn c th lu vn bn mu di dng vn bn thun
ty (plain text) hoc vn bn c nh dng (formatted text), khng c hn ch
no v di. Trong Word v Outlook, tnh nng AutoCorrect cn cho php bn
b sung hnh nh (Hnh 1). loi b ni dung AutoCorrect, bn ch cn m li
hp thoi AutoCorrect, im sng t kha kch hot v nhn Delete.
TN DNG MACRO
Nu bn ang tm phng php chn nhanh mt on vn bn xem c bao
nhiu t mt kiu font ch cho trc s lp y mt khong nht nh th s
dng macro rt tin li. Sc mnh ng sau macro l ngn ng lp trnh VBA.
Ngay c trong trng hp bn dng tnh nng to marco t ng trong Word v
Excel bng cch nhn Tools.Macro.Record New Macro th chi tit m ngun
VBA cng c th c giu kn. B to macro t ng hot ng nh mt b
m (buffer), giu kn m Visual Basic ngay c trong v sau qu trnh to macro.
Nu khng s dng t hp phm <Alt>-<F11> hoc chn Tool.Macro.Visual
Basic Editor th bn s khng bao gi nhn thy c nhng on m ny mc d
thc t n lun chy ch nn.
V d sau y l mt lnh tin li trong Word to vn bn v ngha. Trc
ht hy m mt ti liu Word mi, g vo ni dung =rand(1) v nhn Enter. Ngay
lp tc, mt on vn bn 45 t lp i lp li ni dung The quick brown fox
jumps over the lazy dog s xut hin. Ch cn thay i con s bn trong du
ngoc th on vn ny s lp li vi s ln chnh l con s bn va nhp vo.
Xun Cng
PC World M 6/2005
Theo PCWorld Vietnam

S Tay MS Word 2003

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1

S tay MS Word 2003

S TAY MS WORD 2003 QUN TR MNG

Thay i mt s ty chn trong MS Word .............................................................................. 5

S TAY MS WORD 2003 QUN TR MNG

S TAY MS WORD 2003 QUN TR MNG

Chn m thanh vo vn bn Word ......................................................................................... 165

S TAY MS WORD 2003 QUN TR MNG

Thay i mt s ty chn trong MS Word

2. Xut hin hp thoi AutoCorrect, chn th AutoFormat As You Type:

S TAY MS WORD 2003 QUN TR MNG

S TAY MS WORD 2003 QUN TR MNG

Bn cng b 2 nh du la chn 2 dng:

S TAY MS WORD 2003 QUN TR MNG

2. Xut hin hp thoi Option, chn th General:

Ti vng Measurement units, bn chn loi n v thng dng.

- Points: Thng c vit tt l pt, 72 pt xp x bng 1 inch. C ch thng

2. Xut hin hp thoi Options, chn th Save:

S TAY MS WORD 2003 QUN TR MNG

Bn nh du la chn R Save AutoRecover info every: t thi gian t ng

S TAY MS WORD 2003 QUN TR MNG

2. Xut hin hp thoi Option, chn th Spelling & Grammar

Bn b du la chn 3 dng nh sau:

2. Xut hin hp thoi Option, chn th View:

- Text boundaries: n ng vin bao quanh vn bn.

- R Text boundaries: Cho hin th ng vin bao quanh vn bn.

3. Xut hin hp thoi Word Count:

Cc thng s thng bo nh sau:

S TAY MS WORD 2003 QUN TR MNG

- Characters (no spaces): S k t (khng tnh k t trng)

4. Close: ng hp thoi thng bo.

S TAY MS WORD 2003 QUN TR MNG

* To lin kt n 1 file khc hoc 1 trang web.

- Text to display: Ni dung hin th on lin kt

S TAY MS WORD 2003 QUN TR MNG

- Text to display: Ni dung hin th on lin kt

S TAY MS WORD 2003 QUN TR MNG

Bn khng nn chn nt Change ny bi ni dung ca file chn s b mt sau

S TAY MS WORD 2003 QUN TR MNG

- E-mail Address: a ch email t lin kt ti

S TAY MS WORD 2003 QUN TR MNG

4. Ti hp thoi Hyperlink, chn Place in This Document

Select a place in this document: La chn vng ti liu c nh du:

3. Xut hin hp thoi Bookmark

S TAY MS WORD 2003 QUN TR MNG

- Nhp tn nh du ti Bookmark name (Tn ny phi bt u t ch ci v

2. Xut hin hp thoi Insert File:

S TAY MS WORD 2003 QUN TR MNG

Ti hp thoi ny bn hy chn ng dn (path) v chn file mun chn.

2. Xut hin hp thoi Customize / chn th Commands

S TAY MS WORD 2003 QUN TR MNG

Click vo nt Rearrange Command

- 8 Menu Bar: Chn tn menu thuc thanh cng c

- Controls: Chn nt nhn mun thay i biu tng (V d y chn thay i

- Reset: Hy b tt c nhng thay i, tr v nh dng mc nh ca MS Word.

S TAY MS WORD 2003 QUN TR MNG

- Change Button Image: Bn hy chn nh s lm biu tng thay th cho

Mt s th thut khi in vn bn trong MS Word

S TAY MS WORD 2003 QUN TR MNG

2. Xut hin hp thoi Page Setup, chn th Margins:

Hy nh du Mirror margins t l cho trang chn, trang l ngc nhau. (N

S TAY MS WORD 2003 QUN TR MNG

2. Xut hin hp thoi Page Setup, chn th Margins: