FORM 10 Regulation 50 (5) ‘THE PUBLIC PROCUREMENT AND DISPOSAL OF PUBLIC ASSETS ACT, 2008 RECORD OF MINUTES OF PRE-BID MEETING Procurement Reference Number Code of Prosarng and Disposing Supplies/ Works! Financial year Sequence number Eni Non-consuliancy services UNRA WORKS OTIS ‘007 Particulars of Procurement Subject of procurement PROCUREMENT OF A DESIGN AND BUILD CONTRACTOR TO DEVELOP FERRY LANDING SITES FOR SIGULU FERRY ON LAKE VICTORIA Location of Pre-bid Meeting UNRA PDU Office Date and time of Meeting 3% April 2018, Page 1 ofS Kase‘Record of Pre-bid Meeting Minutes ‘Question asked Response given "The bd closing date should be extended to allow ample ime to prepare our bids "The bid closing date willbe exiendod 10" May 2018 to enable bidders Ihave ample time to prepare their bids ‘Oa page 9 Appendix to bid 14, Toual advance payment of 15% is small considering the nature of projects where saficient cashflow will be required ta achieve good performance ofthe contract. We request thatthe advance payment i used upward 10 20% ‘The UNRA policy provides for 15% total alvance payment Therefor the percentage will not be revised upwards 1 20%, ‘On page 4 Appendix to bid 142,Number of Gmaing of Installments, the bidding document states that advance payment shall be paid as follows; 50% ofthe advance payment shall be payable not later than 63, days after provision by the contractor ofan approved bank guarantee and presentation of acceptable mobilsation Schedule. The mobilstion schedule must include details of how the advance shal be utilized The spit ofthe advance is unfavorable tothe cashflow ofthe Contractor given the nature of te project where sufficient cashflow shal be required to atain good performance ofthe contract. We request that advance payment be lumped ther Page2 ofS The proposed advance payment installments will not be changed the maximum, Otherwise payments ean even come ear. Vee‘On page 50 Appendix to bid 14200), Repayment amorization of advance payment. The bidding document states tht recovery of advance payment shall start from the first interim payment certificate and to be fully recovered when 60% of | the accepted contract sum, excluding any addenda has been certified for payment. The contractor shall not charge the Employer interest on delayed advance payment This isnot practical and mulifies the purpose ofthe ‘advance. We request that recovery ofthe advance payment begins when cumulative value of worksis at 30% of the ‘contract sum as per best practice on similar contracts. ‘On page 0 Appendix to bid 143,The percentage of retention, 10% ofeach certified interim payment certificate is too high. We request thatthe percentage of retention is revised downvrard to 5% forthe purpose of improving the contractors performance and cashflows in accordance to industri practice “Advance repayment shall sar aie 30% of works, and W shall be 25% of the advance per subsequent interim certificate "This isthe UNRA polly on ration ‘On page 258 Parcular conditions of contact, Application oF interim payments part C, Warks. 10% of each IPC i too high and unrealistic. Client and the sucessful bidder should agree ona payment schedule based on milestones of achieved work ‘Gent and sucessful bidder shall agree on a paymnent schedule based on finished and accepted items of works/deliverables Centification of minutes a true record of the proceedings ofthe meeting ‘Name Keryelq Geotivey Signature: t Page 3 of 5 Position: Chainperson of the meeting od Date