TITLE OF THE PROJECT

Geetinder Kaur BCA Roll No:0161422007

INTRODUCTION

This project “HOTEL MANAGEMENT SYSTEM” aims at automating all the work being done
manually in hotels at present. On completion this project would expedite the work in all regards.
Some of the features of this software would be:

• Creating a system to automate the services offered by the hotel, this would be more flexible
than their earlier system. The features include 1. Storing, editing and reporting Staff Details. 2.
Storing, editing and reporting details of all the rooms available in the hotel. 3. Managing details
of customers’ signing in & out of the hotel.

The present epoch is given to the Information technology. I.T. is a new and fresh integrated
approach and a key to unlock all the intricate problems of our modern era. This technology tends
to cater all our needs. It is not only an ‘Integrated Approach’, but also job-oriented & concrete
device to aware us of the up-to-date skill and knowledge.

It has worked a magic wand in the spheres of industry, medicine, engineering, agriculture,
transportation, electronics & electrical devices. I.T has boosted progress beyond description. It
has given us the safest & the most concrete means of instruction i.e. computer, Internet, E-mail,
E-commerce, Website and a lifeline for most of our problems. I.T has to a larger extent, played a
role in bettering the global economy. Although there are many companies offering these services
but still quality work is always in demand.

PROJECT CATEGORY

The project is developed using Relational Database Management System (RDBMS).

A database system is essentially a sophisticated, computerized record keeping system, a

repository for a collection of computerized data files. A database system maintains information
and makes that information available on demand, for this purpose a database system provides set
of facilities to perform such operations.

The benefits of a database system over any traditional system are obvious as database is
integrated as well as shared, thus a database eliminates redundancy and also as a consequence,
database lets multiple users access the same piece of data.

The most important advantage of the database is to maintain the integrity i.e. it insures that the
change made to the database by authorized users do not result in a loss of data consistency and
guard against accidental damage to the database.

Creation of files, Addition of data,RDBMS have the following facilities: Retrieving data
collectively orDeletion of data, Modification of data. The data stored can be sorted or indexed
at users discretion orselectively. Various reports can be produced from the system. These may
eitherdirection. be standardized reports or that may be specifically generated according to
Mathematical function can be performed and the dataspecific user definition. stored in the
database can be manipulated with functions to perform the desired Data integrity To maintain
data integrity and database use. calculations. Providing form based interface for easy
accessibility andfor multiple users. data entry.

TOOLS / PLATFORMS & LANGUAGE

FRONT END : VISUAL BASIC 6.0 BACK END : MS-ACCESS

• The project is based on three tier architecture. The three tier architecture where the
application is divided into three logical constituents User Services – Provide services such as
user interface. (VB 6.0 application in Business services – Implement business rules (Microsoft
Dao 3.6this case). Data Services – Provide handling and validationObject library in this
case) of data. (MS-ACCESS in this case)

OBJECTIVE OF THE PROJECT

As the title of the project suggests, the objective of this software is to automate all the data
storage and manipulation procedure for a Hotel. Some of the features of this software would be

• Creating a system to automate the services offered by the school, which would be more flexible
than their earlier system. The features include:

1. Storing, editing and reporting Staff Details. 2. Storing, editing and reporting details of all the
rooms available in the hotel. 3. Managing details of customers’ signing in & out of the hotel.

INPUT TO THE PROJECT

In Hotel Management System the following modules are to be entered.

INPUT TO STAFF DETAILS

• Employee Name • Description of Employee’s Post • Employee’s Address • Employee’s phone

number • Joining Date

INPUT FOR ALLOTMENT OF ROOM TO CUSTOMERS

• Customer Name • Room No • Type-A/C or non-A/C • Customer’s Balance Amount

INPUT TO DESCRIPTION OF HOTEL ROOMS

• Room Number • Facility provided-A/C or non-A/C • Rent/day • Status of the room-Occupied /

Unoccupied
OUTPUT OF THE PROJECT

-> Customized reports for the following:

• Details of various rooms and their status. • Customer’s details

DATABASE DESIGN

userpass uname upass remarks emp_details empname post emp_add emp_ph j_date

cust_details cust_name rno cust_facility cust_bal

DATA FLOW DIAGRAMS

Table Structure Normalized Table Structure :-

1. Table: - userpass This table contains information regarding User names and their related
Password. It has following fields.

Field name Data Type Descriptions name Text Username Password Text Password

2. Table: -cust_info This table describes all the information related to admission query of the
customer. It has following fields.

Field name Data Type Descriptions Name text Customer name Roomno Number Room Number
Facility Text Hotel Facility(Ac or Non-Ac) Balance Number Customer’s balance

3. Table :- emp_info This table describes all the information related to management data. It has
following fields. Field name Data Type Descriptions Name Text Employee or management
person’s name Post Text Post of employee Address Text Employee address Phone Number
Employee phone number Joining_date Date\time Joining date of employee

4. Table : -room This table describes all the information related to description of all rooms in
hotel It has following fields .

Field name Data Type Descriptions Room_no Number Room Number Facility Text Facility(AC
or Non-AC) Rent Number Room rent per day Status Text Room status

SCOPE OF FUTURE APPLICATION

This application fits into the current scenario, which is the information age. Modern hotels, to
increase their efficiency can use this application with some modifications as per their customized
needs.