COVER SHEET FIRE RISK ASSESSMENT

Occupier or other Responsible Person:

Owner (if different to occupier):

Address of Property:

Person(s) Consulted:

Assessor:

Assessors Statement: I certify that to the best of my knowledge, the information contained in this Fire Risk
Assessment is correct, based on information provided at the time the assessment was
undertaken.
Assessors Signature:

Date of Fire Risk Assessment:

Date of Previous Fire Risk Assessment:

Suggested Date for Review:

GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT

1.00 The Building

1.01 Number of floors and basements

1.02 Approximate floor area:

1.03 Construction Details:

1.04 Occupancy:

1.05 Hours premise in use:

1.06 Date of construction:

2.00 The Occupants

2.01 Approximate maximum number of persons:

2.02 Maximum number of staff at any one time:

2.03 Maximum number of members of public:

2.04 Name/position of responsible person(s):

3.00 Occupants at Special Risk

3.01 Confined to bed occupants:

3.02 Disabled occupants:

3.03 Occupants in remote areas:

3.04 Others:
GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT

4.00 Fire Loss Experience

4.01 Fires in past 10 years:

4.02 Cost of fire losses:

5.00 Other Relevant Information

5.01 Detail:

6.00 Relevant Fire Safety Legislation

6.01 Statutory provisions: Regulatory Reform (Fire Safety) Order 2005 / Fire (Scotland) Act 2005
FIRE HAZARDS FIRE RISK ASSESSMENT

INDEX DETAIL YES NO N/A CONTROL MEASURES

7.00 Electrical Sources of Ignition

7.01 Reasonable measures taken to prevent fires of Maintain safe separation distance of ½ metre between appliance and
electrical origin? combustible materials. Enclose electrical intake in one hour fire resisting
enclosure. Prohibit any combustible or flammable storage in electrical intake
room. Ensure that sources of heat do not arise from faulty or overloaded
electrical equipment. Ensure that all electrical fuses and circuit breakers etc of
the correct rating and suitable for the purpose. Switch equipment off at the end
of the working day.

7.02 Fixed installation periodically inspected and
tested?
7.03 Does electrical equipment have current Portable
Appliance Test label attached?
7.04 Are there electrical extension leads of multi point
adaptors in electrical sockets?
Introduce a programme of inspection and tests by a competent electrician to the
current IEE Guidance Note 3.
Have portable electrical appliances tested by a competent person.
Provide one electrical socket for each electrical appliance.

8.00 Smoking
8.01 Reasonable measures taken to prevent fires as a Introduce a safe smoking policy in designated smoking areas and enforce
result of smoking? prohibiting smoking elsewhere.

9.00 Arson
9.01 Does basic security against arson by outsiders Take additional precautions to avoid the risk of arson by introducing external
appear reasonable? lighting, secure boundaries, increased security patrols or external CCTV.

10.00 Cooking
10.01 Are reasonable measures taken to prevent fires Maintain safe separation distance between appliances and
as a result of cooking? flammable/combustible materials. Introduce safe working practices.
10.02 Are filters changed and ductwork cleaned Change grease filters and clean ductwork on a regular basis.
regularly?
10.03 Are suitable extinguishing appliances available? Provide a 5Kg CO2 and a 6 Litre wet chemical extinguisher in the kitchen
adjacent to exit door.
FIRE HAZARDS
11.00 Lightning
11.01 Does the building have a lightning protection
system?
12.00 Other Significant Ignition Sources
12.01 Are there other significant ignition sources
present?
12.02 Does the activity involve processes such as
frictional heat?
12.03 Is there gas or burning oil equipment?
12.04 Are there light bulbs or heating appliances near
flammable/combustible materials?
12.05 Are portable heaters in use?
13.00 Housekeeping
13.01 Is the standard of housekeeping adequate?
13.02 Are combustible materials separated from ignition
sources?
13.03 Is there an avoidance of unnecessary
accumulation of combustible materials or waste?
13.04 Is there appropriate storage of combustible
materials?
13.05 Is there avoidance of inappropriate storage of
combustibles materials?
13.06 Are all textiles and furniture treated to be fire
retardant?
13.07 Are substantial areas of walls or ceilings covered
with flammable linings or materials?
14.00 Outside Contractor and Building Works
Hazards
FIRE RISK ASSESSMENT
Provide suitable lightning protection system to building in accordance with BS EN
62305-1:2011.
Introduce programme for clearing ventilation vents. Maintain safe separation
distance of ½ metre between appliances and combustible materials. Switch
equipment off at the end of the working day.
Introduce safe systems of work.
Ensure combustible storage is removed from the gas boiler room.
Maintain safe separation distance of ½ metre between appliances and
combustible materials. Replace tungsten light fitting with fluorescent fittings.
Secure heaters to wall with appropriate safety guards provided. Remove
portable heaters from under desks and adjust heating arrangements.
Ensure a programme is introduced to improve housekeeping.
Maintain safe separation distance of ½ metre between appliance and
combustible storage.
Remove the accumulation of combustible materials or waste from the following
locations:
Store timber pallets or combustibles at least 15 metres from the fabric of the
building.
Reduce the risk by ensuring adequate separation distances between textiles or
loose packing material and potential ignition causes.
Implement recommendation for textiles and furniture to be treated to be fire
retardant in the following areas:
Replace flammable wall or ceiling coverings in the following locations:
FIRE HAZARDS
14.01 Is there satisfactory control over works carried out
in the building by outside contractors?
14.02 Are fire safety conditions imposed on outside
contractors?
15.00 Dangerous Substances
15.01 Have the hazardous properties of dangerous
substances been considered?
15.02 Is there adequate information on safety provided
by the supplier on any relevant safety data sheet?
15.03 Has account been taken regarding:
15.03.1 the special, technical and organisational
measures and the substances used and their
possible interactions.
15.03.2 the amount of the substance involved
15.03.3 where the work will involve more than one
dangerous substance, the risk presented by such
substances in combination
15.03.4 the arrangements for the safe handling, storage
and transport of dangerous substances and of
waste containing dangerous substances
FIRE RISK ASSESSMENT
Introduce a safe system of work for contractors who carry out work within the
workplace?
Introduce a permit to work system for contractors who carry out 'hot work'
involving processes such as welding or flame cutting?
Reduce the quantity of dangerous substances to a minimum. Avoid or minimise
the release of a dangerous substance, Control the release of a dangerous
substance at source. Ensure that any release of a dangerous substance which
may give rise to risk is suitably collected, safely contained, removed to a safe
place, or otherwise rendered safe, as appropriate. Avoid ignition sources
including electrostatic discharges. Avoid such other adverse conditions as could
result in harmful physical effects from a dangerous substance. Segregate
incompatible dangerous substances.
Provide appropriate safety data sheets .
Ensure that the premises are designed, constructed and maintained so as to
reduce risk. Ensure that suitable special, technical and organisational measures
are designed, constructed, assembled, installed, provided and used so as to
reduce risk. Ensure that special, technical and organisational measures are
maintained in an efficient state, in efficient working order and in good repair.
Reduce quantities or substitute for a less volatile substance.
Introduce appropriate segregation measures to ensure that incompatible
substances do not come into contact with each other. Ensure that equipment
and protective systems meet the requirement to prevent confusion between
connecting devices.
Provide suitable personal protective equipment.
FIRE HAZARDS
15.03.5 any other measures introduced as a result of the
RRO/FSO
15.04 Are there safe systems of work for maintenance,
where there is the potential for a high level of
risk?
15.05 Are sufficient control measures in place to
counter the likelihood that an explosive
atmosphere will occur and its persistence
including adjacent areas?
15.06 Are sufficient control measures in place to
counter the likelihood that ignition sources,
including electrostatic discharges, will be present
and become active and effective
15.07 Has account been taken regarding the scale of
the anticipated effects?
15.08 Is sufficient additional safety information available
to enable the assessment to be completed?
15.09 Has account been taken regarding sources of
oxygen:
FIRE RISK ASSESSMENT
Implement the requirement to train all staff in the use of appropriate fire fighting
equipment suitable for the risks present.
Ensure that appropriate systems of work are applied for a system of permits to
work, with such permits being issued by a person with responsibility for this
function prior to the commencement of the work concerned. Ensure that
appropriate systems of work are applied for the issuing of written instructions for
the carrying out of work. Ensure that equipment and protective systems meet
the requirements where power failure can give rise to the spread of additional
risk, equipment and protective systems must be able to be maintained in a safe
state of operation independently of the rest of the plant in the event of power
failure. Ensure that equipment and protective systems meet the requirements
where means for manual override must be possible, operated by employees
competent to do so, for shutting down equipment and protective systems
incorporated within automatic processes which deviate from the intended
operating conditions, provided that the provision or use of such means does not
compromise safety.
Prevent the formation of an explosive atmosphere, including the application of
appropriate ventilation.
Ensure that equipment and protective systems meet the requirements where on
operation of emergency shutdown, accumulated energy must be dissipated as
quickly and as safely as possible or isolated so that it no longer constitutes a
hazard.
Reducing to a minimum the number of persons exposed in the risk area.
Introduce additional measures to avoid the propagation of fires or explosions.
Provide explosion pressure relief arrangements. Provide explosion suppression
equipment. Provide plant which is constructed so as to withstand the pressure
likely to be produced by an explosion. Provide suitable personal protective
equipment.
Provide appropriate safety information on the following topics:……
FIRE HAZARDS
15.09.01 Is there piped oxygen in use?
15.09.02 Are there oxygen cylinders used or stored?
15.09.03 Is there an operational procedure for isolation?
15.09.04 Are oxidising materials used or stored?
FIRE RISK ASSESSMENT
Confirm procedure for isolating piped oxygen to ward.
Ensure the safe use or storage of oxygen cylinders in the following areas:
Confirm procedures for isolating piped oxygen to ward and staff training
provided as necessary.
Ensure the safe use or storage of oxidising agents in the following areas:
FIRE PROTECTION
INDEX DETAIL
16.0 Means of Escape
16.01 Is your building constructed, particularly in the
case of multi-storey buildings, so that, if there is a
fire, heat and smoke will not spread uncontrolled
through the building to the extent that people are
unable to use the escape routes?
16.02 Are the existing escape routes adequate for the
numbers and type of people that may need to use
them, e.g. members of the public, young people
and disabled people?
16.03 Are the exits in the right place and do the escape
routes lead as directly as possible to a place of
total safety?
16.04 Are exits easily and immediately openable where
necessary?
16.05 Do the doors on escape routes open in the
direction of escape?
16.06 Are the people who work in the building aware of
the importance of maintaining the safety of the
escape routes by ensuring that fire doors are not
wedged or held open?
16.07 Are fire doors holed or damaged?
16.08 If there is a fire will at least one escape route from
any part of the premises remain available?
16.09 Are fire doors provided with appropriate fire doors
signs?
FIRE RISK ASSESSMENT
YES NO N/A CONTROL MEASURES
Change the occupancy of room to normal risk from high risk category. Provide
additional exits in the following locations: # add locations#.
Increase the width of the escape corridors to 1.2 metres.
Provide additional exit from room using 45° rule.
Remove one of the two securing devices from the final exit door from the #add
location#. Install suitable interlocks on doors normally kept close for security
reasons in the following locations: #add locations# .
Re-hang and recess the door to #add location# to open in the direction of
escape.
Remove the wedges / fire extinguisher / chair from the fire doors in the following
locations: # Add locations#. Install suitable hold open device such as dorgard
likely to be wedged open in the following locations: #add locations# .
Infill the holes in fire doors with fire resisting material in the following locations:
(Add locations). Replace the damaged fire doors in the following locations: #add
locations#
Provide a pass door in the following locations: #add locations#
Provide "fire door keep shut" / "fire door keep locked" signs at eye level on both
faces of the door to the following fire doors.
FIRE PROTECTION
16.10 Are there satisfactory means for securing exits?
16.11 Is there a reasonable travel distance where there
is a single direction of travel?
16.12 Is there a reasonable travel distance where there
is an alternative means of escape?
16.13 Is there suitable protection of escape routes?
16.14 Are the internal escape routes and final exits kept
clear at all times?
16.15 Can all final exit doors be opened easily and
immediately if there is an emergency?
16.16 Are all external escape routes unobstructed and
providing a clear route to the fire assembly
points?
16.17 Are any holes or gaps in walls, ceilings and floors
properly sealed, e.g. where services such as
ventilation ducts and electrical cables pass
through them?
16.18 Can all the occupants escape to a place of total
safety in a reasonable time?
16.19 Will everybody including disabled persons be
able to safely use the escape routes from your
premises?
16.20 Are there any particular or unusual issues to
consider?
16.21 Are fire assembly points in safe locations?
16.22 Are inner or inner-inner rooms provided with
appropriate means of escape?
FIRE RISK ASSESSMENT
Provide a panic bolt/latch and appropriate sign on the final exit door from #add
location#.
Provide external fire escape in the following location # add location#. Provide an
additional exit to the escape corridor from the inner room #add location#.
Provide external fire escape in the following location # add location#. Provide an
additional exit to the escape corridor from the inner room #add location#.
Repair or replace damaged partitions to the required fire resisting rating #add
location#.
Clear external storage / trim undergrowth obstructions and provide an
appropriate "fire escape keep clear" signs from #add locations#.
Reduce the securing devices on final exit doors to a single device provided with
a suitable sign on how to operate.
Clear obstructions from #add location# and provide an appropriate fire escape
keep clear sign.
Fire stop the holes in walls and ceilings with appropriate fire resisting materials.
Increase the awareness of occupants with fire training to help overcome the
inertia in getting people evacuating promptly.
Train fire marshals in how to use evac chairs provided/place in safe refuge such
as fire rated staircase enclosure/relocate such workers or visitors to ground floor
accommodation only. Provide evacuation lifts or fire lifts used to evacuate
disabled people from upper floors.
Organise the delivery of stock to the premises so that escape routes are
available.
Locate the fire assembly point at least 20 metres from the building in the
following location #add location#.
Provide vision panel, smoke detector in access room or provide a 500mm gap
above the partition between inner room and access room. Provide a pass door
in the following positions:
FIRE PROTECTION
16.23 Are suitable refuge areas provided?
16.24 If refuge areas are provided are communications
provided and tested?
16.25 Is fire door integrity/strips/seals and all door
furniture adequately maintained?
16.26 Are fire action notices adequate?
16.27 Are high risk rooms adequately protected?
16.28 Are there security devices on doors that are
suitable and acceptable?
16.29 If vertical evacuation is necessary (internal or
external), are stairways suitable in size and
width?
17.00 Fire Spread and Development Limitation
17.01 Is it considered that there is compartmentation of
a reasonable standard?
17.02 Is it considered that there is reasonable limitation
of linings that may promote fire spread?
17.03 Are sprinklers if provided of the correct type for
the risks present?
17.04 Are fire/smoke dampers and control systems
maintained and tested?
18.00 Escape Lighting
18.01 Are all your escape routes covered by an
acceptable form of emergency lighting?
18.02 Will there always be sufficient lighting to safely
use escape routes?
FIRE RISK ASSESSMENT
Provide a suitable refuge within the staircase enclosure in the following locations:
Ensure communication equipment in refuge is tested regularly as required.
Replace the intumescent strips/smoke brushes to the fire door/frame in the
following locations:
Provide additional fire action notices adjacent to the fire alarm call points in the
following locations:
All stores throughout the premises should be separated from the remainder of
the building with 30 minute fire resisting construction and provide with an
appropriately marked lockable 30 minute fire door.
Provide panic bolt with suitable sign to the door in the following location:
Provide an additional fire rated staircase in the following location:
Repair or replace damaged compartment walls to the required fire resisting
rating. Repair or replace damaged compartment floors or ceilings to the required
fire resisting rating.
Remove the combustible construction and replace it with fire-resisting or non-
combustible alternatives. Reduce the risk by removing, covering or treating
large areas of flammable wall and ceiling linings to reduce the rate of flame
spread across the surface.
Upgrade the sprinkler to an OH2 system.
Arrange testing and maintenance of fire/smoke dampers and control systems.
Provide emergency lighting to illuminate the escape routes and fire points.
Increase the capacity of the emergency lighting system from 1 to 3 hour duration.
FIRE PROTECTION FIRE RISK ASSESSMENT

18.03 Is there back-up power supplies for the Provide back-up power supply for emergency lighting.
emergency lighting?

19.00 Fire Safety Signs and Notices

19.01 Where necessary are escape routes and exits, Provide green moving person signs with appropriate directional arrows to
the locations of fire fighting equipment and indicate the secondary escape routes in the following locations: #add locations#.
emergency telephones indicated by appropriate
signs?
19.02 Have you provided notices such as those giving Provide push bar to open signs adjacent to panic bolts in the following locations:
information on how to operate security devices on #add locations#.
exit doors, those indicating doors enclosing fire
hazards that must be kept shut and fire action
notices for staff and other people?

19.03 Are you maintaining all the necessary signs and Replace defaced green moving person signs in the following locations: #add
notices so that they continue to be correct, legible locations#
and understood?
19.04 Are you maintaining signs that you have provided Provide dry riser outlet signs adjacent to dry risers on each floor of the building.
for the information of the fire and rescue service,
such as those indicating the location of water
suppression stop valves and the storage of
hazardous substances?

20.00 Fire Warning Arrangements

20.01 Is a reasonable manually operated electrical fire
alarm system provided?
20.02 Are fire alarm call points located at all final exits,
storey exits, fire compartment wall exits or exits
from rooms of high risk?
20.03 Is the fire control panel located at an exit and
visible to the emergency services from the
outside of the building?
Install an electrical fire alarm system conforming to BS 5839. Install a fire control
panel that can be seen from the outside through an entrance to the building.
Install a fire control repeater panel linked to the existing system on an external
wall. Provide additional fire alarm call points linked into the existing system in
the following locations: #add location#
Provide an additional fire alarm call point linked into the system in the following
location #add location#.
Relocate the fire alarm panel to the main entrance to the building, so that it can
be seen by the fire service when the building is unoccupied. Provide a repeater
panel on the front face of the building.
FIRE PROTECTION
20.04 Can the existing means of detection ensure a fire
is discovered quickly enough for the alarm to be
raised in time for all the occupants to escape to a
place of total safety?
20.05 Are the automatic fire detectors of the right type
and in the appropriate locations?
20.06 Can the means of warning be clearly heard or be
perceptible and understood by everyone
throughout the whole building when initiated from
a single point?
20.07 Are there provisions for people in locations where
the alarm cannot be heard?
20.08 If the fire-detection and warning system is
electrically powered, does it have a back-up
power supply?
20.09 Is there a remote transmission of alarm signal?
21.00 Portable Fire Extinguishing Appliances
21.01 Are the extinguishers suitable for the purpose?
21.02 Are there enough extinguishers sited throughout
the premises at appropriate locations?
21.03 Are the right types of extinguishers located close
to the fire hazards and can users get to them
without exposing themselves to risk?
21.04 Are the extinguishers hidden from view and their
position need indicating?
21.05 Have steps been taken to prevent the misuse of
extinguishers?
21.06 Are fire fighting appliances checked that they are
in good order at least monthly by the occupier?
FIRE RISK ASSESSMENT
Install a L1/L2/L3/L4/L5/P1/P2 electrical fire alarm system with blanket automatic
smoke detection.
Replace the smoke detector with a heat detector in the kitchen.
Provide additional fire alarm sounders in the following locations: #add locations#.
Arrange an audibility test for the fire alarm system.
Provide a red flashing lights linked to the fire alarm system in the following
location: #add location#. Provide a sentinel red flashing light and vibrating
device for the following bedrooms: add locations#.
Provide back-up batteries that comply with BS 5839.
Install an auto-dialler device to inform a remote manned centre of a fire alarm
activation via a secure telephone line.
Replace the non standard fire extinguishers with BS/LPC approved extinguishers
in the following locations.
Provide additional 2Kg carbon dioxide extinguishers in the following locations:
add location#. Remove surplus 9 litre water fire extinguishers from the following
locations: #add location#.
Provide additional 9 litre wet chemical extinguisher in the kitchen on the #add
location#.
Provide a fire extinguisher sign with indicating arrow for appliances hidden from
view in the following locations: #add location#.
Provide cover for extinguishers in public access areas.
Train fire wardens to carry out physical inspection of fire extinguishers for their
area of evacuation responsibility and ensure results are recorded.
FIRE PROTECTION FIRE RISK ASSESSMENT

21.07 Are those who test and maintain the fire fighting
equipment competent to do so?
21.08 Are hose reels provided and maintained?
Ensure only competent persons maintain the fire fighting appliances.
Provide additional hose reels in the following locations: add location#.
Decommission the hose real and replace the cover with 4 class "A" 13A rated
extinguishers

22.00 Automatic Fixed Systems

22.01 Is there a suitable sprinkler or water based Provide an ordinary hazard group 2 wet pipe sprinkler system to cover the whole
system that is adequate for the risk present? of the building.
22.02 Is there a suitable gaseous local application or Provide a gaseous gas flooding system to cover the computer suite.
total flooding provided that is adequate for the
risk?
22.03 Are those who test and maintain the fixed fire Ensure only competent persons maintain the fixed fire systems.
fighting systems competent to do so?

23.00 Other Fixed Systems

23.01 Are there suitable smoke control facilities for the Provide a system of roof ventilators, powered by automatic fire detectors and
risk present? sub-divide roof into appropriate smoke reservoirs.
23.02 Are those who test and maintain the smoke Ensure only competent persons maintain the smoke control equipment.
control facilities competent to do so?

24.00 Luminous Discharge Tubes

24.01 Has notice been given notice to the fire and Inform fire authority of required details.
rescue authority regarding luminous discharge
tubes cut-off switch, its colouring and marking.
MANAGING FIRE SAFETY
INDEX DETAIL
25.00 Procedures and Arrangements
25.01 Appropriate fire procedures in place (including
calling the fire service)?
25.02 Are staff aware of the emergency plan, including
the identity of people nominated to do a particular
fire duty task?
25.03 Have visitors and guests been informed about
what to do in an emergency?
25.04 Have staff been given information about any
dangerous substances?
25.05 Do you have arrangements for informing
temporary or agency staff?
25.06 Is there an arrangement for informing other
employers whose staff are guest workers in your
premises, such as maintenance contractors and
cleaners?
25.07 Have fire safety arrangements been co-ordinated
with other responsible people and with any
contractors in the building?
25.08 Have details been recorded of any information or
instructions you have given and the details of any
arrangements for co-operation and co-ordination
with others?
25.09 Has a fire safety manager/deputy fire safety
manager been appointed in writing with a suitable
job description?
25.10 Have sufficient fire wardens been appointed to
help in evacuating the premises?
FIRE RISK ASSESSMENT
YES NO N/A CONTROL MEASURES
Ensure that the fire emergency plan covers the appropriate fire procedures
for the building. Ensure that the plan provide clear instructions on
procedures for liaising with the fire brigade on arrival and notifying them of
any special risks?
Include details of the fire emergency plan in staff fire awareness training
sessions.
Set up a system to inform visitors and guests of the fire evacuation
arrangements in the building.
Provide information regarding hazardous substances in staff training
sessions.
Set up a system to inform temporary or agency staff of the fire evacuation
arrangements in the building.
Set up a system to inform maintenance contractors and cleaners of the fire
evacuation arrangements and safe systems of work in the building.
Co-ordinate fire safety arrangements with other occupiers through the
managing agents in the building.
Ensure that fire information and instructions details have been recorded in
the fire emergency plan.
Appoint a fire safety manager/deputy fire safety manager in writing and
provide them with a suitable job description.
Appoint additional fire wardens in the following locations:
MANAGING FIRE SAFETY
26.00 Training and drills
26.01 Are all staff given instruction on induction?
26.02 Are all staff given annual refresher training?
26.03 Are regular fire drills carried out?
26.04 Are employees aware of specific tasks if there is
a fire?
26.05 Are joint training and fire drills sessions carried
out in multi-occupied buildings?
26.06 Have staff working in areas for used or store
hazardous or explosive substances had
appropriate fire training?
26.07 Has the fire manager/deputy fire manager had
appropriate training for their role?
27.00 Testing and Maintenance
27.01 Adequate maintenance of workplace?
27.02 Weekly testing and periodic servicing of fire
detection and alarm system?
27.03 Monthly, six-monthly and annual testing routines
for emergency lighting?
27.04 Annual maintenance of fire extinguishing
appliances?
27.05 Weekly testing and periodic inspection of
sprinkler installations?
27.06 Other relevant inspections or tests:
FIRE RISK ASSESSMENT
Introduce an appropriate induction training presentation for the workplace.
Introduce an appropriate annual fire refresher training presentation for the
workforce.
Arrange fire drills for every six months for the building occupiers. Ensure
out of hour workers also participate in additional fire drills every six
months.
Ensure fire wardens training covers their evacuation responsibilities.
Co-ordinate fire safety training and fire drills with other occupiers through
the managing agents in the building.
Ensure staff working with hazardous materials receive regular appropriate
training sessions.
Provide the fire manager/deputy fire manager with appropriate training for
their role?
Ensure that checks, inspections and maintenance are carried out at
appropriate intervals.
Senior fire marshal to ensure that weekly fire alarm test and periodic
servicing are carried out and recorded by competent persons.
Senior fire marshal to ensure that monthly, six monthly and annual
emergency lighting carried out and recorded by competent persons.
Ensure that monthly checks, and annual maintenance of portable fire
fighting appliances are carried out and recorded by competent persons.
Senior fire marshal to ensure that weekly test and periodic inspection of
sprinkler installations are carried out and recorded by competent persons.
Ensure that periodic inspections of Inergen/FM200/Argonite total
flooding/local application system are carried out and recorded by
competent persons.
MANAGING FIRE SAFETY
27.07 Do you carry out daily checks to ensure that there
is clear access for fire engines?
27.08 Do you have the necessary procedures in place
to maintain any facilities that have been provided
for the safety of people in the building (or for the
use of fire fighters, such as access for fire
engines and fire fighting lifts)?
27.09 Are appropriate training measures in place for
those workers with language difficulties?
28.00 Records
28.01 Are appropriate records kept for fire training and
fire evacuation drills?
28.02 Are appropriate records kept for fire alarm tests?
28.03 Are appropriate records kept for escape lighting
tests?
28.04 Are appropriate records kept for the maintenance
and testing of other fire protection systems?
28.05 Are your fire records immediately available for
inspection by the enforcing authority?
28.06 Is there an emergency plan in place?
28.07 Does the fire emergency plan take account of
other emergency plans applicable in the building?
28.08 Is the fire emergency plan readily available for
staff to read?
28.09 Is the fire emergency plan available to the
enforcing authority?
28.10 Are Personal Emergency Evacuation Plans
(PEEPS) required and in place?
FIRE RISK ASSESSMENT
Ensure a system is adopted to ensure fire service access routes are
available.
Provide a maintenance and test contract for the dry riser installation.
Provide a maintenance and test contract for the fire lift.
Provide an appropriate method of training for workers with language
difficulties?
Provide and maintain a register of fire safety records including fire training
and fire evacuation drills.
Provide and maintain a register of fire safety records including fire alarm
tests.
Provide and maintain a register of fire safety records including escape
lighting tests.
Provide and maintain a register of fire safety records including
sprinkler/Inergen/FM200/Argonite total flooding/local application systems.
Ensure that fire records are readily available for enforcing authority
inspection in the form a fire record folder.
Ensure that fire emergency plan is regularly reviewed and revised following
fire risk assessments.
Ensure that fire emergency plan takes account of the other emergency
plans in the building.
Ensure that fire emergency plan is available for staff who wish to read it.
Ensure that fire emergency plan is readily available for enforcing authority
inspection.
Ensure that Personal Emergency Evacuation Plans are compiled in
accordance DCLG guidance and is readily available for enforcing authority
inspection.
MANAGING FIRE SAFETY
29.00 Young Persons
29.01 Have the following matter matters to be taken into
particular account in risk assessment in respect of
young persons:
29.01.1 the inexperience, lack of awareness of risks and
immaturity of young persons
29.01.2 the fitting-out and layout of the premises
29.01.3 the nature, degree and duration of exposure to
physical and chemical agents
29.01.4 the form, range, and use of work equipment and
the way in which it is handled;
29.01.5 the organisation of processes and activities
29.01.6 the extent of the safety training provided or to be
provided to young persons
29.01.7 risks from agents, processes and work listed in
the Annex to Council Directive 94/33/EC on the
protection of young people at work
FIRE RISK ASSESSMENT
Provide comprehensive induction training package to raise awareness
levels of young persons.
Change the fitting out and layout arrangements in the premises.
Remove young persons from exposure to physical or chemical agents.
Re-assess the form, range and use of work equipment by young persons.
Re-evaluate the processes and work activities of young persons.
Provide comprehensive induction training and fire awareness training for
young persons.
Re-evaluate the risks, processes and work activities listed in the Annex to
Council Directive 94/33/EC on the protection of young people at work.
FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT

Risk Value Matrix

Likelihood Value Severity of Outcome(s)

Negligible 1 Negligible
Low 2 Slight damage to property- Minor injury to occupants, fire aid required
Moderate 3 Moderate damage to property. Partial evacuation required. Injury to occupants, medical attention required.
High 4 Large scale damage to property. Complete evacuation required. Occupants required hospitalisation.
Extreme 5 Major loss of property. Major loss of life.

Likelihood
Severity 1 2 3 4 5
2 4 6 8 10
3 6 9 12 15
4 8 12 16 20
5 10 15 20 25

Risk Rating Score:

Risk Rating Action

1 Record findings and review in 12 months
2-3 Record findings and review in 12 months
4-6 Moderate Risk- Implement interim measures immediately and full controls within 3 months
8-12 High Risk - Implement interim measures immediately and full controls within 3 months
15-25 Extreme Risk - Cease use of area until additional controls have been applied

Fire Risk Assessment Review

Assessments should be kept under constant review, and in any case reviewed whenever
circumstance change which affect the validity of the current assessment. Whilst there is no
maximum period between assessments, it is recommended that the review period should
FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT

not exceed 12 months.

 ACTION PLAN FIRE RISK ASSESSMENT

Appendix B Fire Risk Assessment

ORGANISATION:
ADDRESS:

ASSESSOR:

DATE:

ACTION PLAN

QUESTION SIGNIFICANT HAZARDS RESPONSIBLE TARGET DATE DATE COMPLETED/ COMPETENT

PERSON PERSONS INITIAL

7.00 Electrical Sources of Ignition

7.01 Maintain safe separation distance of ½ metre between appliance and
combustible materials. Enclose electrical intake in one hour fire resisting
enclosure. Prohibit any combustible or flammable storage in electrical
intake room. Ensure that sources of heat do not arise from faulty or
overloaded electrical equipment. Ensure that all electrical fuses and circuit
breakers etc of the correct rating and suitable for the purpose. Switch
equipment off at the end of the working day.

7.02 Introduce a programme of inspection and tests by a competent electrician

to the current IEE Guidance Note 3.
7.03 Have portable electrical appliances tested by a competent person.
7.04 Provide one electrical socket for each electrical appliance.

8.00 Smoking
8.01 Introduce a safe smoking policy in designated smoking areas and enforce
prohibiting smoking elsewhere.

9.00 Arson
 ACTION PLAN FIRE RISK ASSESSMENT

9.01 Take additional precautions to avoid the risk of arson by introducing

external lighting, secure boundaries, increased security patrols or external
CCTV.

10.00 Cooking
10.01 Maintain safe separation distance between appliances and
flammable/combustible materials. Introduce safe working practices.
10.02 Change grease filters and clean ductwork on a regular basis.
10.03 Provide a 5Kg CO2 and a 6 Litre wet chemical extinguisher in the kitchen
adjacent to exit door.

11.00 Lightning
11.01 Provide suitable lightning protection system to building in accordance with
BS EN 62305-1:2011.

12.00 Other Significant Ignition Sources

12.01 Introduce programme for clearing ventilation vents. Maintain safe
separation distance of ½ metre between appliances and combustible
materials. Switch equipment off at the end of the working day.
12.02 Introduce safe systems of work.
12.03 Ensure combustible storage is removed from the gas boiler room.
12.04 Maintain safe separation distance of ½ metre between appliances and
combustible materials. Replace tungsten light fitting with fluorescent
fittings.
12.05 Secure heaters to wall with appropriate safety guards provided. Remove
portable heaters from under desks and adjust heating arrangements.

13.00 Housekeeping
13.01 Ensure a programme is introduced to improve housekeeping.
13.02 Maintain safe separation distance of ½ metre between appliance and
combustible storage.
13.03 Remove the accumulation of combustible materials or waste from the
following locations:
13.04 Store timber pallets or combustibles at least 15 metres from the fabric of
the building.
13.05 Reduce the risk by ensuring adequate separation distances between
textiles or loose packing material and potential ignition causes.
 ACTION PLAN FIRE RISK ASSESSMENT

13.06 Implement recommendation for textiles and furniture to be treated to be

fire retardant in the following areas:
13.07 Replace flammable wall or ceiling coverings in the following locations:

14.00 Outside Contractor and Building Works Hazards

14.01 Introduce a safe system of work for contractors who carry out work within
the workplace?
14.02 Introduce a permit to work system for contractors who carry out 'hot work'
involving processes such as welding or flame cutting?

15.00 Dangerous Substances

15.01 Reduce the quantity of dangerous substances to a minimum. Avoid or
minimise the release of a dangerous substance, Control the release of a
dangerous substance at source. Ensure that any release of a dangerous
substance which may give rise to risk is suitably collected, safely
contained, removed to a safe place, or otherwise rendered safe, as
appropriate. Avoid ignition sources including electrostatic discharges.
Avoid such other adverse conditions as could result in harmful physical
effects from a dangerous substance. Segregate incompatible dangerous
substances.

15.02 Provide appropriate safety data sheets .

15.03
15.03.1 Ensure that the premises are designed, constructed and maintained so as
to reduce risk. Ensure that suitable special, technical and organisational
measures are designed, constructed, assembled, installed, provided and
used so as to reduce risk. Ensure that special, technical and
organisational measures are maintained in an efficient state, in efficient
working order and in good repair.

15.03.2 Reduce quantities or substitute for a less volatile substance.

15.03.3 Introduce appropriate segregation measures to ensure that incompatible
substances do not come into contact with each other. Ensure that
equipment and protective systems meet the requirement to prevent
confusion between connecting devices.
15.03.4 Provide suitable personal protective equipment.
15.03.5 Implement the requirement to train all staff in the use of appropriate fire
fighting equipment suitable for the risks present.
 ACTION PLAN FIRE RISK ASSESSMENT

15.04 Ensure that appropriate systems of work are applied for a system of
permits to work, with such permits being issued by a person with
responsibility for this function prior to the commencement of the work
concerned. Ensure that appropriate systems of work are applied for the
issuing of written instructions for the carrying out of work. Ensure that
equipment and protective systems meet the requirements where power
failure can give rise to the spread of additional risk, equipment and
protective systems must be able to be maintained in a safe state of
operation independently of the rest of the plant in the event of power
failure. Ensure that equipment and protective systems meet the
requirements where means for manual override must be possible,
operated by employees competent to do so, for shutting down equipment
and protective systems incorporated within automatic processes which
deviate from the intended operating conditions, provided that the provision
or use of such means does not compromise safety.

15.05 Prevent the formation of an explosive atmosphere, including the

application of appropriate ventilation.
15.06 Ensure that equipment and protective systems meet the requirements
where on operation of emergency shutdown, accumulated energy must be
dissipated as quickly and as safely as possible or isolated so that it no
longer constitutes a hazard.
15.07 Reducing to a minimum the number of persons exposed in the risk area.
Introduce additional measures to avoid the propagation of fires or
explosions. Provide explosion pressure relief arrangements. Provide
explosion suppression equipment. Provide plant which is constructed so
as to withstand the pressure likely to be produced by an explosion.
Provide suitable personal protective equipment.

15.08 Provide appropriate safety information on the following topics:……

15.09
15.09.01 Confirm procedure for isolating piped oxygen to ward.
15.09.02 Ensure the safe use or storage of oxygen cylinders in the following areas:

15.09.03 Confirm procedures for isolating piped oxygen to ward and staff training
provided as necessary.
15.09.04 Ensure the safe use or storage of oxidising agents in the following areas:
 ACTION PLAN FIRE RISK ASSESSMENT

16.00 Means of Escape

16.01 Change the occupancy of room to normal risk from high risk category.
Provide additional exits in the following locations: # add locations#.
16.02 Increase the width of the escape corridors to 1.2 metres.
16.03 Provide additional exit from room using 45° rule.
16.04 Remove one of the two securing devices from the final exit door from the
#add location#. Install suitable interlocks on doors normally kept close for
security reasons in the following locations: #add locations# .
16.05 Re-hang and recess the door to #add location# to open in the direction of
escape.
16.06 Remove the wedges / fire extinguisher / chair from the fire doors in the
following locations: # Add locations#. Install suitable hold open device
such as dorgard likely to be wedged open in the following locations: #add
locations# .
16.07 Infill the holes in fire doors with fire resisting material in the following
locations: (Add locations). Replace the damaged fire doors in the following
locations: #add locations#
16.08 Provide a pass door in the following locations: #add locations#
16.09 Provide "fire door keep shut" / "fire door keep locked" signs at eye level on
both faces of the door to the following fire doors.
16.10 Provide a panic bolt/latch and appropriate sign on the final exit door from
#add location#.
16.11 Provide external fire escape in the following location # add location#.
Provide an additional exit to the escape corridor from the inner room #add
location#.
16.12 Provide external fire escape in the following location # add location#.
Provide an additional exit to the escape corridor from the inner room #add
location#.
16.13 Repair or replace damaged partitions to the required fire resisting rating
#add location#.
16.14 Clear external storage / trim undergrowth obstructions and provide an
appropriate "fire escape keep clear" signs from #add locations#.
16.15 Reduce the securing devices on final exit doors to a single device provided
with a suitable sign on how to operate.
16.16 Clear obstructions from #add location# and provide an appropriate fire
escape keep clear sign.
16.17 Fire stop the holes in walls and ceilings with appropriate fire resisting
materials.
 ACTION PLAN FIRE RISK ASSESSMENT

16.18 Increase the awareness of occupants with fire training to help overcome
the inertia in getting people evacuating promptly.
16.19 Train fire marshals in how to use evac chairs provided/place in safe refuge
such as fire rated staircase enclosure/relocate such workers or visitors to
ground floor accommodation only. Provide evacuation lifts or fire lifts used
to evacuate disabled people from upper floors.
16.20 Organise the delivery of stock to the premises so that escape routes are
available.
16.21 Locate the fire assembly point at least 20 metres from the building in the
following location #add location#.
16.22 Provide vision panel, smoke detector in access room or provide a 500mm
gap above the partition between inner room and access room. Provide a
pass door in the following positions:
16.23 Provide a suitable refuge within the staircase enclosure in the following
locations:
16.24 Ensure communication equipment in refuge is tested regularly as required.

16.25 Replace the intumescent strips/smoke brushes to the fire door/frame in the
following locations:
16.26 Provide additional fire action notices adjacent to the fire alarm call points in
the following locations:
16.27 All stores throughout the premises should be separated from the
remainder of the building with 30 minute fire resisting construction and
provide with an appropriately marked lockable 30 minute fire door.
16.28 Provide panic bolt with suitable sign to the door in the following location:

16.29 Provide an additional fire rated staircase in the following location:

17.00 Fire Spread and Development Limitation

17.01 Repair or replace damaged compartment walls to the required fire resisting
rating. Repair or replace damaged compartment floors or ceilings to the
required fire resisting rating.
17.02 Remove the combustible construction and replace it with fire-resisting or
non-combustible alternatives. Reduce the risk by removing, covering or
treating large areas of flammable wall and ceiling linings to reduce the rate
of flame spread across the surface.
17.03 Upgrade the sprinkler to an OH2 system.
 ACTION PLAN FIRE RISK ASSESSMENT

17.04 Arrange testing and maintenance of fire/smoke dampers and control

systems.

18.00 Escape Lighting

18.01 Provide emergency lighting to illuminate the escape routes and fire points.

18.02 Increase the capacity of the emergency lighting system from 1 to 3 hour
duration.
18.03 Provide back-up power supply for emergency lighting.

19.00 Fire Safety Signs and Notices

19.01 Provide green moving person signs with appropriate directional arrows to
indicate the secondary escape routes in the following locations: #add
locations#.
19.02 Provide push bar to open signs adjacent to panic bolts in the following
locations: #add locations#.
19.03 Replace defaced green moving person signs in the following locations:
#add locations#
19.04 Provide dry riser outlet signs adjacent to dry risers on each floor of the
building.

20.00 Fire Warning Arrangements

20.01 Install an electrical fire alarm system conforming to BS 5839. Install a fire
control panel that can be seen from the outside through an entrance to the
building. Install a fire control repeater panel linked to the existing system
on an external wall. Provide additional fire alarm call points linked into the
existing system in the following locations: #add location#

20.02 Provide an additional fire alarm call point linked into the system in the
following location #add location#.
20.03 Relocate the fire alarm panel to the main entrance to the building, so that it
can be seen by the fire service when the building is unoccupied. Provide a
repeater panel on the front face of the building.
20.04 Install a L1/L2/L3/L4/L5/P1/P2 electrical fire alarm system with blanket
automatic smoke detection.
20.05 Replace the smoke detector with a heat detector in the kitchen.
20.06 Provide additional fire alarm sounders in the following locations: #add
locations#. Arrange an audibility test for the fire alarm system.
 ACTION PLAN FIRE RISK ASSESSMENT

20.07 Provide a red flashing lights linked to the fire alarm system in the following
location: #add location#. Provide a sentinel red flashing light and vibrating
device for the following bedrooms: add locations#.
20.08 Provide back-up batteries that comply with BS 5839.
20.09 Install an auto-dialler device to inform a remote manned centre of a fire
alarm activation via a secure telephone line.

21.00 Portable Fire Extinguishing Appliances

21.01 Replace the non standard fire extinguishers with BS/LPC approved
extinguishers in the following locations.
21.02 Provide additional 2Kg carbon dioxide extinguishers in the following
locations: add location#. Remove surplus 9 litre water fire extinguishers
from the following locations: #add location#.
21.03 Provide additional 9 litre wet chemical extinguisher in the kitchen on the
#add location#.
21.04 Provide a fire extinguisher sign with indicating arrow for appliances hidden
from view in the following locations: #add location#.
21.05 Provide cover for extinguishers in public access areas.
21.06 Train fire wardens to carry out physical inspection of fire extinguishers for
their area of evacuation responsibility and ensure results are recorded.

21.07 Ensure only competent persons maintain the fire fighting appliances.
21.08 Provide additional hose reels in the following locations: add location#.
Decommission the hose real and replace the cover with 4 class "A" 13A
rated extinguishers

22.00 Automatic Fixed Systems

22.01 Provide an ordinary hazard group 2 wet pipe sprinkler system to cover the
whole of the building.
22.02 Provide a gaseous gas flooding system to cover the computer suite.
22.03 Ensure only competent persons maintain the fixed fire systems.

23.00 Other Fixed Systems

23.01 Provide a system of roof ventilators, powered by automatic fire detectors
and sub-divide roof into appropriate smoke reservoirs.
23.02 Ensure only competent persons maintain the smoke control equipment.
 ACTION PLAN FIRE RISK ASSESSMENT

24.00 Luminous Discharge Tubes

24.01 Inform fire authority of required details.

25.00 Procedures and Arrangements

25.01 Ensure that the fire emergency plan covers the appropriate fire procedures
for the building. Ensure that the plan provide clear instructions on
procedures for liaising with the fire brigade on arrival and notifying them of
any special risks?
25.02 Include details of the fire emergency plan in staff fire awareness training
sessions.
25.03 Set up a system to inform visitors and guests of the fire evacuation
arrangements in the building.
25.04 Provide information regarding hazardous substances in staff training
sessions.
25.05 Set up a system to inform temporary or agency staff of the fire evacuation
arrangements in the building.
25.06 Set up a system to inform maintenance contractors and cleaners of the fire
evacuation arrangements and safe systems of work in the building.

25.07 Co-ordinate fire safety arrangements with other occupiers through the
managing agents in the building.
25.08 Ensure that fire information and instructions details have been recorded in
the fire emergency plan.
24.09 Appoint a fire safety manager/deputy fire safety manager in writing and
provide them with a suitable job description.
24.10 Appoint additional fire wardens in the following locations:

26.00 Training and drills

26.01 Introduce an appropriate induction training presentation for the workplace.

26.02 Introduce an appropriate annual fire refresher training presentation for the
workforce.
26.03 Arrange fire drills for every six months for the building occupiers. Ensure
out of hour workers also participate in additional fire drills every six
months.
26.04 Ensure fire wardens training covers their evacuation responsibilities.
26.05 Co-ordinate fire safety training and fire drills with other occupiers through
the managing agents in the building.
 ACTION PLAN FIRE RISK ASSESSMENT

26.06 Ensure staff working with hazardous materials receive regular appropriate
training sessions.
25.06 Provide the fire manager/deputy fire manager with appropriate training for
their role?

27.00 Testing and Maintenance

27.01 Ensure that checks, inspections and maintenance are carried out at
appropriate intervals.
27.02 Senior fire marshal to ensure that weekly fire alarm test and periodic
servicing are carried out and recorded by competent persons.
27.03 Senior fire marshal to ensure that monthly, six monthly and annual
emergency lighting carried out and recorded by competent persons.
27.04 Ensure that monthly checks, and annual maintenance of portable fire
fighting appliances are carried out and recorded by competent persons.

27.05 Senior fire marshal to ensure that weekly test and periodic inspection of
sprinkler installations are carried out and recorded by competent persons.

27.06 Ensure that periodic inspections of Inergen/FM200/Argonite total

flooding/local application system are carried out and recorded by
competent persons.
27.07 Ensure a system is adopted to ensure fire service access routes are
available.
27.08 Provide a maintenance and test contract for the dry riser installation.
Provide a maintenance and test contract for the fire lift.
27.09 Provide an appropriate method of training for workers with language
difficulties?

28.00 Records
28.01 Provide and maintain a register of fire safety records including fire training
and fire evacuation drills.
28.02 Provide and maintain a register of fire safety records including fire alarm
tests.
28.03 Provide and maintain a register of fire safety records including escape
lighting tests.
28.04 Provide and maintain a register of fire safety records including
sprinkler/Inergen/FM200/Argonite total flooding/local application systems.
 ACTION PLAN FIRE RISK ASSESSMENT

28.05 Ensure that fire records are readily available for enforcing authority
inspection in the form a fire record folder.
28.06 Ensure that fire emergency plan is regularly reviewed and revised following
fire risk assessments.
28.07 Ensure that fire emergency plan takes account of the other emergency
plans in the building.
28.08 Ensure that fire emergency plan is available for staff who wish to read it.

28.09 Ensure that fire emergency plan is readily available for enforcing authority
inspection.

29.00 Young Persons

29.01
29.01.1 Provide comprehensive induction training package to raise awareness
levels of young persons.
29.01.2 Change the fitting out and layout arrangements in the premises.
29.01.3 Remove young persons from exposure to physical or chemical agents.
29.01.4 Re-assess the form, range and use of work equipment by young persons.

29.01.5 Re-evaluate the processes and work activities of young persons.

29.01.6 Provide comprehensive induction training and fire awareness training for
young persons.
29.01.7 Re-evaluate the risks, processes and work activities listed in the Annex to
Council Directive 94/33/EC on the protection of young people at work.