MOBILE CLINIC PROJECT AT UCLA

COORDINATOR AND COMMITTEE CHAIR APPLICATION 2017-2018

As the Mobile Clinic Project grows in depth and breadth, we welcome your application to its leadership
positions. Please see the descriptions below and ask us if you have any questions (e.g. time commitments,
duties/requirements, spearheading projects). Descriptions are meant to serve merely as guidelines. It is
REQUIRED that you attend the informational session and speak with a current coordinator if you are
interested in applying for a coordinator position.

Coordinators (5 positions)

Facilities Coordinator (Nisha, facilities.mobileclinic@gmail.com)

Chief Operating Officer: ensures all regular operations of clinic (e.g. charging batteries, truck maintenance,
maintaining relations with organizations, general trouble-shooting), keeps track of supplies at ALL storage
locations, and moves supplies as needed.

Operations Coordinator (Danbee, operations.mobileclinic@gmail.com)

Chief Procurement Officer: makes sure medical and nonmedical supplies are in stock at ALL clinic sites,
places and coordinates orders for supplies as needed, works closely with Finance to understand current
financial status and funding sources, helps prepare medication budget allocations for grants.

Finance Coordinator (Jimmy, finance.mobileclinic@gmail.com)

Chief Financial Officer: manages allocations for all current grants and donations, compiles monthly funding
status reports for advisers, tracks all clinic expenses, provides midterm and end-of-the-year reports for grants,
fills out and turns in purchase orders and reimbursements receipts, works with UCLA financial staff, writes
budgets for grants and fund development, trains Finance Intern.

Finance Intern (Shyama, finintern.mobileclinic@gmail.com)

Financial Officer Shadow: the Finance Coordinator position lasts 1.5-2 years. Due to the timing of funding
sources during the financial year, and the sheer amount and importance of information required for the role,
the future Finance Coordinator (i.e. for 2017-2018) must first train under the incumbent Finance Coordinator
(i.e. Jimmy) as an Intern. The Finance Intern works with the Finance Coordinator throughout the year,
gradually taking on more responsibility. This position also assists in the transition of the next group of
coordinators and is central for continuing the tradition and memory of the MCP vision.

Committee Liaison (Katie, liaison.mobileclinic@gmail.com)

Chief Administrative Officer: spearheads recruitment process, acts as first line of communication for
caseworkers and outside organizations, organizes all clinic and food serving shift signups and rosters, works
with committee chairs on their projects and leads weekly meetings with all chairs, implements Fall syllabus
and assists with CHS class.

All Coordinators
Attend and coordinate clinics at both WeHo and OPCC
Attend weekly meetings with the medical and public health coordinators (usually on Tuesday evenings)
Select committee chair cohort for upcoming (i.e. 2017-2018) caseworking year
Read caseworker applications and select caseworking class for upcoming year
Select coordinator cohort for next (i.e. 2017-2018) caseworking year

Committee Chairs (6-12 positions)

NOTE: It is NOT mandatory to apply only for a chair position for the committee that you are currently a
member of.

Logistics (Josh and Alex C., log.mobileclinic@gmail.com)

Trains committee members in truck operations at WeHo clinic, maintain inventory log, keep truck organized
and up-to-date, work closely with Facilities and Operations Coordinators.

Grant Writing (Jon, grantwriting.mobileclinic@gmail.com)

Trains committee members in grant writing (primarily intramural, and extramural if possible), attends and
supervises hearings, works closely with Finance Coordinators.

Health Education (Justine and Michael, healthed.mobileclinic@gmail.com)

Trains committee members in clinic shifts (i.e. disbursing hygiene kits, vitamins, socks, brochures, and street-
side talks), coordinate Group Times at OPCC sites (Safe Haven and Turning Point).

Referrals (Sage and Alex M., referral.mobileclinic@gmail.com)

Trains committee members in clinic shifts (i.e. disbursing tokens, taxi vouchers, and referrals information),
maintain effective referrals at both clinic sites, build contact with current and new referral sites.

Database (Diana and Yazan, database.mobileclinic@gmail.com)

Train committee members to track client records; compile data for end-of-year evaluation, applications for
grants, and longitudinal research; lead implementation of database software changes.

Outreach (Trish and Mason, outreach.mobileclinic@gmail.com)

Guide committee members in implementation of mini-projects including social media outreach, campus
outreach, internal social events, fundraisers, historian role, and Homelessness Awareness Week.

All Committee Chairs

Hold weekly meetings with committee (usually on Friday afternoons after MCP class)
Attend weekly meetings with the Project Liaison (usually on Friday afternoons after committee meetings)
Select caseworking class for upcoming (i.e. 2017-2018) caseworking year
 MOBILE CLINIC PROJECT AT UCLA

COORDINATOR AND COMMITTEE CHAIR APPLICATION 2017-2018

Please complete and e-mail back to mcpugcoordinators@gmail.com

Interviews for coordinators will take place: Week 8 of Winter Quarter (Feb 27-March 3)
Interviews for chairs will take place: Week 1 of Spring Quarter (April 3-7)
Deadline for submission: Friday of Week 5 (February 10) by 11:59 PM

I. Coordinator Preferences
Please rank your preferences (1 being highest). Indicate only the positions you are interested in.
NOTE: It is MANDATORY to be around this summer and next year until May/June.
Facilities: ___
Operations: ___
Liaison: ___
**Check here if you want to be considered for Finance Intern. Keep in mind that this requires a two-year
commitment: one year as a shadow, and then the following year as the Finance Coordinator. There are
additional questions in a supplemental application that need to be answered. There is no ranking for this
position.
X Yes, I am interested in applying for the Finance Intern position.

II. Committee Chair Preferences

Please rank your preferences (1 being highest). Indicate only the positions you are interested in.
NOTE: It is MANDATORY to be around this summer and next year until May/June.
Logistics ___
Grant Writing ___
Health Education ___
Referrals 1
Database ___
Outreach ___
PLEASE CHECK IF NOT INTERESTED IN CHAIR POSITIONS: ___
III. General Information

Name: Andrew Duong Email: andy.mq.duong@gmail.com

Current Address: 330 De Neve Drive, Los Angeles, CA Cell Phone: (714) 401-6282

Year in 2017-2018: 3rd Anticipated Graduation: 2019

If graduated, please explain what you will be doing next year: N/A

IV. Essays
Please respond to the following questions. Your responses should be specific and concise, and are an
extremely important part of the selection process. Please respond to all questions.

1. Why do you want to be a coordinator or committee chair for the Mobile Clinic Project, and how
do you feel you can contribute? Please discuss any relevant experience or contributions you have
made thus far that make you a strong candidate for your no. 1 choice.

2. (For coordinator applicants) What does it mean to be a coordinator? (For committee chair
applicants) What does it mean to be chair of the committee you hope to lead? What do you see as
your weaknesses and strengths, particularly in regard to the position(s) you are applying for?

3. What is your vision for the future of the Mobile Clinic Project (specifically within the next year)?
Describe two new ideas you would seek to implement specific to your desired position. Also discuss
the feasibility and impact of your ideas.
4. Describe a time you advocated for someone who (or something that) was not in the majority.
What did you learn from it?

5. As a coordinator or committee chair, you are responsible for selecting the Mobile Clinic Project
2016-2017 caseworking class. What are the most important qualities that a caseworker must have?

6. What are your other extracurricular responsibilities and/or activities (please include any
leadership positions) from Summer 2017 to Spring 2018? How will you balance other commitments
with those of Mobile Clinic if you are selected for a leadership position? Do you anticipate being
gone for any length of time next year?
Other than Mobile Clinic, during the upcoming school year I plan on being involved in UNICAMP
(CLIMB and Volunteer Recruitment Chair), research, and potentially starting a jazz quartet (keys). In
addition, during the summer I will be out of the country for about two weeks on a medical mission, doing
UNICAMP for one week, and interning for the Orange County Board of Supervisors. I will be in
available during the entire summer except those three weeks. I live close enough to UCLA to commute,
and will be able to travel to UCLA quite easily.

Mobile Clinic presents the most unique and special opportunity to me. Being able to connect with our
clients, tangibly help an often ignored community, and exploring a field that I am incredibly interested in
is an opportunity that will absolutely trump all other activities. Frankly speaking, I currently prioritize
Mobile Clinic above all my other commitments and, if selected for a leadership role, will continue to do
so. My other commitments present flexible hours and I anticipate that I will able to balance all my
commitments while putting my full effort into Mobile Clinic with relative ease.

7. What was your most memorable/meaningful moment at clinic and how did that affect you?

The clients that we see at clinic are full of personal stories, but are sometimes (understandably) reluctant
to share; therefore, when a client is willing to share a story, they often leave a great impact. Johnny was
the first client that I saw. When we approached her, she started crying. She shared with us that she had
just lost her best friend, had no immediate family, and was feeling hopeless and lost. As she was my first
client, I felt compelled to help her, but didnt really know where to start. I decided to simply listen to her.
As we continued seeing her, she seemed to calm down, and feeling of melancholy surrounding her
seemed tojust a little bitlift from her shoulders. She flashed a glimpse of a smile, a slight laugh, and
we had moments of banter that seemed to lift her spirits.

At the end of the day, we were largely unable to help her for what she came in for; eye treatment. The
mobile eye clinic had gone, and being blind, it would be difficult for her to travel alone to a clinic. While
she insisted that she would be able to travel to the clinic herself, I knew that ultimately it would be nearly
impossible for her. Nevertheless, just talking to Hubert, the medical student, and me seemed to brighten
her day. As she left clinic that day, she gave Hubert and me a handshake, gave a sincere thank you, and
went on her way.

I left clinic that day with a very bittersweet feeling. I felt helpless that we were not able to help Johnny
more with her medical problems. She had traveled alone to try and receive medical care, only to be given
an impossible referral. I realized that although Mobile Clinic is an incredible resource, there is always
room for improvement and innovation. At the same time, I realized that despite the lack of medical
progress that had occurred, we still gave Johnny someone to talk to when she needed it most. Comparing
her mental state from the beginning of clinic to the end, we were certainly able to improve her life, even if
just for a moment. I learned that as a Mobile Clinic caseworker, we always try to be the best caseworker
we can be. We can offer referrals, bus tokens, vitamins, blankets, medicine, and clothes, among other
things. We can be a medical resource for them. At the end of the day, however, if we cannot help a client
with tangibles, we can be their friend, and be lend our ears in their time of need.

8. What do you want to get out of life and how can you think you can make the world a better
place?
9. What is your most memorable positive life experience to date (e.g., skydiving in Switzerland,
Thanksgiving mishaps, etc.)? Why/what makes it so memorable?

One of my qualities that I take pride in is the ability to catalyze comradery and create a team dynamic. I
take pleasure in working with people who thrive in a team environment. For all my life, I have been
playing soccer. I played at the highest youth level for about six years before coming to college. As a
result, I developed a win-at-all-costs mentality. Therefore, when I started playing high school soccer, I
was better than the majority of the program; however, initially, I was not a good teammate. I was
demanding, I criticized my teammates often, and, although I did not realize it, I destroyed team morale.

After a failure of a junior year season, my coach pulled me aside and told me something that I would
never forget: Losers are people whose words are bigger than their actions. Leaders are people whose
actions are bigger than words. I realized how terrible of a teammate I was. My words drained the
confidence of my teammates and destroyed any team chemistry that we had; at the same time, I wasnt
doing anything on the pitch to push our team forward. I decided that I would put 110% into leading the
team. I began to work harder than anyone else on the pitch, in hopes that my team would follow. Rather
than berate a teammate who made a mistake, I began to reassure him that he would get it next time.
Slowly but surely, our teams fortune began to change. We won game after game, and as a result, our
team began to feel like a family. I remember when our high school won league for the first time in 30
years, we celebrated like there was no tomorrow.

My experience in high school soccer made me realize how to be a leader. I still retain my extremely
competitive mentality (as you all know) and an unyielding desire to win. But rather than harshly criticize
my teammates, I learned how to lead a team. I learned that we could go infinitely farther together, than I
could as an individual.

10. What does Mobile Clinic mean to you?

I believe my personal story is extremely unlikely and I have been very blessed and very lucky to be where
I am today. Both my mother and father fled from war in the 1970s and came to the United States with
nothing. Many times in their first years here, they relied on the good will of acquaintances and strangers
to scrape by. Nevertheless, both my parents were grateful that they were able to escape the war when
many of their friends and family did not. They worked extremely hard and to get where they are today and
were able to provide a comfortable living for their son, me, and daughter. I am extremely lucky to be
where I am today. Over the past two years, I have realized that I owe a debt to the people who helped my
parents through their transition period in coming over to the States. My parents story has taught me that
anyone and everyone needs a strangers help every once in a while.

Mobile Clinic
 Mobile Clinic Project at UCLA (2017-2018)
Finance Intern Additional Application ONLY

Please fill and e-mail back to mcpugcoordinators@gmail.com and finance.mobileclinic@gmail.com

I. Additional Essays
Please respond to the following questions. Your responses should be specific and concise, and are an
extremely important part of the selection process. By completing this portion of the application, you
acknowledge that the Finance position is a 1.5-year commitment and, should you be appointed, that
you would be around UCLA for all 1.5 years.

1. How do you imagine the dynamic between the Finance Coordinator and Finance Intern to be? To
the best of your knowledge, how would you divide the responsibilities of finance between the two
positions during the transition period?

2. The Finance Intern/Coordinator position requires exceptional organization skills and the ability
to work with UCLAs infrastructure for processing funds. Can you provide an example of a time in
which you had to overcome a barrier during the organization of some event or function?

3. The Mobile Clinic Project at UCLA relies on funding from the Undergraduate, Public Health,
and Medical Schools. As Finance Intern/Coordinator, you will interact with representatives from
each school on a regular basis. Please describe how well you communicate with others and interact
with administration.
4. Due to the combination of unforeseen budget cuts and/or grant proposal rejections, suppose our
available funds were to be dramatically reduced. How would you deal with this situation? How
would you determine which services to scale back?

5. In the instance of an abundance of funding, what sort of programs would you like to see
implemented in addition to core services already offered by the clinic?