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SIP Guidelines - Ver 05 PDF
SIP Guidelines - Ver 05 PDF
: UTP-ACA-CSIMAL-SIP-01
Issue Version: 5.0
Date: February 2016
GUIDELINES FOR
STUDENT INDUSTRIAL PROJECT
(SIP) ICB/IDB3047
Open
Doc. Ref. No.: UTP-ACA- CSIMAL SIP-01
Issue Version: 3.0
Date: Jan 2014
Electronic File
UTP GUIDELINES FOR STUDENT INDUSTRIAL PROJECT-VER.1
Name:
Prepared by CSIMAL Programme
Release Date
Owned by: CSIMAL Programme
Approved by:
AMENDMENT SHEET
Version
Date Author Summary of Changes
This guideline has been revised and restructured
according to new SIIP course syllabus. Some of
Roslina Nordin Ali
1.0 June 2013 M Izmafaimal Abdul
the contents are referring to previous SIIP
Manaf Guidelines - Doc. Ref. No.: UTP-ACA-
CSIMAL-01
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This Guideline for Student Industrial Project (SIP) is only
available to UTP students and companies participating in
the practical training programme of UTP students.
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CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP
UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750 Tronoh, Perak Darul Ridzuan
Tel : +6 (05) 3688380 /8381/8383/8385/8387/8389/8397 Fax : +6 (05) 368 8386
Table of Contents
GUIDELINES FOR STUDENT INDUSTRIAL PROJECT ( SIP )
AMENDMENT SHEET S
1 INTRODUCTION 1
2 PURPOSE OF STUDENT INDUSTRIAL PROJECT 1
3 COURSE LEARNING OUTCOMES 2
4 TRAINING APPROACH 2
5 BENEFITS TO THE INDUSTRY 2
6 STUDENT ELIGIBILITY 2
7 STUDENT INDUSTRIAL PROJECT PROCESS 3
7.1 PRE-STUDENT INDUSTRIAL PROJECT 3
7.2 DURING INTERNSHIP 3
7.3 POST-INTERNSHIP 4
8 DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME 4
8.1 HOST COMPANIES 4
8.2 DURATION AND PERIOD OF INTERNSHIP 4
8.3 TRANSFER OF INTERNSHIP PLACEMENT 4-5
8.4 LEAVE 5
8.5 INSURANCE 5
8.6 TRAINING ALLOWANCE 5
8.7 SAFETY TRAINING 5-6
8.8 VISITS BY THE UTP (ACADEMIC) SUPERVISOR 6
9 RESPONSIBILITIES 6
9.1 RESPONSIBILITIES OF THE HOST COMPANIES 6-7
9.2 RESPONSIBILITIES OF UTP 7-9
10 REPORT DUTY CONFIRMATION 10
11 OFFENCES AND PENALTIES DURING STUDENT INDUSTRIAL PROJECT 10
12 ASSESSMENT OF STUDENT INDUSTRIAL PROJECT 11
13 LOGBOOK 11
14 STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION 11
15 STUDENT INDUSTRIAL PROJECT (SIP) REPORT 12-13
16 GENERAL WRITING FORMAT 14-16
17 STUDENTS FINAL GRADING 16
18 APPENDICES 18-50
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List Of Tables
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1. INTRODUCTION
Universiti Teknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - weeks
industrial attachment prior to their completion of studies at UTP. The Student Industrial
Project (SIP) carries seven (7) credit hours. SIP is coordinated by the Centre for Student
Internship, Mobility and Adjunct Lectureship (CSIMAL) who is responsible in ensuring
the success of SIP. With an average of 500 interns per semester, CSIMAL has successfully
secured the placements for all students with various host companies such as PETRONAS
subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as
well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE,
Japan, Sudan, South Africa, Italy ,UK, Thailand and Vietnam.
UTP has always placed great emphasis in having a close collaboration with the industries
in which its graduates will eventually gain recognition from industry players locally and
abroad. This internship programme is a prime example of the University-Industry
collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical &
Electronics, Mechanical and Petroleum Engineering, and three technological programmes
namely Information & Communication Technology, Business Information Systems and
Petroleum Geosciences at Bachelor degree level.
The purpose of the SIP is to expose UTP students to the real working environment so that
they can relate theoretical knowledge with application in the industry. From the SIP, the
students will also develop skills in safety practices, work ethics, communication,
management, etc. Furthermore, SIP will establish close relationship between the industries
and UTP.
SIP will provide opportunity to UTPs students to build a solid understanding of the
fundamentals of business and organization performance such as economic models of
business, competitive positioning and strategy execution. With this real life environment,
students develop their ability to assess performance, interpret trends, explore the
consequences of change and make better decisions.
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3. COURSE LEARNING OUTCOMES
4. TRAINING APPROACH
5.1. Provides opportunity for the industry to assess the capabilities of potential employee.
5.2. Recognizes the industrys support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the companys reputation amongst graduates.
6. STUDENT ELIGIBILITY
Student is eligible to register Student Industrial Project upon meeting the following
requirements:
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7. STUDENT INDUSTRIAL PROJECT PROCESS
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7.2.7. Students are to submit the Summary of the Logbook (Appendix VI) weekly
report scores from week 1 - 14 to UTP SV and CSIMAL on week FOURTEEN
(14).
7.2.8. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.
7.3. POST-INTERNSHIP
7.3.1. Students shall submit softcopy (CD) of Logbook, SIT and SIP Report to
CSIMAL upon returning to UTP (on Week ONE (1) and TWO (2) of the new
semester).
7.3.2. CSIMALs Course Evaluation Form is to be filled up and submitted by
students upon submission of softcopy Logbook, SIT and SIP Report.
7.3.3. Consolidation of marks for SIP-A, SIP-B and Logbook are tabulated at
department and faculty level upon the end of internship.
7.3.4. The final marks and grades are endorsed by University Examination
Committee.
7.3.5. The final marks and grades are approved during Senate meeting.
7.3.6. SIPs official result will be announced by the Registration and Examination
Unit.
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8.3. TRANSFER OF INTERNSHIP PLACEMENT
Students are not encouraged to transfer or change to another Host Company without
prior approval from CSIMAL and agreement from the Host Company. For any
application to transfer, the following procedures shall be followed:
8.3.1 Submit request to change host using Form SIIP-05: Change of Host Company
to CSIMAL.(Appendix II)
8.3.2 Evaluation of submission will be carried out after getting recommendation from
programme coordinator. Submission also shall include offer letter from new
host and obtain consent of leaving from current host.
8.3.3 Student can only change Host Company after getting approval from CSIMAL.
8.3.4. Upon approval, students must secure new placement ONE (1) month before
completing Student Industrial Training (SIT). If students fail to secure
placement within TWO (2) weeks before SIP start date, student has to register
for the following semester. CSIMAL will follow the official academic add &
drop deadline.
8.3.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.
8.4. LEAVE
Entitlement of annual leave is based on the host company policy. In the event that
the student has to take leave due to emergency, student shall seek prior approval
from the Host Company. In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student shall notify both CSIMAL and host company in writing and
provides necessary documents as evidence. Please note that the minimum duration
of SIP is as per 8.2.
8.5. INSURANCE
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8.7. SAFETY TRAINING
Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.
SIP assessment visit will be conducted at the Host Company tentatively between
week TWELVE (12) to FOURTEEN (14).
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9. RESPONSIBILITIES
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9.2.1.2 Provides list of approved companies to students for selection.
9.2.1.3 Confirms the placement of students with the Host
Companies.Sends students resume to the Host Companies (if
necessary).
9.2.1.4 Assists students on visa/work permit application for internship ( if
necessary)
9.2.1.5 Coordinates the following visits by UTP supervisors:
9.2.1.5.1 Pre-Visit and briefing to the Host Companys
management (if necessary).
9.2.1.5.2 Organize and arrange the assessment visit for UTP
Supervisors to Host Companies.
9.2.1.6 Reviews the industrial internship matters and schedule with the
students before, during and after SIP.
9.2.1.7 Finalizes students grading in Internship Committee Meeting.
9.2.1.8 Organizes special assignments such as UTP Industry Dialogue,
Forum or Sharing Session.
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9.2.3.3 Visit the Host Companies and review the industrial project
schedules with Host Company Supervisor.
9.2.3.4 Evaluate the students oral presentation at the Host Company using
Form SIP-A.
9.2.3.5 Evaluate IndustrialProject Report using Form SIP-B.
9.2.3.6 Complete and collect all the assessment forms from Host Company
SV at the end of the assessment visit.
9.2.3.7 Key in assessment scores and submit both Host Company and UTP
SVs assessment forms to CSIMAL.
9.2.3.8 Provide necessary recommendations to improve the programme.
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10. REPORT DUTY CONFIRMATION
Students that have changed to new host are required to submit Report Duty Confirmation
to CSIMAL between week ONE (1) of industrial project.
Students undergoing Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply with
the Students Disciplinary Rules & Regulations of Universiti Teknologi PETRONAS
and Academic Policies and Procedures.
3. Non-submission of SIP Report within the Change of host company during the
duration of assessment period will be given course of internship program without
an F grade for Student Industrial Project prior approval by CSIMAL
(SIP)
4. Conduct of Ethics
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12. ASSESSMENT OF STUDENT INDUSTRIAL PROJECT
Percentage (%)
No. Item Host Company
UTP Examiner
Supervisor
1. Log Book 20 -
2. Presentation 10 20
3. Industrial Project Report - 50
Total 30 70
13. LOGBOOK
The logbook contains weekly and detailed reports prepared by the students and endorsed
by the Host Company Supervisor (Appendix V: Section B and Section C). The students
should describe the tasks that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges they face, the
lessons learn from the experience, and provide any comments or recommendations they
wish to make. The logbook should also record any points discussed with the Host
Company Supervisor in relation to the industrialproject. Student must submit summary of
weekly scores of the logbook (in soft copy format) to UTP SV and CSIMAL in week 14.
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15. STUDENT INDUSTRIAL PROJECT (SIP) REPORT
The purpose of the report is to record all the relevant activities that contribute towards
developing the students' cognitive and practical skills. Students will have the opportunity
to exercise their writing skills and to clearly communicate their ideas and experience. It is
compulsory for students to prepare and submit the Industrial Project report. Student must
submit the soft copy report to UTP SV and cc to CSIMAL in week THIRTEEN (13).
Marks will be deducted as follows for late submission:
15.5.1 Students are required to submit SIP Report through plagiarism software
to check on the similarity percentage.
15.5.2 Students to consult with Course Coordinator and/or UTP SV on the
details of the submission process
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15.5.8.1.3. Problem statement
15.5.8.1.4. The relevancy of the project
15.5.8.2. Background and Literature Review
15.5.8.2.1. Feasibility of the Project within the Scope and Time
frame
15.5.8.2.2. Critical analysis literature
15.5.8.2.3. Citation and cross referencing
15.5.8.2.4. Relevancy and recentness of the literature
15.5.8.3. Methodology
15.5.8.3.1. Research Methodology
15.5.8.3.2. Key Milestone
15.5.8.3.3. Gantt Chart
15.5.8.3.4. Tools (eg. Equipment, hardware, etc) required
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15.5.9. References
15.5.10. Appendices
16.2.1. Language
The Industrial project report must be written in acceptable and formal
English.
16.2.3. Length
The minimum length of the report, excluding appendices is 50 pages.
16.2.4. Pagination
All pages must be numbered in proper sequences from Introduction to the
end of the report including pages on figures, tables and appendices. All front
materials are numbered in small Roman Numerals (e.g. i, ii, iii). Page
numbers appear by themselves and are not to be enclosed in parenthesis,
hyphens or other decorative symbols. Page number must be positioned at
the bottom and centered.
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16.2.6. Margin
The top, bottom and right margin are 25 mm except the left margin which is
40 mm. All paragraphs should start from the left margin.
25mm
40mm 25mm
m
25mm
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e. SIP Logbook Details Report (Soft copy if typed or scanned for
hand written)
f. SIP Training Schedule
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16.2.10. Labels
The spine of the hard case should include students name and ID number and
duration of internship (month and year only). The color of the spine is as per
Table 3.
Table 3: Spine Color
Department Color
Dark Green
Chemical Engineering
(olive green, accent 3,darker 50%)
Dark Brown
Electrical Engineering
(orange, accent 6, darker 50%)
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DURATION OF INTERNSHIP (MONTH AND YEAR
STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
REPORTS
STUDENTS NAME
ID NUMBER
PROGRAMME
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APPENDICES
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APPENDIX I
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LIST OF TRAINING AREAS
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APPENDIX II
FORM SIIP-05
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SIIP-05
Recommendation
Reason/s
by UTP Supervisor
Date Date
Request
approve/ Not
approve
(please justify)
Name
Signature &
Date
Stamp
Name
Signature &
stamp
Date
Note : -
1. Request shall be made four weeks after report duty at HC
2. The form must be completed and submitted to Coordinator for endorsement.
3. Upon endorsement, the form is to be submmited to CSIMAL for approval two weeks before transfer of internship
placement
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APPENDIX III
Health Insurance
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SCOPE OF COVERAGE BENEFIT
NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.
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APPENDIX IV
FORM SIIP-07
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FORM SIIP-07
Programme: _____
Details of Training
Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE
JUSTIFICATION
(please attach training
schedule)
NAME : DATE:
Note : -
1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my or fatahn@petronas.com.my or fax: 605-
36883860
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REQUISITION FOR BOSIET TRAINING: PROCESS FLOW
START
Application
Students SIIP-03
&Recommendation
from HC SV
NO
Internship SIIP-03
Approval by Coordinators
CSIMAL &CSIMAL
YES
Letter of Letter of
CSIMAL
Undertaking to Undertaking
HC
Payment to HC CSIMAL
END
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APPENDIX V
LOGBOOK
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SECTION A : SIP TRAINING SCHEDULE
Students Name: __________________________ Student no: _______ Programme: _____
Name:
Designation:
Date:
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LOG BOOK WEEK NO: 1 2
Students Score 5 4 3 2 1
Completes required work, Completes required Completes required Partially Incomplete work
Initiative identifies and pursues work, but requires work as requested. completed work
opportunities to expand minimum supervision to as requested
knowledge, skills, and pursues opportunities to
abilities. expand knowledge,
skills, and abilities
Very independent and Independent and Independent in Fairly Too dependent on
Independence pursues substantial, pursues substantial, pursuing knowledge independent in others
additional knowledge additional knowledge pursuing
knowledge
Always reviews prior Moderately review Occasionally review Minimum review No review of
learning (past experiences prior learning ( past prior learning ( past prior learning prior learning
Reflection inside and outside of the experiences inside and experiences inside and
work environment) and outside of the work outside of the work
indicating broader environment) environment)
perspective.
Score: / 20
Comments:
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DETAIL REPORT WEEK NO. 1
Contents :
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APPENDIX VI
Summary Of The Weekly
Report Scores (Log Book)
Form
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SIP SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM
Programme: _____
WEEK SCORE
1-2
3-4
5-6
7-8
9 10
11 - 12
13 - 14
TOTAL SCORE
Name:
Designation:
Host Companys name:
Date:
*Note :COPY of Summary of the Weekly Report Scores Form to be submitted to UTP SV and cc to CSIMAL by
week 14 .
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APPENDIX VII
FORM SIP-A
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FORM SIP-A
Multiplication
Total Marks
Awarded
CATEGORY
Factor
Grade
(%)
Criteria for Judging Quality
5 4 3 2 1
[Excellent] [Good] [Average] [Below Average] [Unsatisfactory]
Visual Appearance; Facial expression; Excellent eye contact, very Good eye contact, confident Some eye contact, fairly Little eye contact, lack No eye contact, no confidence
(Non-Verbal Confidence confident throughout the with the speech throughout confident throughout the confidence with the speech with the speech throughout
Communication) Gestures; Eye contact presentation and well the presentation and presentation and adequately throughout the presentation the presentation and poorly 2
(10 %) groomed pleasantly groomed groomed and fairly groomed groomed
The background and The background and The background and
Unclear background and Failed to explain the
Clear and concise background, objectives are well prepared objectives are well prepared objectives are implied and
objectives, continuity of content and extremely organized and well organized organized fairly well
objectives but showed some background or objectives and 2
organization unorganized
Analysis and Evaluationof which is at In depth analysis and Superficial analysis and Minimal analysis and
Content Good analysis and evaluation Poor analysis and evaluation
the forefront of the professional evaluation of industrial based evaluation of industrial based evaluation of industrial based
(40%)
discipline and based on engineering problems on various possible
of industrial based problems
problems on various possible problems on various possible
of industrial based problems 4
on various possible solution on various possible solution
fundamentals solution solution solution
Conclusions and recommendations Conclusion effectively Conclusion adequately Conclusion minimally Conclusion are either absent
Conclusion mostly summarizes
Adequacy of key ideas pertinent to summarizes the presentation summarizes the presentation summarizes the presentation or fails to summarize the
objectives with extensive with reasonable
the presentation with
with the least presentation with no 2
acceptable recommendations
Acceptable recommendations recommendations recommendations recommendations recommendations
Fluency and choice of words Articulation is well, uses Articulation is poor, uses
Articulation is good, uses Articulation is moderate, uses Articulation is fair, uses
Tone of voice (monotonous, appropriate word choice and inappropriate word choices
Clarity of intonation) speaks with great enthusiasm
appropriate word choice and appropriate word choices and inappropriate word choice and
and speaks with no 2
speaks with high enthusiasm speaks with enthusiasm speaks with lack enthusiasm
presentation enthusiasm
(20%) Pace and continuity Rate of speech is appropriate Rate of speech is fairly Rate of speech is
Rate of speech is good and Rate of speech is
Use of aids and uses impressive selection appropriate and uses some inappropriate and uses
of audio and/or visual aids
uses suitable selection of
selection of audio and/or minimum selection of audio
inappropriate and uses the 2
audio and/or visual aids least audio and/or visual aids
visual aids and/or visual aids
Ability to listen, attitude towards Fully understand the questions Understand the questions Fairly understand the Fairly understand the Unable to understand the
person asking the question given and respect the given and respect the questions given and respect questions given and defensive questions given and disrespect 2
(defensive, respect) evaluators evaluators the evaluators towards the evaluators towards the evaluators
Questions and Technical and factual accuracy; Grasp Impressive understanding of Well understanding of the Poor understanding of the
Answers (30%) Average understanding of the Fairly understanding of the
of subject the subject matter and subject matter and answered subject matter and unable to
Creativity and ability to handle answered all questions fluently all questions fluently and
subject matter and answered subject matter and answered
answer some questions and 4
most questions fairly confident some questions unconfidently
question use of example and confidently confidently unprepared.
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APPENDIX VIII
FORM SIP-B
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FORM SIP-B
STUDENT INDUSTRIAL PROJECT REPORT EVALUATION
Instruction:To be completed by UTP Supervisor. Please make copies if necessary.
Students Name: Student ID: Programme:
Multiplicatio
Total Marks
Awarded
n Factor
Grade
(%)
CATEGORY Criteria for Judging Quality
5 4 3 2 1
[Excellent] [Good] [Average] [Below Average] [Unsatisfactory]
Objective(s)
Scope of Study Very clear and detailed Clear and detailed objective(s), Moderately clear and detailed Fairly and not detailed Failed to provide suitable
Abstract and Problem Statement objective(s), scope of study, scope of study, problem objective(s), scope of study, objective(s), scope of study, objective(s), scope of study,
Introduction (10) o Problem Identification problem statement which statement which relates to the problem statement which problem statement which problem statement which 2
(CO1) o Significance of the Project relates to the project project relates to the project relates to the project relates to the project
The Relevancy of the Project
Feasibility of the Project within the Scope In depth and up to date critical
Up-to-date critical analysis of
Background and and Time frame analysis of literature review. Superficial analysis of literature Minimal analysis of literature Poor analysis of literature
literature review.Madeproper
Literature review Critical analysis literature Made precise citation and cross
citation and cross referencing
review.Madesome citation and review.Madea few citations and review. Hardly made noticeable 4
(20) Citation and cross referencing referencing according to the cross referencing. cross referencing. citation and cross referencing.
according to the format.
(CO2) Relevancy and recentness of the literature format
Has scheduled project activities
Key Milestone Has scheduled project activities Has scheduled project activities Has scheduled project activities Has scheduled project activities
that are moderately achievable
Methodology (20) Gantt Chart that are highly achievable with that are achievable with that are fairly achievable with that are unachievable with
(CO2) Tools (eg. Equipment, hardware, etc) appropriate methods and high appropriate methods and
with appropriate methods and
appropriate methods and low inappropriate methods and low 4
average relevancy to the
required relevancy to the objectives relevant to the objectives relevancy to the objectives relevancy to the objectives
objectives
Results are critically analyzed, Results are moderately
Findings Results are analyzed, discussed Results are fairly analyzed, Results are poorly analyzed,
thoroughly discussed and analyzed, discussed and
Result and Data Gathering / Data Analysis
extremely relevant to findings
and relevant to findings and
relevant to findings and study
discussed and relevant to discussed and relevant to 4
Discussion (40) study objectives. findings and study objectives. findings and study objectives.
and study objectives. objectives.
(CO3)
Experimentation/ Modelling/ Prototype/ Experimentation done with Experimentation done with Experimentation done with Experimentation done with Experimentation done with few
project Deliverables accurate data modelling. substantial data modelling. sufficient data modelling. insufficient data modelling. or no data modelling. 4
Conclusion effectively reflects Conclusion reflects the Conclusion moderately reflects Conclusion fairly reflects the Conclusion poorly reflects the
Conclusion and Impact
the objectives and present objectives and present credible the objectives and present objectives and present less objectives and present project
Recommendations Relevancy to the Objectives
(10) Suggested Future Work for Expansion and
highly credible project to the project to the company. reasonably credible project to credible project to the that is not credible to the 2
company. Provide highly Provide relevant the company. Provide relevant company. Provide somewhat company. Provide weak
(CO3) Continuation
relevant recommendations recommendations recommendations relevant recommendations recommendations
Comments : Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category
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APPENDIX IX
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GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS
INTRODUCTION
These rules and regulations form part of the conditions of studentsinternship. Students should
read them carefully and make sure they understand them.
1 Any student who contravenes the Plant Rules will be reported immediately by his immediate
Supervisor to the respective Manager or other Authorized Executive.
2 Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student
will be reinstated and the period of suspension will be counted with the allowance (wherever
applicable).
3 The Human Resource (HR) Training Executive together with the Industrial Relation Executive
will investigate the circumstances of the offence and relevant witnesses will be called up to
give evidence. The student concerned will have the right to give his/her version of the
incident.
4 Where the HR Training Executive, in conjunction with the Industrial Relation Executive
confers that the offence is proven,disciplinary action will be taken as follows, either :
Verbal warning
Written warning
Suspension without allowance
Dismissal with or without notice
5 On a case to case basis, the gravity of the offence and the previous record of the students
will determine the measure of the disciplinary action to be taken but as a guide for student,
the offences liable for immediate dismissal with or without notice are pointed out in the text.
However, it is not possible to cover all circumstances but there will be other serious offences
which similarly may lead to immediate dismissal with or without notice. Such dismissal will
not in any way prejudice the possibility of subsequent legal proceedings.
6 Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,
written warning or dismissal depending on the seriousness of the offence and the record of
the student.
7 The management reserves the right to amend the existing rules or introduce new rules to
meet the changing circumstances.
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GENERAL RULES AND REGULATIONS
Smoke in any place where signs prohibits you from doing so.
Sleep whilst on training/duty.
Commit any immoral act on the premises.
Commit any criminal offence.
Fight with or strike any other employee.
Adopt an insubordinate attitude to any Supervisor or Executive.
Fail to obey any order given by the trainer or any Authorized Executive.
Incite or aid another student to commit any of the above offences.
PENALTY - If you commit any of the above offences, you are liable to dismissal with or without
notice.
Training/working hours will be in accordance to the times of office hours/shift duty as determined
by the OPU/subsidiary from time to time for specified jobs.
YOU MUST:-
Observe the office working hours which specified for your training.
Work shift as required.
Be ready to start training/work at your appointed place and time in your work dress.
Be prepared to work overtime when the job requires it.
Report immediately to your Line Trainer/Supervisor if you are late for work.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or
without notice.
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YOU MUST:-
(i) Clock IN at the beginning and OUT at the end of each training day or shift.
(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong
card or if you find that someone has clocked yours.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or
without notice.
YOU MUST:-
Leave the plant other than at the normal stopping time without a leave slip or permission
from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security
to pass you out.
Take any material out of the Plant unless you have an official note giving you permission
to do so.
Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed
against the OPUs/subsidiarys rules and regulations.
PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.
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YOU MUST:-
(i) Take any leave. However, in the case of emergency, obtain prior permission from your
Line Trainer/Supervisor and if this is not possible you must telephone your Line
Trainer/Supervisor immediately to give your reason.
PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to
immediate dismissal with or without notice.
YOU MUST:-
Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot
attend.
Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on
shift.
Report immediately to your Line Trainer/Supervisor on returning to training/work after
absence by reason of sickness or other cause.
A certificate must be obtained from any registered medical practitioner to cover the period
of sickness. The certificate has to be submitted to the Head of Training through your Line
Trainer/Supervisor.
PENALTY - If you are absent without leave, you are liable to immediate dismissal.
YOU MUST:-
Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys
premises either in the canteen, pantry or mess rooms provided, unless otherwise
authorised.
Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the
trays or bins provided.
i. Eat your meals in any part of the Plant premises other than the canteen, pantry or mess
room or otherwise without prior permission of the management.
ii. Leave your training/job to take a meal where you are in charge of a continuous or semi-
continuous process without the permission of your Supervisor.
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PENALTY - If you commit any of the above offences, you are liable to suspension without
allowance.
YOU MUST:-
PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross
negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable
to immediate dismissal with or without notice.
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APPENDIX X
Host Companys Verification
Statement
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VERIFICATON STATEMENT
Name:
Designation:
Host Companys:
Date:
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APPENDIX XI
FORM SIIP-05
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SIIP-06
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND
ADJUNCT LECTURESHIP (CSIMAL)
Company Name
Contact
Number
Reason
Signature Date
Note : Please attach proof of reason and letter of indemnity & Undertaking
Remarks
Signature Date
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APPENDIX XII
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