2isr2018 Combine columns in Excel wthout losing data ~ 3 quick ways. Ablebits.com Home raopucts —nowntoaos —surroRT Loc ABOUTUS How to merge two columns in Excel without losing data Det by Alexander Frolov | updated on Novernber 8, 2017 114 Comments 13 From this short article you wil learn how to merge multiple Excel columns into one without losing data You have a table in Excel and what you want isto combine two columns, row-by-row, nto one. For ‘example, you want to merge the First Name & Last Name columns into one, or jin several columns Such as Stree, City, Zip, State into a single “Address” column, separating the values with ‘3 comma so that you can print the addresses on envelops later. vais Kelsey sale Regrettably, Excel does not provide any builtin tool to achieve ths. Of course, there isthe Merge button (Merge & Center” etc), but ifyou select 2 adjacent calls in order to combine them, 35 shown inthe screenshot: Has-° & Kou Bes cony Pane Se Fonmae Pine 2 Topeka ort Newton You wil get the error message "Merging cells only keeps the upper-left cellvalue, and discards the other values." Excel 2013) or “The selection contains multiple data values, Merging into one call will keep the upper-left most data only." (Excel 2010, 2007) psa ablobits.comiofice-adeinsblog/2013/10/13tmerge-columns-excel-without-losing data Custom Search Excel: featured articles veers nes Compare 2 Excl flestshets for aierences ‘Compare 2 columns in Excl for matches and erences Merge 2 columns in Excel Merge Excel rows without losing data fxcel NDEX/ MATCH functions instead of VOoKUP How to dently duplicates in fee: fn, coun fer, and more Change text case to UPPEROASE lowercase, Proper Case CONCATENATEin Excel: combine tent strings, els and cols How to Viookup to return rmultipte matches in Excel 3 ways to remave spaces between words / numbers in Excel cals Excel VLOOKUP tutorial for beginners. syntax and formula examples How to remove empty rows in Excel CCOUNTIFin Excel count if not blank, greater than, duplicate or unique Outlook: featured articles Merge duplicate contacts in Outlook Remove duplicate email in Outlook quickly and safely 182isr2018 Combine columns in Excel wthout losing data ~ 3 quick ways. ‘create and use e-mail templates a Seen inure 2 rien a a : SUE) Aa. seen et ete cn ncn re cel formals a Excel functions . Ca Ga celPwotTabes Excel charts : ee cel eckup oo —_ — Excel duplicates Merge data in Excel Excel formatting Cxcelconsolidaton Excel date Further in this article, you wil ind 3 ways that wil et you merge data from several columns into fone without losing data, and without using VBA macro. I you are looking for te fastest way, skip the fist two, and head over tothe 3rd straight away. Merge twa columns using formulas Sxcateme Excel turorisis Excel tips Google sheets Google Docs Outlook dpeates Video Combine columns data va NotePad “The fastest way to jon multiple columns viel " Outlook templ: Merge two columns using Excel formulas Say, you have a table with your dents information and you want to combine two columns (Frst & Last names) into one (Full Name), Signin Register 1. Insert a new column into your able. Place the mouse pointer Inthe colurnn header (ts «column D in our case), rightclick the mouse and choose "Insert" from the context menus Let's Login name the newly added coluran "Full Name ala c o 2 eee es 2] dennis Fspondoross Topeka 65606. 3) 2 Frank Scherer _ "122 Road ‘North Na 7 43 Roger williams 2725 Tan Kansas city 65103, Sau Keleey aL sth ave lullebore 67062 5 Sicharlos sale "708 Quail Creek Court Hutchinson 67501 7G Roger way 67226, 2. IncellD2, write the following formula: =CONCATENATE (B2," C2) [82 and C2 are the addresses of First Name and Last Name, respectively, Note that there is 3 space between the quotation marks * "in the formula. Its 8 separator that willbe inserted between the merged names, you can use any other symbol asa separator, eg. a comma, aL c > e Full ame Steet [econcarenare:. "2 ‘iliams answ72nd kelsey aavaath ave. sale ‘os quailcreek¢ Way SLE.Bthst Ina similar fashion, you can join data from several cells into one, using any separator of your choice, For instance, ou can combine addresses from 3 columns (Street, City, Zip) into one psa ablobits.comiofice-adeinsblog/2013/10/13tmerge-columns-excel-without-losing data 2182isr2018 Combine columns in Excel wthout losing data ~ 3 quick ways. ° e . c "szsPnceroa —[Toela E-CONCATENATE(S31. "2" rashoal rh vn | or RESTS REP HOO HasW rend Kanss chy i072 72nd, anss Cy, 6813 Binh Ave. ilbore O19 584th Ave, sor, 703 Sa Ge SeaP Sn vein | oes ae Gee el Se aac iE snst ‘wien ere ste sh wich, e736 3. Copy the formula to all ather cells of the Full Name column. For step-by-step instructions. please see haw to enter the same formula into all selected cells a atime, 4. Well, we have combined the names from 2 columns into one, but this stil the formula. Wwe delete the Fst name and /or the Last name, the corresponding data in the Full Name column will also be gone, 2] 1Dennis Boone __JDennisBoone ]=2 3] Frank Scherer —_|Frank’Scherer [12 4a] siRoger——_witams ‘Wiliams 5] sua Kelsey [tulle ket 6] schares sale 7] GRoger way st '5. Now we need to conver the formula toa value so that we can remove unneeded colurans form our Excel worksheet, Select all cells with data in the merged column (select the first celin the "Full Name” cokumn, and then press Ctsl+ Shit + ArrowDown ). Copy the contents of the column to clipboard (Ctr + or Ctl + Ins, whichever you prefer, ‘then eign click on any clin the same colurnn (“Full Name” and select "Poste Special” from the context menu, Select the "Values" radio button and click OK, ala c Db £ ls Joennis Boone {575 Ponderosa © a sing Source ten except borers © cotuma ns Fogasas ana pumoefomsts Oneraton © None © nny nao © bmae sip anes Pianspess 6. Remove the “First Name” & "Last Name" columns, whlch are not needed any longer. Click the column 8 header, press and hold Ctrl and dick the column Cheader (an alternative way isto select any callin column B, press Ctrl + Space ta select the entire colurnn 8, then press Cirls Shit ArrowRight to select the whole column C). psa ablobits.comiofice-adeinsblog/2013/10/13tmerge-columns-excel-without-losing data2isr2018 Combine columns in Excel wthout losing data ~ 3 quick ways. ‘Aer that right click on any ofthe selected colurmns and choose Delete from the context menu: a! Sar aa cot 4 iB Paste Options: Me Road eo Format Cale Fine, we have merged the names from 2 columns into one! Though, i required quite a lot of effort and time: “Dennis Boone 925 Ponce ‘Topeka 66605, ‘North Newion 67117 ys 272SW Tond_—_KansasCity 66302 spore 7063, 708 Qvoll Creek Cour Hutchinson 67501 BLE. BHSt ‘Wichita 67226 Combine columns data via Notepad ‘This way 's faster than the previous one, it doesnt require formulas, but itis suitable only for combining adjacent columns and using the same delimiter for al of them, Here is an example: we want to combine 2 columns with the First Names and Last Names into one 41. Select bath columns we want to merge: click on BI, press Shift ArrrowRight to select CT, then press Ctrl+ Shift + ArrowDown to select all the cells with data in wo columns. Kansas City 65103) a1 sth Ave, tlistoro 67063, os Qual creek Court Hutehunson 67501 2, Copy datato clipboard (press Ctrl + © or Ctrl + Ins , whichever you prefer) 3. Open Notepad: Start» All Programs > Accessories > Notepad. psa ablobits.comiofice-adeinsblog/2013/10/13tmerge-columns-excel-without-losing data2isr2018 Combine columns in Excel wthout losing data ~ 3 quick ways. 4. Insert data from the clipboard tothe Notepad (Press Ctrl+V oF Shift + Ins} File Eut Format View Hep First wane Last Nane 5 Peank™ Sehorer oper wit Tfass igharies Sele” ager ay" 5. Copy tab character to dipboard, Press Tab right in Notepad, press Cl + Shift + Lefearrow , then press Ctrl +X. 6. Replace Tab characters in Notepad with the separator you need, Press Cul+H to open the "Replace" dialog box, paste the Tab character from the clipboard in the "Find what field, type your separator, eg. Space, comma etc. n the "Replace with” fed Press the Replace Al” button; then press "Cancel to close the dialog box. Hunted - Notepad ee ee fit Famat_ View Ba First wane Last me pennis" Boone Frank” Scherer ager Satie elf Repose \ehar ies Sal Roger’ 7. Press Ctr +A to slectall the textin Notepad, then press Ctrl+C to copy itto Clipboard. 8, Switch back to your Excel worksheet (press. Alt+ Tab },selectjust 87 celland paste tex rom the Clipboard to your table i Sueet City ZP. 2 s25Ponceresa _Topeke 66606) 2 1225 Road North Newton 6717 4 mswTnd Kanes City 6103) 5 Lath ave, Hillsboro 67063) 6 708 Quail creek Court Hutchinson 67501, Z BIE RINSt ‘wichita 67226 9. Rename column to "Full Name" and delete the "Last name" column, ‘There are more steps than in the previous option, but believe me or Uy it yourself, this way is faster. The next way is even faster and easier} Join columns using the Merge Cells add-in for Excel ‘The quickest and easiest way ta combine data fram several Excel columns into ane isto use Merge Cells addin for Excel psa ablobits.comiofice-adeinsblog/2013/10/13tmerge-columns-excel-without-losing data se2isr2018 Combine columns in Excel wthout losing data ~ 3 quick ways. \With the Merge Cells ade.in you can combine data from several cell using any separator you Ike (e.g: carriage return or line break, You can join values row by row, column by column or merge data from the selected cells into ane without losing it How to combine two columns in 4 simple steps 4. Download and install Merge Cells for Excel. 2, Select all cells from 2 columns that you want to merge, antl go to the *Abebits.com Dato” tab Clik the "Merge ces" button to run the adi, B= 8 . | FirstName ‘North Neween_ 7117 ansseciy 8103 ilsbero 67083 Hutchinson 6730 Wienits 67225 3. Selec the following options on the Merge Cells dislog box: Merge selected cel: row by row. Separate values with Space Place the results to Let ce ck the "Clear the contents of selected cel checkboe. 4. Now just click the *Merge” button Shcetierelie et Fi Gea tecmisns feted hme at east teaecten Lose enor cte tra te icant abe cny of te nate Several simple clicks and we've got two columns merged without entering any formulas or copy/pasting psa ablobits.comiofice-adeinsblog/2013/10/13tmerge-columns-excel-without-losing data ae2isr2018 Combine columns in Excel wthout losing data ~ 3 quick ways. 1 2 [oer 00 Iss ronderosa Topeka 56605) 3 | 2}ronkscherer haz Ross North Newien 6717 4] 3]Rogerwitiams lzrasw ansescaty 6103 5| Lute Kelsey sau Ave. —_isbero 67053 o| ee ce excaor cts — eel 7: ees ons Wiens 725 To finish up, rename column 8 to "Full Name” and delete column *C, which 's not needed any longer. ‘Much easier than the two previous ways, srt i) You may also be interested in: How to merge multiple Excel les into one How to merge rows in Excel wthoutlosing data Merge mubiple sheets into one workshest Merge two or more cell in Excel without losing data CONCATENATE in Excel combine text strings, cells and columns 114 Responses to "How to merge two columns in Excel without losing data" = older Comments 1 ta says: January 25, 2018 at 5:07 am Nice tutorial. Might be useful for someone, I'm using Excel 2007 on Windows 10 and the function is CONCATENER), CONCATENATE() did't work. Reply ‘= Older Comments Post a comment (tone iName E-mail not published) Send Unfortunately, ue tothe volume of comments received we cannot guarantee that we will be able to give you a timely response. When posting a question, please be very clear and concise psa ablobits.comiofice-adeinsblog/2013/10/13tmerge-columns-excel-without-losing data 782isr2018 Combine columns in Excel wthout losing data ~ 3 quick ways. We thank you for understanding! Copyright © 2002-2018 Ablebits.com. Al ight reserved. Terms ofuse Contact us psa ablobits.comiofice-adeinsblog/2013/10/13tmerge-columns-excel-without-losing data a8