Five management functions

1. planning – the act of working out a course of action that results in the
achievement of a goal or objective.

* Setting a goal (to complete the project on time within budget and in a
safe manner

* determining what must be done in order to achieve the goal (the work
requirements of the project)

* determining how you are going to do it to be sure that what you need
(resources) will be used effectively (policies and procedures for hiring
labor, purchasing materials, scheduling activities, etc.)

2. organizing – the act of putting into a working order

* establishing the goal of the organization (to do a good job in

constructing the project)

* defining the work to be done (broken down into its smaller components so
that energy work activity is clearly defined)

* structuring the organization (selecting individuals to do the work, what

skills are needed, what type of managers, what kind of workers, what level
of experience will assure that quality work will get done); the Environment ;
geography; location of the project.

* clearly defining the functions of authority, responsibility, and

accountability.

- authority – who makes decisions and gives instructions?

Responsibility – who does that? Accountability – who is responsible to
whom?
3. staffing – the act of locating, planning, training, and promotingqualified
personnel in the organization

* must provide the skills specified in the organizational plan

* the organization must be structured to carry out the goals of the

organization.

4. controlling – the act of checking for and locating deviations from a plan
of action and seeing that necessary corrective steps are taken.

* start with a clearly understood goal or objective. Example: cost control

system – objective is to control project cost within the budget/estimate.

* have an accurate method of reporting; the report must get into the team
asap.

* compare past performance with the planned standard and then predict the
future.

* take corrective actions

5. directing – the act of giving an order or instruction authoritatively

* democratic leader – one who believes in group process or interactions. He

listens to the voices of his subordinates.

*authoritarian leader – one who dictates and the subordinates has no

choice but to follow.