Professional Documents
Culture Documents
ff8e8ee6a8c56399c8fbaef8567c3f84
ff8e8ee6a8c56399c8fbaef8567c3f84
RIWAYAT REVISI
REVISION HISTORY
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
DAFTAR DISTRIBUSI
DISTRIBUTION LIST
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
DAFTAR ISI
CONTENTS LIST
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
1. TUJUAN
PURPOSE
Prosedur ini disusun untuk menetapkan aturan penggunaan dan perawatan kendaraan sebagai fasilitas
transportasi kerja perusahaan.
This procedure is structured to establish rules for the use and maintenance of vehicles as transportation
facilities the company's work.
2. RUANG LINGKUP
SCOPE
Prosedur ini diberlakukan di lingkungan kerja PT. CIE. Prosedur ini mengatur tentang tata cara
permohonan penggunaan kendaraan dan perawatan kendaraan termasuk alur persetujuan masing-masing
prosesnya.
This procedure is applied in the workplace PT. CIE. This procedure regulates the procedure for requesting
the use of vehicles and vehicle maintenance including approval flow of each process.
3. ACUAN
REFERENCE
3.1. ISO 17020:2012
3.2. QM-08 Operation
3.3. ISO 9001:2015 R5
4. DEFINISI
DEFINITION
4.1. Perawatan, perawatan atau perbaikan kendaraan.
Care, maintenance or repair of vehicles.
4.2. Perawatan Rutin, perawatan atau perbaikan kendaraan yang dapat diperdiksi sebelumnya seperti
penggantian oli maupun penggantian spare part yang bisa diprediksi sebelumnya seperti usia
pemakaian ban, dll.
Routine care, maintenance or repair of vehicles that can diperdiksi earlier as oil changes and
replacement of spare parts that could previously diperdiksi like tire service life, etc.
4.3. Perawatan Non-rutin, perawatan atau perbaikan kendaraan yang tidak dapat diperdiksi
sebelumnya seperti perbaikan bagian kendaraan yang secara tiba-tiba rusak.
Non-routine maintenance, maintenance or repair of vehicles that can not be earlier diperdiksi as
repair parts vehicles suddenly broken.
4.4. Kelengkapan Keselamatan Berkendara, kelengkapan seperti sabuk pengaman, kotak P3K, APAR
kendaraan, dll. yang mendukung pengendara untuk berkendara secara selamat.
Driving Safety completeness, comprehensiveness such as seat belts, P3K box, fire extinguisher
vehicles, etc. which supports motorists to drive safely.
4.5. User, pengguna kendaraan.
User, the user of the vehicle.
4.6. DDC, Defensive Driving Course atau kursus mengemudi yang bertujuan untuk menguasai aturan-
aturan keselamatan berkendara dengan memahami dan mematuhi tata tertib lalu lintas.
DDC, Defensive Driving Course or driving course that aims to master the rules of safe driving to
understand and obey the traffic rules.
5. TANGGUNG JAWAB
RESPONSIBILITY
5.1. Koordinator Bagian Logistik, bertanggung jawab menyediakan kendaraan sebagai fasilitas
transportasi kerja selalu dalam kondisi prima. Menerima laporan dari koordinator supir tentang
informasi terkait ketersediaan kendaraan, jadwal perawatan rutin kendaraan (ganti oli, dsb.) dan
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
kebutuhan perawatan non-rutin kendaraan, serta kebutuhan penggantian spare part kendaraan.
Menerima laporan dari koordinator supir terkait tujuan dan posisi pemakaian kendaraan.
Coordinator Logistics, responsible for providing vehicles as transportation facilities are always in top
condition. Receive reports from the coordinator driver of vehicle information regarding the
availability, schedule routine maintenance vehicle (oil change, etc.) And the need for non-routine
maintenance of vehicles, as well as spare part needs replacement. Receive reports from the driver
related coordinator position purpose and use of the vehicle.
5.2. Koordinator Bagian Umum, bertanggung jawab dalam memantau ketersediaan kendaraan serta
kondisi kendaraan untuk menunjang aktifitas pekerjaan.
Coordinator GA responsible for monitoring the availability of the vehicle and the condition of the
vehicle to support the activities of the job.
5.3. Koordinator Supir, bertanggung jawab dalam memantau ketersediaan kendaraan dan kondisi
kendaraan secara langsung. Mengetahui tujuan serta posisi pemakaian kendaraan. Memantau
pegecekan rutin kondisi kendaraan. Menentukan jadwal perawatan rutin dan non-rutin serta
menentukan kebutuhan penggantian spare part kendaraan. Koordinator supir bertanggung jawab
untuk melaporkan semua aktifitas terkait kendaraan kepada kepala bagian logistik.
Driver Coordinator, responsible for monitoring the availability of vehicles and vehicle condition
directly. Knowing the purpose and use of the vehicle position. Pegecekan monitor routine vehicle
condition. Specifies a regular maintenance schedule and non-routine and determine the need for
replacement of vehicle spare parts. Coordinator of the driver's responsibility to report all activities
related to the head of logistics vehicles.
5.4. Petugas HSE, bertanggung jawab memonitor kondisi kelengkapan keselamatan berkendara.
HSE Officer, responsible for monitoring the condition of completeness safety driving.
5.5. Supir, bertanggung jawab untuk melakukan pengecekan secara rutin, melakukan perawatan rutin
dan non-rutin dan penggantian spare part. Mengantar user sesuai dengan isi dari permohonan
penggunaan kendaraan yang sudah disetujui oleh atasan user masing-masing.
The driver, responsible for performing routine checks, perform routine maintenance and non-routine
and replacement of spare parts. Dropping a user in accordance with the contents of the petition
sudar use of vehicles approved by the supervisor of each user.
6. URAIAN
DESCRIPTION
6.1. Pemakaian Kendaraan
Use of Vehicle
6.1.1. User mengajukan permohonan penggunaan kendaraan dengan mengisi formulir
permintaan kendaraan (Vehicle Request) dengan nomor dokumen CAST/IV/SM/19-01.
Users apply for the use of the vehicle by filling out a request form vehicle (Vehicle Request)
to the number of documents CAST/IV/SM/19-01.
6.1.2. Koordinator supir melakukan verifikasi terkait ketersediaan kendaraan. Verifikasi ini
dilakukan selain untuk mengetahui ada tidaknya kendaraan dan supir yang stand by, juga
diperlukan untuk mengetahui kondisi kendaraan apakah dalam kondisi yang prima untuk
digunakan atau tidak.
Coordinator driver related verifying the availability of the vehicle. This verification is done in
addition to determine whether there is a vehicle and a driver who stand by, is also needed
to determine the condition of the vehicle is in tip top condition to be used or not.
6.1.3. Setelah diverifikasi oleh koordinator supir bahwa kendaraan dan supir tersedia, maka
koordinator supir memberitahukan kepada Koordinator logistik terkait adanya permohonan
pemakaian kendaraan. Koordinator logistik mengklarifikasi ke atasan user dengan meminta
persetujuan bahwa user memang ada keperluan kerja keluar dan membutuhakan
kendaraan sebagai sarana transportasi kerja.
Once verified by the coordinator of the driver that the vehicle and driver is available, then
the driver notify the chief coordinator of the logistics related to the application for vehicle
usage. Coordinator logistics department supervisor to clarify the user by asking for consent
that
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
the user is no need working out and needs to have a vehicle for transportation work.
6.1.4. Setelah disetujui oleh atasan user, supir berkewajiban untuk mengantar user sesuai rincian
isian formulir permintaan kendaraan yang disetujui.
Once approved by the supervisor user, the driver is obliged to deliver the appropriate user
details stuffing approved vehicle request form.
6.1.5. Supir wajib mengisi log book operasional kendaraan dengan nomor dokumen
CAST/IV/SM/19-03. Log book tersebut diperiksa oleh koordinator supir setiap hari.
The driver must fill out the log book vehicle operating with a number of documents CAST /
IV / SM / 19-03. The log book is checked by the driver every day coordinator.
6.1.6. Ketentuan lain, bila kendaraan tersedia akan tetapi supir tidak tersedia, maka atas
persetujuan atasan, user berhak mengendarai kendaraan tersebut sendiri dengan
ketentuan seperti yang tertera pada formulir permintaan kendaraan yang telah disetujui.
Syarat user yang boleh mengendarai kendaraan sendiri tanpa supir adalah yang telah
memiliki SIM A dan telah lulus dan mendapat sertifikat DDC dari perusahaan.
Other provisions, if available vehicle but the driver is not available, then the approval of the
supervisor, the user is entitled to drive the vehicle itself with the provisions as contained in
the request form that the vehicle has been approved. Terms of users who should drive their
own vehicle without a driver is that already have a driver's license and have passed and
received a certificate from the company DDC.
6.1.7. Pemakaian kendaraan di luar jam operasional kantor, harus tetap dilakukan sesuai nomor
6.1.1 sampai 6.1.7. semua persetujuan yang ada dari nomor 6.1.1 sampai dengan nomor
6.1.7 harus dilakukan via telepon atau pesan teks (SMS) atau email. Terkait dokumentasi
pada nomor-nomor tersebut harus dilakukan pada jam operasional kantor hari berikutnya
atau yang terdekat dengan menambahkan keterangan bahwa kendaraan tersebut
digunakan diluar jam operasional kantor. Coordinator supir wajib memantau kegiatan ini
termasuk meminta pemakai untuk menyiapkan dokumentasi.
Use of the vehicle outside the operating hours of office, must still be done by number 6.1.1
to 6.1.7. all existing approvals of numbers 6.1.1 to 6.1.7 numbers must be made via
telephone or text message (SMS) or email. Related documentation on these numbers should
be performed on the operating hours of the next day or the office closest to add information
that the vehicle is used outside the operating hours of the office. Driver Coordinator shall
monitor these activities include asking the user to prepare documentation.
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
7. LAMPIRAN
APPENDIX
7.1. Lampiran 1. Flow Chart Prosedur Alur Permintaan Kendaraan
Appendix 1. Flow Chart Procedure Request Vehicle
7.2. Lampiran 2. Flow Chart Prosedur Alur Perawatan Kendaraan
Appendix 2. Flow Chart Procedure Vehicle Maintenance
7.3. Lampiran 3. Permintaan Kendaraan, No. Form. CAST/IV/SM/19-01
Appendix 3. Vehicle Demand, No. Form. CAST / IV / SM / 19-01
7.4. Lampiran 4. Pengecekan Kendaraan, No. Form. CAST/IV/SM/19-02
Appendix 4. Checking Vehicle, No. Form. CAST / IV / SM / 19-02
7.5. Lampiran 5. Log Book Operasional Kendaraan No. Form CAST/IV/SM/19-03
Appendix 5. Operational Vehicle Log Book No. Form CAST / IV / SM / 19-03
8. REKAMAN
RECORDS
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
Lampiran 1
Appendix 1
MULAI
Tidak CAST/IV/SM/19-01,
Disetujui oleh atasan User? Permintaan Kendaraan
Ya
CAST/IV/SM/19-03,
Log Book Operasional
BERAKHIR Kendaraan
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
Lampiran 2
Appendix 2
PROSEDUR PERAWATAN KENDARAAN
VEHICLE MAINTENANCE PROCEDURES
MULAI
Tidak
Ada bagian kendaraan yang
butuh perawatan?
Ya
Ya
Permohonan
Dilakukan perawatan pada kendaraan
Dibatalkan
Tidak
Apakah kondisi kendaraan
sudah prima?
Ya
BERAKHIR
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
Lampiran 3
Appendix 3
VEHICLE REQUEST
Project Code : Date :
Dept. :
Time
Destination Activity/Purpose Date
Depart Arrive
Driver Note:
Instruction Vehicle No. / Police No.
Office Driver Name
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
Lampiran 4
Appendix 4
FORMULIR PENGECEKAN KENDARAAN
CHECKING FORM VEHICLE
CAST-IV-SM-19-02
R5
Title Doc. No. Rev. Effective Date
Pre-Trip Inspection
CAST/IV/SM/19-02 05 4-Dec-17
Pengecekan Kendaraan
Date / Tanggal :
Car No. :
Police Number :
Current Odometer :
Next Service Odo :
Vehicle Type : Truck Double Cabin
Jenis Type : Mini Bus …………………….
Driver / Sopir :
License / Sim : Expired :
Vehicle Brand/ Merk
:
Kendaraan
Product /
Pembuatan tahun :
Sistem Kemudi * G B A NA
21 Stir / Setir
22 Tire / Ban
Pressure / Tekanan Angin (Visual)
Spare / Serep Driver, Checked by,
23 Brake / Rem
Main Brake / Rem Utama
Hand Brake / Rem Tangan
( ) ( )
Remarks / keterangan : Please check ( √ ) at the box / beri tanda ( √ ) pada kotak
A = Available / Ada G = Good / Baik
NA = Not Available B = Bad / Rusak
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
Lampiran 5
Appendix 5
LOG BOOK OPERASIONAL KENDARAAN
LOG BOOK OPERATING VEHICLE
CAST-IV-SM-19-03
TIME KILOMETER USER DRIVER
NO DATE DESTINATION/PURPOSE
START FINISH START FINISH NAME SIGN NAME SIGN
THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.