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Attendance Management Software User Manualv1.8
Attendance Management Software User Manualv1.8
Version:1.8
Date:May2011
AboutthisManual:
Thismanualprovidessoftwareoperationinstruction,forexampleinstall
anduninstallprogram,collectdata,assignshiftandoutputreport,ect.
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AttendanceManagementSoftwareUserManualV1.8
CONTENTS
CHAPTER 1 ..................................................................................................1
1. InstallandUninstallProgram........................................................................1
1.1BeforeInstallation...................................................................................1
1.2InstallProgram .......................................................................................2
1.3UninstallProgram...................................................................................7
1.3.1UninstalltheSoftware .................................................................7
1.3.2UninstallFingerprintSensorDriver..............................................7
1.4WorkFlowoftheSoftware......................................................................7
CHAPTER 2 ....................................................................................................1
2.ProgramManagement........................................................................................1
2.1ExchangeDatabetweenDeviceandProgram...........................................1
2.1.1DeviceManagement....................................................................1
2.1.2 UploadandDownloadData .........................................................4
2.1.3RealTimeMonitor ....................................................................14
2.1.4UFlashDiskManagement.........................................................15
2.1.5ShortMessageManagement ......................................................23
2.2Maintained/Setting................................................................................28
2.2.1DepartmentManagement............................................................29
2.2.2EmployeeMaintain ...................................................................30
2.2.3AdministratorSetting.................................................................50
2.2.4TimePeriodMaintenance ..........................................................57
2.2.5ShiftManagement .....................................................................64
2.2.6AssignStaffShift ......................................................................66
2.2.7HolidaysMaintenances..............................................................75
2.2.8LeaveSetting ............................................................................78
2.2.9AttendanceRule ........................................................................81
2.2.10DatabaseOption ......................................................................85
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AttendanceManagementSoftwareUserManualV1.7
2.2.11SystemOption.........................................................................90
2.3HandleAttendance................................................................................95
2.3.1EmployeeLeavingonBusiness/AskingforLeave.....................95
2.3.2HandleStaffsForgettingtoClockIn/Out ................................ 102
2.3.3ComingLate/LeavingEarlyCollectively................................. 106
2.4Search/Print ....................................................................................... 107
2.4.1AttendanceRecord .................................................................. 107
2.4.2AttendanceExceptionSearchingandRecordList ..................... 114
2.4.3SystemOperationlogs............................................................. 145
2.5DataManagement............................................................................... 145
2.5.1InitializeSystem...................................................................... 145
2.5.2ClearObsoleteData................................................................. 146
2.5.3BackupDatabase.................................................................... 148
2.5.4ImportAttendanceData........................................................... 149
2.5.5ExportAttendanceData........................................................... 151
2.6AccessControlSetup .......................................................................... 152
2.6.1PeriodTime............................................................................. 153
2.6.2Group ..................................................................................... 154
2.6.3UnlockCombination ............................................................... 156
2.6.4UserPrivileges ........................................................................ 157
2.6.5UploadSetting ........................................................................ 167
CHAPTE 3 ............................................................................................... 169
Appendices ....................................................................................................... 169
3.1SetDate.............................................................................................. 169
3.2SelectEmployee ................................................................................. 170
3.3SelectDepartment............................................................................... 170
3.4SelectEmployeeinDepartment........................................................... 171
3.5DataTableToolBar ............................................................................ 171
3.6ExportData ........................................................................................ 173
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AttendanceManagementSoftwareUserManualV1.7
III
AttendanceManagementSoftwareUserManualV1.7
CHAPTER 1
1. InstallandUninstallProgram
1.1BeforeInstallation
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1.2InstallProgram
Youhadbetterturnoffalltheotherprogramsbeforeinstalling,toavoid
collisionduringtheinstallingprocess.
Tips:click"Cancel"buttontoabortinstallation.
3.Thenextstepis"Endusersoftwarelicenseagreement"dialog,please
readcarefully.Clickon "IAgree"enterthenextinstallingprocess
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AttendanceManagementSoftwareUserManualV1.7
4.Inthisinterfaceyoucanselecttheinstallingdirectoryofthesoftware,
Click "Next",enterthenextstep
5.Inthisstepyoucanchoosethecomponentwhichyouwanttoinstall,
such as fingerprint sensor driver, attendance management program and
user manual. Click on" "if you need it (recommend to select all
components except it has been installed), then click on "Next", go to
thenextpage
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AttendanceManagementSoftwareUserManualV1.7
6.Inthisinterface,youcanchangethenameanddecidewheretoplace
theprogram'sshortcuts.Click "Next",turntothenextstep
7.Click "Install" the software start to install and copy the files to the
harddiskuntilthefingerprintsensordriverstarttoinstall.Ifyoudidnt
selecttoinstallitatstep5,theprocesswillturntostep10andendthe
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AttendanceManagementSoftwareUserManualV1.7
installation.
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AttendanceManagementSoftwareUserManualV1.7
10.Click"Finish"tocompletetheinstallation.
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Theshortcutswillappearonthewindows,clickthisicon" "onthe
desktop toentersoftware.
1.3UninstallProgram
1.3.1UninstalltheSoftware
If you do not need this software anymore, you can uninstall it from
computerasbelow:
Closethe attendancemanagementprogram.
Run "Add/Delete program" in control panel, choose attendance
managementsystemanduninstallit.
Alternatively, choose Start > Program > Standard version of
attendance management system > Uninstall the attendance
managementsoftware
Forclearallthesoftware,youneed toenterdirectorytodeletethefolder
wherethesoftwareinstalled.
1.3.2UninstallFingerprintSensorDriver
If you do not need to use the fingerprint sensor anymore, you can
uninstall it. Run "Add/Delete program" in control panel, uninstall
fingerprintsensordriver.
1.4 WorkFlowoftheSoftware
1.Downloadsuser'sfingerprintorthecardwhichhavebeenenrolledin
theDevicetosoftware"ConnectionDeviceDownloadspersonneldata
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fromDevice"
2. Upload staff's name and other materials which have been modify in
Device in the Employee maintained "Connection Device Upload
personnelinformationtoDevice"
3.AssignEmployeetodepartment"enterDepartmentmanagement"
4.SetupShiftScheduleandTimePeriod"enterShiftScheduleandTime
Periodmaintenance"
5.SetupShiftSchedule"enterShiftschedulemanagement"
6.AssignthestaffSchedule"enterEmployeeSchedule"
8.ExamineAttendancereportform"enterTimeAttendancereportform"
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CHAPTER 2
2.ProgramManagement
2.1ExchangeDatabetweenDeviceandProgram
2.1.1DeviceManagement
DeviceMaintenance
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AttendanceManagementSoftwareUserManualV1.7
Therearetwodefaultcommunicationmodeprovidedinthesystem,one
isRS232/RS485,anotherisEthernet.Somespecifymachineisdesigned
with USB communication mode (such as H2), for more detail, please
refertocorresponding"UserManual",theusingmethodpleaseviewthe
explanation below:
u Baudrate:thebaudrateissamewithitinthemachine,Here.
u IPaddress:deviceIPaddress
u Communicationpassword:ifthereisthecommunicationpassword
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AttendanceManagementSoftwareUserManualV1.7
to be set in the machine option, you must fill the same one
password,otherwise,notneedtofillin
u Serialnumber:Deviceidentitynumber.
u Deletion:IftheDevicewillnotbeinuseanymore,singleclickthe
device of your choice in the left side list, click on "Cancel" to
deletethisDevicefromthesystem.
u Save:Ifafterselectingandmodifyingconnectionparameterofthe
Deviceofyourchoice,click"Save"tosavetheinformation.
Note:SomemachinedoesnotsupporttheEthernetcommunication.
ItisunabletousetheEthernetmodetoconnectthemachine
Serialnumber:IfthecommunicationmodeistheRS232,pleaseinputa
randomnumberwhichbetween1~100,133~255inblankenough.If
theRS485modeisused,inputsthemachineaddress.
ConnectionDevice:theDevicewhichresideinthesystemwilldisplay
inthe"MyDevicelist",singleclicktheDevicetochooseit,thenclick
"Connect Device" button, or rightclick the Device that want to be
connected,selecttheattachedDevicefromfollowingmenuappeared.
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AttendanceManagementSoftwareUserManualV1.7
WhenthesystemconnectwithDevice,thepromptconnecting,please
wait will appear on below right side status column, weather the link
successornotwillinformyou.
Iffailtoconnect,pleasecheck
1) Whether the Device connecting parameters equipped with
communicationparametersofthemenuoption
2whetherthecommunicationlinelinkingwell
Disconnect
WhenthesystemandDevicecontinuetouploadanddownloaddata,
theDeviceisina"work"status,soitisunabledootheroperatingatthis
time. after uploading and downloading data, disconnect Device, and
click"Disconnect"todisconnecttheDevicecommunication.
2.1.2UploadandDownloadData
Thisisdataexchangingwindowsforbetweenthemanagementsoftware
and Device. The exchanging windows utility is used to download or
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AttendanceManagementSoftwareUserManualV1.7
DownloadstaffinformationandfingerprintfromDevice:Download
staffinformation,thestaffsfingerprintcanbedownloadatsametime
Devicemanagement:ExaminedtheDeviceinformationandmodifythe
Deviceoptionthroughsoftware.
Thesystemcouldprompt"isworking",bynowpleasewaitformoment,
afterthecompletionofdatadownloaded,thepromptswillappearinthe
rightside oftablebelow,informing youthattheto download datawas
successfully, the communication between the Device and the software
alreadyhasdisconnected.Thedownloadeddatashouldbeaddedtothe
system,ifdataistoobigger,itispossibleneedtotakemuchmoretime.
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AttendanceManagementSoftwareUserManualV1.7
toviewitfromtheattendancerecordThenewuserwillbestoredinthe
staffinformationtableofthesystem,itisallowedtoviewthroughthe
staffs maintenance. After downloading data, the system still cannot
automaticallycleardatawhichisstoredupinDevice.underthisoption
> maintenance/setting> Downloads record > you choose item as
that download the record and delete the record data on the Device
together at same time, system can automatically remove data record
fromDevice
Note: If the machine model is M100 please note! maybe the M100
machine does not needtoenrollthe userfirstdirectlythroughslip
the card to verify user identity, therefore the corresponding user
information does not possibly along with downloading recorded
data,afterthedownloading,thesoftwarecan prompt whetheradd
theseuserwhohasntbeenregisteredbutstillhastherecordeddata
tothedatabase.
2.DownloadthepersonnelinformationfromtheDevice:onlywhen
the system and the Device are at the connection condition, the
downloading data is available, directly click on "Device Management"
the main interface right side, the column to download the personnel
informationfromtheDevice,accessDevicemanagementmenu,choose
downloadthepersonnelinformationfromtheDevice
ViewuserontheDevice:Clickon"ViewUser"button.Fornewusers,
it will display in the "New User" column. Meanwhile, it will suggest
newusersaddedtothesystemdatabase.
Downloading:Whenthedatahastodirectlydownload,clickthebutton
todownloads
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AttendanceManagementSoftwareUserManualV1.7
Ifthereisanewuserin"NewUser"thecolumn,itwillpromptswhether
addthe newusertothesystem database.If user onthe Device werea
userwhichalreadyexistedinthesystemdatabase,thentheseuserscould
displayin "thereisauserinthelocaldatabase"column.
Delete:Chooseuserwhowanttobecanceledfromthelistarea,alsocan
chooseallusers.Deletefingerprint,face,orpasswordonly,justneedto
put the tick in front of the corresponding item, then click "Delete"
button, if want to select many item record, may hold down "Ctrl" key
andclickwithmouseatsametime.
3.UploadthepersonnelinformationtoDevice
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TheuploaddataoperationisunabletoexecutetillsystemandDeviceis
in connection status. Directly click upload personnel information to
device in the "Related Device Operation" column, or enter Device
managementmenu,selectuploadpersonnelinformationtoDevice.
Selectstaffbydepartment:E.g.therearemaremanydepartmentsina
company,ifsomestaffsofthedepartmentneedtobeuploaded,youcan
click this department with mouse, the all staff in this department will
displayinthelist.Shownasfollowingfigure
Upload:
1)Choosethestafftobeuploadedinthe "User"column
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UploadinHighSpeed:WhenifthesemachinehookupbyEthernet,and
havelargequantityofdatatoupload (if you use the ZKFinger10.0 and
facial recognition algorithms equipment, this function is unavailable).
Delete: Choose this user which want to be canceled, and then choose
"Cancel"button.
4.DeviceManagement
Only when the system and the Device are at the connection condition,
thedownloadingdataisavailable,Directlyclick"DeviceManagement"
in the column "Related Device Operation" on the main interface right
side, choose the "Device Management", access Device management
menu,choosedownloadthepersonnelinformationfromtheDevice
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Clear all data in the equipment: system will clear up all data in the
equipment,thatincludeUserandrecord.
Notice:ifyouclearupalldata,thedatawillbedamageandunable
toberestored.Tohelpavoidpossible lost,downloadalldataand
keepinsystembeforeperformancethisoperation
SyncDevicetime:maysynchronizetheDevicetimetothecomputer.
2)ConnectMachineofFingerprintandFace
Note:itisunabletomodifythisinformation,viewtheseonly
B. In odder to guarantee machine reliability run for long time, some
machines support power management function, such as timing sleep,
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AttendanceManagementSoftwareUserManualV1.7
timingshutdown,etc.
Modify the setting you want to use, after doing this. Click "Apply
Setting".
C.Clickotherfunctionpagination,viewotherfunctionofDevice :
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Notice:ifyouclearupalldata,thedatawillbedamageandunable
to be restored. To help avoid possible lost, download all data and
keepinsystembeforeperformancethisoperation
Eliminateadministratorprivilege:iftheoperatorforgetthenameand
password inthe device,andfailto enterthe option menu, youcanuse
this order to eliminate old administrator, then reregister the
administrator.
Sync time: Synchronize Device time to PC, keep that the Device
representtimeissameasPC.
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AttendanceManagementSoftwareUserManualV1.7
Click"Yes"toupgradefirmware,click"No"togiveup.Ifafterclicking
yes, upgrade file is wrong, informing you that the firmware in the
Deviceisthenewestone.
CaptureFingerprintImage:Capturethefingerprintimagewhichpresent
byyoucurrentlypressfingeronthemachinesensorface.
Note:thisfunctionsomemachinedontsupportthisfunction
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AttendanceManagementSoftwareUserManualV1.7
Ifyouwanttofastmodifythissetting,maydirectlyinputcorresponding
iteminthetextbox,aftermodifyingit,click"Apply"tosaveindevice.
2.1.3RealTimeMonitor
Run this function, It is need to open this software only, and attach the
fingerprint machine to the network, if there are many fingerprint
machineyouconnect,justneedtohookupallfingerprintmachine,after
normaluserverifysuccessfully,itsverificationrecordwillappearinthe
displayingarea:
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AttendanceManagementSoftwareUserManualV1.7
Note:somedevicesdoesnotsupportthisfunction
2.1.4UFlash DiskManagement
In general, you can use RS232, Ethernet, RS485 and other way to
downloaddata
Whenifitisdifficulttocommunicationorfailtocommunicate,youcan
use U flash disk to upload or download staffs information and
fingerprint,savethesedownloadingdatainthesoftware.
Choose the system option from the Maintained /Option, put tick in U
flashdiskin"FunctionConfiguration"box,soUflashdiskmanagement
inthedatamenubecomevalid.
Because the machine type is different, the data construction which has
beendownloadingtoUflashdiskalsoisdifferent,sobeforeusingtheU
flashdisk,firstlychoosethemachinetypeyouuse.
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AttendanceManagementSoftwareUserManualV1.7
If multipleUSBflash disksareavailable,entertheSelectUDisk
interface.
If only one USB flash disk is available, enter the USB flash disk
managementinterfacedirectly.
ImportuserdatatoPC
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AttendanceManagementSoftwareUserManualV1.7
Select put U flash disk into the USB slot of the fingerprint device,
choose"Menu""Uflash disk management""DownloadUserData",
Press "OK", when the window inform that system copy data
successfully, take out U flash disk, and then plug it into PC USB slot,
entersoftware"Data""Uflashdisk management",choose"importuser
intoPC,Followinginterfacewillappear.
ThecurrentuserdatafilewhichhavebeeninUflashdiskwilldisplayin
"examine record information" left column, after choose this file, click
"ImportuserdatatoUflashdisk",systemwillimportdata,thisdatawill
displayinthemiddlelisttoinformthatdownloaddatasuccessfully.
ClearDatafromUflashDisk:ErasealldatafromtheUflashdisk.
ClearList:Clearstaffsinformationinthecurrentlist.
Refresh:RefreshStaffsinformationinthecurrentlist
Importfromlocaldisk:ImportuserdatafromPCotherdisk.
ExportUserDatatoUflashdisk
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AttendanceManagementSoftwareUserManualV1.7
transferringotherDevice,hereyoucanselectuseryouwanttoupload,
shownasfollowingfigure.
You can view all staffs information in the left staffs brown column
click the button for moving data in the middle area to import data
"ExportUserdatatoUflash disk"area.
:Moveallrecordintheleftside"ExportUserDatatoUflashdisk"
area.
: Move the staff that has been selected to "Export User Data to U
Flashdisk"area.
:Removeallrecordinrightsidefrom"ExportUserDatatoUFlash
disk"area.
:Removethestaffthat hasbeenselected to"ExportUserDatatoU
flashdisk"area
ImporttherecorddatatoPC
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slot of PC, enter "Data" "U flash disk Management" and select
"ImportRecordtoPC"optioncard,shownasfollowinginterface.
The information of user data which has been saved in U Flash disk
willdisplayintheleftsidewaitforimportingdatalist.choosethisfile,
Click"importrecordfromUflashdisk"systemwillimportdata,this
data will display in the middle list to inform that download data
successfully,
ClearDatafromUFlashDisk:ErasealldatafromtheUflashdisk
ClearList:Clearshortmessageinthecurrentlist.
Refresh:RefreshStaffsinformationinthecurrentlist
Importfromlocaldisk:ImportuserdatafromotherdiskofPC.
ImportShortMessage
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AttendanceManagementSoftwareUserManualV1.7
then plug it into USB slot of PC, enter "Data" "U flash disk
Management" and select "Import SMS to PC" option card, shown as
followinginterface
Click "Import Short Message from U flash disk", the data will be
imported system, after import data successfully, this total of data will
displayinthefollowingprompt,allcontentofshortmessagewhichhas
beenimportedwilldisplayonthelist.
Add new short message to PC: Add the short message which has not
existedinthesoftwareintothesoftware.
OverlayPCdata:Usetheimporteddatatooverlaythedatainsoftware.
Delete datafrom U flash disk:Canceltheshort messagedatainthe U
flashdisk.
ClearUplist:Cleartheshortmessageincurrentlist.
Refresh:RefreshShortmessageinthecurrentlist.
Exportshortmessage
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toupload,shownasfollowingfigure.
Youcanviewallshortmessageinthesoftwarefromtheleftsidecolumn,
this short message still exist in the "Short Message Box" after it is
selected,wheniftherearelotofshortmessagetosearchfor,youmany
utilizefollowingwaytofindit,suchasshortmessageserialNo.,content,
Publicshortmessage,Usershortmessage.
Movetherecordtorightsidelist:choosetheshortmessagethatwantto
be uploaded, click "Move" the record to right side list, the short
message will be transferred to "wait for moving to U flash disk list"
area.
Moveallrecordtorightleftlist:chooseandremoveallshortmessagein
thesystemto "waitformovingtoUflashdisklist"area.
Clearallrecordinthelisteraseallrecordinthe"waitformovingtoU
flashdisk",itisunabletouploadtheshortmessageorreselecttheshort
messagetoupload.
Clearallrecordofyourchoice:Choosethisrecordwhichdoesnt need
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tobeuploaded,andthenclick"Clear"tocleartherecordfromthislist,
thenthisshortmessagewillbedeletedfrom"waitformovingtoUflash
disk".
Note:thisfunctionisvalidonlyforthemachinewithUflashdisk
Imagestakenintomachine
U will be preserved after the attendance photos downloaded to the
software(downloadonlytheattendancebythephoto,thatis,aftertheU
pass in a folder of all the photos). Attendance blacklist photos "bad
folderofallthephotos"canonlybereadaftertheU.
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2.1.5ShortMessage Management
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Shortmanagement"SMS"
1.Communicationsetting
we offertwo connection ways:serialport/Ethernet, determiningmode
ofcommunicationdependontheconnectionwayofyourdeviceandPC,
according to the machine setup, complete to fill the number of device
and communication password, click "Test Connection", if the
connectionissuccessful,thisitemwilltranslate"Disconnection",ifthe
connectionisfailure,thesystemwillprompt"Failtoconnect".
2.Inquireshortmessage
Thissystemsupportfourinquiringway:relyonserialnumber,contents,
publicandpersonshortmessage,youmayselectaneedfulwayviathe
"Condition" dragdown box, click "Inquire" button, the qualification
resultwillappearonthelistarea
3.Maintenanceshortmessage
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Add: Click"Add"key,thefollowinginterfaceappear:
Personal short message: for a personal short message, it will not show
untiltheuserverificationispositive
Cancel:Click"Cancel"key,thesystemwillprompt"Areyousureto
canceltheselectedshortmessage?"afterconfirming, thesystem will
appear prompt again "Whether delete the short message in the
attendance machine together or not" click "OK" the short message
willbedeletedabsolutely.
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4.Sendshortmessage
From the short message list in left side choose a topic message you
wanttosend,click "SendSMS".
5.Customizestaffsshortmessage
Click "EmployeeSMSCustomize",appearfollowing interface
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AttendanceManagementSoftwareUserManualV1.7
shortmessagemanagement,thenchoosethetopicoftheshortmessage
whichhasnotbeensend,click"SendSMS"toachieveexportingusers
informationoruseaUflashdisktoexporttheshortmessagewhichhas
beensaveinUflashdisk,
6.Cancel
Select "All short message in the attendance machine", click
"Execute", may cancel all short message in the attendance machine,
selectatopicmessageformtheshortmessagelistintheleftside,click
"Execute" to delete all short message in the T&A device, If a short
message is selected in the leftside, click "Execute", the selected
messagewillbecanceled.
Select"Allstaffcustomizedshortmessage",click"Execute"tocancel
allusershortmessageintheT&Adevice
InquiretheCustomizestaffsshortmessage.
Inquire:Thissystemsupportfourinquiringway:relyonserialnumber
of the short message, the department, Attendance No. Name, you may
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Cancelstaffsshortmessagebydefinedcondition:Selectastaffwho
want to be delete in the customized short message left side list, click
"Execute" to cancel "The short message by define condition"
completelytodeletethecustomization..
Note:OnlythefunctionisvalidforthisdevicewithSMSfunction
2.2Maintained/Setting
In order to get correct and accurate Time Attendance result, you must
configure Maintained/Settinginthemainwindows,hereyoucansetup
software database and system setting. firstly enter department
management setting and assign staff to department, then performance
First set up database password, then set up holiday, leave style and
attendancerule,department,staffmaintenanceandadministratorsetting,
at the finals, maintenance timetable, maintenance shift schedule, staff
shiftassignment
Note: unless the staff has been assigned shift schedule, the system
dontproduceTimeAttendancereport
This system provide with enrolling fingerprint or card by after
connecting with PC, it is avoid the trouble that personnel dont match
thefingerprintandfingerprint,pleasesee2.2.2Staffmaintained.
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2.2.1DepartmentManagement
Inaddingdepartment,youfirstleftclickthesuperiordepartmentofthe
new department, click onthe"Adding department"button, inputthe
nameofnewdepartmentinthedialogbox,click"Confirm"tosave.
Clickonthe "Enrollstaffbutton.thefollowingappear:
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AttendanceManagementSoftwareUserManualV1.7
Staffs in the Employees box are those who dont belong to any
department, that is, who have left their posts. This is the same as on
leaveNosalary
Intheboxofstaffsselectthoseemployeesthatyourdepartment wants
to employ, and click "Add" button, and then those selected employees
willbeaddedintoyourdepartment.
In the box of Our Departments Employees select those employees
that will leave your department, and click "Remove" button, and the
selectemployeeswillleaveyourdepartment(leavetheirposts).
After operations, click "Close" button or to return to Department
ManagementmainWindow
2.2.2EmployeeMaintain
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Wheniftherearemanystaff,youcanusethiswaytosearchfor,input
condition you inquire, click "Inquire" button so you can get detail
informationaboutthisstaff.
1Must fill the blank of the staffs information list with the staffs
name,enrollingnumber,accordingtotheactualneedyoucanaddother
informationaboutstaff.
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AdditionNewStaff
A,registrationfingerprint
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onlinefingerprintdevicetot.
Attention: when you choose fingerprint sensor to enroll, there are two
choice: ZkFinger9.0 and ZkFinger10.0, for the operation detail refer
to Appendices 3.8 How to Generate License Files.
Registrationflow:
Singleclick"Register"button,shownasfigure:
Start to register, click any finger in the interface with the mouse, the
fingerprint Device that has been connect with is in the registration
condition:
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B,registrationcard
Under "Fingerprint or card registration" dragbox, choose the Device
with radio frequency card function, after connects successfully, and
starts to add the staff. Selects department which the staff is at, Click
" " button, wave the card which want to be registered on the radio
frequency card machine, after waving the card, this staff's register
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AttendanceManagementSoftwareUserManualV1.7
number and the card number can display the corresponding card the
information, according to needs to change the serial number and the
name,thecardnumberdo notchangeatrandom.Thecursorlocatesin
thenamecolumn
If want to add new staff, press " " button to repeat above this
operation.
2AddBatchStaffs:
Whensomedepartmentsenrollalotofstaff,youcanusethisfunctionto
addstaffs,lightenanoperatorwork.E.g.,alotofstaffswanttobeadded
tothebilldepartment,firstselectadepartmentclickonthe"Addbatch
staffs"button,theaddingbatchstaffswindowappears.
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Iftherearenotstaffsinthisdepartment,thefollowingappear
Iftherearestaffsinthedepartment,thefollowingappear
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Thenumberformat:Thatmeansaattendanceserialnumber,forexample,
the staff No of this department is the figure 1 at the first, so its serial
number is 1***, input 1"*" to the serial box, the window display
following:
The asterisk wildcard length: That is mean, how many figure the
symbolindicates?E.g.theforwardsectionoftheserialnumberis1???,
itsasteriskwildcardrangeis3,iftheserialnumberis??,soitsasterisk
wildcardlengthis2.Aftertheasteriskwildcardwidthhasbeendefined
by use the "From" box, "To" box to create serial number range. E.g.
createtheserialnumberrangefrom106to118input6to"From"box,
import18"To"box, thesymbolwideis2,but from6to9width is one
figure. at this, the system will add zero automatically. Shown as
followinginterface:
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AttendanceManagementSoftwareUserManualV1.7
Clickonthe"OK"button,addstaffs,andclickonthe"Cancel"button,
returnthestaffinterface.
3ModifyStaff
DonotmodifyStaffsenrollingNo.ornamemodifiedrandomly.Avoid
thereinformationdontmatchcorrespondinginformationintheDevice.
Click " " button, enter new data in the corresponding input box, and
thenpress"Save"button.
4TransferEmployee
Click the "Transfer Employee" button to transfer employees from one
departmenttoanotherdepartmentandthisdialogboxwillpop up
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5)Nopayleave:Someemployeesmayremaininthecompany,butwho
dont belong to any department now, which is similar to the currently
quite popularized layoff phenomenon. Leavingpost employeescanbe
reemployed through Employ Staff in Department Management. Click
" "buttontopresentthisdialogbox
6Importuserdata:Importuserdatafromthelocaldisk.
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AttendanceManagementSoftwareUserManualV1.7
Click Import and the Import data wizard interface pops up. Then, add
theuserdatastoredinthelocaldisk.
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AttendanceManagementSoftwareUserManualV1.7
7)Facegroup:Touseafacedeviceandenterafacegroup,proceedas
follows:
Click , and select the users who have registered faces for
grouping. For the users who have not registered any face, do not
performthisoperation.
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AttendanceManagementSoftwareUserManualV1.7
2.Rightshortcutskeyoperation
Rightclickaregionofthestaffslisttoexportstaff'sbasicinformation,
productionreportisavailableentirerankdataalsocanbehideawayor
showedinthecurrentinterface.Shownasfollowingfigure:
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AttendanceManagementSoftwareUserManualV1.7
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AttendanceManagementSoftwareUserManualV1.7
department, select staff, press" " button, add an item record, type
informationstyleinwordsrow,inputrelatingmaterialtocontents,then
save it, select department, and choose staff, input information in the
field column, as well as input related content in content column, than
justsavethisinformationonly.
5.Attendanceruleoption
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AttendanceManagementSoftwareUserManualV1.7
ActiveAC:Theitemmeansweathertheattendanceisvalid,ifthisitem
is defined, the staff will be accounted and statistic attendance in
accordance with the attendance rule and other select item, otherwise,
this staff doesnt need to keep the attendance record, and regard his
recordasnormalonduty,E.g.Aleaderofthedepartmentdoesntgoto
attendance,buthisattendanceisaccountedonnormalduty.
CountOT:Signthisitem,countedbythestaffovertime.
ResetHoliday:Signthisitem,thestaffwillhavearestonholiday,if
the staff is on duty, it will be signedto over time. Otherwise, the staff
havetobeonduty,ifthestaffisoffduty,hewillbeaccountedtoabsent.
On duty checkin/off duty checkout: This item can control the staff
mustcheckinorcheckout,thesetupprivilegeintheitemissuperthan
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AttendanceManagementSoftwareUserManualV1.7
itintheshiftschedule.
StaffTimeAttendancesetting
Click"TimeAttendanceschedule"enterstaffsTimeAttendancesetting
widows,shownasfollowingwidows
Acurrentshiftlistindicatethestaffondutyscheduler,theboxshowthat
thestaffshiftincludebeginning,stopping dateandshiftname,if need
tomodifythestaffshift,firstselecttheshiftiteminthecurrentshiftlist,
itwillturnblue,then click on""button,cancelthecurrentshift,after
this,clickon"+"button,addanewshift,thewindowisfollowing:
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AttendanceManagementSoftwareUserManualV1.7
Select a new shift from shift that has setup, definite starting and
stopping date, click on "OK" button to confirm action, click on
"Cancel"buttontocanceloperation,returnattendancesetupwindow.
Theintellectassignmentstaff'sshiftbeselected,thewindowwillappear.
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AttendanceManagementSoftwareUserManualV1.7
Minautoassignmentshifttime:whenyousetupatimeperiod,example
one day, at this time the system will accord with setup time period to
determineafteritexpiremoreoneday,otherwiseNottodetermine.
Usedtimetable:thatis,thisstaffisabletoondutytimeperiod,clickon
"+"button,theselectingperiodoftimeappear,thisshiftTimePeriodis
shiftnamelistwhichhasbeensetupinshiftmanagement.Thewindows
following
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AttendanceManagementSoftwareUserManualV1.7
Leftclick shift names that select from display shift name list add
selectedshift.Ifwanttocancelshiftwherethereareusedperiodoftime,
firstdefineperiodoftime,clickon""button,itwillbecanceled.
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AttendanceManagementSoftwareUserManualV1.7
2.2.3AdministratorSetting
Setadministrator
To help protect you system from security, to prevent the data are
changed by unauthorized personnel, this management program provide
with the function to set administrator, click the"maintenance/setting"
subitemonthemenuofadministratorsetting,thiswindowwillpopup
followingdialogbox
Clickonthe"Administrator"button,thedisplayisfollowing
Selecttheadministratortypeyouwanttoadd(itisbettertoaddsupper
administrator),afterclick,followinginterfaceappear
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AttendanceManagementSoftwareUserManualV1.7
Choosetheadministratoryouwanttoaddintheinterface,alladminister
mustbeacompanysstaff.
Administrator'sinitialpasswordishimself/herselfregisternumber,click
"OK" to enter the administrator privilege interface, may set this
administrator is allowed to software in this interface be allowed to
software
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AttendanceManagementSoftwareUserManualV1.7
Singleclickeachitemoffrontselectionbox,thisitemisabletoswitch
fromchoicetonochoice, indicatedthisitemhasbeenselected,all
no choice express that the system give each kind of administrator
privilegebydefaultsetting.Afterchoosing,click"OK"tocompletethe
setting, if click"Cancel" to be allowed toset the privilege in the next
time again (administrator which will have to revise in administrator
interface, click "Operation privilege" button to reset). For more detail
pleaseseeauthorizedtheitem
Note:administratorisunabletoreviseownprivilege,deleteoneself,
onlythe upperofadministratorsisallowedtorevise,addordelete
next level of administrators. Be unable to change the privilege or
canceltheadministratorunlesswhenthereisonlyanadministrator.
Aftersettheadministrator,thesystem defaultadministrator'spassword
is this staff's register number, it is better to revises the individual
passwordtoguaranteesystemdatasecurity.Aftertheadministratorhas
been set in the system, the system prompt will appear, unable to enter
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AttendanceManagementSoftwareUserManualV1.7
the system until input the administrator to login umber and the
password.
Administrator'sprivilegeandclassification
1.Administrators'classifications
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AttendanceManagementSoftwareUserManualV1.7
anytheoptionisinnochoiceintheinterfaceofadministratorprivilege,
thenthedefaultprivilegewillbeusedIf onlyseveralitemshasbeen
selected, then this administrator who has the operation privilege can
selectthecorrespondingprojectonly.
Authorizedproject
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AttendanceManagementSoftwareUserManualV1.7
data:
There are 3 projects under the data menu, the administrator own this
privilegetosaveandexaminethedata.
u ImporttheTimeAttendancedata:itisabletoimportrecordingdata
inthefiletothesystemthrough ImportACdataunderthedatamenu.
u Going out on duty record: may search staff's going out on duty
record examination system and revises the diary through this subitem
underSearch/printingmenu.
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AttendanceManagementSoftwareUserManualV1.7
u Administratorsetting:Underthemaintenance/settingmenu,setup
theadministratorandassigntheprivilege.
u Leavesetting:UndertheMaintenance/settingmenu,goonaleaves
setting,andleavesstatisticalruleinreportform.
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AttendanceManagementSoftwareUserManualV1.7
u DownloaddatarecordfromDevice:Todownloadthedatarecordis
availablethroughthe DeviceManagementmenu.
u ClearthedatarecordintheDevice:eliminatestheTimeAttendance
data recording in machine through subitem Delete AC log under the
Devicemanagementmenu
u DeviceEdit:canadd,delete,revisetheDevicethecommunication
informationthroughthissubitemunderthe DeviceManagementmenu
2.2.4TimePeriodMaintenance
Beforeshiftscheduleareassignedschedule,theTimePeriodmustbeset
uptocomplete,select"Maintenance/Option"menu,clickonthe"Time
PeriodMaintenance"inthemainmenu,cansetTimePeriodwhichis
usedtoarrangestaffsshift,theinterfaceisfollowing
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AttendanceManagementSoftwareUserManualV1.7
If you has not set the shift schedule while set the Time Period, the
systemwillautopromptyoushouldgoonshiftscheduledmanagement
setting,shownasfollowingfigure.
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AttendanceManagementSoftwareUserManualV1.7
Select Add to enter Times for on/off duty Guide interface, follow the
guidetosetTimePeriodandshiftschedule.
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AttendanceManagementSoftwareUserManualV1.7
Thiswindowsmaysetthebeginningtimesforclockin/out,definitethe
time range of clockin and clockout, and whether at this time
employeemustbeclockinandclockout,ifwanttoselectthisitem,just
puttickintheselectionbox, alsocanset differentoptiondepending
on different department and employee ,click "Next" the window is
following
Onthewindow,setregardascominglatelytimeandregardasleaving
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AttendanceManagementSoftwareUserManualV1.7
earlytime,clickon"Next"buttontoenternextwindow
Onthewindow,thesystempromptthatitwilladdnamed"day"atime
period and named"Normal shift" a shift, because, before we selected
method that is twice attendance in a day, system will add two new
TimePeriod,eachis"A.M"and"P.M".Therearethree optionsonthe
window, according to need to select, then click on "Finish" button,
completesetup.Ifselectedopen"Periodoftimemaintenancewindow
to detail setting", click on "finish", enter period of time maintenance
window.
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AttendanceManagementSoftwareUserManualV1.7
the Shift Time Period maintenance interface may be divided into two
parts, left part mainly are the Shifts Time Period list, right side is the
Shift TimePeriod management.Mayadd, delete,andreviseShift Time
Period.
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AttendanceManagementSoftwareUserManualV1.7
n Recordthehour"minute"ascominglately:asabovefigureshow,
thesettingvalueis5minutes,E.g.Illustrationisondutytimeat7:50,A.
at7:53checkintime,B.at8:00checkintime,sotheAisnotcoming
late,becausehecheckintimeisnotover5minute,theBiscominglate
for10minutes,becausehecheckintimeisoverfor5minute.
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AttendanceManagementSoftwareUserManualV1.7
2.2.5ShiftManagement
ThisinterfacemaybedividedintoShiftnameandShiftTimePeriod,the
Shift name box include Shift name, Shift Cycling Periodicity,
Periodicityunit
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AttendanceManagementSoftwareUserManualV1.7
Theshiftnamecantberepeated,andallthefieldsintheformcantbe
empty.
ApplicationBeginningDateisintheformofyyyymmdd,forexample,
Novemberthe15th,2003isrecordedas20031115,andMarchthe6th,
2003isrecordedas20030306.
Shiftcyclingperiodicity=periodicitycount* periodicityunit
Periodicityunitconsistofday,week,months
Cansetemptyshiftthatisnonoduty?
Shift Management Tool Bar to add, cancel, modify shift. Under the
statusofaddingormodifyingshifts(when""buttonisvalid),youmay
Add/Modify/DeleteShiftTimePeriods.
Singleclick " " button to add a new Shift, the blank Shift Time
Periodwillappearintherightside,thenaddaTimePeriod,Following
windowwillpopup:
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AttendanceManagementSoftwareUserManualV1.7
Save: After a Shift has been modified or added, click " " to save
relatedinformation
2.2.6AssignStaffShift
After setting the Time Period and the Shift Management, Select
Maintenance/Option menu, click "Employee Schedule", open the
window of schedule employee's A C Here, you can maintain data
relatedto staff'sshifts.
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AttendanceManagementSoftwareUserManualV1.7
Leftsideofthepagedemonstratesthatshiftscheduledepending onthe
department.clickdepartmentnamewithmouse,canshowallstaffsand
itsShiftScheduleintherightsidestaffmodule.
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AttendanceManagementSoftwareUserManualV1.7
MayusedShiftschedule:abletodisplaynameofcurrentsetupshiftin
theshiftschedulelist, whenarrange departmentshift,theshiftwill not
displaylistuntilselectedshift.
NormalAssignstaffShift
Thepartofthepageinrightsideistheassignmentstaffshiftthemodule.
Assignstaffshiftnotonlyindividualall,butalsobythebatch.Click"all
choice"buttontoassignallstaffsshift.inthestaffslistinterface,hold
down the "Ctrl" key and with the mouse singleclick the staff to
complete the multiplechoice, choose the staff who needs to be
assigned to shift ,then click "Arrange Employees shifts" button, the
followinginterfaceappears
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AttendanceManagementSoftwareUserManualV1.7
Clockin/out:MaysetwhetherstaffhastoClockin/out,accordingtothe
corresponding time Period to judge whether need to Clock in/out the
setting privilegein this project is higherthan onein Shift TimePeriod
setting.
CountTimeAttendance:ReferswhetherTimeAttendanceiseffectiveor
not,afterchoosingthisitem,accordingtotheTimeAttendanceruleand
the shift schedule, total of Time Attendance record is available,
otherwise, this staff will not participate in Time Attendance, whose
recordsregardasnormalwork.Forexamplesomeleadersdonotneedto
counttheTimeAttendancefornormallygotowork.
Recordsregardasworkingovertime:Afterchoosingthisitem,abilityto
calculatethisstaffsworkingovertime.
HolidayValid:afterchoosingthisitem,thistimethestaffwhohasbeen
assignedshiftwillrestintheholiday,ifhe/shewillgotowork,his/her
record will regard as working overtime, otherwise, this time the staff
whohasbeenassignedshifthavetogotoworkintheholiday,ifhe/she
does not go to work, his/her record will regard as absence from work
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AttendanceManagementSoftwareUserManualV1.7
withoutanexcuserecords.
" "addkey,thefollowinginterfaceappear
AllshiftsandtheshiftTimePerioddisplayinthisinterface.Choosesa
newshiftfromtheseshiftswhichhavebeenset,determineitsbeginning
and ending time, singleclick "Confirmed" button to confirm the
operation,singleclick"Cancel"buttonto giveup operation,returnsto
the assignment staff shift window. After arranges successfully, the
corresponding shift name will display in staff's shift column, and time
listcanshowondutyTimePeriodintheinterface.
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AttendanceManagementSoftwareUserManualV1.7
Autoassigntimetable
Thenchoosetheleasthouroftheintelligencestoassignstaffshifts,the
leasthourofintelligencestoassignstaffshiftsrefertoafteryouhaveset
the time, for instance 1 day, the system only could not carry on the
judgmentbytheshiftTimePerioduntilthetimewhichthestaffhasnot
arrangedingroupsismorethan1day,otherwisedidnotjudge.Finally
choosestheshiftsTimePeriodwhichmaybeusedtoassignstaff shift
fromtheTimePeriod.PossiblyTimePeriod: thisstaffpossibly shift
Time Period, singleclick " " button, the choice shift Time Period
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AttendanceManagementSoftwareUserManualV1.7
appears,theseshiftTimePeriodarethenamelistofthesetshiftwhich
havealreadybeensetinshiftmanagement.Interfaceasfollows
Beabletoclick" "keyintheTimePeriodwhichneedtodeleteit
Employeetemporaryshifts
Ifone(orseveral)staffneedstochangehis/herworkhourstemporarily,
his/her shift can be arranged temporarily, click "Staff temporary
arrangement"button,popupdialogbox,windowisfollowing:
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AttendanceManagementSoftwareUserManualV1.7
Temporarilyscheduleissuperiortoshiftschedule.
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AttendanceManagementSoftwareUserManualV1.7
BeforesavingthisTimePeriod,beallowedtochoosethisTimePeriod,
press" "keytocancelit,Press"AllDelete"todeleteallTimePeriod,
if this temporarily schedules you add have been saved, press " "
buttontocanceltemporarilyschedule.
Shiftscheduleregularlychange
thereshiftscheduleregularlychangethatexistinmostcompany,howto
arrange the shift schedule regularly change, To handle various Shift
scheduleregularlychangeisasoftwaresstrongfunction.
Here,illustratechangeshiftmethodwithfourshiftsthreetimeschangea
week,example,thereareA,B,C,Dfourshifts,workinghoursschedule
aredividedinto,morningshift,dayshift,nightshift,threeTimePeriod,
theapplicationbeginningdateis1.
Asbeforeinstructionfinishtheoperation,thefollowingwindowappear
Staffworkinghoursschedulelist:
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AttendanceManagementSoftwareUserManualV1.7
Fromschedulelist,theregulararefund,cycleofallstaff workhouris
fourday.so,A,B,C,Dfourshifts'sfourdayworkinghoursaredivided
intofourshifts.Othershiftfollowstheinstruction.
2.2.7HolidaysMaintenances
In the legal holiday, according to the related laws and regulations the
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AttendanceManagementSoftwareUserManualV1.7
This interface is mainly divided into the Holiday List and tool
column option of the Holiday List maintenance. May add, delete,
andmodifytheHolidayListthroughmaintenancetoolcolumn.
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AttendanceManagementSoftwareUserManualV1.7
Note:wheninputholidaytime,theformatyouinputis060501,
afterinput,thedefaultformat20060501bythesystem,must
use English input method to input "" this mark. Otherwise, the
systempromptserror.
After correctly input the information that wants to be add, click " "
buttontosavethisinformation.
Delete:Click" "buttontodeletetheholidayinformationwhichdoes
notneedtouse.
Revision:Whenneedtoadjusttotheholidaytimewhichhasbeenadded,
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AttendanceManagementSoftwareUserManualV1.7
theinformationwhichhasbeenrevised.
After adding the holiday, while assign staff shift, the system cannot
scheduletheseTimePeriods.Becauseassignstaffshiftrecorddoesnot
exist,therefore,setholidayperiod,intheTimeAttendancereportform,
thesystemcannotcountthis period oftimethe Time Attendance. Ifin
holidayperiodhadthestafftocarryontheTimeAttendanceregistration,
countedintheTimeAttendancereportformforthisstafffreelyworking
overtime
2.2.8LeaveSetting
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AttendanceManagementSoftwareUserManualV1.7
Thesystemprovides3kindofordinarydefaultleave:sickleave,leave,
home leave, it is unable to delete and revise these 3 kinds of leave. If
needmorekindofleave,justclick" "buttontoaddthenewcommon
kindofleave.
Add: click" "buttontoaddthenew common kind.Intherightside
module May define a leaves name, statistical rule, as well as
performance way of this leaves in the report and whether counts for
askingforleave.Afterfillingthisblank,click" "tosaveabovethese
theoperation,ifclick" "buttontoabandoncurrentoperation.
Whilethisprocess,theinformationwhichneedstoaddasfollows:
Leavename: anamewhichtakesforthiskindofleave.
Statistical rule: the certain rule in the Time Attendance report for
countingtheleave.
Theroundoffcontrolreferstoifthehouroftheleavesisnotintegerin
the attendance report while we calculate Time Attendance record , in
order to get convenience in the computation of the Time Attendance
statistics, provides with one computing mode. Round up, round off,
Rounddown.
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AttendanceManagementSoftwareUserManualV1.7
Afteraccumulating,roundingoff istoaccumulatealltimeofthisproject
andconvertsitintothecorrespondingstatisticalunit,thendependingon
thesmallestunittosetupthemethodforroundingoff.Theidentification
signinreportisthesymbolicrepresentationwayofthisleavesappears
inthereportwhileprintreport.
Regard as asking for leave refers whether set this leaves for asks for
leave. Attention, if put tick in this option, then the date of asking for
leavewhichis newlyadded willstatisticastheaskingforleave inthe
thisleavecomputationofTimeAttendancereport.
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AttendanceManagementSoftwareUserManualV1.7
Revision:Revisesaleaves.Selectsaleavenamewhichneedtorevises,
click" "buttontobeabletorevisetheleaveintherightsideframe
2.2.9AttendanceRule
Allattendancecomputationofstatisticalcomplywithattendancerule,
1.SelectMaintenance/Optionmenu,click"Attendancerules"option,
andthiswindowwillpop:
Thisinterfaceconsistsofthreepaginationpages
It is required to set the beginning day for each week or the beginning
dateforeachmonth.Somecompaniescalculatetheirattendancerecord
from Sunday, and other from the 26th, after these setup, it is
convenienceforcalculationtoselecttime.
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AttendanceManagementSoftwareUserManualV1.7
E.g.anintervaloffive minute,thereisvalidrecordat8:10,so,among
8:10between8:15recordsareinvalid,itisvalidrecordonlyafter8:15.
Outstate:Therearefourmethodstobeselectedtohandleleavingstatus
AsOut:ThisoutstatusissignedNormalout.
AsBusinessOut: Thisstatusissidedonbusinessout.
Auditit:makeverificationforrecordbyhand,examinestaffwhether
goout.
Over time "OT" state: The over time consist of, counting over time,
not counting over time, administrator allowing and count over time,
threestatus
Ignorethestate:attendancestatisticdoesnotcountovertime
Auditit:maketoverificationforrecordbyhand,inordertoexamine
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AttendanceManagementSoftwareUserManualV1.7
whetherstaffshaveovertime
2.ClickCalculationpagination,accountwindowappear,itisfollowing:
Youneedtosetthattheworkhouraccountbyminutesthisvalueshould
bethesamewithondutyhour,becausestatisticsresultcorrectdepends
onthisvalue.
In the step, how many minutes will be recorded as coming late after
expireondutytime,howmanyminutewillberecordedasleavingearly
beforenearoffduty,thedefinitionoftimeperiodmustbethesamewith
time period of the maintenance setup, otherwise the statistics result is
Notcorrect.
Fortheclockinrecord,howmanyminutemeanscominglateofneglect
work,fortheclockoutrecord,howmanyminutemeansleavingearlyor
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AttendanceManagementSoftwareUserManualV1.7
neglectwork.
If yourecominglateorleavingearlyisovertodefinite minutes,there
willberegardasabsentwork
Cansetovertimewhicharehowmanyminutesitexceedsclockofftime,
sothiswillberecordovertime.
3.Clickstatisticitemonthepagination,andfollowingwindowwillpop
up.
You can set statistical rules and symbols for staff leave on business,
cominglateandleavingearly,etc,onthepaginationlabel.
Freely over time: Over time work is not registered in schedule, staff
attendanceisregardasfreelyovertime.
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AttendanceManagementSoftwareUserManualV1.7
situationwhichonedayisdividedintotwoTimePeriod,ifoneday
isdividedintomorethanthreepartsforattendance,pleaseselectall
itemandtotalthemtoensuretheaccuracyofthecalculation.
Groups by holidays: only count the times, how many times are to
displayontherecordlist,Notimerecord.
Aftercumulatetoround:selectthisitem'salltimeto amount,which
become into corresponding statistic unit, then according to min unit
settingruletoround.
Round up: when the statistic data have point, the system will make
after point figure to carry upward as 1. For stance, the min unit is
1workhours,sothatthecalculationresultof1.1and1.9workhourwill
berecord2workhour.
Round off: If the left value which after point figure excess 5, the
valueadd1,otherwisetheleftvalueisabandon
RoundDown: AbandonthevalueNomatterhowmanyitis.
2.2.10DatabaseOption
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AttendanceManagementSoftwareUserManualV1.7
Access2000database,filenameisatt2000.mdb,youcansetupdatabase
linkaccordingwithrealsituation.
When system appear following error prompt, you need modify you
databaselinksetup
ConnectMicrosoftAccessdatabases
1.
HowtosetLinkMicrosoftAccessdatabases,SelectMicrosoftJet4.0
OLEdBProvider
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AttendanceManagementSoftwareUserManualV1.7
window.
Click" "button,selectdatabasefilename
A:Forasinglecomputer
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AttendanceManagementSoftwareUserManualV1.7
notwanttoinputpassword,pleaseremovetickfrom"blankpassword",
put the tick in the password input box, click "Confirm" to enter next,
Shownasfollowingfigure
B:ForaNetwork
For instance, three Time Attendance systems are linked together, with
their computers labeled with Computer1, Computer2, Computer 3
respectively and Computer1 is the host. First, make the installation
directory of the attendance system on Computer1 to share with other
computer,andgrantComputer2andComputer3toreadwriteandaccess
Computer1isavailable.TheDatabaselink onComputer1ispointedto
the local Time Attendance database, and database link on Computer2
andComputer3ispointedtothedatabaseonComputer1.Thusthethree
machinesareabletosharedata.
LinktoSQLServer
If you want to use a network database, first you should establish the
Fingerprint Attendance System database on the database server. In the
installationdirectoryofthisTimeAttendancesystem,youcanfindafile
withthenameofsqlserver.sql,whichistheSQLscriptforestablishing
the Fingerprint Attendance System database on Microsoft SQL Server
7.0.Ifyouareusingotherdatabaseserver,pleaserefertothisdocument
toestablishtheFingerprintAttendanceSystemdatabase.
Provider Select Microsoft OLE DB Provider for SQL Server click
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AttendanceManagementSoftwareUserManualV1.7
"next"or"Connection"toenterthefollowingwindow
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AttendanceManagementSoftwareUserManualV1.7
2.2.11SystemOption
User can change the display mode and the style of some interfaces
dependingonhis/herfavora.Onlyneedtoputtickinfrontofitem.
Polling
provideadministratorwithconveniencetoviewTimeAttendancerecord
oropenthegatetheconditioninthefirsttime.Afterthesystemconnect
with the device, when through the device the user verification is
successful,itstransactionwillrealtimetransfertosoftware,anddisplay
inthedemonregionofthesoftwaremaininterface
whenprogramstartup,activatetheautomonitor:Startupalldevicethis
programconnectwith,cyclicallypoll,ifthisoptiondoesnotisselected,
afterstartingthisprogram,thedeviceisunabletocyclicallypollingthe
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AttendanceManagementSoftwareUserManualV1.7
automonitor.
Imagestakenintomachine
U will be preserved after the attendance photos downloaded to the
software(downloadonlytheattendancebythephoto,thatis,aftertheU
pass in a folder of all the photos). Attendance blacklist photos (bad
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AttendanceManagementSoftwareUserManualV1.7
folderofallthephotos)canonlybereadaftertheU.
Syncdevice:Maydefinetimetocompletethecomputersynccronizeup
all devices which has been added. When this time arrived, the
autosynchronize the entire device those connect with the system,
Attentionwritingformat,forexample:10:00.
Functionconfiguration
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AttendanceManagementSoftwareUserManualV1.7
Support 9 digital PIN: When software connects with the machine that
support 9 digital codes, put tick in this option, then this software will
support9digitalcodes.
Startoption:
When start up window, starts up this program: put tick in front of the
option, when next time windows will start this program will
automaticallywillstartup.
When start program, activate auto monitor: Put a tick in the option,
whennexttimewindowswillstartthisprogramwillautomaticallywill
connecttodevicethathasbeenadded
DownloadRecord:
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AttendanceManagementSoftwareUserManualV1.7
Stateofshowingrecordsshow
IfthedeviceconnectwithFTFscreenmachines,assignthemeaningof
state to the number of symbols, here the setting information must be
samewiththedefinitionofTFTscreenmachine(thatisthedefinitionof
theworkcode),otherwisetheconfusionrecordarise
Ifthedeviceisconnectedtoothermachines,donotallowchangestothe
thenumberbefore"=".
Importuserdata:
setsomeparametersforImportofuserdata.
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AttendanceManagementSoftwareUserManualV1.7
Whenthereisaduplicateregistrationnumber,threechoicesofwaysare
available:1)Skip,2)coverage,3)warned.
Import file coding: Set the encoding format to import user data files
usedby.
2.3HandleAttendance
2.3.1EmployeeLeavingonBusiness/AskingforLeave
WhenastaffbusinesstriporaskforleaveareunabletoattendNormal
attendance,inordertoensureendstatisticresultiscorrect,itisrequired
thatutilizethefunctiontoset.Click"Staffleavingonbusiness/asking
forleave"commandonmenu,thewindowisfollowing
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AttendanceManagementSoftwareUserManualV1.7
theoptionpageofthestaffbusinesstrip/askingforleavemaybedivided
into two pages that is the daily view and list ,The situation of staff
businessestrip/askingforleaveisabletobesetinthedailyviewpage.
Staff:throughthisdragdownboxusercanexamineandchoosethestaff
from each department, default staff by the system is "Completely".
Whenviewthelotofrecord,maysetoptionforstaffbusinesstripstaff/
askforleavebyadepartment.
Note:thestaffisin"Completely"bydefault,be unabletoaddthe
staffbusinesstrip/askingforleave.
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AttendanceManagementSoftwareUserManualV1.7
Employeelist:Theemployeesselectedfromthe Employeeoptionbox
aredisplayedintheemployeelist.
Leavesview:throughtheviewallleavesnamewhichexistthissystem
will be shown. Doubleclick name of leaves, may choose the color to
distinguishtheleaves.
Export:Exporttherelatedrecordofallaskingforleaveinperiodoftime
into a folder by the text or the list, for detailed operation, please sees
also3.7toexportthedata.
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AttendanceManagementSoftwareUserManualV1.7
Add: Add a record of business trip/ asking for leaves for a staff, there
aretwomethodstoaddleavingonbusinessoraskingleave
1)Oneway:Afterselectingdepartments,staffanddate/time,leftclick
ontheboxofSelectSetAskingforleaveTime,andhold,dragtodrawa
time period bar, and then loosen the left button of the mouse, and the
followingdialogboxofSelectLeaveTypeswillpop: B
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Chooseaskingforleave fromtheselectedstylebox,typereasoninthe
cause box, or not to do, click "OK" button to save adding leave, click
"Cancel"buttontocancelallaction,after,thewindowisfollowing.
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.2)AnotherWay:selectnewly addfromtoolscolumn,determine
beginningandendingtime,typecorrecttimeintotimebox,andreason
in the cause box, click "OK" button to save modify, click "Cancel"
buttontoabandontheoperation,thepopupwindowisfollowing
Modify:You can modify one asking for leave time period on the
window, You may move the cursor of the mouse to one end of the
askingforleave time bar, and when the cursor changes to " ",
rightclickandhold,dragthemousetomodifyaskingforleavetime.
Youmayalsomovethecursortotheaskingforleavebar,andwhenthe
cursor changes to" ", rightclick, hold and drag to move the
askingforleavetimeasawhole.
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Choose the date, time, leave style, then type into asking leave reason,
click "OK" button to save setup , click "Cancel" button to cancel the
action.Aftersaving,thewindowappearsasbeforeway
Delete: If you want to cancel one item setup, e.g. just Click" "
askingforleavewillbecanceled,Shownasfollowingfigure
Click "Yes" key to cancel the setup, click "No" key to abandon the
action.
youcanleftclickonthe"Askingforleave"bar,whichwantstocancel,
thenclick"Del"keytocancel.Oryoucandragmousecursortoendof
askingforleave time, when cursor become " ", leftclick, hold and
dragmousetillallaskingforleavetimebarsdisappear,bythetimethe
caution box will appear, You may select any asking for leave utilize
cancel setup to leftclick "Cancel" button on the setup window, after
click,thefollowingpromptboxappear
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Click"Yes"key,theoperationisinvalid.
After click "Confirmed", the added asking for leave/ business trip is
invalid currently. After you add the record of business trip/asking for
leave successfully, then the shift detailed situation will belong to the
exceptionalcaseintheTimeAttendancereport,thesituationofbusiness
trip /asking for leave will display in other unusual situations, default
business trip/asking for leave take effective, system can directly
compute the Time Attendance record , be allowed to business trip and
askingforleaveinhere theverification,verifiesforinvalid,thendoes
notcountinthereporthasverifiedforisinvalidthetimewhichbusiness
trip/asksforleave.
2.3.2HandleStaffsForgettingtoClockIn/Out
HandleStaffsForgettingtoClockIn
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You first select department and staff, and choose the record style you
add,Setrecordthedateandtime,click"Append"toaddanewclockin
record
Whenanewrecordhasbeenadded,the"Add"buttonbecomesgrayand
invalid.Butitwillbecomebrightandvalidagainaftertheemployeehas
beenchangedtoanotherone,ortheclockouttimehasbeenchanged.
Click the close button to close this dialog box and return to the main
menu.
There are many select statuses of not only clockin and clockout, but
alsootheroptioninselectbox,thewindowisfollowing.
This module not only may individually add staff's time &attendance
record,butalso maychoiceallstaff,also maycarryon option,if must
carry on option, only needed to hold down the "Ctrl" key to left click
thekey.
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Thetypeofchoiceboxisallowedtochoosetheconditionthatnotonly
hasclockinginandclockingout,butalsoincludesotheroptions,ifhad
to operate other types only to need to choose the different type , other
types step of operation and handle the staff forget checking the
sequenceofoperationtobesame,interfaceasfollows:
If need to handle all staff to forget clockingin, click " " all choice
button,shownasfollowingfigure:
Press"Nochoice"button,thecursortoreturntothepreviouscondition
click all choice with mouse. If there are lot of staff, this module has
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AttendanceManagementSoftwareUserManualV1.7
"Enter"keyorleftclick" "withthemouse.Ifwanttoinquirystaff
named Simon, with name Pinyin first letter method inquiry, shown as
followingfigure:
Thegoalwhichafterpresstheenterkeyortheleftkeyclickoninquiry
symbol" "appearsmustsearch.
HandleStaffsForgettingtoClockIn
If one staff forgets to clock out due to some special reasons, this
function of handle staff forgetting to clockout can be used to add a
clockoutrecord,theoperationprocessisthesamewithoperationofto
staffforgettingtoclockin.Seeuppart.
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2.3.3ComingLate/LeavingEarlyCollectively
1.Cominglatecollectively
Ifpartorallofthestaffofonedepartmentcomelate,thisfunctioncan
beusedtomodifystaffclockintime,click"Cominglatecollectively"
onthedowndragmenu,andthefollowingdialogboxwillpopup:
In the department option, select the department to which the staff who
come latecollectivelybelongandthenclickthestaff of yourchoicein
thestaffoptionbox,ifyouwanttochoosestaffmorethanone,youcan
click the mouse while press "Ctrl" key. Click "All choice" buttons to
selectallstaff,click"Cancelall"buttontocalloffallselectedstaff.
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recordstobeaddsin.
Click"OK"buttontodeleteallneglectclockinrecordsoraddclockin
recordaftermodification,andtoreturnthemainmenu.
Click"Cancel"toabandonthisactionandreturnmainmenu.
2.Leavingearlycollectively
If part or all of the staff of one department leaving early with reason ,
this function can be used to modify staff clockout time, the operation
processisthesamewithtohandlecominglatecollectively,itisonlyto
selectleavingearlycollectively.
2.4Search/Print
2.4.1AttendanceRecord
Department:Displayalldepartmentsinthisunit.
Staff:Displayallstaffsinthisunitthroughdragdownboxchoiceneeds
toinquiresubitem.
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Beginningandendingtime:determinetimescopethatneedstoinquire.
Inquiry:choosethedepartment,staff,anddeterminethebeginningdate,
the time, the ending date, time, singleclick "Inquiry" button, the
inquired result in lower part the window to show the staff's of your
choiceattendancerecordin periodoftime will displayinresultboxin
lowsideofwindows.
Listhasthedepartmentname,theregisternumber,theserialnumber,the
name, the date time, the machine number has six fields. The user also
maychoosetheattendancestatue,andtheworkingcode.
The display statue: The attendance statue will display in list . "Clock
in/outsoon"
Inordertodistinguishtheclockinginandclockingout,thismodulegive
clockinginandclockingoutwiththedifferentdisplayingcolor
Note:Whendevicedoesnothavetheconditionkey,thenattendance
conditioncompletelydisplayasclockin.
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If needs to revise the displaying colour for the clocking in and the
clockingoutrecord,withthemousesingleclickleftkeyonthecolour
codeblock, pop upchoicebox ofthecolor, choosethe properlycolor,
saveit.
Showworkingcode:Displayworkingcodeinthisrow.
Note:Theworkcodeisasymboltodifferentiatesthestaffdifferent
classes of working, only the device has the work code function the
machine (need to custommade) only able to demonstrate the
correspondingsymbol.
Simpleanalysishistoricrecord:Afterselectingainterface,beallowedto
see that some software simply class process the original record in this
interface,completelyshowstaff'srecordbytheday
2)Attendanceforphoto
If the software features is designed to support for attendance photos
function,whensearchstaffattendancecheckingrecords,employeesthe
attendance photos is available to see at the same time in View the
attendancerecordsinterface
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2.Previewandprint
Click"View"buttontoviewreportinusersfavour,shownasfollowing:
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Forprintingreport,onlyneedtoleftclickonthethe"Printing"buttonin
reportleftside.
3.Export
(pleaserefertoappendices3.6ExportData)
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4.Highlevelexports
This function is equipped with exporting data that has the strictly
requirement , here will be allowed to export attendance record
depending on the user setting . For detailed operation please see
appendix6.1.8highleveltoexport
5.Modifythediarylog
IftheusehasrevisedtheoriginalTime Attendancerecord,thesystem
provideaconvenientwaytoinquirytheTimeAttendancerecordwhich
hasbeenrevised,and reversethemisoperation.
1)Inquire
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2)Preview:
3)Export:
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2.4.2AttendanceException SearchingandRecordList
Selectdepartmentfirstly,choosethestaffwhoisyourchoice,determine
beginning/ending time, click "Search" button to view the statistical
recordoftime&attendance
A)Viewthedepartmentthroughdragdownbox
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B)Selectstaff
there are two way to select staff, one way is to select staff through
dragdown box, another way is to search staff by enrolling number,
name,ifyouneedtosearchalotofstaffsatsametime,youcanputtick
infrontofstaffofyourchoice,click"Inquiry"
C)Determinethedatescopesofyourchoice
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D)afterselecting,click"Inquiry",therecordofattendanceisavailable.
ShiftException
TheShiftExceptionmainlyviewcominglately,leavesearly,theabsent
no cause and the working overtime, working on/off hour and
Clockin/clockouttime,mayrelaxedcarryonthecomputationofeach
month statistical, checkup and calculates whether has error. And
handlestaffbusinesstrip/forgettingtheclockingoutinthispagesetting,
ShiftExceptionshownasfollowinginterface:
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thedefaults dataintheshiftexceptionlistincludetheregisternumber,
name, date, corresponding Time Period, working hours, working off
time, clocking in time, clocking out time, should arrive, coming lately
time,leavesearlytime,whetherabsencenocause,overtime,therunning
time, exceptional case, should the registration, be supposed to
clockingout,department,workingday,weekend,holiday,ondutytime,
working day overtime, weekend works overtime, holiday working
overtime. Ifwantstodisplay more, mayrightclick"Datarow"itemin
thetable,afterchooseotherrowsthatneedtobeshow,puttickinfront
oftherowthatwillbecancel.
1)Itemexplanation
Coming lately hour: the difference value between working hours and
actualclockingintime,ifdidnotclockin,andthetimewhenstaffgo
toworkwithoutclockinginrecordwillberegardascoming x1minute
late in the Time&Attendance rule asking, its item will be able to
correspondingdisplay.IfhassetoptionintheTimeAttendancerule,the
cominglatelytime isbiggerthanax2 minutetimewillberegardedas
absencefromwork,whenx2issmallerthanx1,cominglatelytimewill
not display, record it as absenting from work on cause When x2 is
biggerthanx1,cominglatelytimecorrespondinglyshowthex1minute.
Leaves early hour: the difference value between the working off hour
andtheclockingouttime,ifdidnotclockout,andthetimewhenstaff
getsoffworkwithoutclockingoutrecordintheTimeAttendancerule,
therecordtimewillberegardasleaveearlyx1minute,thentheleaving
early time correspondingly display. If has set option in the Time
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Attendancerule,theleavingearlytimeisbiggerthanax2minutetime
will be regarded as absence from work, when x2 is smaller than x1,
leavingearlywillnotdisplay,recorditasabsentingfromworkoncause
Whenx2isbiggerthanx1,theleavingearlytimecorrespondinglyshow
thex1minute.
Overtime:intheTimeAttendanceruleoption,putatickinfrontofitem
that clockingout after getting off work xx minute will recorded as
workingovertime,thendifferencevaluebetweenaftergettingoffwork
xxminutetoclockouttimeinclockingoutrecordandtheworkingoff
hourrecordistheovertime.Iftheshifthasaperiodoftimetocountas
working overtime (in the shift schedule management while add shift
Timeperiod,justputatickinfrontofthisTimePeriod,andrecorditas
working overtime),alsosetuphascountedaworkingovertime minute
totalofworkingovertimeminuteistheovertime.
Attendance time: the difference value between check in time and the
checkouttime
Workhour:thedifferencevaluebetweenWorkonworkoff,ifthereare
coming lately or leaving early time, use the difference value to reduce
thecominglatelyorleavingearlytime.
Exceptionalcase:RecordexceptionSickleave,businesstripandsoon.
Forotheritem,pleaserefertoitemexplanationaboutTimeAttendance
statisticaltable
2)Toolcolumn
Change indication color : In order to better distinguishes each kind of
displayingstatue,Beabletochangevariousstatuesappearance.
FilterException:Singleclickthehere,thechoicemenuappears,which
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exceptionmaybeselectedtodemonstrate,whichdidn'tdisplay,Putthe
tickintheitemwhichisselected.
FilterTimePeriod:Singleclickthehere,thechoicemenuappears,may
choosetheTimePeriodwilldisplay,whichTimePeriodisinexception,
whenthereistick" "infrontoftheTimePeriodname,thattheexpress
thisTimePeriodisselected,andinexception
Asking for leaves /business trip option: the operations of Asking for
leave/BusinessTriparesamewithtohandleTimeAttendance.
Statisticalresultdetailedlist
The page ofstatisticalresultdetailedlist mainlyisto examine original
record statue which download from the equipment and revise to the
TimeAttendancerecordstates.
1)ViewtheTimeAttendancerecord
After inquiring and computation, chooses the statistical result detailed
situation,Shownasthefollowingfigure:
In the statistical result detailed list the default data row includes the
name, the register number, Attendance time, the working statue, the
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correctionstatue,theexceptionandoperates7items,ifwantstodisplay
more,mayrightclick"Datarow"theiteminthelist,putatickinfront
oftherowthatneedstobedemonstrated.Shownasfollowingfigure:
After change the setting of data row displaying, save the data row
setting,laterdirectlywritedownthedatarowsettingisavailable.
Staff serial number "EMPNo": in staff maintained option, every time
addastaff,thesystemwillassignanumbertothestaff.
Registernumber"ACNo":numberwhichmanagerassignstothestaff.
Checkingtime"Time":Thestaffclockinorclockoutbyfingerprintthe
time.
Checking Status "State": there are six kinds of status: checkin,
checkout,overtimecheckin,theworkingovertimecheckout,business
trip,Businessreturns.
Note: If the device has the status option, the checking status will
show corresponding statue in the Time Attendance record If the
devicedoesnothavethestatueoption,allshowas"checkingin"in
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attendancethisrow,thesystemdependontheTimePeriodsetting
in management program to judge the Time Attendance statue,
displayinthecorrectionstatus.
Exception:thereare8kindsofsituations:Thenormalrecord,theinvalid
record,theduplicaterecord,thestatueiswrong,freeworkingovertime,
workingovertime,businesstrip,theautoassignstaffshift.
Free overtime: The staff has checkingin/out record within the Time
Period which has not been assigned to staff, and maintains this staff's
Time Attendancesetting pageinthestaff"tocount working overtime"
theitemtoselect.
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Businesstrip:thereisastatuesettinginthedevice,theTimeAttendance
record the attendance statue as business trip, the demonstration is
approvalabsenceintheabnormalstatecolumn.
CorrespondingTimeperiod:Isonekindofsigninthesoftwareinterior
(donotdisplayit,hasnothingtodowithuseroperation)
Operation:showtheoperationforrecordofyourchoice.
Department:Thestaffisatdepartment.
2)RevisestheTimeAttendancerecord
Tool column: change color: May change each kind of condition that
expresscolor,singleclicktheherethefollowinginterfaceappear
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columncanaddtwoitems:
Applies all the setting operation, After selected this item, all setting
operationwhichdisplayinoperationcolumnisvalidbeforethis,
Cancel all setup operation "Cancel all" : after select this item, all
setting operation is invalid before this, all operation will disappear in
operationcolumn.
Cancelcurrentrecordoperation"Canceloperationforselected":Only
cancelcurrentrecordoperation.
Make all smart schedule record to become over time "change records
which auto assigned timetable to OT record": Make system smart
schedulerecordtoovertime.
Searchmodificationrecordlogclockinoperationhistory":Theprocess
is the same as sub item of search/print attendance record operation.
Rightkeymenu:
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Exportdata:issamewith"Exportdata"buttonfunctionintheinterface,
fordetailpleaseseeexportingdata
Create report current grid: Is same as "Preview record list" to
establish current data record list function, make searched attendance
record as record list to export. Able to list prints to export, save, and
searchforinlist,etc.operation
CopyData(frombeginningtocurrentposition):Searchedrecordresult
copy directly, form duplicating to current position, and can patch in
Excellistdirectly
Copy Data (from beginning to ending): searched record result copy
from current copying position to ending, and can patch to Excel list
directly.
Column "Data row": select item name on the searching window
appearing,clickpopupmenuisfollowing
ShowallColumn: Allitemnameofdatarowdisplayonsearchwindow
Hideallcolumn:Allitemnameofdatarowexceptsurnameandname
hideonthesearchwindow,onlyshowsurnameandname
Savegridlayout:itemnameonwhichthesearchwindowappearcanbe
saved,loaddatarowsettingtouse.
Load grid layout: According to store data row to show item, Click
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"Preview".Followingwindowappear
OtherException
Other exception mainly is used to verify and appraise staff hour of
overtime and business trip, default leave, sick leave, home leave are
effective overtime, free overtime, business trip, approval absence, are
invalid by default, it need a calmer appraisal of whether effectively,
writesdowninthestatisticalreport.Otherexceptioninterfacesshowas
follow:
Inotherexceptionlist,thedefaultdataincludedepartment,name,enroll
number,starttime,endtime,exception,verifiedstatue,thestatuebefore
verifies, total hours, effective hour, Time Attendance date, assignment
staff shift, working day. If you want to show much more item, just
rightclick"Datarow"item ofyourchoice,ifyouwanttoshowanther
row,putatickinfrontofthe rowyouhaveselected.
Starttime:starttimeforabnormalstatue.
Endtime:endtimeforabnormalstatue.
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Verifiedstatue:Afterthe verification,showthatovertimeworkorisin
invalidstatue.
Beforeverifiesstatue:Verificationstatue.
Totalhours:Thedifferencevaluebetweenendtimeandstarttime.
Assignedshiftworkday:Theexceptionsituationacrosstheworkingday
whichhasassignedshift.
Toolcolumn:
IftheTimeAttendancerulelimitthebusinesstripandtheovertimework
statuemustthroughverification,thenverifiedstatuecolumnisempty,if
hasregulatedthestatueofverification,thecorrespondingstatuecolumn
willappearintheverifiedcolumn.
All overtime work is invalid: Exception list shown that the overtime
workrecordallregardasinvalidrecord.
All free overtime work effective: The system regard personnel's ,who
has not assigned to Time Period ,Time Attendance record (who must
own clockingin/clockingout record simultaneously) as free overtime
work,ifthisiteminchoice,systemsjudgeallfreeovertimeworkwill
beshowedasovertimework.
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verifiedtothestatuewhichhasalreadyverified.Aftersaving,besureto
reinquireandcompute.
Recordallegressrecordasbusinesstrip: staffallegressrecordregard
asbusiness.
Set this record invalid: change the record statue of your choice to be
invalid.
Thedisplayingwindowforinquiringrecord:rightclicktobepossibleto
operate.Issamewiththestatisticalresultdetailedpage.
TimeAttendanceStatistic
TheTimeAttendancepageisapagetowhichcommonlyused,countall
iteminthestaffassignedtimetoproducereport,iseasytoexamineand
thesettlement.
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In the Time Attendance statistic table the default data include name,
IDcardnumber,enrolling number,shouldarrive,cominglately,leaves
early, absence without an excuse, overtime work, no checkingin, no
checkingout, egresses, business trip, hours of work, should sign the
number of times, clockin, clock out, business trip, sick leave, leave,
homeleave.Ifyouwanttoshowmuchmore,mayrightclickon"Data
row"theoptioninthetable,showotherrowsofyourchoice,thereisa
tickinfrontoftherow.
Should arrive: Depending on the staff shift, count the staffs working
day which should go to work between the start and end time. The
defaults unit is the working day, may change the statistical rule in the
"Normal"oftheTimeAttendancerulecalculationpage
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thestaffworkingdaywhichactuallygoestoworkbetweenthestartand
end time. The Defaults unit is the working day, able to change the
statisticalruleinthe"Normal"oftheTime Attendancerulecalculation
page
Cominglately:
1) according to the "Coming lately "statistical rule in the Time
Attendanceruleinandtheshiftmanagestorecordislatextimewhich
in the time establishes to calculate, after namely if staff's registration
timesurpassesxtimetorecordforislate,islatewhenthelengthisthe
registrationtimewiththeworkhoursbadvalue
2)nonregistrationrecording,accordingtoTimeAttendanceintherule
Time Attendance computation to go to work, the nonregistration
recording time mark to be late xx minute Result which obtains in the
beginning and end time all situations statistics. The default unit is the
minute, able to change the statistical rule the Time Attendance rule
computationprojectpage "Late".
Leavesearly:
1)AccordingtothestatisticalruleintheTimeAttendance"leavesearly"
rule and the time setting in the Shift management record the leaves
earlytime,afternamelyifstaff'sclockoutadvancexhourstorecordas
leaves early, hours of leaves early is difference value between the
Clockouttimeandtheworkofftime
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Obtainresultfromallsituationstostatisticamongthestartandendtime.
Thedefaultunitistheminute,abletochangeitunderthe"Leavesearly"
statisticalruleinthecomputationofTimeAttendancerulepage.
Absencewithoutanexcuse:
1)Accordingto"Absencewithoutanexcuse"statisticalruleunderTime
Attendancerule,ifstaffdoesnothavethecheckingin/outrecord,whos
attendancerecordregardasabsencewithoutanexcuse
Obtain result from all statistical situations between the start and end
time.
Thedefaultunitistheworkingday,cannotchangeit.
OvertimeWork:
2)IntheShiftmanagementthereisaTimePeriodwhichdirectlytobe
recordedastheovertimework,ideatheminutesofovertimeworkisthe
hoursofovertime
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verifiedaseffectiveworktostatisticobtainstworesultsamongthestart
and end time all accumulation situations. The default unit is the hour,
abletomakeachangeunderthe"Overtimework"statisticalruleinthe
computationofTimeAttendancerulepage.
Obtainresultfromallstatisticalsituationsinthestartandendtime.The
default unit is the hour, able to change it under the "Egress" statistical
ruleinthecomputationofTimeAttendancerulepage.
Obtainresultfromallstatisticalsituationsinthestartandendtime.The
default unit is the hour, able to change it under the "Business Trip"
statisticalruleinthecomputationofTimeAttendancerulepage
Checkin:actualcheckingintimesbetweenstartandendtime.
Checkout:actualcheckingouttimesbetweenthestartandendtime.
Noclockin:betweenstartandendtimenoclockingintimes.
Noclockout:betweenstartandendtimenoclockingouttimes.
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Sick leave: According to the sick leave statistical rule under kind of
vacation setting, as well as the sick leave take effective in other
exceptionsituationlistby verification, carryonthe computation ofthe
statistics. Obtain result all from statistical situations between the start
andendtime,the default unitisthe hour,beabletochangesthe"Sick
leave"statisticalruleunderleavessetting.
Homeleave:Accordingtotheleavestatisticalruleunderleavessetting,
aswellasfortheleaveiseffectiveinotherexceptionsituationlisttoby
theleaveverification,carryonthecomputationofthestatistics.Which
obtains Result from all situations statistical between the start and end
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time. the default unit is the hour, be able to changes the "home leave"
statisticalruleunderleavessetting..
Holidays:Theholidayinwhichdaystaffactuallytakeswork,thedefault
unitisworkingday,abilitytomakeachangeunder"Normal"statistical
ruleintheTimeAttendancestatisticalrulepage.
WorkingHours:Dependingonclockingin/clockingoutrecord,totalof
staffshoursofondutybetweenthestartandendtime,thedefaultunit
ishours,accuratefigureinhereafterpointtwodigital
Obtainresultfromallstatisticalsituationsinthestartandendtime.The
default unit is the hour, able to change it under the "Overtime Work"
statisticalruleinthecomputationofTimeAttendancerulepage
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Obtainresultfromallstatisticalsituationsinthestartandendtime.The
default unit is the hour, able to change it under the "Overtime Work"
statisticalruleinthecomputationofTimeAttendancerulepage
HolidayOvertime:Dependingonthe"Overtimework"statisticalrulein
the Time Attendancerule,aswellasthe overtimeand free overtime is
effective in other exception situation list carry on the computation of
thestatisticalworkinghoursinholidaysbetweenthestarttimeandend
time.
Obtainresultfromallstatisticalsituationsinthestartandendtime.The
default unit is the hour, able to change it under the "Overtime Work"
statisticalruleinthecomputationofTimeAttendancerulepage
Previewreport
NotonlysearchandmodifytheseAttendanceRecordsinClockin/out
logexceptionList,butalsoableto previewandprinttheseAttendance
records,thesefollowinglistinclude,DailyAttendancestatisticalreport,
Attendance General report, Department Attendance Statistical Report,
Staffs onduty/offduty Timetable, Daily Attendance shift, Create
current report for grid, click "Record list preview" button, pop up
followingmenu:
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DailyAttendancestatisticalreport:
DailyAttendancestatisticalreportisusedtolistthedefinitestaff daily
attendance status in assigned period of time in the table, and the
statistics absencewithoutexcuse,cominglately/leavesearly,working
overtime, asking for leave, business trip, convenience of the checking
whetherhasthediscrepancywiththeactualsituation.
Note:Inthetableitisonlycanshowdetailedattendancestatusfrom
theinquirytimefromthemonthtime,thereportformmaycountin
the start and end time situation which the user chooses, the start
andendtimescopeappearontherightcancer.
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In the table all shifts Time Period which each person uses will be list,
andillustrateattendancestatusinthecorrespondingtimeandshiftwith
the mark,for mark explain,and pleaseseeatthe endofeach page(In
identificationmarksettinginTimeAttendancecomputationrule).
Shouldarrive"Workingday":theworkingdayofthestaffshouldarrive
in the assigned time. The working day is the unit of measurement
"Recommend", able to make a change in the Time Attendance rule.
AccordingtoresultinTimeAttendancestatisticaltable,outputthisitem.
Actually arrive "Working day": the working day of the staff actually
arriveintheassignedtime.Theworkingdayistheunitofmeasurement
"Recommend", able to make a change in the Time Attendance rule.
AccordingtoresultinTimeAttendancestatisticaltable,outputthisitem.
Absence without an excuse "Working day": the day of the staff in the
assigned time, who is absence from work without an excuse. The
workingdayistheunitofmeasurement"Recommend",abletomakea
change in the Time Attendance rule. According to result in Time
Attendancestatisticaltable,outputthisitem.
Coming lately "Minute": Total hour of the staff in the assigned time
comelate.Theminuteistheunitofmeasurement"Recommend",ableto
makeachangeintheTimeAttendancerule.AccordingtoresultinTime
Attendancestatisticaltable,outputthisitem.
Leaves early "Minute": Total hours of the staff in the assigned time
leaveearly.Theminuteistheunitofmeasurement"Recommend",able
to make a change in the Time Attendance rule. According to result in
TimeAttendancestatisticaltable,outputthisitem.
Working overtime"Hour":Totalhoursofthestaffintheassignedtime
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overtimework.Thehouristheunitofmeasurement"Recommend"able
to make a change in the Time Attendance rule. According to result in
TimeAttendancestatisticaltable,outputthisitem.
Ask for leave "Hour": Total hour of the staff in assigned time ask for
leave.Thehouristheunitofmeasurement"Recommend",abletomake
a change in the Time Attendance rule. According to result in Time
Attendancestatisticaltable,outputthisitem.
Really until "Working day": The staff business trip in the assigned
periodtime.Theworkingdayistheunitofmeasurement"Recommend",
abletomakeachangeintheTimeAttendancerule.Accordingtoresult
inTimeAttendancestatisticaltable,outputthisitem.
Reportuppertoolcolumn
1)Zoom:choosethedisplayingproportion,previewreportform.
2)Opensthereport:clickonheretoopenthereportfilewhichissaved
before.
3)Save:savethecurrentreporttothedirectlyofyourchoice.
4)Printsthereport:Connectwiththeprinter,printsthereportform.
5)Searchesthetext:Clickontheherepopupthesearchtextdialogbox,
inputthetextyoulookup,click "Confirm",thecursorwilllocatetothe
textwhichyousearch.
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6)Closespreview
2nd:AttendanceGeneralReport
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Attendancestatisticaltable.
Attendancerate:dividethestaffactuallygoesoutondutythenumberof
times by staff should go out on duty the number of times. Above the
report tool column is same with the Time Attendance daily statistical
table.
3rd,DepartmentAttendanceStatisticalReport
Thecomputationofshouldarrive,actuallyarrive,absence withoutan
excuse,cominglately,leavesearly,workingovertime,askingforleave,
business trip, sick leave, leave, home leave same with daily Time
Attendance statistical table. Only completely accumulate each
department'spersonnel'ssituation.
Above the report tool column is same with daily Time Attendance
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statisticaltable.
4th,staffclockin/outtimetable
The time in which each staff actually come and go to work produce
report, corresponding date and shift. Convenient for the administrator
viewing,andmayprint.
The most right side row corresponds the shift, list the all staff shift,
whichcorresponddate,thetimeofclockingin/outdisplayinthetable.
Above the report tool column is same with daily Time Attendance
statisticaltable.
5th,DailyAttendanceshifttable
List the staffs shift which is used in Time Attendance every day,
corresponding date, provide convenient for the administrator viewing
shift,andprinting.
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Above the report tool column is same with daily Time Attendance
statisticaltable.
6th,Createcurrentdatareport
Statisticalresultdetailedsituationpagecurrentdatareportform:
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Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour
choiceinthestatisticalresultdetailedsituationpage.
Shiftdetailedsituationcurrentdatareportpage:
Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour
choiceinthestatisticalresultdetailedsituationpage.
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Otherunusualsituationpagescurrentdatareportpages:
Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour
choiceinthestatisticalresultdetailedsituationpage
TimeAttendancestatisticalcurrentdatareportpage:
Ifneedtoshowmuchmorerows,mayrightclickthedatarowofyour
choiceinthestatisticalresultdetailedsituationpage.
Exportdata
ExportthedatayouinquiretoExcelorthetextfile,backupandsaveit,
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in order to consult in the future. For detail operation please see also
appendix6.1.7toexportthedata
2.4.3System Operationlogs
Thereprovide withcompleterecordaboutalloperatoroperatetripand
event when this software is apply to, maybe view the log in the
future
2.5DataManagement
2.5.1InitializeSystem
Click "Initialsystem"menu,thispopupwindowisfollow
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Click"Yes"button,thesystemwillclearalldata,andreturninitialstatus
justsysteminstall.
Click"No"button,thesystemreturnmainmenuwithoutcleardata.
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corresponding input box to type file name, and click " " button to
save your data file's saving path and file name, notice that you should
choose a new filename, if the name has existed in the system ,it will
reminderyoutodefineanewfilename.
Note:youmustchoosethenew nameoffile,ifthefileexistsinthe
system,thesystemwillinformyouselectanewnameoffile.
ShiftdataforACTime:Deletetheexpiredemployeeshiftdata,select
thecutoffdatefordeletingsuchdata,andclick OK.Forexample,the
timerangeofashiftrecordis19990101to20111212.Whenthe
cutoffdatefordeletingsuchdatais20110101,therecordisnot
deleted.Theemployeeshiftdataisdeletedonlywhenthecutoffdateis
laterthan20111212.
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Inputtheclosedateofthedatathatyouwanttoclearinclosedatebox,
and the close date should be ten days before the current day you will
clearthecorrespondingdataafterclicking"OK",andpromptmessages
willdisplay
Attendancetimesetupdatameanstoclearobsoletestaff'sshiftschedule
data,selectclosedataforclearingrecord,click"OK"andyouwillclear
obsoletestaff'sshiftscheduledata
Afterclearingdata,click" "toreturnthemainmenu
2.5.3BackupDatabase
Inordertomakesuredatasecurityandtorestore,wesuggestyouback
up database in regular time, click command on the menu, popup
followingwindow.
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2.5.4ImportAttendanceData
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1.ImportfromUSBFlashdisk
AllinformationoforiginaldatabasecanbeimporttoAttendancesystem
database file to import attendance clockin staff attendance data is
imported.
Selectimportfrom USBflashdisk,click"Import"following windows
pupup:
2. Import from database means to import attendance data from
attendance database backups, and the data include staff information,
shiftinformation,clockinrecords,etc. Youcanimportthe datafrom
databasesofpreviousversion,ordatabasesofthesameversion.Forthe
dataformatofdatabasefilesofversionspreviousto1.2differsfromthat
of Version 1.2X, if the version of the database file that you want to
importisbelow1.2(Notincluding1.2),pleaseselectversionsbefore1.2
optionOtherwisepleaseselect2.2xoptions.
Note:Beforeimportingdata,ifitisunnecessarytoremainthedata
in your system, please first select initialize the system. This is
becauseifsomedataremaininginthecurrentsystemoverlapwith
the data that will import, errors will appear when importing data,
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anddatasimportingspeedwillslowdown.
Clickversions1.2orversion1.2xbutton,andafilemanagerwillpopup.
Enterthepathandfilenameofthedatabasetoimport,andclick"Open",
thesystemwillimportdataautomatically.
If yourdatabaseisSQLServerdatabase,youcanclickbuttontobegin
settings.FordetailedinformationpleaserefertoDatabaseSetup.
Afterimportingdata,click" "togobacktothemainmenu.
2.5.5ExportAttendanceData
Thisfunctionismainlyusedtobackupallattendancedatainthecurrent
attendancesystemorclockindata,clickthiscommandonthemenuand
thefollowingoperationwindowwillpopup
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1)ExporttoFiles
attendance system database file (*.mdb). Click " " button, a file
2)ExporttoDatabases
This option means to back up all data, such as staff information shift
informationandclockinrecordtoadatabasefile.Clickquicklyselects
databasefilebuttonandyouwillopenafilemangermenu.Confirmthe
pathandfilenameforthebackupandclick"Open".
If your database is SQL Server database, click " " button to begin
setting,fordetailedpleaseseeDatabasesetup
Note: you must choose a new filename if the file has existed the
systemwillsuggestyoutodefinenewfilename.
Exportingrecordwillnotleadtocleandataindatabase.Afterfinishto
exportdata,click"X"uprightscreen,returnmainmenu.
2.6 AccessControlSetup
Access control setting is to set unlock time and assign privilege for
registered users. Settings of each user consist of three period time
settings and one group setting. Relationship between period time and
period time is "OR". Group also consists of three period time settings
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Simplyput,ifyouwanttokeeparegistereduserinunlockstatus.Firstly
the group that this user is in should be defined in unlock combination
(onegroupcanbedefinedinonecombinationtogetherwithothergroup,
butthese groupsarerequiredtounlockdoortogether).Second,current
unlock timeisinanyavailabilityrange of usertime periodand period
timeofitsgroup.
2.6.1PeriodTime
TimeperiodisthesmallesttimeperiodunitinAccesscontrolsetting.In
wholesystem, you can define upto50time periods.Eachtime period
defines7timeintervals,i.e.oneweek.Eachtimeintervalisvalidtime
periodin24hourseveryday.Each use canset uptothreetime periods
and the relationship between these three time periods is "Or", which
means the user is valid as long as identification time satisfied one of
thesethreetimeperiods.EachtimeperiodformatoftimeperiodisHH:
MMHH:MM,i.e.intermof 24hoursformatandprecisiontosecond.
End time less than start time "23:5723:56" means all day forbidden.
End time larger than start time "00:0023:59" means valid in the time
interval.
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Click"Timeperiod"fromDragdownmenuofAccessControlSetting,
window of adding Time period will pop up. Click "Add" button and
systemwillpopupatimetablefromSundaytoSaturday.Here,youcan
defineanytimeperiodyoumayuse.Thenclick"Confirm"tosavethe
time period automatically. If you want to use several time periods,
continue to click "Add". In addition, time period can be edited and
deleted.
2.6.2Group
Group function can divide users into groups and combine different
groups to different unlock combinations, which make group
management of Access control more convenience. So user can define
many unlock combinations. System has defined 5 groups: Group 1,
Group 2, Group 3, Group 4, and Group 5. Under system default, new
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registereduserisinGroup1andcanbereassignedtoothergroup.
GroupSetting
Enteredthe"Group"setting,therearetwowaystoenter:
1)Throughbaroptionsofthesystemmenu:AccessControlSettings>
Group,setupgroupaccessinterface.
2)Throughshortcutsbuttonoptionsofthesystem: TimePeriod,Enter
thegroupsetting interface.
Enterthe"Groupsetting"interface,shown asfollowingfigure.
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Throughdropdownboxtochoose theTimePeriod .
Setupiscompleted,clickon"Save"tosave
2.6.3UnlockCombination
Definitionofunlockcombinationfunction
Unlockcombinationisthedirectexpressionforcontrollingunlock.For
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2.6.4UserPrivileges
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device in the default period time, likes as follow, add user to right list
first,thenadddevicetorightsidelist.Click"Allowspassing".
SetuptheAccessControlPrivilegewhen auserbelongagroup
1.Enteredthe"AccessControlPrivilege"settingtherearetwowaysto
provided:
Through the system menu bar options: Access Control Settings >
AccessControlPrivilege,enterAccessControlPrivilegeinterface.
2.Enterthe"AccessControlprivilege"interfacesuchasshown.
3.Clickon"EditPrivilege"buttonandentertheAccessControl
Privilegetoedittheinterface,shownsuch following.
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5. Click on the "Set Group" button and enter "the group setting"
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interface,selectgroup2.
6. Through the above steps, the users will be assigned to the second
group,shown asfollowing.
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9.Through">/>>"button,singleoralloftheequipmentwillbemoved
to the right the critical region, waiting for Privilege setting. Like
followingequipment known as the NEW UNIT_1 , the equipment has
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beenmovedtothecriticalregion,waitingforPrivilegesetting
10.Afterusersandequipmentisselected,clickon" "button,
thegroupTimeperiodwhichisusedbyuserinthecriticalperiodswill
be assigned to the selected devices. After distribution is successful,
promptwillappearshown asfollowing
11.Inthe"UserAccessControlPrivilege"interface,click" "button
andenterthe"AccessControlPrivilegeSetting"andsynchronizesetup
informationofusergroupswilldisplayinthelist.Shownasfollowing,
NEWUNIT_1intheNo.1usergroup1TimePeriod.
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SetuptheAccessControlPrivilegewhen auserdonotusegroup
1. If a user belongs to the group, but she/he does not use group Time
Period, then in the "User Access Control Privilege" setting interface,
selecttheTimePeriodtobeused,showsasbelow,No.10usersbelong
tothethird group,buthe/she does notusegroupTime Period,and use
the 1,2,3TimePeriod
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click" "buttonandenterthe"AccessControlPrivilegeSetting"and
synchronize set information of user groups will display in the list.
shownasfollowing,intheNEWUNIT_1theNo.1userusethe2group
Time Period. in the NEW UNIT_1 the No. 10 user use group 3 Time
Period,thenonusegroup,butuse1,2,3TimePeriod
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DeletetheUserAccessControlPrivilege
1. After choose the user who will ready to be deleted and his group ,
move their to the critical areas, and moved equipment whose the
Privilegewillbedeletedtothecritical,shownasbelow,deletetheNo.2
usersin NEWUNIT_1,whousetheGroup2TimePeriod .
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2. Click on the " " button, the group Time Period the
user use will be deleted in critical area from the selected equipment.
Afterdeletedsuccessfully,thesystemwillpromptshownasfollowing.
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2.6.5UploadSetting
1.Chooseoperationdevice,
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2.Upload information
Click"UploadDevice",showasfollowinginterface:
SelecttheAccesscontroloptionwhichyouwant,thetwokindofoption
could tobe selected atthe sametime.
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CHAPTE 3
Appendices
3.1Set Date
IntheboxofDate/Timeclick" "buttontoselectthedate,andinthe
boxofTimeclick" "buttontoselectthetimeordirectlychangethe
time.Inthe dropdownbox ofDate,click" "or" "buttonto move
thedateonemonthupwardordownward:
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Clicktheyearnumbertochangetheyeardirectly,orclick" "button
tomovethedateoneyearupwardordownward.Clickonthedateyou
wanttoselecttheit.
3.2SelectEmployee
TheoptionboxofEmployeeislikethis:
Move the mouse to the row the employee to select is in, leftclick the
mouse,andthisrowwillturnblue.
Toselectmorethanoneemployee,holddown"Ctrl"keytoselect.
3.3SelectDepartment
TheoptionboxofDepartmentislikethis
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Withthemouseleftclickthedepartmentname,Waitforthedepartment
nametochangeblue.Itshowschoosessuccessfully.
Choicedepartmentstaffs
3.4SelectEmployeeinDepartment
Clickthedepartmentboxtoextendthetreetypeframework,andselect
the department where theemployeeis, then click the employee box to
extendthedropdownlistboxandselecttheemployee.
The Data sheet Process Tool Bar contains the following operation
buttons:
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Inthedatasheet,therowmarkedwith symbolisthecurrentrowand
alloperationsforhesheetisconductedinthecurrentrow.
Clickbuttontocarryoutcorrespondingoperationforthedatasheet.
First: Tomovethecurrentrowtothefirstrow.
Previous:Tomovethecurrentrowonerowupward.
Next: Tomovethecurrentrowonerowdownward.
Last: Tomovethecurrentrowtothelastrow.
Add: Toaddanewrowinwhichnewdatacanbeenteredinandthe
currentrowisthenewrow.
Delete: Todeletethecurrentrow.
Edit: Tomodifythedatainthecurrentrow.
Save: Tosavethedataaftereditionorinthenewlyaddedrow.
Cancel: Tocanceltheresultofaddinganewroworeditingthedata.
Underthestatusofaddingorediting,theresultofmovingdatawillbe
automaticallysaved.
Inthedatasheet,clickontherowtoselectit,andselectmultiplerows
by pressing "Ctrl" and clicking at the same time when possible. The
selectedrowswillchangetoblue.
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3.6ExportData
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Predefinitionitem:Thecurrentdefinitionofyourchoicewillbeaname,
when the next time export will be allowed to directly select and save
namebutnotneedtochoosethefieldtoexportintherightbox.
Puttickinfontofthefieldstoexport.Ifnexttimeyouwanttoselectthe
same fields to export data, you can input an item name in the box of
PredefinedItems,andclick"OK"tosavetheselectedfieldsinthisitem.
Ifyouwanttocallyourpreviouschoices,selectanamesavedinthebox
ofPredefinedItems,andclick"OK"toenterthefollowingwindow
3.7 AdvancedExport
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needtoexportthedatatheitemand itssettingattribution.Singleclick
AdvanceExportattendanceinterface,shownasfollowingfigure.
HerewetaketheExceltabletoexportastheexample,explainadvance
exportthefunction.
1st, choose Export file format in the "Export the file format and the
option"inthepage.
2nd,settheparametersintheoptionpage.
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3rd,inputthefilename andchoosethesavingposition..
4th,starttosetthefield,theformatandsoon
A.Field
Chooses fieldwhichwanttoexport,Therearesevenfields:PIN,SSN,
Name, CHECKTIME, SENSORID, deptname, wokecode separately
expressesenrollingnumber,serialnumber,thename,datetime,machine
number,departmentname,workcode.
B.Format
Set export the field form, there are the general format and user
selfdefiniteformtwo formats.
C.Pageheadandpagefoot
Heremayaddthepagehead/footpageforfilewhichExport,inputthe
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3.8DownloadingPhotosAutomatically
WhenthePCisconnectedtoan8inchcolorscreendevice,setthe
server on the 8inch colorscreen device and connect the 8inch
colorscreen device to the Internet. Start the attendance management
software on the PC, and the software automatically detects the device
anddownloadsthephotostakenonthedevice.Thedetailedoperationis
asfollows:
1Connect the PC and the device to the Internet respectively, or
ensurethatbothofthemareinthesameLAN.
2ChooseMenu>Communicationdevice>Othersettingsonthe
device. Set the Web server to the IP address of the server where the
photoswillbesaved.
3Opentheattendancerecordsonthedevice(Note:Thedevicemust
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beconfiguredtotakephotoofandsavetheattendancerecords)andtake
photooftheattendancerecords.
4 Start the attendance management software, choose
Maintenance/Setting>SystemSetting,andselectDisplaythePhotos
inthe Normalbox.
5SelectSupporttheHttprecordtransferfunctionintheHTTP
datatransferbox.EnsurethattheportsettingsareconsistentwithWeb
portsettingsonthedevice.Finally,clickOK,asshowninthefollowing
figure.
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7 You can also query the latest records and photos from the
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3.9HowtoGenerateLicenseFiles
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employeemaintenance:ZkFinger9.0andZkFinger10.0.
HowtochooseZkFinger9.0orZkFinger10.0
2.Enroll with a TFT fingerprint sensor, you can choose both options.
EachalgorithmversionprovidescorrespondingFPsensortoenroll.
HowtogenerateZkFinger10.0verificationlicense:
IfchoosingtheZkFinger10.0,youneedalicensetoconductfingerprint
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CHAPTE 4
4.EnduserLicenseAgreementfirThisSoftware
Importantreadcarefully:
SOFTWAREPRODUCTLicense
The SOFTWARE PRODUCT is protected by copyright laws and
international copyright treaties, as well as other intellectual property
lawsandtreaties.TheSOFTWAREPRODUCTislicensed,notsold.
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thateachcopyshallbeatrueandcompletecopy,includingallcopyright
and trademark notices, and shall be accompanied by a copy of this
EULA.CopiesoftheSOFTWAREPRODUCTmaybedistributedasa
standaloneproductorincludedwithyourownproduct.
2.DescriptionofOtherRightsandLimitations.
SeparationofComponents.
The SOFTWARE PRODUCT is licensed as a single product. Its
component parts may not be separated for use on more than one
computer.
SoftwareTransfer.
You may permanently transfer all of your rights under this EULA,
providedtherecipientagreestothetermsofthisEULA.
Termination.
Without prejudicetoany otherrights,the Author ofthisSoftware may
terminatethisEULAifyoufailtocomplywiththetermsandconditions
of this EULA. In such event, you must destroy all copies of the
SOFTWAREPRODUCTandallofitscomponentparts.
Distribution.
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3.Copyright.
All title and copyrights in and to the SOFTWARE PRODUCT
(includingbutnotlimitedtoanyimages,photographs,animations,video,
audio, music, text, and "applets" incorporated into the SOFTWARE
PRODUCT),theaccompanyingprintedmaterials,andanycopiesofthe
SOFTWARE PRODUCT are owned by the Author of this Software.
The SOFTWARE PRODUCT is protected by copyright laws and
international treaty provisions. Therefore, you must treat the
SOFTWARE PRODUCT like any other copyrighted material except
thatyoumayinstalltheSOFTWAREPRODUCTonasinglecomputer
providedyoukeeptheoriginalsolelyforbackuporarchivalpurposes.
LimitedWarranty
NoWarranties.
The Author of this Software expressly disclaims any warranty for the
SOFTWARE PRODUCT. The SOFTWARE PRODUCT and any
relateddocumentationisprovided"asis"withoutwarrantyofanykind,
either express or implied, including, without limitation, the implied
warranties or merchantability, fitness for a particular purpose, or no
infringement. The entire risk arising out of use or performance of the
SOFTWAREPRODUCTremainswithyou.
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NoLiabilityforDamages.
In noeventshalltheauthorofthisSoftwarebeliableforanydamages
whatsoever(including,withoutlimitation,damagesforlossofbusiness
profits,businessinterruption,lossofbusinessinformation,oranyother
pecuniaryloss)arisingoutoftheuseoforinabilitytousethisproduct,
eveniftheAuthorofthisSoftwarehasbeenadvisedofthepossibilityof
suchdamages.
AcknowledgementofAgreement.
IFYOUACCEPTthetermsofthisAgreement:
IFYOUDONOTACCEPTthetermsofthisAgreement.
Iacknowledgeand understandthatbyrefusingtoaccepttheseterms, I
haverejectedthislicenseagreementandthereforehavenolegalrightto
install, use, or copy this Product or the Licensed Software that it
incorporates.
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CHAPTE 5
TroubleShooting
Thefollowingisalistoftypicaltroublesyoumaybeannoyedofatthe
beginningofworkingwithprogramandtheirsolutionaswell.
2Iforgetthepasswordofdatabase,howtodo
Answer:Entermaintenanceandsettingofmanagementprogram,click
onthe"Setting password ofdatabase",thenhave noneedtoverifyold
password,socansetupnewpasswordofdatabase.
3Howtousethebusinesscheckin/clockout
Answer: When the staff need to go out, the staff should checkout on
attendancedevice.Whenthestaffcomeback,selectbusinessclockin.
4
Whileinquireattendancerecord,selectedthehighestdepartment,
selected all staff, why cannot see record, but its true display that
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hasbeensavedtodownloadingdata
Answer:
(1)Itismaybethedatarecordtimeexpireinquiringrange,wanttoview
the original record , open the attendance database(att2000.mdb), enter
clockinout list, can see all original record, prove that original
attendance record is in the range which you inquire, specifically pay
attentionyear
(2) It is maybe that add a highest department again after the general
company name was canceled, installing finish, the default highest
department general company can not be cancel, but it is able to be
modifyintheattendancerule.
5Ihaveassignedshift,whynotheresultofaccountandstatistics
indicateleave,comelate,goneearly
Answer: First enter management to check the setup shift, in normal
condition the name of shift corresponding time period display that
appearinbluecolorinrighttimebox,ifthereisntany problem,enter
staff shift list, view the starting date of staff shift, the starting date is
beyondtheaccountandstatisticstimerange,isntit?,ifitisnt,assign
shiftagain,fixnewstartingdate.
6Howtocanceltheschedulewhichhavebeensetup
Answer: You can add a empty schedule firstly, then use the empty
schedulereplacetheschedulewhichwillbecanceledinstaffassignment,
enterschedulemanagementtocancelcorrespondingschedule,OK.
7Whythedatawhichisstoredrecordisfewerthanloadeddown
datawhileintheprocesstodownloadalldata
Answer: While loaded down and record, the attendance program can
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8Whytheloadedrecordappear,butcannotfindit whileinquire
it
Answer:Confirmtimerangeyouinquireisaccordwithattendancetime
of loaded record, or its not. can check attendance record day, month,
year, after loaded down record, or open database (att2000.mdb), enter
checkout/clockin ,canseealloriginrecord,confirmtimeofattendance
original record is within the range of acquirement, pay attention years
record specifically, some independence equipment set time is not real,
resultinattendancerecordtimeisntcorrect.
9WhyIattendancenormally,butitisshowIstayawayfromwork
withoutleaveorgoodreason
Answer:Examineyourperiodtimesettingfirst,confirmyourattendance
record is among the range of clockout time, example, you setup the
clockouttimeisfrom17:00to18:00,youclockouttimerecordis16:
30,sothattherecordisinvalid,system willindicate neglectafternoon
(in attendance rule, no clockout is neglect) next, examine you
attendancetimeiscorrect,oritsnot.
10. Why there are come late and gone early in the attendance
account and statistics shift, but there arent their records in
inquiringrecord
Answer:Pleaseexaminethesettingofattendanceaccountinattendance
rule, see if on duty clockin record: come late/gone early have been
sign or have not, if it has been labeled so that the neglect system will
indicatecomelate/goneearly.
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