REPUBLIC OF THE PHILIPPINES. 4 DEPARTMENT OF NATIONAL DEFENSE Q OFFICE OF CIVIL DEFENSE = ‘Camp General Emilo Agulaldo, Quezon Cly, Phipps ‘MEMORANDUM ORDER os NOS.2017 5 18 207 TO: ALLOCD CENTRAL AND REGIONAL OFFICE PERSONNEL, SUBJECT : GUIDELINES ON THE RENDITION AND PAYMENT OF OVERTIME SERVICES 1.0 PURPOSE To provide the plies and guidelines onthe rendition and payment of orertine, wheter ronetary oe nom-monetary, for sevioes rendered beyond the regular Working hours or day tr scheduled days of to inlade serves rendered on stendace to activises organized by he ‘OCD, the DND or ther government agencies as authorized by an office menrandumiorder pursuant to CSC-DBM Joint Cicala No.2, series of 2004 and CSC-DBM Joint Circular No Ty seres of 2015, 2.0 GENERAL POLICY Generally, overtime services shall be remunerated trough Compensatory Tine-OfT (CTO). (Overtime (OT) pay shall ony be authorized when the appliation of CTO fo all overtine hours would adverely affect the operations ofthe agency and there is enoeghfnds YO py forthe OT serves rendered, 30. DEFINITION OF TERMS: Compensatory Overtime Credit (COC) refers tothe aserued number af hours an employee earns ab rest of serves rendered beyond regular working hours, and or ose rendered oo Saturdays, Sundays, Holidays or scheduled days of without th beet of OT pay Compensatory Time-OfF (CTO) refers othe numberof hous or days an employes i excused ‘om reporting for work with fll ay and benefits. It sa non-monetary benefit rovied to an employee in lieu of OT pay 40 COVERAGE AND EXEMPTION 4.1 OCD employees who may be authorized to render overtime services with pay are those holding regular positions of division chief or equivalent level and below. Incumbents postions of division ehiet or equivalent of below, designated as Ofcr-in-Charge of Righer level positions, may also be authorized to render overtime services a they are stl bound to oserve the presorbed work our Telefax 090 Pesca) 972 205, NORRIG Once (3261-108 61.2605 ot s8, RORRING stra 50) Scat 1S one ham Clee Ora 2 G12 228 "Ena tenella av epee Wetec ao42 The following OCD personel are not thorized to render overtime services with pay 42.1 tose osupying potions whose ras ae higher han vision cies or quilt evel, 422 haw appointed to Carer Excite Service potions; 423 thoes imvlved inthe condt of wining propa, wexksor, seminars who ste provide accommodation and meals fore aration of teat, 424, those gamed eer forms of allownces or beefs Tr services rendered ‘eyond the presibed work hors nde eiing vs res nd repletion, 425 thoswho wen tavel sas and 426 lity posonmel dale or assigned at OCD. 50 GUIDELINES 5. Overtime services shal include these rendered beyond eight (8) hours ding regular work fags sbjct tothe applicable les on flexible working hour scheme Being adopted bythe (OCD. The overtine ervieso be rendered by an employee for regular werk day in excess of hishereighchour work shed sal be lest wo (2) hous 52 The priority activities that may warrant rendition of necessary overime service may include the following: 52.1 Implementation of special or priority programs and projects embodied in Presidonialdrocivs with specifi dats of completion; 522 Completion of infrastructure and other projects with st dedlines when due to unfrescen events the deslie cannot be met without resoing a oversime swore 523 Essential public services during emergency or critica stations would ‘quire immediate or quick response; 524 Relief rehabilitation, reconstruction and other related work r services during calamities and disasters 52.5 Seasonal work, such as but not ite o, preparations of bets and annual por, inorder o mee the scheduled deadlines; 526 Preparation of financial and eccounability’ reports requ by oversight agencies Tiked Congress of the Philippines, fice of the. Presiden, Commission on Audit, Department of Budget and Management, nd National Economic and Development Auhory; 152.7 Services rendered by drivers and oe immediate staff of oficial when they se required keep the same working hours as these officials; and 528 Sich other activites as are necded to meet performance tgs ot deliver secvioes othe public as maybe determined by the agency had 53. The floming breaks hall be observed when rendering overtine srvies Reglar Dayo Weekdays Weekendemiohiaors ‘Oae (1) Roar nner Beak afer hee @y hours oF | Cansh beak TO mat 1-00 pa continous overtime service ‘54 Rendering oveight overime serve shal be reso to only whan extomely nscesay "Nocemploye shal te allowed to render overnight service fr more tant (2) consecutive ‘igh or elt reasons and to ensue employee prog. 55 The Heads of ServicsRegions! Offs, th the Administrative and Financia ‘Management Serze (AFMS), mus fist secure authority to render OT services on a {quarry bass fom the CDDA-A and CDDA.O, respetively. Person fom the OCA, Inst sere sd authory, tie the AFMS, fom the CDA or hs/her designated ‘eprestnaive The quest or shorty sal net he allowing: 260 56 87 ss so s10 sat 55.1 Purpose for eadetng OT services 552 Listofemployestolcloe the ames, postion and assigned sks; 553 _lastifeaton on th nocesty of OT cenices | no case shal he overtime serves ob rendered overlay / dupa wih tone assaned 10 Job Order persone. ‘The Heads of SrvicevOrtces shall be play responsible forte day to éy operations ofthis respective offes hance, they may allow o dsllow thee immsdate tao render Such OT services during repular working dys, Saturdays, Sundays, hldays and now ‘working dye, depending on the nature and urgency ofthe work oe dan “To ensure that employes are rendering OT serves because of urgent 0 addtional work, andl 9 compensate abuces, edness or undertie, an employee shal at be allowed {o render OT services with py ie ose hs reported ater on regalar workdays. In ‘his at, an employe may sender OT svles bu eth wl ot be compensate for sch seve cir trough monetary payor CTO. Employes who are absent during Fridays shal not be authored to rede: overtine service ‘on Saturdays immesately following sig Fridays, Likewise employees who ar late sdlor absent for at least three) tne ina weck shallot be authorized te render overtime ervzes onthe imtiney following Saray, This to entre that eployees are aut rendering overtime services for ie primary reason t finish thir baclog due 10 Tle shsenes, dint o unde mes on ogra Employees shall not be allowed to render overime services with: their respesive supervises (at last a Secon Chie) who are likewise tasked 79 monitor thir ‘wort. tains for payment of OT services rendered shal be supped by a duly approved Request foc Authooty fo Render OT Services (Anges A), Daly Tie Records (into copes ~ one for the regular payroll and one for the oveme payroll) Meaty individu [Accomplishment Repo. for the actual work done ding OT, ands Cerifeston duly Signe bythe Pesonne/AdminisravePuman Resour Office that no CTO was aalled (of dving sald perio. The Human Resource Management and Development Divison ofthe [AEMS (nthe ese ofthe Cental Ofc) andthe Administrative Secon Persoanl (a the ae of Regional Offices) shal matin and monitor overtine services redeed (OT pay shall be charge to avalable savings subject o existing rues and regulations oo nd other fd sources auhoried under existing lav rules and If the avilable agency savings cannot accommodate the payment cf OT pay ofall employees, the Management shall establish the era for determinirg the employees ‘who can claim OT pay taking into consideration the general policy embodied in Seon 20 ofthis memorandum. ‘COMPUTATION OF OVERTIME SERVICES WITH PAY 61 ‘OT py shal be based onan employee's etal hourly ate computed as olows: “Aetal Fourly Rate (AR) ‘Astal Basie Salary per month /22x 8 ‘OT Rate for ordinary work days | AHR =25% oF AHR ‘OT ‘Rate for Saturdays, bolidays | AHR 50% oF AHR Wd nonworking dys0 {62 Tota OT Pay forthe Monts ‘OT Pay for Ontnary work Gays | OT Ras for Oslinary Wok Day x Tol No.of (OT Hours Rendered on Ordeay work daye sin the mont PLUS ‘OF Pay for Sardis, olidays and | OT Rae or Stara, Raids and pon-woring| on-vorking aye days x Total No. of OT hous. Rendered on Setrdays holidays and non-worting days win he oath 63 The total OT pay ofan employee in a year shall not exceodSO% of hser basi salary for the year while the total amount of OT pay tobe spent shall not exceed 5% ofthe taal Personnel Services (PS) bet ofthe ageney fora given yea. COMPUTATION OF COCs 7A. The computation of COCS is expressed in numberof hours, computed as follows: For averime services ended on | COC= number af hour of vere servos x vwookdays or scheduled work | 1.0, a For overime sviees rendered on | COG> number af hours of overtime sonices ‘weekends, holidays or scheduled | 15 days off 72 Accrual and Use of COCs 72.1 Each employes may accrue not more than forty (40) hous of COCS in 8 ‘month In no instance, however, shall the unexpended balance exceed one Ihuned tweary hous (120) hours 122. The COCs shouldbe used a time-off within the year thee sre eared until the immediately succeeding year. Thereafter, any unutlized COCs are oemed ferteitd. (Amended by CSC-DBM Joint Crear No2-A, 8.2005) 73 Limitation on the Use of COCs 13. The COCs cannot be used to fit undertimels of tarinest incurred by the employe daring rguler working days 132 The COCs eamed cannot be converted into cat, hence, ae roncommutativ 733. The COCs wil not be added 1 the regular leave credits of the employee. Hones, i isnot part ofthe accumulated lenve ered tht paid out tothe employe, 74 fect on Personnel Movement 7A. In cases of resignation, retirement, or separation fom the servic, the ‘uutlized COCs are deemed forfeited 742 Incase of deta secondment or tansfer to another agency, the COCs came ‘in one agency cannot be transfered to another agency, nor could the employee receive monetary equivalent there. 743. In ease of promotion, except when promoted to postion not qualified to receive overtime pay under previous issuances, the employee wil retin his borher accrued COC.80 90 100 0 1S. Availment of CTO 15. The CTO may be availed of in blocks of four (4) or eight (8) hours (ether halday or woe dey time of). 152. The employee may ute the CTO continsously upto a maximum of five (5) consecutiv days per single availment, or on Staggered basis within the year ‘The employee must comply With atthe leas five (3) - day notice for valent ofthe CTO. 753. The employee must fist obtsin approval fom the bead of the agncy/euthorized official regarding the schedule af evailment of CTO using the Offeting of Overtime Service Rendered Form (Annex B). The ‘Management shall accommodate, tothe exeat practicable, all applications for avalment of CTO atte time requested bythe employee. Inthe exigency of the servic, however, the schedule may be recalled snd’ subsequetly rescheduled bythe Head ofthe OMfcsauthorized oficial within the yar [RESPONSIBILITIES OF HEADS OF OFFICES ‘The Heads of OfceeServicewDivsins shall be responsible for the prope inplementation of ‘hese guidlines. They sal be dst with accorsngs athe ete may be, foray payment of OT services of avaiment of CTO aot in asordance wih the provision hersin wiht prejudice 1 theefund by te emplayeete) concened af any nauthoran or excess payin, [RESOLUTION OF CASES, MONITORING AND EVALUATION Jnsues and concems arising fromthe inplementaton ofthis Memorandum alle resale by the [AFMS in both te OCD Cental and Regional Offices, The AFOS shall submit the DBM, copy Samised the CSC; the Report on Overime Services With Pay Form C) ono before March 3 of ery yer REPEALING CLAUSE. ‘AILOCD issuances inconsistent with this memorndum ae hereby deemed amended, repeted or ‘modified secrdngy, EFFECTIVITY ‘This memorandum sal ake eft immediatly UNDERSE [CARDO B. JALAD ‘Ci Dead Administer