BYLAWS OF Young Librarian Association [YLA]

Article : 1 – NAME

The name of this organization shall be the Young Librarian Association

[YLA]. Bhopal (Madhya Pradesh) INDIA.

Article : 2 - Aims and Purpose

In seeking to fulfill its Constitutional objectives, the Association shall work to

develop active and meaningful communication among its members, shall
encourage and support high levels of professional conduct on the part of its
members, and shall promote high standards of library and information services.

2.1 To contribute to the professional and career development of all library

personnel by conducting workshops and arranging programs.

2.2 Promotion of library science education and the improvement in the

training of libraries in India

2.3 To promote and advocate for the interests of professionals and the all
libraries. Improvement in the status and conditions of Services of
librarians

2.4 To promote the study, research, and dissemination of information relevant

to Indian librarianship.

2.5 Promotion of bibliographical study and research in library science.

2.6 To promote and foster cooperation and communication among the

members of YLA, the Library community, other library organizations, and
other associations.

2.7 To support and protect intellectual freedom in the libraries.

2.8 Affiliation of the state and other library association with Young Librarian
Association and co-operation with International Organisation with same
objectives

2.9 To acknowledge and honor the achievements of library personnel.

2.10 Promotion of library movement and Improvement in library services in all
its aspects in India.

2.11 Publication of bulletins periodicals, books, etc. which will tend to the
realization of the objectives of the Association

2.12 Establishment of libraries, documentation and information centres and

assistance in their establishment and working and promotion of
appropriate library legislation in India.

2.13 Promotion as well as formulation of standards, norms, guidelines, etc. for

management of library and information systems and services; and
carrying out all such other things those is incidental or conducive to the
attainment of the above mentioned objectives

Article : 3 – Membership

All persons and institutions, which subscribe to the objectives of the

Association and fulfill other prescribed conditions, are eligible for
membership of the Association

3.1 Members shall be classified as follows:

3.1.1 Personal Members

3.1.2 Institutional Members (Libraries, library associations, corporations
and other interested organizations)
3.1.3 Ordinary members
3.1.4 Patron member
3.1.5 Honorary Members (Persons who have shown distinguished merit in
the library field or persons who have contributed to the development of
library service, and are nominated by the Executive Council and elected
for life by a two-thirds vote of the members present and voting at a
general meeting of the Association).
3.1.6 The subscription amount payable for the above classes of membership
shall be in accordance with the relevant provisions in the Bye laws of
the Association

3.2 All members shall possess the following rights and privileges:

3.2.1 The right to vote.

3.2.2 Such other benefits and services as the Association may establish.
3.3 Personal members shall have the following additional rights and
privileges:

3.3.1 The right to serve on Committees of the Association.

3.3.2 The right to apply for grants offered by the Association.
3.3.3 Institutional members may exercise their right to vote through a
designated representative

3.4 The membership conditions are:

3.4.1 A person, an institution or an association seeking membership shall

apply to the Association in writing and preferably in the prescribed
membership form.
3.4.2 The application for membership shall ordinarily be recommended
by another valid member of the Association.
3.4.3 Admission will be approved by the Executive Committee of the
Association. It shall be effective from the date of approval by the
Executive Committee.
3.4.4 A separate register for each class of membership shall be
maintained by the Association. The name, address and other details
furnished by the members at the time of admission or later when
changes, if any, are notified, as recorded in the membership register
shall constitute the official record, for purpose of correspondence

3.5 Membership Subscription

The subscription to be paid for different classes of membership

shall be as follows.
3.5.1 Patron - To contribute to the Association in a single installment
either a sum of not less than Rs. 2.000/- in cash or property worth
not less than Rs. 5.000/-
3.52 Honorary Member - No payment
3.5.3 Life Member - A lump sum of Rs. 1500/- at a time or in two
installments of Rs. 750/- each, within a period of six months.
3.5.4 An ordinary member - who has continued his/her membership
without interruption for 10 years may become a Life Member
subsequently on payment of Rs. 300/- only at a time
Further, an ordinary member who has continued his/her membership for
10 years without interruption and who has since retired from service and
 not re-employed may become a life member on payment of Rs. 100/- only
at a time
Ordinary Member - Rs. 300/-per financial year
Institution Member - Rs. 5000/ per financial year
Library Association/Institute Member: Rs. 750/-per financial year
Overseas Member - Rs. 500/- per financial year
Associate Member - No payment; But they should be members of
affiliated state library associations and certified as such by the association
concerned.

Article : 4 - Elected Members of the Executive Council

4.1.1 The President shall be the Chief Executive Officer of the Association and
shall preside at the meetings of the Executive Council and of the
Association. The President shall be an ex-officio member of all Committees
of the Association.

4.1.2 As stipulated by the Constitution and By-Laws of the Young Librarian

Association, the President shall be the official representative of the
Association on the Executive Council of that Association.

4.1.3 The President shall, with the approval of the Executive Council, plan and
direct the affairs of the Association, and present an Annual Report to the
Association at its Annual General Meeting.

4.1.4 The person elected as Vice-President shall serve the first year after
election as Vice-President, the second and third years after election as
President, and the fourth year after election as the Past-President. In the
absence or disability of the President, the Vice-President or the Past-
President, as the case may be, shall perform the duties and exercise the
powers of the President.

4.1.5 The Secretary-Treasurer: Shall record or arrange for the recording of

the minutes of all meetings and ensure their proper distribution, shall as
directed by the President, assist in the correspondence of the Association,
and shall report at the meetings of the Executive Council and at the
Annual General Meeting. Shall be responsible for the preparation of an
annual budget based on the funds necessary to carry out the programs
 proposed by the Executive Council. The Secretary-Treasurer shall obtain a
regular statement from the Young Librarian Association detailing the
receipts and expenditures of the Association.

4.1.6 Public Relation Officer: Subject to the direction of the Executive

Committee the powers and duties of the Public Relations Officer shall be:

(i) to keep the public informed about the activities of the Association;

(ii) to advise the Executive Committee on the results of his contacts with
the public and the members of the Central and State Legislatures and
Governments. His other duties will be determined from time to time by
the Executive Committee.

4.1.7 The Librarian :

Subject to the directions of the Executive Committee the powers and

duties of the Librarian shall be:

(i) To receive, maintain and make available for service the publications
acquired by the Association.

(ii) His other duties shall be determined from time to time by the
Executive Committee

4.2 The elected members of the Executive Council shall be elected and serve
terms as follows:

4.2.1 President: two years, preceded by one year as Vice-President/President

Elect and followed by one year as Past President.

4.2.2 Vice-President/President Elect: four years (one year as Vice-

President, 2 years as President, 1 year as Past-President), elected very two
years.

4.2.3 Secretary-Treasurer: two years.

4.2.4 Public Relation Officer: Two years

4.2.5 YLA Chairperson: two years; elected by YLA members only at the YLA
Annual General Meeting.
4.3 No member elected to an office shall serve consecutive terms in that office.

4.4 If the office of Secretary-Treasurer becomes vacant, the Executive Council

shall appoint one or more of its members to carry out the duties of the
Secretary-Treasurer until the next election.

4.5 If the office of Vice-President becomes vacant in a year in which the

position is normally occupied, the Director elected by the membership at
large shall fill the position for the balance of the term of Vice-President.

4.7 If the office of the President becomes vacant, the duties and powers of the
President shall be assumed by either the Vice-President/President-Elect or
the Past President, as the case may be.

4.8 If an elected member of the Executive Council is absent from two

consecutive meetings of the Executive Council, without prior notification,
the position shall be declared vacant.

Article: 5 - Executive Council

5.1 The Executive Council shall meet at least twice annually. The President shall
determine the time and place of meeting provided at least four weeks written
notice of such meeting be sent to each member of the Council. A majority of
the voting Council members shall constitute a quorum. In addition, meetings
may be held at such time and place as may be chosen by a quorum of the
Executive Council, provided that ten days notice shall be sent in writing to
each member of the Executive Council. No formal notice shall be necessary
when all members of the Executive Council are present and waive notice
thereof in writing.

5.2 The Executive Committee may appoint volunteers to assist with special
projects, or to aid the Board in the carrying out of the business of the Division

Article : 7 - Committees

7.1 The Executive Council shall establish such standing and/or ad hoc
Committees as are necessary to carry out the work of the Association until
the next Annual General Meeting.
7.2 The Executive Council shall establish the name, terms of reference and
membership of all such Committees and shall report the same to the
Annual General Meeting for information purposes.

7.3 Each Committee requiring financial assistance from the Association shall
submit a budget for approval by the Executive Council.

7.4 Each Committee shall submit a report of its activities to the Executive
Council, to be received in time for inclusion in the President's Annual
Report to the Annual General Meeting.

7.5 Each Committee shall send a copy of its minutes to the Division Secretary-
Treasurer.

7.6 Committees and Committee Members shall norm

All be appointed in time to begin their work at the Annual General

Meeting, and shall continue in office until they are discharged by the
Executive Council.

7.7 The Secretary shall make all past committee reports available to each new
chairperson on request.

Article : 8 - Amendment of the By-Laws

8.1 The Executive Council or any twenty-five voting members of the

Association may propose amendments to the By-Laws.

8.2 Proposed amendments to be voted upon at the Annual General Meeting

must be submitted in writing (including electronic notification) to the
President not less than sixty days before such meeting and shall be
distributed to the membership fourteen days prior to the meeting.
Amendments to be voted on by ballot shall be circulated to the
membership not less than thirty days before the ballot is distributed.

8.3 To be passed, an amendment to the By-Laws shall require a majority vote

of the members present and voting at an Annual General Meeting, subject
to the provisions of the By-Laws respecting a quorum, or a majority of the
votes cast in a ballot.
8.4 Approved By-Laws shall be in effect when ratified by the Executive Council
of the Young Librarian Association.

Article : 9 – Meetings

9.1 A quorum for the Annual General Meeting shall consist of 50 voting
members or five percent of the voting membership, whichever is the
lesser.

9.2 Special General Meetings shall be called:

9.2.1 by the Executive Council at any time;

9.2.2 by the President on the written request of fifty voting members

The time and place of Special General Meetings shall be determined by the
Executive Council and announced to the membership in writing/e-mails/sms
at least fourteen days before such meeting is to be held. The agenda of a
Special General Meeting shall include only the matter(s) for which the
General Meeting was called. A quorum for a Special General Meeting shall
consist of 50 voting members or five per cent of the voting members,
whichever is the lesser.

9.3 All General Meetings of the Association shall be open to all members of the
Young Librarian Association.

9.4 Voting at all Meetings of the Association shall be by show of hands unless
a vote by ballot is demanded by the majority of the voting members
present.

9.5 The order of all Meetings of the Association and its component bodies
shall be in accordance with the latest edition of Sturgis Standard Code of
Parliamentary Procedure.

Article : 10 - Finance, Property, etc.

The YLA shall have the following powers regarding finance, possession of
property, etc.:
10.1 Acceptance of subscription, gift, donation, endowment or grants of money
or other property for any of the objectives of the Association;
10.2 For the purpose of the Association to borrow and raise money, as it may
think fit, and to invest money of the Association, not immediately required
in such manner as may from time to time be determined by the Council,
and to execute, accept and endorse promissory notes and other negotiable
instruments;
10.3 Acquisition by purchase, lease or otherwise, all kinds of property, movable,
and immovable and construction and maintenance of buildings thereon
suitable for the purpose of the Association and to improve, develop,
manage, sell, lease, mortgage or otherwise deal with all or any part of the
properties of the Association;
10.4 Creation and maintenance of special funds such as Building Fund, Life
Membership Fund and similar others; and
10.5 For purposes of accounting including realisation of subscription and other
annual dues the "year" shall be the 'financial year' commencing 1st April
ending 31st March of the following year.