Data Map for John Talbot

Categories of Personal Method of Purpose Format Location & Security Lawful basis Legitimate interest Shared Retention period and
individuals data items collection reason/test & date with? reason

Private lesson Parent / Registration Contract Word Password protected Contract n/a - 6 years post-contract
students Guardian(s) forms execution document on laptop computer & termination to ensure
(Children) Name Contracts on laptop iCloud right to pursue fee
Child’s name Website computer Locked cabinet for recovery
Address Paper paper
Email
Mobile
phone

Private lesson Known Registration Safeguard- Paper Password protected o Safeguarding n/a - One month post-contract
students medical form ing laptop computer & to allow for
(Children) conditions iCloud administration process
Locked cabinet for
paper

Private lesson Name, email, Website, Contract Paper Password protected Contract n/a - 6 years post-contract
students telephone email, phone execution on laptop computer/ termination to ensure
(adults) Mobile calls Locked cabinet for right to pursue fee
phone paper recovery
 Categories of Personal Method of Purpose Format Location & Security Lawful basis Legitimate interest Shared Retention period and
individuals data items collection reason/test & date with? reason

Enquirers re Name, email, Website, Quotes for Forms, Password protected Contract n/a - 6 years post contract if
lessons and telephone phone calls, contract email, on laptop computer applicable; 1 year after
accompanist/ emails notes of and website. Locked initial contact
performing conversatio cabinet for paper
work n

Last updated: 24th May 2018

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GDPR Processing statement May 2018
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