Checklist for ISM

Preparation for PSC Inspections

(For information only - no PSC requirement)

Schiff name :
Checklist Nr.:
Date :

This list can be used for preparation for a port call to avoid unnecessary delays & Problems with
authorities. The list of questions does not claim to be complete, more questions might be asked in
regard to ISM implementation.

PSC INSPECTIONS IN REGARD TO ISM

During PSC inspections carried out on ships which have to be ISM certified an inspection of
implementation of ISM Code system may be held too In order to have such inspection carried out in
a unified manner and scope, IMO has published in it's circular "MEPC/Circ. - 354" dated December
18th, 1998 Interim Guidelines for PSC inspections in regard to ISM. During a PSC inspection, PSC
official will primarily check ISM documents for completeness and validity. If clear grounds are
established, which may include absence or inaccurate ISM Code certification & or detainable or many
Non detainable deficiencies, he shall carry out a more detailed inspection. Within this inspection he
may utilize, but is not limited to, following list of questions to ascertain compliance with ISM Code.
This checklist contains relevant questions as proposed by IMO circular. List may be used onboard for
checking conformity with ISM for being prepared to pass a PSC inspection without problems & to
periodically verify compliance with regulations of Code.
LIST OF POSSIBLE QUESTIONS IN ACCORDANCE WITH IMO MEPC / CIRC. 354 PT. 5
No Question YES NO Actions Taken Cie informed

1 Is there a Cie safety & environmental protection policy and are

the ship's personnel familiar with it?

2 Is safety management documentation (e.g. manual) readily

available onboard?

3 Is relevant documentation on the SMS in a working language or

language understood by ship's personnel?

4 Can senior ship's officers identify Cie responsible for the operation
of the ship and does this correspond with the entity specified on
the ISM Code certificates?

5 Can senior ship officers identify "Designated Person"?

6 Are procedures in place for establishing & maintaining contact

with shore management in an emergency?

7 Are programmes for DRILLS and exercises to prepare for

emergency actions available onboard?

8 Is documentation available how crewmembers recently signed on

have been made familiar with their duties?
Are instructions which are essential prior to sailing available?

9 Can the Master provide documented proof of his

Responsibilities and authority, which must include his overriding
authority?

10 Have non-conformities been reported to the company and has

corrective action been taken by the company?

11 Does the ship have a maintenance routine and are records

available?

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