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Effective Letter Writing Guide

This document outlines the structure and content for formal and informal letters. Formal letters should have a short first paragraph stating the purpose, middle paragraphs with relevant information, and a last paragraph stating expected action. Informal letters greet the recipient in the first paragraph, share relevant information in the middle, and say why the letter is ending. Both types of letters should be organized clearly and concisely.

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XIMENA VERONICA ESCOBAR PILCOL
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53 views6 pages

Effective Letter Writing Guide

This document outlines the structure and content for formal and informal letters. Formal letters should have a short first paragraph stating the purpose, middle paragraphs with relevant information, and a last paragraph stating expected action. Informal letters greet the recipient in the first paragraph, share relevant information in the middle, and say why the letter is ending. Both types of letters should be organized clearly and concisely.

Uploaded by

XIMENA VERONICA ESCOBAR PILCOL
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Letter Outline

Letter Layout
First paragraph
Formal
In this paragraph you must be short and state
your purpose- to make an enquiry, complain,
request something, etc.
Informal
Greet the other person and say why you are
writing. Give a reference to a previous letter or
time you were together.
Middle paragraphs
The paragraph or paragraphs in the middle of
the letter should contain the relevant
information behind the writing of the letter.
Most letters in English are not very long, so
keep the information to the essentials and
concentrate on organizing it in a clear and
logical manner rather than expanding too
much.
Last Paragraph
Formal
The last paragraph should state what action you
expect the recipient to take- to refund, send you
information, etc.

Informal
Say why you are ending the letter. Send greetings
or make reference to a future encounter.
O Ending a letter (for formal letters):
1) Yours faithfully
If you do not know the name of the person, end the
letter this way.
2) Yours sincerely
If you know the name of the person, end the letter
this way.
3) Your signature
Sign your name, then print it underneath the
signature. If you think the person you are writing to
might not know whether you are male of female,
put you title in brackets after your name.

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