Purchasing document Buyer Setup

To setup as Buyer in Nagar/Nashik Purchasing site user should have his account detail in Oracle HRMS
module.

Please follow next given steps to know for the HRMS record update or creation of new record.

1. Login in the instance

2. Access HRMS responsibility : Global Super HRMS resp OR US HRMS resp OR any other HRMS
responsibility you have.
3. Navigate to People -> Enter and Maintain.

4. Search the Enum and Click Find. Incase no record appears then that means there is no record for
this user in R12 HRMS right now.

5. If there is no record , then remove the Enum and click New.

6. Fill out all necessary and available information on the form. Check all tabs to fill the information.
Once filled save the information. BOD is required for Payroll.
Important setups for Purchasing on the form are:
a. Create Employee type record:

b. Provide Email Id and Mail id in Office detail tab. This is used for email notifications for
system document.
7. Click on Assignment button:

8. Enter JOB. JOB is required for role is purchasing. This provides the approval limit for the
purchasing document. You can find different role in the LOV.
Different Role have different Approval limit. For e.g. Buyer can only create and submit the Purchasing
document. Final Approver can approve all document of any amount.
9. Click on supervisor Tab. Provide the name of correct supervisor. This name is required as the
purchasing document once submitted, then to whom should the document go for approval next.

10. Once Done Save. This will create new HRMS record.

11. If in the Step 4, the employee record is available then please check the data is provided as
mentioned in Step 6,8,9. If not then enter the correct data.

12. Now this record created can be added user login. In System Admin. Search the User login and
provide the name on the person.
13. To add as Buyer in purchasing: Once the HRMS created, in purchasing responsibility ->Setup-
>Personnel->Buyers. This will open the Page on internet. New Buyer can be added by clicking
Add Buyer and provide the Enum for the employee.
14. IT team can help with step 12 and 13. But all HRMS setups should be done by HRMS team at
user end.