CENTRAL MINE PLANNING AND DESIGN INSTITUTE LIMITED

(A SUBSIDIARY OF COAL INDIA LIMITED)

COAL AND MINERAL PREPARATION DIVISION
GONDWANA PLACE : KANKE ROAD : RANCHI – 834031

APPLICATION FOR VENDOR REGISTRATION

Read the instructions and conditions at the end of this application format
before preparing to fill-in the form.

PART – I GENERAL
1.0 Name of the company
2.0 Nature of the company
(Proprietary/ Partnership/ Private/ Public
Limited) (Annex photocopy of articles of
association/ Registration/ Partnership/
Deeds etc.)
3.0 Registered office
4.0 Works office
5.0 Name of chief executive
6.0 Name of the person to be contacted for
getting additional information
7.0 OFFICE :
7.1 Telephone No(s):
7.2 Fax No :
7.3 E-mail :
7.4 Web site, if any
8.0 WORKS :
8.1 Telephone No (s) :
8.2 Fax No:
8.3 E-mail :
8.4 Web site, if any
9.0 Details of area of the factory
9.1 Total area of the factory
9.2 Covered
9.3 Uncovered
9.4 Factory layout (to be annexed)
10.0 Manpower details :
10.1 Total no. of employee
10.2 Managerial
10.3 Technical
10.4 Administrative
10.5 Support services
11.0 Organization chart (to be annexed)
12.0 Range of products manufactured
(annex all relevant technical catalogue and
literature etc.)
13.0 Year of commencement of
manufacturing
PART – II TECHNICAL
1.0 Details of product(s) for which Product -1 Product -2 Product -3
registration is applied for:
1.1 SPECIFY THE NAME OF PRODUCT (s)
FOR WHICH THE REGISTRATION IS
BEING APPLIED FOR
1.2 Type
1.3 Capacity
1.4 Description
1.5 Annual production for preceding three
years (in number/ weight)
1.6 Details of other major products
manufactured
2.0 Has your product been tested by any
third party Inspection Body? (if yes,
annex copies of test reports etc.; not annex
Second Party Inspection/ test reports)
3.0 Details of Foreign Collaboration (if
any)
3.1 Products covered
3.2 Name and address of collaborator(s)
3.3 Status of collaboration
3.4 Collaborator’s scope of involvement
and responsibility with respect to
product(s) for registration (annex copy of
evidence in support thereof)
4.0 Details of plant and machinery (list out
major items of plant and machineries/ equipment
relevant to the products for registration)
5.1 Have you supplied product similar to
product (s) for registration to other
firm(s)? (if yes, furnish details including price
with recent supply order copies and
corresponding delivery/ receipt challans)

5.2 Have you supplied the product similar

to product(s) for registration to Coal
India Ltd. And its Subsidiary Company
or other PSUs? (if yes, furnish details
including price with recent supply order copies
and corresponding delivery/ challans)

5.3 Copy of Supply Orders yet to be

executed (with prices)
6.0 Quality assurance :
6.1 How is the quality assured function
carried out? (Give its organization and
linkage with Chief Executive)
6.2 Are there written procedures for all
quality related activities?
6.3 Is the organization ISO9001:2007
certified? (if yes, then please annex a copy of
certificate showing range of products covered &
its validity)
7.0 Do you have an R & D Department? (if
yes, furnish details of its infrastructure and
laboratory test facilities)
8.0 How is the quality control of Raw
materials, purchased items exercised?
 If in-coming goods are expected,
provide the following details :
8.1 Test equipment and facilities available
in the factory
8.2 Assistance from external agencies
8.3 Description of test(s)
8.4 Name of the agency carrying out
test(s), if not done in house :
9.0 Inspection and quality control of
finished products :
9.1 List of test equipment and facilities
available in factory
9.2 Scope of assistance from external
agencies, if required
10.0 Principal customers :
10.1 Name and address
10.2 Indicate operating parameters of
supplied product(s)
10.3 Sales for last three years (in terms of
numbers/ weight)
10.4 User’s performance certificate (annex
copy(s) )
10.4.1 Coal India Limited subsidiary
companies
10.4.2 Other PSUs/ Govt.
10.4.3 Other companies
10.5 List of companies approving the
applied-for product(s) separately for
(a) PSUs/ Govt. (b) Others
11.0 Future Expansion:
11.1 Programme
11.2 Installation of new machinery
11.3 Any other information you would like
to provide
12.0 Process plan / flow chart of product(s)
for enlistment
13.0 Product brochures (annex)
14.0 Details of BIS license, if any
15.0 Outsourcing activities for product(s)
under consideration, if any :
15.1 Activities being outsourced
15.2 List of outsource agencies for each
activity and their official address
15.3 List of P & M testing facilities available
with outsourced agencies
15.4 List of product manufactured by
outsourced agencies
15.5 List of client of outsourced agencies
15.6 Attach copy of order received from
client for outsourcing agency and
performance certificate, if any
15.7 Any other information about
outsourced agencies (whether
ISO9001:2008 certified, B IS license holder etc.)
PART – III COMMERCIAL
1.0 Name and address of your banker (s)
2.0 Value of current assets as on date
3.0 Value of liabilities as on date
4.0 Net fixed assets (Attach balance sheets for
last three years)
5.0 Value of total sales during the last
three years (separately for each years)
6.0 Value of orders in hand, enclose copy
of supply orders
7.0 Value of total capital employed
8.0 Source of finance
9.0 Borrowing limit as sanctioned by bank,
if any
10.0 Are your products covered by
warranty, if so, state
10.1 Period
10.2 Scope of warranty
11.0 Would you provide after sales service?
(If so, furnish details in respect of availability of
adequate spare parts and distribution network
for spare parts, trained personnel, for servicing,
special tools and tackles and test equipment as
may be required for servicing)
12.0 Any other information that the vendor
may like to furnish in support of their
capability etc. with respect to
product(s) or otherwise.

Note:
1. All information must be arranged in proper sequence.
2. If the space is short then the same may be suitable expanded in excel sheet or put as
annexure with page numbers.
This scope of registration is limited to Equipment / Machineries for usage in Coal /
Mineral Beneficiation Plants / Washery. The registered vendor will be eligible for their
products to be turnkey contractor selected by the Subsidiary Companies of Coal India
Limited. The enlistment doesn’t necessarily confirm issue of tender enquiry.
1. All paras are mandatory to be filled and supported with documents as evidence / proof
etc. where required. If any para is not filed or improperly filled, only once clarification /
‘request for submission of documents’ etc. will be asked through email address or
postal address. If no clarification is received within two months from the issue of the
above-referred letter, then your application for vendor registration with not be further
considered for vendor evaluation by the Vendor evaluation committee.
2. Excel sheets of MS office may preferably be used for hard copies of the filled-in form.
3. Registration should be valid for the two years from the date of issuance of letter of
registration.
4. All paras of registration document shall be signed by the Power of Attorney Holder
(refer to para 6 (part-I) of the vendor registration format).
5. If quality of product(s) is not maintained within two years of validity, the vendor will be
deleted from approved vendor list.
6. Inclusion/ Deletion will be sole authority of GM (CMP)
7. Vendors are advised to get fresh registration through submission of renewal of
Registration Form (supported with required documents) sufficiently before natural
expiry of validation.
8. User’s performance should be at least for two years.
9. Approved vendor shall submit technical details with current price / budgetary offers for
our review, whenever asked for, failing which registration may be cancelled.
10. The registration/ enlistment shall not be valid for ongoing works/ contracts as well as
tenders which are in process. It will be only for those tenders which are issued after the
issuance of registration letter.
Declaration:
I certify that the information supplied herein, including all annexed pages, is correct to the
best of my knowledge. Further, I agree that validity of registration can be cancelled at the
discretion of competent authority in the event of any information/ data found wrong/ false
any time during the validity tenure. I also declare that my company has never been
banned/ delisted/ blacklisted by any Government or Quasi-government agencies or PSUs.

1. SIGNATURE (Power of Attorney Holder) :

2. NAME:
3. DESIGNATION:
4. SEAL:
5. PLACE:
6. DATE:

X-X-X-X-X-X-X-X-X-X-X-X-X-X