Process Industry Practices Work Processes: Pip Adg008 Specification For Processing Inquiries and Interpretations

TECHNICAL REVISION
May 2002
Process Industry Practices

Work Processes
PIP ADG008
Specification for Processing
Inquiries and Interpretations
PURPOSE AND USE OF PROCESS INDUSTRY PRACTICES
In an effort to minimize the cost of process industry facilities, this Practice has
been prepared from the technical requirements in the existing standards of major
industrial users, contractors, or standards organizations. By harmonizing these technical
requirements into a single set of Practices, administrative, application, and engineering
costs to both the purchaser and the manufacturer should be reduced. While this Practice
is expected to incorporate the majority of requirements of most users, individual
applications may involve requirements that will be appended to and take precedence
over this Practice. Determinations concerning fitness for purpose and particular matters
or application of the Practice to particular project or engineering situations should not
be made solely on information contained in these materials. The use of trade names
from time to time should not be viewed as an expression of preference but rather
recognized as normal usage in the trade. Other brands having the same specifications
are equally correct and may be substituted for those named. All Practices or guidelines
are intended to be consistent with applicable laws and regulations including OSHA
requirements. To the extent these Practices or guidelines should conflict with OSHA or
other applicable laws or regulations, such laws or regulations must be followed.
Consult an appropriate professional before applying or acting on any material
contained in or suggested by the Practice.
This Practice is subject to revision at any time by the responsible Function Team and will
be reviewed every 5 years. This Practice will be revised, reaffirmed, or withdrawn.
Information on whether this Practice has been revised may be found at www.pip.org.
Process Industry Practices (PIP), Construction Industry Institute, The

University of Texas at Austin, 3925 West Braker Lane (R4500), Austin,
Texas 78759. PIP member companies and subscribers may copy this Practice
for their internal use. Changes, overlays, addenda, or modifications of any
kind are not permitted within any PIP Practice without the express written
authorization of PIP.
PIP will not consider requests for interpretations (inquiries) for this Practice.
PRINTING HISTORY
March 2001 Issued

May 2002 Technical Revision
Not printed with State funds

TECHNICAL REVISION
May 2002
Process Industry Practices

Work Processes
PIP ADG008
Specification for Processing
Inquiries and Interpretations
Table of Contents
1. Introduction .................................. 2 6. Inquiry-Handling Process ........... 7

1.1 Purpose ............................................. 2
1.2 Scope................................................. 2 7. Specific Procedures of
Function Teams.......................... 9
2. References.................................... 2
2.1 Process Industry Practices................ 2 Appendix A
Inquiry Notices for Practices
3. Definitions .................................... 2 and Web Page ........................................A-1
4. PIP Policy for Accepting Appendix B

Inquiries ...................................... 2 Form Letters Sent by PIP .......................B-1
5. Requirements ............................... 3 Appendix C

5.1 Responsibilities.................................. 3 Example Inquiries with Interpretations .. C-1
5.2 Inquiry Identification System.............. 5
5.3 Web Page .......................................... 6 Appendix D
5.4 Adding Inquiry Instructions to Specific Function Team Inquiry
Practices ............................................ 6 Procedures ............................................ D-1
5.5 Form Letters ...................................... 6
5.6 Examples of Inquiries ........................ 7
Process Industry Practices Page 1 of 10

PIP ADG008 TECHNICAL REVISION
Specification for Processing Inquiries and Interpretations May 2002
1. Introduction
1.1 Purpose
This Practice defines how inquiries concerning published PIP Practices are formatted
and submitted by an inquirer and describes how inquiries are administered by Process
Industry Practices (PIP).
Inquirers and other users benefit from responses and interpretations provided by
technical specialists participating in PIP. PIP benefits from information that may
improve the clarity, technical accuracy, and completeness of the Practices.
1.2 Scope
This Practice defines the PIP procedures for submission of inquiries, review of
inquiries, and response to inquirers.
2. References
2.1 Process Industry Practices (PIP)

PIP ADG006 Specification for the Revision of PIP Practices
3. Definitions
For the purpose of this Practice, the following definitions apply:
inquirer: Anyone who submits an inquiry to PIP
inquiry: A written request to PIP for an interpretation of a specific requirement within a

published Practice. An inquiry is not a suggestion to revise a published Practice.
Comment: PIP does not treat suggestions for revisions as inquiries. PIP ADG006 contains
information pertaining to revisions of published Practices.
interpretation: A written response from PIP to an inquiry that clarifies the meaning of a
requirement within a published Practice
4. PIP Policy for Accepting Inquiries

4.1 PIP endorses the concept of users' submitting written inquiries as specific questions
on the technical content of Practices to be answered as published interpretations by
the applicable Function Team (FT). However, PIP shall not provide the following:
Interpretations generated by PIP member(s) without adequate review by a group
of FT members
Free consultation on specific projects
The rationale behind the specific requirements, guidelines, recommendations,
etc., contained in the Practices
Page 2 of 10 Process Industry Practices

TECHNICAL REVISION PIP ADG008
May 2002 Specification for Processing Inquiries and Interpretations
Quick responses to meet the inquirers project schedule or other schedule needs
Responses that comment on patented or proprietary designs and equipment
Responses that could be construed to give commercial advantage to one or more
manufacturers
4.2 An interpretation shall state the requirements of the Practice without providing
significant additional engineering or guidance to the inquirer.
4.3 An interpretation shall not describe what the Practice should have stated or will state
in a future revision.
4.4 An interpretation shall not state anything that is technically incorrect.
4.5 All PIP FTs are required to adopt a specific procedure to handle inquiries if inquiries
will be accepted. See Section 7.
5. Requirements
5.1 Responsibilities
5.1.1 Inquirers
Inquirers are expected to follow these procedures:
Prepare written inquiries in accordance with Appendix A.
Submit inquiries by letter, fax, or e-mail to the PIP office.
If necessary, appeal interpretations to PIP by following the same
procedures applicable to a new inquiry.
5.1.2 PIP Office
The PIP office shall perform the following:
Receive, number, and log inquiries.
Maintain a database of all inquiries that captures the inquiry number,
inquirers company name, date inquiry is received, and status of the
inquiry (i.e., received, forwarded to FT, approved by FT, forwarded to
Legal, reviewed by Legal, or issued), such that the database can be sorted
by year, company name, FT status, Practice number, and assigned
inquiry number.
Post the database of inquiries on the PIP website for team leaders to run
reports as needed.
Acknowledge inquiries when received.
Comment: If an inquiry is not in compliance with the requirements of
this Practice, the PIP office may return it to the inquirer, using
a form letter from Appendix B for this purpose.
Maintain copies of the inquiries.
Distribute inquiries to the appropriate FTs.

Obtain PIP Legal review of interpretations prepared by FTs.

Distribute approved interpretations to the inquirers or use form letters
from Appendix B as directed by FTs.
Maintain the PIP Inquiry Web Page in accordance with Appendix A.
Publish inquiries and interpretations on the PIP website within 1 month
of their distribution to the inquirers.
Maintain files of original inquiries and approved interpretations.
5.1.3 Function Team Leaders
The FTLs shall perform the following:
Assure that Inquiry Response Teams are maintained according to their
teams Specific FT Inquiry Procedures as provided in Appendix D. If a
Practice is jointly authored by two or more FTs, the FT that has primary
responsibility for the Practice shall collaborate with the other teams in
reviews and decisions regarding inquiries relevant to their disciplines.
Nonmembers and subscribers of PIP shall be excluded from any
discussions and decisions related to inquiries.
Designate the Inquiry Response Team Leaders who will receive inquiries
from the PIP office, develop draft interpretations, and transmit approved
interpretations to the PIP office.
Comment: FTs should choose the individual(s) assigned to their Inquiry
Response Team.
Review inquiries and interpretations for consistency and compliance with
the requirements of this document.
Assure that inquiries and interpretations are provided to all FT members
as part of their teams regular meeting minutes, regardless of whether or
not the inquiries were discussed in the team meetings.
5.1.4 Inquiry Response Team Leaders
The Inquiry Response Team Leader shall perform the following:
Assign suffix character(s) and titles as required, track active inquiries,
develop draft interpretations, and expedite the resolution of review
comments.
Comment: Inquiries should normally be resolved in 3 months or less.
eRoom may be used to ballot the inquiries.
Issue inquiry/response to PIP office.

If an inquiry is referred for further study, instruct the PIP office to notify
the inquirer using Form F in Appendix B. The initial inquiry shall be
amended accordingly and reissued after the FT resolves the questions
raised in the inquiry. If revision of a Practice is required, the amended
response to the inquiry shall be transmitted to the PIP office after the
Practice is revised.
Propose Practice changes to FT if recommended by Inquiry Response
Team.
5.1.5 Inquiry Response Teams
Inquiry Response Teams shall perform the following:
Review, provide comments, or approve draft responses to inquiries in
accordance with the Specific Inquiry FT Procedures shown in Appendix
D. Inquiries may be modified by the Inquiry Response Team to permit a
Yes or No response. Possible responses are (1) an answer to the
question or (2) one of the form letters in Appendix B.
Identify issues that may require changes to the Practices as a result of the
inquiry.
5.2 Inquiry Identification System

The PIP office shall assign a unique identification number to each inquiry upon its
receipt. This number shall be shown on the first page of the inquiry. This number
shall be used for tracking the inquiry.
The identification system shall be as follows:
PIP Practice number-I-yy/nns; Title
I = capital I indicates inquiry
Yy = the year the inquiry is received (e.g., 00, 01, etc.)
Nn = a sequence number assigned by the PIP staff, beginning with 01
for the first inquiry received that year for the particular FT (e.g.,
01, 02, 03, etc.)
S = a suffix of one or more optional characters assigned by the FT
upon receipt of the inquiry (e.g., V, E, T, representing vessels,
heat exchangers, tanks, respectively)
Title = a brief description of the inquiry that indicates its general subject
matter. The title is assigned by the FT and is shown on the first
page of the inquiry
Example: VECV1001-I-00/04E; Tube Sheet Ligament Restrictions.

5.3 Web Page

The PIP office shall maintain a web page dedicated to inquiries and interpretations.
The web page shall be open to the public without access restrictions. The web page
shall be linked to/from the PIP home page and shall have the following information
and characteristics:
Comment: Possible future enhancement is global word searches on the PIP
website.
Contact information for the PIP office regarding inquiries
A note to the reader that suggestions for revisions to Practices should not be
submitted as inquiries
Examples of properly written inquiries from Appendix C
An inquiry form that may be completed and submitted electronically from the
web page. See Appendix A for the e-mail form description.
A statement indicating that interpretations may be appealed
5.4 Adding Inquiry Instructions to Practices

The following statement shall be included in the forewords of Practices for which
inquiries will be accepted:
PIP will consider requests for interpretations (inquiries) for this Practice.
Instructions for preparing inquiries are available on the PIP website at
www.pip.org.
The following statement shall be included in the forewords of Practices for which
inquiries will not be accepted:
PIP will not consider requests for interpretations (inquiries) for this
Practice.
Comment: The above requirements apply to all Practices published after
October 1, 2000. Earlier Practices are exempt from the above
requirements until these Practices are revised.
Practices such as piping material specifications, forms, and stand-alone data
sheets are excluded from inquiries.
5.5 Form Letters

If applicable, FTs shall respond to inquiries using the form letters shown in Appendix
B, described as follows:
FORM A: The inquiry is outside the scope of the Practice and/or not in a form that
can be answered with a Yes or No.
Comment: Use of this form can usually be avoided by simply restating the
question while developing the draft response, avoiding a
correspondence cycle.

FORM B: The inquirer is asking for free consultation service.

Comment: This form may be appropriate when it appears that the inquirer is not
qualified to understand the Practice.
FORM C: The inquirer is asking for PIP approval, advice, endorsement, or opinion
about a proprietary design, detail, procedure, or piece of equipment.
FORM D: The inquiry is not clear.
FORM E: The inquirer is asking for the rationale for requirements in a Practice.
FORM F: The inquiry requires study.
Comment: This form may be used if an inquiry reveals an apparent error in a
Practice that requires correction before a technically correct response
can be given.
The PIP office shall issue the appropriate form letters with information provided by
the FTs inserted. Responses using Form Letters E and F shall be published on the
website. The other form letters shall be sent to the inquirers only.
5.6 Examples of Inquiries

Appendix C provides examples of acceptable inquiries.
6. Inquiry-Handling Process
The following flowchart illustrates the general work process for handling inquiries. Use of
eRoom is encouraged.

Inquirer: Draft inquiry;

send to PIP office

PIP Office: Verify that it is an inquiry; send

acknowledgment; assign
number; log in; post to Function
Team eRoom

Function Team Leader or Log in; assign suffix character

Inquiry Response Team Leader: and title; develop response and
issue to Inquiry Response Team
Inquiry Response Team Accept or comment on draft

response
Present unresolved comments
to Function Team for majority

vote; do not use eRoom

Inquiry Response Team Leader: Collate ballots; resolve

comments
Inquiry Response Team Leader: Issue inquiry/response to

Function Team; request
changes to Practice if required;
log out; send to
PIP office

PIP Office: Obtain Legal review; prepare

inquiry question/response;
issue to inquirer; update
database with suffix; add to
website;
log out; file

7. Specific Procedures of Function Teams

Refer to Appendix D for the specific procedures developed by each FT for resolving
inquiries. Each FTs procedure should include the following:
Name of the person responsible for coordinating the responses to inquiries

The number of team members responsible for reviewing inquiries
Criteria for being elected or appointed to prepare proposed responses and to review the
responses
A method of routing draft responses and approved responses
A procedure for approving interpretations
Schedule requirements for distributions, reviews, and approvals of inquiries and
interpretations
Comment: It is expected that e-mail and eRoom will be used to expedite the process;
however, some teams may elect to process inquiries only periodically, perhaps
on the basis of volume received.
A system for adding suffix characters to the inquiry numbers assigned by the PIP office
A process for capturing and resolving suggested revisions to Practices emanating from
inquiries
A method for tracking the status of inquiries
A method for archiving approved responses
Comment: For an example, refer to the Vessel FTs procedure shown in Appendix D.

This page is intentionally blank.

Appendix A
Inquiry Notices for Practices and Web Page
Process Industry Practices Page A-1

Inquiries to Practices
Introduction
PIP will consider written requests for interpretations (inquiries) of Practices. PIP will provide
interpretations in writing after consulting with the appropriate PIP FT. The PIP FTs
responsible for maintaining the Practices meet regularly to consider inquiries. Inquiries and
interpretations will be published periodically on the PIP website.
As a matter of policy, PIP does not approve, certify, rate, or endorse any item, construction,
proprietary device, or activity; accordingly, inquiries that require such consideration will be
returned. Moreover, PIP does not act as a consultant on specific engineering problems or on
the general understanding or application of the Practice. If, on the basis of the inquiry
information submitted, the FT decides that the inquirer should seek other assistance, the
inquiry will be returned with the recommendation that such assistance be obtained. All
inquiries that cannot be understood because of lack of information will be returned.
Suggestions for revisions to Practices should not be submitted as inquiries. These suggestions
should instead be submitted as written requests to the PIP office to be considered by the
appropriate team in due course. Suggestions for revisions should include recommended
wording for the revision and information justifying the revision.
Inquiry Format
An inquiry should provide the following information:
Define the purpose of the inquiry.

Provide the background and reference information needed for understanding the
inquiry (with sketches as necessary).
Cite the applicable Practice and the issue date, paragraphs, figures, and tables.
State the inquiry as a precise question that is technically and editorially correct,
omitting superfluous background information, and posing the question so that the
reply may take the form of Yes or No. A question may result in an answer that
generates further questions; these may be worded, If the answer to Question 1 is
YES, then may .
State the proposed reply.
Inquiries shall be limited strictly to requests for interpretations of the Practices. The scope of
an inquiry shall be limited to a single subject or to a group of closely related subjects. An
inquiry concerning two or more unrelated subjects will be returned. The PIP office may be
contacted at 512-232-3041 regarding questions about the format of an inquiry.
Page A-2 Process Industry Practices

The inquirer shall include his or her name and mailing address. Inquiries should be typed and
e-mailed to director@pip.org, faxed to 512-473-2968, or mailed to:
Director of PIP
Construction Industry Institute-PIP
The University of Texas at Austin
3925 West Braker Lane (R4500)
Austin, Texas 78759
Preface to Published Inquiries
PIP procedures provide for reconsideration of these interpretations when or if additional
information is available that the inquirer believes might affect the interpretations. Further,
persons aggrieved by these interpretations may appeal in writing to the director of PIP. PIP
does not approve, certify, rate, or endorse any item, construction, proprietary device, or
activity.
E-mail Form
Inquiries may be submitted by e-mail using the following form:
Company Name / Address (e-mail or location):

Date:
To: Director of PIP

Construction Industry Institute-PIP
The University of Texas at Austin
3925 West Braker Lane (R4500)
Austin, Texas 78759
Subject: Inquiry on PIP ____________, dated _______.
Ladies and Gentlemen:
We (I) require your assistance in interpreting a PIP Practice, described as follows:
PURPOSE:
BACKGROUND:
INQUIRY QUESTION(S):
PROPOSED INQUIRY REPLY(S):
Please respond to me at the above address.
Thank you,
Name of inquirer and signature
Process Industry Practices Page A-3

Page A-4 Process Industry Practices

Appendix B
Form Letters Sent by PIP
Process Industry Practices Page B-1

FORM A
Question Outside the Scope of the Practice
(date)
Inquiry Number: ( )
Mr./Ms. ( )
(company)
(address)
Dear Mr./Ms. ( ):
We have received your inquiry of ( ).
Please be advised that Process Industry Practices (PIP) issues interpretations in response to questions
concerning the meaning of its Practices and is always ready to consider suggestions for revisions to
its Practices.
PIP can only respond to questions that are clearly stated concerning subject matter in the Practices
and that strictly pertain to the meaning of the Practices. Your inquiry appears to be within the scope
of PIP ( ). We suggest that you review this Practice and present the full particulars of whatever
requirement you wish to have interpreted.
Please resubmit your question so that it poses a specific question about the meaning of a requirement
in a Practice. Questions should be composed so that a "Yes" or "No" answer is possible.
Should you have suggestions for a revision to a Practice, please submit them with supporting
technical information to this office.
Very truly yours,
___________________
PIP Director
cc: ( ) FT Leader
Page B-2 Process Industry Practices

FORM B
Technical Consultation Requested
(date)
Ref: ( )
Mr./Ms. ( )
(company)
(address)
Dear Mr./Ms. ( ):
its Practices.
PIP cannot respond to questions requesting assistance in applying the requirements to specific
designs. It appears that you may need to obtain the services of a technical consultant.
Very truly yours,
___________________
PIP Director
cc: ( ) FT Leader

FORM C
Proprietary/Specific Design Questions
(date)
Ref: ( )
Mr./Ms. ( )
(company)
(address)
Dear Mr./Ms. ( ):
its Practices.
PIP does not approve, recommend, or endorse any such design or apparatus, nor does it limit the
method of design or form of construction that might be used to conform to the Practice. It is not clear
whether you desire an interpretation of some particular requirement in a Practice or a review
(approval) of a proprietary or specific design, construction, or apparatus. Therefore, we cannot act on
your inquiry.
If you seek an interpretation of a requirement in a Practice, your question must be clearly stated and
be confined strictly to the meaning of a Practice.
Please resubmit your question, with particular reference to the requirements that seem to apply to
your design (or construction), and present the full particulars of whatever requirement of the Practice
you wish to have interpreted.
Very truly yours,
___________________
PIP Director
cc: ( ) FT Leader

FORM D
Unclear Question
(date)
Ref: ( )
Mr./Ms. ( )
(company)
(address)
Dear Mr./Ms. ( ):
its Practices. In our opinion, your question is not clear enough to answer. Please resubmit your
inquiry with additional information, or in a revised form, such that the question is clearly stated.
Very truly yours,
___________________
PIP Director
cc: ( ) FT Leader

FORM E
Rationale for Requirements Requested
(date)
Ref: ( )
Mr. /Ms.( )
(company)
(address)
Dear Mr./Ms. ( ):
its Practices.
PIP does not respond to questions seeking the rationale for requirements in its Practices. These
requirements are based on consideration of technical data and the judgment and skill of experienced
engineering and technical personnel, representing both users and contractors, who serve on the
Practice teams.
Very truly yours,
___________________
PIP Director
cc: ( ) FT Leader

FORM F
Question Requires Further Study
(date)
Ref: ( )
Mr./Ms. ( )
(company)
(address)
Dear Mr./Ms. ( ):
its Practices. Your inquiry has identified a potential need to revise a Practice. Resolution of your
question will require further study by the responsible PIP Function Team (FT). If the decision is that
no change is required, PIP will advise you accordingly.
We appreciate your bringing this issue to our attention.
Very truly yours,
___________________
PIP Director
cc: ( ) FT Leader


Appendix C
Example Inquiries with Interpretations
Process Industry Practices Page C-1

Example Inquiries with Interpretations
Example 1
purpose: To clarify a question concerning nameplates
background: On a recent project, there was a disagreement concerning the rules for
nameplates, particularly when an additional nameplate is specified.
inquiry question: Does PIP VEFV1101, dated March 1997, prohibit the use of two
nameplates, the manufacturers nameplate and a user-designated nameplate?
interpretation: No.
Example 2
purpose: To resolve what is meant by the word recommended
background: PIP VECV1001 and other vessel-related Practices state that certain
details or actions are recommended. It is not clear how to apply this type of
statement.
inquiry question: PIP VECV1001, 1997 issue, paragraph 5.13.3.2, states that the
recommended gasket contact width be as shown in the table. Is this contact width
mandatory?
interpretation: No; however the values shown are recommended on the basis of
experience and good engineering practice.
Comment: It may be necessary to add a phrase after the Yes or No reply (as
shown in Example 2) to help the inquirer. However, PIP Function
Teams (FTs) should avoid acting as consultants.
Page C-2 Process Industry Practices

Appendix D
Specific Function Team Inquiry Procedures
Process Industry Practices Page D-1

CSA (later)
Electrical (later)
CIR (later)
Mechanical (later)
P&ID (later)
Piping (later)
Process Control (later)
Vessel
The Vessel Function Team (VFT) will use the following procedure to process all
inquiries:
1. The PIP office will send all inquiries to the Co-Leader of the VFT.
2. The Co-Leader will modify the inquiry number assigned by the PIP office by
adding a single letter suffix to distinguish between vessel, heat exchanger, tank,
bin, and fiberglass equipment inquiries (i.e., V, E, T, B, F, respectively).
3. Every proposed interpretation must be reviewed and accepted by the following
Inquiry Response Team members: the VFT Co-Leader, the VFT Leader, the
applicable Task Team Leader, and depending on the subject of the inquiry, one
member of the applicable task team, selected by the VFT Co-Leader. In
addition, the Inquiry Response Team shall strive to include at least one oil
industry owner member, one chemical industry owner member, and one
contractor member. The makeup of this team may require that more than four
members review inquiries. A unanimous ballot result is required for each
inquiry review. If a unanimous agreement is not reached, the inquiry is to be
elevated to the entire FT to review and ballot, when a majority vote is required
for acceptance of the proposed interpretation. In an inquiry review by the entire
FT, the Co-Leader will distribute the inquiry and the proposed response to the
FT members in advance of the meeting.
4. The Co-Leader is responsible for preparing the initial drafts of all
interpretations including the rewriting of the inquiry if required. If the Co-
Leader is not available to complete this task in the allotted time, the Leader
shall assume this responsibility until the Co-Leader becomes available. No
alternate members will be designated to serve in the absence of the other
members of the Interpretation Task Team. The Task Team member selected
should have some prior knowledge or involvement in the development of the
applicable Practice, if possible, or be very knowledgeable on the subject of the
inquiry.
5. The draft responses are to be routed, using e-mail, eRoom, fax, or regular mail,
to the reviewing members. A copy of the original inquiry is to be provided to
each reviewer as well. Distribution should not be delayed until a pending FT
meeting. The reviewer comments are to be returned in similar fashion to the
Page D-2 Process Industry Practices

Co-Leader. The Co-Leader is to issue the approved interpretation and the

inquiry question to the PIP office, using e-mail or fax, indicating that the
interpretations are ready to be issued to the respective inquirers.
6. The results of the ballots will be reported by the Co-Leader at the next regular
FT meeting and will be recorded in the minutes of this meeting. These results
shall show the number of ballots received and the ballot tally.
7. The entire process of interpretation preparation and balloting is to be conducted
on a fast-track basis, using electronic mail rather than waiting until regular FT
meetings. Each inquiry should be returned to the PIP office in 3 months or less,
if possible.
8. When an inquiry indicates a need to revise a Practice, the Co-Leader should
indicate this need in the report made to the FT, which will determine whether
an agenda item is required and will assign the item for action accordingly. If
revision to a Practice is indicated, the PIP office will issue Form F to the
inquirer. In the event that the agenda item does not result in a change to the
Practice, the inquirer is to be issued a letter by the PIP staff, as advised by the
Co-Leader, indicating that the committee decided to make no changes to the
Practice as a result of the inquiry.
9. The Co-Leader will maintain a list of active inquiries, preferably in eRoom,
indicating (as a minimum) the dates received, distributed, and issued and
indicating any agenda items resulting from the inquiry. The list is to be used to
assist the PIP office in tracking inquiry responses. The list should track
inquiries that are as much as 10 years old.
Process Industry Practices Page D-3

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TECHNICAL REVISION

Process Industry Practices

Process Industry Practices (PIP), Construction Industry Institute, The

March 2001 Issued

Not printed with State funds

Process Industry Practices

1. Introduction .................................. 2 6. Inquiry-Handling Process ........... 7

4. PIP Policy for Accepting Appendix B

5. Requirements ............................... 3 Appendix C

Process Industry Practices Page 1 of 10

2.1 Process Industry Practices (PIP)

inquirer: Anyone who submits an inquiry to PIP

inquiry: A written request to PIP for an interpretation of a specific requirement within a

4. PIP Policy for Accepting Inquiries

Page 2 of 10 Process Industry Practices

Process Industry Practices Page 3 of 10

Obtain PIP Legal review of interpretations prepared by FTs.

Page 4 of 10 Process Industry Practices

5.2 Inquiry Identification System

Process Industry Practices Page 5 of 10

5.3 Web Page

5.4 Adding Inquiry Instructions to Practices

5.5 Form Letters

Page 6 of 10 Process Industry Practices

FORM B: The inquirer is asking for free consultation service.

5.6 Examples of Inquiries

Process Industry Practices Page 7 of 10

Inquirer: Draft inquiry;

PIP Office: Verify that it is an inquiry; send

Function Team Leader or Log in; assign suffix character

Inquiry Response Team Accept or comment on draft

Inquiry Response Team Leader: Collate ballots; resolve

Inquiry Response Team Leader: Issue inquiry/response to

PIP Office: Obtain Legal review; prepare

Page 8 of 10 Process Industry Practices

7. Specific Procedures of Function Teams

Name of the person responsible for coordinating the responses to inquiries

Process Industry Practices Page 9 of 10

This page is intentionally blank.

Page 10 of 10 Process Industry Practices

Process Industry Practices Page A-1

Define the purpose of the inquiry.

Page A-2 Process Industry Practices

Company Name / Address (e-mail or location):

To: Director of PIP

Subject: Inquiry on PIP ____________, dated _______.

Ladies and Gentlemen:

We (I) require your assistance in interpreting a PIP Practice, described as follows:

PROPOSED INQUIRY REPLY(S):

Please respond to me at the above address.

Process Industry Practices Page A-3

This page is intentionally blank.

Page A-4 Process Industry Practices

Process Industry Practices Page B-1

We have received your inquiry of ( ).

Very truly yours,

Page B-2 Process Industry Practices

We have received your inquiry of ( ).

Very truly yours,

Process Industry Practices Page B-3

We have received your inquiry of ( ).

Very truly yours,

Page B-4 Process Industry Practices

Subject: Inquiry on PIP ______, dated _.