How to Use SUMIF Function for Progress Analysis SUMIF function is used to sum up the required data which they match criteria. Itis utilized to analyse the data in a database or spreadsheet. For example, the idea is that you want to get the total number of pipe diameter-inch produced in the week and less than 4” pipe size from a table ‘or you may want to get the total number of goods ‘sold in last month and more than profit margin ‘and so on. The data can be analysed by one or ‘more criteria using SUMIF function, ‘Suppose we already have a list of isometric drawings against the diameter-inch completed for ‘a project as shown in Fig-1. [DrawingNo [Project Name |Project Phase Roa lie lee Joe compete [007A ___ Project A___|Pre-Shutdown a Oe O01 Propet a” Shurdewn 4 a a 29% [0024 [Broject A” [Pre-Shutdown é 20 90 7556 0028 [Project A [Shutdown 2 20) 20] 400% 002A (Broject A [Pre-Shutdown 4 #0] 4 5094 0028" [Project A” | Shutdown a "29 23 “9% 008A” [Broject A” [Pre-Shutdown 6 0 35 39% 026 [Project A” | Shutdown 6 2 2 25%6| 006A" [Project A” [Pie-Shutdown & 20 30 756 0088 [Project A” [Shutdown 4 20) 2% 23% [006A [Project A” [Pre-Shutdown a 40 i 48% 0066)" ]Project A" | Shutdown 4 i F) 0% [007A [Project A” [Pre-Shutdown ig 20) 36 3934 076” ]Broject A Shutdown ine ZL 23 io [d035 [Project A [Post Shutdown oT og 7584 [008A ]Broject A” [Pre-Shutdown ag 70% [0086 [Broject A” [Post-Shutdown 2 ao Ey 5 HOA” Project A” [Post-Shutdown é “i7| “ot 15% 102A. Broject'A” |Past. Shutdown @ 429) 43 2% i024 [Broject A” |Post-Shutdowm 2 470 i 394 10s [Propect’a””|Post-Shutaowm 2 "29 a0 57% A06A [Project A” |Post-Shutdowm 70 440) ‘ Oe 106A [Project A___[Post-Shutdowm_|445C 70 123 ‘ 0%4 107A" Broject A” |Past Shutaowm [148¢ 40 40) f 0% 0A" [Broject’A”[Post-Shutdown [148 2 i) 34 ee [ids [Broject’A”Post-Shutdown [1406 0 10) 20 624 110A ~~ [Broject’A” ~~ [Post-Shutdown [145 i 420) Ei a7 Fig Lt assume that client has requested progress sheet that summarized by project phase and each pipe size Piping progress summary for this lst can be prepared as below, (1) Create a table that contain project phase and pipe size (see Fig.2 ). 10 [2 Total Pre Shutéoun Fig? (2) As we are analyzing the two criteria (project phase and pipe size) from the table ( Fig-1) , the dummy code should be created by joining the two criteria with "&" (An ampersand). See Fig-3.ae ae ea Sa a aT Tao t 2] FE Posten Pecan foo FS [EE EE coc fare Prea A BSR OAR t 7 1 S| foot lPrope A |Smtdoun aaa 4 00] a TE) [e028 [Proje A |Shadown 128A 2 ‘a ah ao TB} [0056 —jProeet A ]Sitdown [12m g ap "3 | fooun~ ewpa a foeshaaoun abe & ef Ao} [ose [Prope |shtdoun “Hama 5 as in] otek Prone Presta aB @ | 7] [ose |Prope A |Shtsom “"[2aa 4 aaa 73] [00s |Promet A Pretws oC 3 ah 12] foose [Proc A [Sitdown [150 4 aa 3s] [otra [ProgeA—Pre rats oc . at Bt ie] represen eee z Bap 3] [oe JProeet Pont shoo rece % if 48] [00st |Prope Pre Suto $ Sa) af 73} loose ——~|Proe A foo Shasoun|1SCE 2 ‘too Bt] |i02n [Project A Post Shutsown” 128A t e ri 233i 23] [iui Propet A Pot rts 128A $ | Da} 1088 [pret A Bea atom |soRa % xa] et Bel [ite Prgee A—JPon-shutonn [Bc ‘ ‘2 tas 5) fara Proc Pont Shs 4BC i "ad aa Br] [tein Prope JPonthason: 4B u $a 2a] fou JPoyet A JPon Shasown | ube # ‘0a 33) [ica [pupa a [Pou Shadow [486 i fa 40] Fad (3) When you type the formula, “=SUMIF” in the summary table (Fig-2), (range, criteria, [sum_range}) will be appeared. “Range” refers to the cell range that matches criteria. In this case cell range will be "Dummy code" column (see Fig-3) and select cell range (K3:K28) for 2" pipe size & Pre-Shutdown phase. (4)Select the 1° criteria -Project phase such as Pre-shutdown, Shutdown and Post-shutdown, and 2" criteria — ‘Completed dia-inch. Use "&" between the 1% and 2 criteria (C35&D34). (5)As we are looking for the total number of completed dia-inch for each phase, “Completed dia-inch” column will be sum range (H3:H23). (6) Add "$" sign in that formula to copy. Copy the cells through the pipe size and project phase. Finally, you can find the total number of piping diameter for each size and project phase. See Fig.4 reser oS Se Sees 2 4 6 10 2 “Total [Pre-Shutcown o 4 | 15 a0 760 760 0 0 SE [Shuidown “af 0 oa Zs B v 0 8, [Pos Shutdown 0 0 0 400) 470 a6 [234 80 1203 Figs ‘You may also want to analyse total completed diameter-inch by less than 6" pipe size and greater than 6". The return of pipe size (less than 6") is 167 dia-inch and for pipe size (greater than 6") is 753. Type the formula as shown in Fig-5. UME (E3.E29,"<6".G3:629) SUMIF(enge, citra, fut yer Total dieinch completed for pipe size (lees than 6") 467 Total diainch completed for pipe size ( greater than 6") 753, =SUMIF(E3:E29,">6",G3.629)| [Sus range, citer sum _renge) Fig.6 'SUMIF function can be used with more than one criteria by combining the criteria codes with "8 Download reference file:UsingSumifFunction