PRESENTATION ON

INTEGRATED BUILDING
MANAGEMENT
SYSTEM

By Dr. Arvind Tilak

Ascent Strategic Management Group Pvt. Ltd.
 Objectives
The objectives of building management are to achieve
specified building performance levels in terms of:
1. functionality (fitness for use)
2. physical condition
3. technical operation (including reliability, and
continuity of use)
4. financial performance
5. manage risk
6. ensure the needs and expectations of building
occupants and users are met
7. protect and enhance the interests of the buildings
owner
8. complement the owners overall portfolio
management objectives
 Benefits
effective risk management
extended asset life
reduced operating costs
compliance with statutory obligations
provision of a healthy work environment
improved performance of building systems
performance and investment
predictability through a life cycle approach
alignment of building performance with users
expectation, relevant to the users productivity and
service delivery
improved user/occupant satisfaction
enhanced community perceptions
environmental compatibility
 Risks
asset loss or systems failure, including consequential
financial loss
reduced asset life
breach of statutory obligations
an unhealthy or unsafe work environment and
consequential liabilities
inefficient systems performance
unpredictability of performance and expenditure
demands
divergence of building performance and users
expectations, with consequential lease instability and
tenant volatility
loss of civic esteem
adverse environmental impact
Environment of a modern
multistory office complex
Modern building architectural style with
plentiful use of glass and metal
Artificially controlled environment [ space
heating/ cooling]
Very large occupancy ratio
Multiple occupants
Extensive use of electrically driven
appliances and business hardware
Communication intensive operations
Heavy traffic of visitors and maintenance staff
Security Management
Issues
Selective access control with multiple access
levels and authorizations
Need for real time monitoring and control
Response criticality in some applications
Customized needs and specifications of
various occupants
Safety standards
High value and sensitive areas
Fire Management Issues
High risk and high sensitivity areas
Extensive use of electrically operated devices
and gadgets
Pantries and canteens
Access Control
Fire detection in multiple floor environment is
a critical aspect
Reaction times and repsonse levels
Automated fire dousing tools
Staff training and involvement
External assistance and routing
 Environmental
management issues
Temperature control and maintenance
Humidity and other parameters
Dust proofing
Water supply and water quality
Sanitation and solid waste management
Hygiene management
Energy Management and
Efficiency issues
Energy consumption monitoring and
reduction
Space heating/ cooling consumption
Appliances consumption
Load management
Time critical load management
Idle time avoidance
Lighting control and management
Transportation control and management
 Statutory and legal
management issues
Data archiving and data management
History records and access to records
Safety standards and norms compliance
records
Insurance cases and claims support
documentation
Reports to statutory and other local
bodies
Equipment maintenance
issues
Maintenance records, scheduling and
monitoring
AMC Management
Vendor Management
Historical records equipment/ vendor
Alarms on schedule failures
Preventive maintenance management
Cost control and finance management
Contracts and legal issues management
 DSS/ MIS Issues
Control and compliances report
generation
Real time data display and set functions
Integration with other tasks like
personnel, finance, budgeting, etc.
Manpower planning reports
Trends analysis and reports
Archives and records
 A Sample Checklist
Make of BMS
Software version
Hardware version
Firmware version
Installation date
Number of outstations
Number of hardware points
Number of software points
Number of programme points
Date of last sensor calibration check
Date of last system back up
Was a back up taken of front end database(incl.
graphics) as well as outstations
Who is responsible for setting up / implementing,
disaster recovery programme
 Swipe Card Activated System

Adds Counter to Security Log Evaluation Log 1

Updates Muster Personnel Department 2

4
Employee Updates Reception Office Update Touch Screen Consol 3
Swipes Data
Card
Adds counter to Building Management System 4
Lifts
Air conditioners
Lights
 Tasks to be used for Users Departments

1 No. of personnel floor wise & Dept wise 1. Security

No. of personnel with disability 2. Fire & Safety
Daily log of floor / Dept. marshals 3. Evaluation
4. Medical

2 Time log & Muster 1. Personnel

Productivity measurement 2. Secretariat
HR input

3 Keeping role of persons available in building 1. Front Desk

Information availability for visitors 2. Security
Information availability for telephone callers 3. Telephone
Front Desk Management 4. Public Relations

4 Decide load on Air conditioners, etc. 1. Estate Management

Decide need of services like lifts / water 2. Janitor
Decide load on lighting 3. Security
Maintenance needs 4. Electrical maintenance
 Schematic layout of Reception Area

Touch Screen
Information
Console

Turn
Stile 1
CCTV Monitor

Reception
Counter
CCTV Camera X-Ray
Scanning
Machine Turn
Stile 2

G Waiting Barrier
 Reception Area
Touch Screen Information Console

Person to be visited
Department Name Status Location

Governor Secretariat A AA Available Floor No. :

DBOD BBB Room No. :
Currency Mgmt. CCC Out of Office
Supervision
Lift No. :
Security Dept. Busy
Estate

Previous Leave End

Begin
Screen Message Task
 Vehicle Authorisation System
Bar coded magnetic strip to be installed / pasted on right side window of cars.
Tasks Diagram

Vehicle parks in front of bar reader

Barcode matched and accepted

Yes No

Open horizontal Deny Access

arm and lower kerbs
block
Vehicle enters
Update log and data Security Desk
Transport Dept.
Concerned User
Close barriers