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Accounts-Payable Enduser Training PDF
Accounts-Payable Enduser Training PDF
Accounts-Payable Enduser Training PDF
FI_02
2008
Version: 01
Contents
Course Overview: FI02 – Accounts Payable Accounting..............................................4
2. Curriculum ................................................................................................................6
1.1 Pre Requisite Training..................................................................................6
1.2 Finance Course Curriculum. ........................................................................6
3. Business Processes Overview..................................................................................7
5.1: Unit 1: Finance Organizational Structures & Master Data in Accounts Payable ..13
5.1.1: Create Vendor Master – FK01 ...............................................................14
5.1.2: Change Vendor Master Data - FK02......................................................17
5.1.3: Block/Unblock Vendor Master Data - FK05............................................18
5.1.4: Mark Vendor Master Data for deletion – FK06 .......................................20
5.2: Unit 2: Accounting Transactions in Accounts Payable.........................................22
5.2.1: Park Invoice – F-63 ................................................................................23
5.2.2: Change Parked Document – FBV2 ........................................................28
5.2.3: Display a Parked Document – FBV3......................................................29
5.2.4: Post/Delete a parked Document – FV60................................................30
5.2.5: Post Vendor Invoice – FB60 ..................................................................31
5.2.6: Park/Edit Credit Memo – F-66................................................................33
5.2.7: Post Credit Memo – FB65......................................................................35
5.2.8: Post Outgoing Payment - F-53...............................................................37
5.2.9: Display Accounting Document – FB03...................................................40
5.2.10: Clear Vendor Account - F-44 ...............................................................42
5.2.11: Reset Cleared Items - FBRA................................................................44
5.2.12 : Document Reversal (Individual Reversal) Document – FB08 .............47
Duration
3 Days
Course Goals
Target Audience
• Financial accounting End users
Prerequisites
Essential
• PC Literacy
• SAP 01 Basics and Navigation Course
• Knowledge of basic accounting
Course Content
Master records fields and their impact on transactional processing will also be under focus.
During this course you will be taken through the steps of the creation of the Vendor
Master Records execute transactional processes in areas of: parking, posting, document
changing, accounts clearing, document reversals, reporting and processing of invoices for
payment using various methods payments namely check, efts ( electronic funds transfers)
and transfers
The SAP system allows for the viewing of documents at each stage of processing which
makes it easy to track a transaction from the beginning to the end and also make it easy to
analyze the related documents as you can navigate from the initial document going back
wards. This is due to integration of modules in the SAP system
Course Content
FI_01 GL Accounting
FI_02 Accounts Payable
FI_03 Accounts Receivable
FI_04 Fixed Assets
FI_05 Funds Management
FI_06 Bank Accounting
FI_07 FI Executive & Management
3.2 Glossary
Terminology Meaning
Voiding Cancellation
Any queries:
Contact Telephone: 4000
E-mail: ithelpdesk@saudiairlines.com.sa
LAN : http://ahd.sv.net
There are a series of exercises relating to Business Scenarios, with detailed instructions
and notes.
If at anytime you have any questions, please feel free to stop the Trainer and ask
questions
This unit will look at Financial accounting organizational elements and how they relate to
accounts payable master data maintenance i.e. the creation, changing displaying, blocking
and marking for deletion of a Vendor.
Accounts Payable records all accounting transactions for dealings with suppliers. Much
of its data is obtained from procurement (Materials Management).
There are various methods of creating the Vendor master records but before its creation
there are requirements that need to be fulfilled first:
Preparation of the new Vendor master request form
Checking and verification of the form
Checking the existence of the Vendor master record in the system
A new vendor master can be created if there is need for a new one and a vendor can be
created for financial accounting only or centrally for both financial accounting and materials
management, you are required to create a local vendor master record in your Company
Code for Financial accounting only.
1. To create a vendor master data , follow the menu path given below or use
transaction code FK01 in the command field :
Prev.Acct.no Enter the account number from the legacy system 123456
10. Click the Enter button to confirm your entries and continue.
11. Click the Enter button to confirm your entries and continue.
11. The message bar displays “Vendor number 1000XX was created in company code
1100”.
12. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
The Vendor has just changed his Address details you are required to make changes to the
record.
1. To change a vendor master follow the Menu Path or use transaction code FK02:
7. A message will appear on the status bar: Changes have been made.
8. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
A vendor master record (for the same vendor) was created twice. You need to block one of
the vendor master records to prevent postings on this account.
Only block an account if there are no more open items in the account. If an account is
blocked, you cannot clear any open items in it.
1. To block/unblock a vendor master follow the Menu Path or use transaction code
FK05:
Accounting → Financial Accounting → Accounts Payable → Master Records →
FK05-Block/unblock.
6. A message will appear on the Status bar. “Changes have been made”.
7. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
8. Click on the Enter button or press Enter to unblock the vendor master record.
10. Click on the Save button or press Ctrl+S to update vendor master and unblock
it to allow postings.
11. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
You cannot physically delete a Vendor master directly. However, you can mark it for
deletion. After ensuring that no transaction is posted to this vendor account for a period of
one fiscal year, this record can be archived. In this exercise you need to mark vendor
master for deletion and save your data.
1. To mark vendor master for deletion follow the menu path or use transaction code
FK06:
Accounting → Financial Accounting → Accounts Payable → Master Records →
FK06- Mark for deletion
4. Select the check box. This process flags the vendor record for
deletion.
5. Click on the Save button or press Ctrl+S, to update the vendor master.
TO UNMARK
9. Click on the Save button or press Ctrl+S, to update the vendor master.
10. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
The unit will introduce you to accounting transactions in accounts payable such as parking
checking and approving invoices. It will also help in understanding how Accounts Payable
records all accounting transactions for dealings with suppliers.
Trainees will learn how to use general and simple accounts payable transactions and also
be able to provide up to date information on vendor accounts. Management of vendor
accounts in terms of reconciliations will also be under focus.
Using this standard accounting function, you can enter Invoice in the system without
posting the Accounts Payable sub ledger. The PARKED Invoice is subsequently checked,
approved and posted to Accounts Payable. You can park an incomplete document.
1 To park vendor invoice follow the menu path or use transaction code F-63:
7. Enter General Ledger Account 50xxxxx being charged/ debited in the account field.
9. Enter a * (star) in the Amount field for the Second Item then press Enter to adopt the
amount from the first line item.
12. + (plus) in the Text filed then press Enter to adopt the text from the first line item.
15. The system will display a message at the status bar: Document Number: 2500000xxx
was parked in Company Code 1100 record this below.
16. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
Parked Vendors’ invoices need to be verified before they are posted; therefore errors can
be corrected before being posted. A document had been parked but did not contain
adequate text and also that there were no reference details entered on the document.
You are required to correct the document before posting.
1. To change a parked document use the following menu path or use transaction
code FBV2:
8. Click on the Exit button or press SHIFT-F3 until the SAP Easy Access
screen is displayed.
A parked document is subject to a verification process before it can be posted, the SAP
system allows for the display of such documents so that this process can be fulfilled.
Display the parked document
1. To display a parked document use the following menu path or use transaction code
FBV3:
5. To exit this transaction, click on the Exit button or press SHIFT-F3 until the
SAP Easy Access screen is displayed
A Vendors’ Invoice was parked twice for the same service however it was picked before it
was posted. In the SAP system a parked document can be deleted but once a document is
posted it can not be deleted. It will only be regularized by entering a reversal document.
You can choose to post the parked document in this environment or choose to delete it.
Delete the parked document.
1. To delete a parked document follow the menu path or use transaction code FV60:
You can choose from the menu Document→ Select parked document
5. A message will appear on the status bar: Parked document 25000000xxx 1100 2008
deleted.
6. To exit this transaction, click on the Exit button or press SHIFT-F3 until the
SAP Easy Access screen is displayed.
This transaction allows you to enter vendor invoices. It creates postings in Accounts
Payable Sub Ledger and updates also the relevant GL Accounts (e.g. reconciliation
account). You can use this transaction to post the invoices that do not pass through
Purchasing Department. Instances of when a vendor invoice will be posted by AP will be
payments for electricity bills, telephone charges etc. In this exercise you will enter and post
vendor invoice.
1. To post vendor invoice follow the Menu path or use transaction code FB60:
2. Click on the button and Enter Company code 1100 in the field.
3. Update the following required and optional fields for 1st line item
9. The system will display the number of the document generated by this Invoice, record
this below.
10. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
Note: Please carry out all these steps once again in order to create another
invoice for the following exercises.
Using this standard accounting function, you can enter a credit memo in the system
without posting the Accounts Payable sub ledger. The Parked credit memo is
subsequently checked, approved and posted to Accounts Payable.
Credit memos have the effect have reducing our liabilities under the vendor’s accounts.
Vendors normally issues credit notes when we return purchased goods or if we had
overpaid them.
1 To park vendor invoice follow the Menu path or Use transaction code F-66:
7. Enter General Ledger Account 50261xx being charged/ debited in the account field.
13. The system will display the number of the document generated by this Invoice, record
this below.
14. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
The vendor invoice you’ve posted in the previous exercise contains an incorrect amount.
The vendor was invoiced for an excess amount. You’ve asked the vendor to issue a credit
memo to correct this mistake. In this exercise you need to post the received vendor credit
memo. (This is a direct posting exercise and has no relevance to the above exercise)
1. To post vendor credit memo follow the Menu path or use transaction code FB65:
2. Click on the button and Enter Company code 1100 in the field.
3. On the main screen update the following required and optional fields:
D/C Code identifying whether line item is a debit or a credit Example: credit
Amount doc.curr. Document currency. By default system proposes the Company Example: 500
Code currency, but a user can change it.
Text Description of line item Example : put a + sign
Cost Center Cost Center Example : 11111130
10. Click on the Save button or press Ctrl+S to post the invoice.
11. The system will display the number of the document generated by this Invoice, record
this below.
12. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
This functionality is used to process outgoing vendor payment but can only process single
vendor accounts at any given time.
A request has been made for the processing of an urgent payment which can not wait for
the normal payment run process. Invoices have been parked checked and approved
(posted) process the payment.
1. To post an outgoing payment for a vendor account follow the menu path or use
transaction code F-53 to complete the exercise:
6. All open items are selected by default. To deselect the items first click the Select all
. button.
7 Then click Deactivate Items button. All the open items are now deactivated
(they are no longer highlighted in blue).
8. Now you need to choose and select the items you want to clear. Double click on the
SAR Gross field for each of those items to be cleared.
9. You will need to select one or more documents to balance this clearing. Scroll
through the remaining documents and select this document.
Note: The system will highlight these items in blue. When the value of the
field not assigned is equal 0 and you can clear open items. See screen
below
10. The message bar displays: “Document 2600xxxx was posted in company code 1100”
– record this number below.
11. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
Documents entered in the system can be viewed as and when they are required. You are
required to display a Vendors’ document. This function will you allow to quickly address
queries pertaining to individual invoices/ documents
1. To display G/L (general ledger) document follow the menu path or make use of the
transaction code FB03:
2. If you know the required document number, enter it in the field “Document number”.
If you don’t, click Button to search for documents:
3. The system will display a screen where you can enter your search criteria:
7. To display your document, simply double click on it. The system will display a take
you to document overview:
Note: - the system will show you more fields not shown under entry view and you can
be able to and a change your document from this document display screen
7. Click on the Document header button if you want to change header details
11. To exit this transaction, click on the Exit button or press SHIFT-F3 until the
SAP Easy Access screen is displayed.
The function allows you to clear open items on Vendor account. You have to identify open
items that can be matched in terms of debits and credits. In this exercise you need to clear
open items on the Vendors’ account.
1. To clear open items on Vendors’ account follow the menu path or use transaction
code F-44 to complete the exercise:
Note: You can clear also the transactions posted in different currencies. The
system will automatically calculate and post exchange rate differences.
3. Click the Enter button .The system will display open items that fulfill previously
entered criteria:
4. All open items are selected by default (later in this instruction how to change default
system settings). To deselect the items first click the Select all button.
5. Then click Deactivate Items button. All the open items are now
deactivated (they are no longer highlighted in blue).
6. Now you need to choose and select the items you want to clear. Double click on the
SAR Gross field for each of those items to be cleared.
Note: The system will highlight these items in blue. When the value of the
field not assigned is equal 0 and you can clear open items. See screen
below
9. To post your entries, click the Save button. No “real” posting took place, but the
system stored a clearing document.
10. The message bar displays: “Document 11000xxxx was posted in company code
1100” – record this number below.
11. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
A posting with clearing had been made to a wrong Vendor Account due to similarities in
names therefore the outgoing payment document has to be reversed to enable the correct
transaction to take place.
Note: An Accounting Document that contains line items have cleared been
can not be reversed it requires that the cleared items be reset first.
In this exercise you’re going to display the clearing document and its line items, and then
reset the cleared document.
1. To reset cleared items follow the Menu path or use transaction code FBRA to
complete the exercise:
3. Click the Accounts button. The system will display all the accounts
involved in clearing operation:
5. Click the Items button to display documents cleared by the clearing operation:
- Only Resetting will remove the clearing from the document that was cleared and
changes the documents’ status from cleared item to open item
- The clearing document also changes status to an open item and this has effect on
the overall Vendor Account.
- Resetting and reversing will reset the cleared line items and also reverses the
clearing document
Note: only resetting will remove the clearing document from the cleared document
and restore it to its pre-clearing state i.e. open item stage. The clearing document will
also be found under the open items of the Vendor Account and must be removed
from this environment by the reversal process.
A message will appear on the status bar clearing document 26000000xxx reset.
9. Click on the Exit button or press Shift+F3
Note: If you choose the later button the system will reset and reverse the clearing
document in one transaction. For you to carry out a transaction where you are going
to select on resetting and reversing you have to start with a new document.
Otherwise the above resetting transaction is complete.
If you choose to Click on Resetting and Reversing button you will proceed as
follows
4. A message will appear that document 9000000xxx was posted in company code
1100.
5. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
Sometimes posted document contains incorrect information. This function allows you to
reverse an incorrect document. A document to be reversed can not include already
cleared items. If you want to reverse document that was already cleared, you need to reset
all cleared items before posting a reversal.
There is also a function that allows mass document reversal (Transaction code), unlike
resetting clearing documents which only allow resetting one clearing document at a time.
1. To reverse a document, follow the menu path or use transaction code FB08:
6. The system will post a reversal document and a message will appear on the status
bar "Document 90000000xxx was posted in Company code 1100.
7. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
This unit will focus on how down (advance) payments will be handled from request to
payment. The unit will also show the differences between processing normal and advance
payments.
Down payment request function does not create posting but only stores information in the
systems that can be used later to post a “normal” down payment manually or using the
automatic payment program.
1. To enter down payment request follow the Menu path or use transaction code F-47 to
complete the exercise:
3. Click the New item button to enter Down Payment line item:
10. A message will appear on the status bar informing you that”Document 210000000xx
was posted in company code 1100”.
11. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
A down payment is an advance payment for a service or goods and down Payment is a
function that allows you to post the document to an alternative GL account instead of
“normal” vendor’s reconciliation account.
In this exercise you need to post a vendor down payment
1. To post a down payment for vendor follow the Menu path or transaction code F-48:
3. You can use an existing down payment request to post the down payment. Click the
Requests button.
4. Select the Down payment request number created in the previous exercise, by
selecting the row containing the document number like by clicking
anywhere on that row.
7. The message bar displays “Document 260000000xx was posted in company code
1100”
Note: Before proceeding to clear down payment you are required to post Vendor
Invoice (FB60) so that invoice and down payment can clear. In this example we
have posted SAR 500 for Down payment and invoice will also be posted with same
amount. In case if the invoice amount is more than down payment then rest of the
balance will be paid through normal payment and the clearing will automatically
take place for the balance
8. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
This function allows you to post a clearing document manually. You can use it e.g. to clear
a down payment (posted with special GL transaction) with another vendor document (e.g.
vendor invoice).
In this exercise you need to clear vendor down payment with an invoice.
1. To clear Vendor Down Payment follow the Menu path Use transaction code F-54 to
complete the exercise:
Note: If you don’t know the vendor invoice number, you can open another SAP
session (Press Create New Session button) and display the vendor open items
– transaction code FBL1N.
5. Select the Down payment request number used in the previous exercise, by
selecting the row containing the document number like and by clicking
anywhere on that row.
6. Click the Enter button to confirm your entries. The system will enter the amount
in the field Transfer posting. (Side scroll to the right to see this entry)
8. Line item 002 is highlighted in blue. Some additional data must be entered. Double
click on this line.
11. Click the Save button. (Please confirm the information message that appears on
the status bar with enter)
12. The message bar displays “Document 21000000xx was posted in company code
1100”
This transaction clears only down payment posting and stores information in
the system which amount of the invoice was cleared.
13. To Display/Change Vendor Open Items execute Transaction FBL1N . As you can
see, the newly posted clearing document is still outstanding and you need to clear it
with the invoice using the account clearing process (Transaction F-44).
14. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
Trainees will be able to process or execute an automatic payment run process and
understand whole automatic process from entering parameters, scheduling proposal,
editing the proposal scheduling the run, posting of orders and printing of payment media.
Trainees will be able to identify differences between a manual payment process and the
automatic payment run.
This SAP functionality allows for the clearing of Vendors’ Account line items that are due
for payment. The process involves posting to relevant sub ledgers and the general ledger
but this happens through an automated process which involves selection of Vendors with
open items that are due, reviewing and editing payment proposal and execution of the
actual payment run.
1. To execute a payment run process follow the menu path or use transaction code
F110:
14. A message will appear in the status box: Parameters have been entered
19. Click on the button repeatedly the prior message will be updated and now
reads Payment proposal has been created.
21. The green traffic light on the “Indicator: Payment/Exception” field indicates that
there are no errors.
22. Double click on the record for a breakdown of the component documents
23. Click on the Back button twice to return to the Status tab.
24. To display the proposal log Got to Edit -ÆProposalÆDisplay log, a detailed log
will be displayed.
26. Click on the button to schedule the payment run. A pop up screen will
be displayed.
27. Click on the check box to schedule your payment run. Then
Select the Schedule button.
28. You will be returned to the status tab. Click on the button repeatedly until
the message “Payment run has been carried out” and "Posting orders: XX
generated, XX completed"
29. Click on the Payments button to view log. Then double click on your
job name within a pop screen that comes up i.e. “F110-20080503-SVxxx
Payment run”
30. This screen indicates that the payment program ran successfully and Financial
Accounting documents created in company code 1100.
31. The screen will list the accounts cleared, the clearing documents and the related
amounts.
33. Click the Schedule Print button. Select the ‘Start Immediately’ option
on the Schedule print popup box. Replace the (Question mark)? With A1 or any
character you prefer.
34. Click the Enter icon. The payment media will now be created. SAP will return
you to the status screen.
35. A message will appear on the status bar
37. The job will appear with the status finished in green implies that the job has been
correctly executed
38. Click in the Check box against your Job log then click button for
details of the job execution.
39. The system will display the below screen showing you the details of your job.
42. Click in the Check box against your spool for checks.
44. Individual Checks together with the remittances will be displayed it’s always
advisable to have a print preview before executing the printing function.
46. Click on the Print immediately button to start your actual printing.
Note: Before you command the printing make sure that your checks are properly aligned
and the correct leaf of the pre-numbered check is at the beginning.
47. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
Checks can be cancelled before they are printed due to various reasons: Soiled, stolen,
destroyed etc. These reasons warrant the cancellation in order to maintain the correct
sequence of pre- numbered checks in the check lot.
1. To cancel unused checks follow the menu path or use transaction code FCH3:
5. Enter 000xxx the Check(s) to be cancelled in the Check number field from – to
fields.
6. Enter 08 in the Void reason Code.
9. A message will appear on the status bar: Checks 000xxx to 000xxx have been
voided.
10. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
This function allows you to cancel a Check that was issued to a vendor and was not
presented to the bank until it went stale.
1. To cancel check that would have been issued follow the menu path or use
transaction code FCH9:
8. Click on the button to display the check you are about to cancel.
9. The details of the check you about to cancel will be displayed. Check and please
satisfy yourself that it is the correct check to be voided/cancelled
14. A message will appear on the status bar: Checks 000xxx voided - payment
document not reversed.
15. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
Checks can be cancelled before they are printed due to various reasons: Soiled, stolen
destroyed and these reasons warrant the cancellation in order to maintain the correct
sequence of pre- numbered checks in the check lot. This functionality allows for the
cancellation of the Check and at the same time reversing the clearing document.
1. To cancel checks as well as the reversing clearing documents follow the menu path
or use transaction code FCH8:
10. A message will appear on the status bar: Payment for check 0000xx was cancelled,
reverse document 9000000xxxx.
11. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
You can use this transaction to view a list of checks. It lists those that were cashed,
voided (cancelled), yet to be presented to the bank for payment and those that have just
been printed.
1. To display a check register follow the menu path or use transaction code FCHN:
7. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
The unit will introduce you the functions that are carried out to periodically such generating
account statements and month end and year end procedure
However, a more detailed course FI_06 on Financial Closing & Reporting will help you
have broader view in foreign currency revaluation and its implications to financial reporting
These documents can be requested and be printed any time but are usually printed at the
end of the month.
1. To process a request for correspondence follow the menu path or use transaction
code - FB12:
7. A message will appear on the status bar: Account Statement was requested.
8. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
These documents can be requested and be printed any time, print the correspondences.
1. To process a request for correspondence follow the menu path or use transaction
code - F.61:
13. Click the on Print directly button Press Ctrl + Shift + F8 to send to the printer
14. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
You carry out the foreign currency valuation before you create the financial statements.
The valuation includes the following accounts and items:
Foreign currency balance sheet accounts, that is, G/L accounts that you run in foreign
currency (the balances of the G/L accounts in foreign currency are valuated)
Open items (customers, vendors, G/L accounts) posted in foreign currency (the line items
are valuated).
This exercise will be covered in detail under financial closing and reporting course
Batch input session Code identifying the batch session that is Enter a batch name: FCV –TODAYS
name created DATE
Document date Date the transaction occurred 300508
Posting date Date that the business transaction occurred 300508
Posting period Fiscal month when the transaction posts to 300508
the General Ledger
Reversal posting date Date when you want to post a reverse. 010608
st
Normally the 1 day of next month
Reverse posting period Posting period for reversal Enter Reverse Posting Period: 06
You can select only a particular General Ledger/ General Ledger accounts to
be valuated. If you leave the selection fields empty (like in our example), all
the accounts will be selected for valuation.
Note: The system does not create the postings immediately but creates a batch
input session instead.
8. To post the valuation, you need to process the Batch Input Session that you’ve just
created. You can open another SAP session. From the main menu choose System
→ Services → Batch input → Sessions
9. Select the session you want to process. (Select the row that contains your Batch
input session, e.g. FAGL_FC_VAL
13. Once the session is processed, you need to check the results. To analyze your batch
input session, follow the menu path:
14. From the main menu choose System → Services → Batch input → Sessions
15. Select the row that contains your Batch Input Session FAGL_FC_VAL
17. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
The unit will introduce how accounts payable reports can be executed in the SAP ERP
system, However, a more detailed course FI_06 on Financial Closing & Reporting will
help you have broader view in reporting.
This function allows you to display vendor balances (both per month and cumulative). You
can also display balances for more than one vendor account cross-company code in a list.
In this exercise you need to : Display balances on the Vendor account
1. To Display Vendor Balances, follow the Menu path or use transaction code FK10N:
4. You can display the line items or even particular document directly from this report.
For instance, to display all the documents for Period 4 mark this row on the report
screen (it will be highlighted in yellow) and click the Call up line item report
button. You can now see all the documents posted in Period 4.
5. To display the details of a particular line item simply double-click on any listed
document the system will display this line item.
8. Update the following required and optional fields of the invoice you posted in an
earlier exercise.
10. You can also export the account balance to a local file. Select from the menu path:
List→Export→Local file…
11. Select the radio button and click the Continue button to continue.
12. Click on the Match code button to select the location to save the file.
13. Select the Desktop as the location and update the following required field:
17. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
18. Go to the desktop environment of your look for the file Vendors Balances you
exported from SAP.
19. Double click on it; you can format this file the way you like.
This evaluation is used for determining, as accurately as possible, the current payment
status for vendors requiring special attention. As criteria for this evaluation, you can use
current data from the master database such as Balances on an open item basis or special
G/L balances.
In addition to the payment status analysis, the program carries out an analysis of the
vendor open items for the report.
1. To Display Vendor Payment History with OI (Open Items) Sorted list, follow the menu
path or use transaction code S_ALR_87012085:
4. The report can be send to anyone on the SAP system. Click on the menu
SystemÆListÆSend.
5. Type in your message to the person(s) you want to mail that document to.
6. Type in the Receivers’ name (Trainee xxx*) under Recipient field and place an *at
the end.
10. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.