©) SUPINFO Intemational University INSTITUTE OF INFORMATION TECHNOLOGY 4ERP — Microsoft® Dynamics™ AX 2012 Document content Graded Exercise ro e. oD) (a) 4 = ) Oo ) O <6 O a < aw _) 7) Version 1.0 Last update: 05/03/2018 Use: Students/Staff ‘Author: Laurent SANSELME4ERP — Microsoft® Dynamics™ AX 2012 Graded Exercise 1_ INTRODUCTION You're a general accountant, recently hired in a starting company, HABANANAS, that'll specialize in making flip flops, and shipping them worldwide. ‘As you're an experienced accountant, you know that a company like this needs to be piloted by an ERP system, to ensure driving and tracking company operations, but also legal compliance. You've decided, before launching the business to implement, with the IT team, an ERP solution based on the recognized solution for key accounts, Microsoft® Dynamics™ AX 2012. 2 GUIDELINES This graded exercise will last 2 hours. You are allowed to use any resources, including courses and Internet. However, plagiarism is prohibited. Any plagiarism will result in a “Cheater” grade for this exam, You'll use for this graded exercise exclusively the course virtual machine, available on the courses directory, hosted in the Courses platform. You can reuse the virtual machine that you've used during the courses. For grading purposes, you'll give back a ZIP file to your trainer containing the following elements: ‘* Step-by-step implementation guide, using screenshots ‘© PDF file, representing the final expected financial report ‘* Any information that you find relevant to understand your work This archive will have to be uploaded on the SCE platform. Page 2 sur6 2 © SUPINFO International University ~ http://www.supinfo.com SUPINFO4ERP — Microsoft® Dynamics™ AX 2012 Graded Exercise 3 IMPLEMENTATION AND CONFIGURATION Let's begin your work, with the steps that you've defined to successfully implement the chosen solution. 3.1 CREATING THE COMPANY (2 PTS) Before starting up your operations, you'll need first to create the company in the Dynamics platform. Because Dynamics uses a very complex structure, you've decided to update an existing tier, called Contoso Orange Juice, with the system code USP2. Update the entity in Dynamics AX with the following information: * Name: Habananas * Address: 22 Calle San Salvador, 28004 Madrid, Espafia Main office phone: 0034-902-13-37-12 Timezone: UTC+1, ‘Tax profile to apply is the same than the California state 3.2_ GENERAL LEDGER — (2 PTS) ‘As the company profile has been just updated, the entity is already linked with others shared General Ledger items. Set up Ledger to the “January to February’ fiscal calendar template. All transactions will be take place in the Euro currency. 3.3. Company ACCOUNT — (2 PTS) You'll create the main company account, aside from others existing accounts. It'll be used mainly for USD transactions, using the information below: ‘* Bank account number: 3593847 © Internal bank account: 0000001 ‘© Routing number: 2487 © Currency: Euro ‘© Ledger account: “Bank Account ~ Euro” ledger ‘© Name: Caja Madrid main account ‘© Address: C/palacio Real Bailén, s/n, 28013 Madrid, Espafia * Contact: Mr. John Goodwill, Main phone, +34 902 24 68 10 Page 3 sur6 2 © SUPINFO International University ~ http://www.supinfo.com SUPINFO4ERP — Microsoft® Dynamics™ AX 2012 Graded Exercise ‘After that, you should be able to view the created account. 3.4 BANK RECONCILIATION — (4 PTS) You know that the company CEO, Diego Delazapatas, decided to put up €6M to help the startup begin its acquisitions and starting the production. This money is already in the newly opened account, but not seen yet in the Dynamics system. Reconciliate the created bank account to reflect this change, using the following information: ‘© Transaction date: 2/23/2017 Transaction type: Transfer — Wire Transaction amount: €6M. Destination account: 3593847 Ledger account: Bank Account — Euro By the end of the operation, the recon: transactions journal. ion must be posted and can be viewed on the account 3.5 BUYING ASSETS — (4 PTS) As your activity is almost ready to start, you still need to buy a production warehouse and machines. Hopefully, your financial resources are good enough to allow the company to invest to buy those ‘two crucial elements. First, define the two asset types that you'll use for this usage. ‘+ Production warehouse © Fixed asset group: WHPROD © Name: Production warehouses © Type: Land and buildings © Autonumber fixed assets using Acco_1331 sequence code template * Factory machines © Fixed asset group: FACT © Name: Factory machines © Type: Tangible © Autonumber fixed assets using Acco_1332 sequence code template Create then products in the purchase orders using these information: ‘© Production warehouse Page 4 sur 6 2 © SUPINFO International University — http://www.supinfo.com SUPINFO4ERP — Microsoft® Dynamics™ AX 2012 Graded Exercise © Received from: Madrid City. © Price: €180000 © Quantity: 1 © Transaction and settle date: Current day © Factory machines : 0 Received from: Robot Factory, CA 0 Price: $45836 © Quantity: 14 © Transaction and settle date: Current day Issue then the purchase orders to reflect these acquisitions. Pay attention to convert the received products into fixed assets, with the right category, created previously. At the end of this step, you should be able to view two elements, transactions for buying assets and reflected into the Asset part, as assets now owned by the company. 3.6 HIRING EmPLoyYees —(1 PT) Your company has everything to get started, except for human resources to handle the factory machines. Show how you can reflect in Dynamics the employment of 3 employees. Every employee will be paid €1500 a month, excluding taxes. Consider it an immediate employment. The employee list is the following: ‘* Maria ROSA, born on the December, 241», 1956 ‘+ Jose PINTO, born on the January, 12%, 1982 ‘* Roberto BARGAS, born on the January, 12, 1975 3.7 BUYING PRODUCTION PRODUCTS — (2 PTS) Before starting the production, you need the raw materials to produce one of your famous products, the flip flaps. Order from the “Sweet plastic Group” granulated plastic in 70 Ib stick, quantity 500. ‘As soon as the purchase has been shipped and received by the company, do the necessary to pay the supplier, right way, without waiting the contractual period. 3.8 PRODUCT SHIPMENT — (3 PTS) That's it, you've produced your flip flaps and you're ready to ship it for national and international customers. Page 5 sur6 2 © SUPINFO International University ~ http://www.supinfo.com SUPINFO4ERP — Microsoft® Dynamics™ AX 2012 Graded Exercise A known and trusted customer, Contoso Retail San Diego, has sent your first purchase order for this product. Show how you can reflect the purchase and shipping 1300 boxes of your universal flippers, to the Contoso Retail San Diego customer. Set the transaction to take place on the current day. ‘As soon as the costumer receives the product (assume 2 open business days after), demonstrate how to generate the invoice. 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