SAP Business Objects Planning and Consolidation

Streamlined planning, budgeting, forecasting and fast, accurate close

Gary Obbes IBM Financial Management Consulting Services Lead
Les Smith SAP Business Objects Centre of Excellence

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 IBM CFO Study highlights Finance effectiveness gaps

Performance
Measuring / monitoring business performance
Gap Insight

Aligning Finance with the Business

Gap Growth
Insight
Finance Continuous pprocess improvement
p
G
Gap
Leading Finance related compliance programs &
strengthening internal controls
Risk
Meeting fiduciary and statutory requirements Insight

Supporting / managing enterprise risk

Areas of Importance 0% 20% 40% 60% 80% 100%

Effectiveness of Finance

69 percent of Finance executives believe greater integration is difficult to execute,

but imperative to achieve.
IBM The Global CFO Study 2008
IBM,

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 The changed environment economic and technological

Volatility (Oil prices, Exchange rates, Raw material prices, Demand)

The need for speed
Faster decisions Rolling Forecasts & Analysis
Budgeting: Bottom 20% 90 days, Top performers 32 days IBM Benchmarking data
Spreadsheet limits
Time, Error prone, Versions, Status, Linking
Trends
CPM continues to be a major focus for the office of finance. The worsening economic
outlook is yet another driver increasing CPM suite adoption Gartner
IBM - Cognos, SAP - Business Objects/Outlooksoft, Oracle Hyperion
Increased demands on Finance for better forecasting, budgeting, management reporting
and what-if analysis

Reasons are compelling but the business case has been hard

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 The client

Manufacturer with diverse product range, diverse customer segments

Exports and subsidiaries around the globe
SAP ERP
Current budget and Reporting processes
Manual, spreadsheet based
3 months budget process
Additional considerations
Sales: key driver (multiple currencies
currencies, products
products, customers)
Linkage of Sales to Manufacturing budgets
Budget approval process
W t to
Want t move to
t Forecasting
F ti
Allocations and Distributions
No Central repository of budget data until loaded to GL
Commentaries
Consolidation - Spreadsheet

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 Why SAP BPC?

SAP shop strategic alignment

Excel integration/feel
g
Powerful functionality: formulas, script logic
Speed
Central repository - immediately available
Easy to set up new version/scenario
Finance control
First step to BI
Extensible and versatile application
C
Consolidations
lid ti
Forecasting & rolling forecast
Extend models

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 The Solution

Budgeting and Reporting

BPC Microsoft
Budget templates that can retrieve and/or seed data
Views
Geographic, Business unit, Customer grouping, Entity, Product category, Profit Centre
Inter company Sales: eliminations/intercompany margins
Reporting
p g
Workflow
Security
Drill down/up
Customisable reports
Allocations/distributions in SAP
Commentaries

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 Lessons

Business engagement
Skills available
Upskill client super users day 1
Realistic expectation setting sales/doers
Dont overcomplicate to start: get the basics right
Structures and organisational design in place
Data quality
Upfront business problem and design

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Financial Performance Management
Optimizing
p g the Organisation
g
IBM Forum
18 AUG 09
Wellington

Les Smith

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The SAP BusinessObjects Portfolio

Enterprise Performance Governance, Risk,

Management and Compliance

Strategy
gy Planning,
g, Budgeting
g g Risk Access
Management and Forecasting Management Control

Profitability and Process Global Trade

Consolidation
Cost Management Control Services

Spend and Environment,

Supply Chain Health and Safety

Business Information
Intelligence Management
Query, Reporting,
Reporting Data Data Quality
and Analysis
g
Integration Management
g
Dashboards and Search and
Visualization Navigation
Master Data Metadata
Advanced Management Management
Analytics

IBM Insight Forum 09 Make change work for you

The SAP BusinessObjects Portfolio

Enterprise Performance Governance, Risk,

Management and Compliance

Strategy Planning, Budgeting Risk Access

Management and Forecasting Management Control

Profitability and Process Global Trade

Consolidation
Cost Management Control Services

Spend and Environment,

Supply Chain Health and Safety

Business Information
Intelligence Management
Query, Reporting
Query Reporting,
Reporting Data Data Quality
and Analysis
Integration Management
Dashboards and Search and
Visualization Navigation
Master Data Metadata
Advanced Management Management
Analytics

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 Introducing.

SAP Business
B i Planning
Pl i and
d Consolidations
C lid ti (BPC)

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SAP BusinessObjects Planning and Consolidations

Familiar and easy to use

Enables rapid adoption by leveraging native
Microsoft Office tools (e.g. Excel) and web
browsers accessing a central database
User owned and managed

Forward-looking
g
Predictive analytics that proactively warn
of negative variances and provide an early-
warning system for KPIs at risk of
underperforming in the future

Unified
Single, integrated application reduces
maintenance,
i t i
improves d
data
t iintegrity,
t it and d
simplifies deployment while enabling flexible
planning & consolidation functions

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Familiar and easy to use

Familiar and easy to use interfaces reduce learning curve and increase adoption

Choice of Word
Word, PowerPoint
PowerPoint, web and
Excel interfaces
Excel without spreadsheet hell - live
access to central data repository creates a
single version of truth, ensuring
organizational alignment
Allows use of native Excel functions
functions,
formatting, and formula preservation,
reducing training time and costs
Easy adoption of existing Excel templates
as planning schedules

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Familiar and easy to use

Context-sensitive intelligent action panes aid productivity

Guides activities and improves productivity

Helps users know what to do when,
why and how
Facilitates collaboration with built-in
discussion threads and unstructured data
sharing

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Business Process Flows
At a Glance Status of All Steps in a Process

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Business Process Flows
Ensure consistency and minimize training

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Collaboration via Comments & Unstructured Data Sharing

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Forecasting
Dynamically Anticipate the Future

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Familiar and easy to use
Setup
p by
y IT owned and managed
g byy business users
IT Responsibility Business User Responsibility
Hardware Application Security
Security and Authentication Users
Roles
Users
Privileges
Roles
Privileges Hierarchies and Roll Ups
Business Process Flows
Data and Application Infrastructure
Modification of Packaged Process Flows
Database Server
C ti off New
Creation N P
Process Fl
Flows
Application Server
Report Templates
OLAP Structure
Excel, Word, PowerPoint Templates
Create and Modify Metrics and Measures

Self-service financial reporting ensures any user can create information on the fly
Wizard
Wizard-driven
driven interfaces simplify content creation and administration processes

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Unified

Integrated planning and consolidation

B i
Business planning
l i F
Forecasting
ti and
d consensus building
b ildi
Budgeting Rolling forecasts
Sales/revenue planning Continuous planning
Capital expenditure planning Collaboration
Headcount/staffing
Expense planning
Cash flow p
planning
g

Consolidation Financial reporting and analysis

Intercompany matching/reconciliation Ad hoc
Intercompany eliminations Automated variance analysis
Management roll-ups Driver analysis (industry, growth, capacity, etc.)
Legal consolidation

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Understanding the different SAP Business Planning and Consolidation releases

Planned Version for SAP Version for the SAP Business Planning and Consolidation is
Dates NetWeaver Microsoft Platform available as two distinct applications version for
SAP NetWeaver and version for the Microsoft
platform
2007 5.1
Release
SAP Business Planning and Consolidation 5.1,
version for the Microsoft platform (acquired from
OutlookSoft Corp
Corp.),
) runs on the Microsoft Platform

SAP is pursuing a dual release

product strategy
7.0 7.0
Release Release 1. SAP Business Planning and Consolidation 7.0,
version for the Microsoft platform succeeds the 5.1
release

2. SAP Business Planning and Consolidation 7.0,

version for SAP NetWeaver is a new product running
on the SAP NetWeaver platform (it is not a successor
to the 5.1 release)

7.5 7.5
Release Release Going forward, SAP is continuing to invest in both
product releases
2009

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Deeply integrated with SAP
Leverage your investment in SAP ERP and SAP NetWeaver

Single SAP NetWeaver system for

enterprise-wide
p data warehouse and Platform Components
localized planning data marts reduces
cost of ownership by utilizing existing
SAP NetWeaver BI (Platform)
investments and
skill sets
ABAP Data Dictionary / Admin-DW
Workbench
Streamlined movement of actuals from
SAP ERP into SAP Business Planning
Process Chains / Data Flow
and Consolidation eliminates manual
integration of applications and data
NetWeaver OLAP Engine
Use of the Change g and Transport System
y
reduces risk of file corruption, allows Web Application Server
tighter control over changes, and leaves
an audit trail for tracking purposes

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Increased performance and scalability
Develop larger and faster planning applications to speed activity and decisions

SAP NetWeaver InfoCubes

More dimensions and dimension
members per cube so applications
can scale as required

64-bit support and sophisticated

performance monitoring boost
application performance

SAP NetWeaver BI Accelerator SAP NetWeaver BI Accelerator

delivers faster query performance

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Potential areas of investment for SAP Business Planning and Consolidation

SAP is planning to invest in both products going forward, and the below diagram is intended to
outline the future product direction, but is not a commitment by SAP deliver and code or
functionality. All dates, releases and planned functionality are subject to change.

Release 7.0 Release 7.5 Release 8.0

Management Console Business Objects BI Functional
SQE improvements integration enhancements
Version for Updated Microsoft User Interface
Multiple time
the Microsoft hierarchies platform support enhancements
Platform

Release 7.0 Release 7.5 Release 8.0

SAP NetWeaver BI Dashboarding Functional
integration Functional enhancements
Version Validations Engine enhancements EPM suite-wide
for SAP Transports Further SAP ERP & integration
NetWeaver Performance Stats SAP NetWeaver BI
integration

2008 2010

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Budget & Planning for Healthcare Accelerator
Deployment Assets

An Integrated Data Model

Import specifications for 3 data sources - GL,
GL
Employee-Level and Patient-Centric data sources
Includes an attributes framework enabling forecasting
and modeling logic

Global
Gl b l Pl
Planning
i Assumptions
A ti
4 data packages enable projection of current year
remainder and next year plans based on account
characteristics (i.e., variable exp items projected
based on change g in p patient days).
y )
Pre-configured business logic empowers users to
project volume, rate and efficiency changes which
flow through to revenue and expense plans

Pre-Build
Pre Build Models & Reports
16 pre-configured templates - support balance
sheet/cash flow, 5-year forecasting, reimbursement
modeling and department-level expense planning
Approximately 15 pre-built reports support budget
administration, financial and management reporting

Documentation
Solution Brief
Implementation User Guide (180 pages)

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 Thank you
o

Questions?

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