Administrative Rules

INDEX

Title Pg.no.
Index i
About ISIE ii
About ESVC iii
Part A: PARTICIPATION REQUIREMENT 1
A.1. Participant Requirement 1
A.2. Team Entry Requirement 3
A.3. Driver’s Requirement 6
A.4. Vehicle Eligibility 6
Part B: REGISTRATION 9
B.1. Steps for Registration 9
B.2. Registration form 9
B.3. Registration fees 9
B.4. Mode of payment 10
B.5. Registration fees confirmation 10
B.6. Registration fees deadline 10
Part C: JUDGING CRITERIA 11
C.1. Pre-Virtual Round 12
C.2. Deliverables 12
C.3. College level Technical Inspection 14
C.4. Deadline and Penalty 14
C.5. Web-based submission 14
C.6. Dynamic Event 15
C.7. Awards 16
C.8. International Conference on Renewable Energy Resources 18
C.9. HR Meet 18
C.10. Auction Summit 18
C.11. Start-up Summit 18
C.12. Disqualification and Cancelation 18
C.13. Prizes and Taxation 19
C.13. Publicity 20

ESVC 2018 i
About ISIE
Imperial Society of Innovative Engineers are well known Society of India for organizing
Motorsports events, live projects based Industrial Training and Research and publication. ISIE
– India provides a platform to the students and professionals for development and
enhancement of their technical as well as managerial skills. We are developing platform
especially for engineering students where they can easily face real-time engineering problems
and find the best solution, especially in the sector of Electric and Hybrid Vehicles.
ISIE - India is the India’s best platform for the engineering students to develop practical skills.
We believe in “Learning, Implementation, and Sharing”. The Society has a very strong
placement and consultancy wing that has an excellent network of the top companies.
Our core competencies include effective personalized industry based training and excellent
placements. ISIE is committed to the development in the field of renewable source of energy;
these are the best solution to save our environment and development of our country. We are
organizing Hybrid and Go Kart National and International event.

Our Accreditations:

Federation of Motor Sports Club of India (FMSCI) –

The FMSCI is recognized by the Government of India, Ministry of Youth Affairs and Sports as
the only National Sports Federation (NSF) for the promotion and governance of motorsports
in India. The FMSCI is also a long-standing member of the International Federations for
motorsports viz. Federation International de l' Automobile (FIA), Paris (four wheelers and
above) and Federation International de Motocyclisme (FIM), Geneva (2 and 3 wheeler
motorsports).
The FMSCI is also a member of the Indian Olympic Association. The FMSCI has a wide base of
affiliated member clubs spread across India.
ISO 9001:2008:
ISIE Awarded ISO 9001:2008 certification for best quality management
system. Its ability to consistently provide a product that meets customer and applicable
statutory and regulatory requirements, and aims to enhance customer satisfaction through
the effective application of the system, including processes for continual improvement of the
system and the assurance of conformity to customer and applicable statutory and regulatory
requirements.

ESVC 2018 ii
SFI Foundation Inc.:
ISIEINDIA is now an official associate of the SFI, for usage of safety equipment in our events.
SFI Foundation Inc. originally started as SEMA (Specialty Equipment Manufacturing
Association) Foundation Inc. founded in 1963 formed by several performance and racing parts
manufacturers, as an organization to develop safer parts, as well as, product specifications
and standards to be used by the supplier of speed equipment.
Ministry of Micro, Small and Medium Enterprises (MSME)
ISIEINDIA is also associated and recognised by MSME for the services it is providing to the
society. The Micro; Small and Medium Enterprises Development (MSMED) Act was notified in
2006 to address policy issues affecting MSMEs as well as the coverage and investment ceiling
of the sector. The Act seeks to facilitate the development of these enterprises as also enhance
their competitiveness. It provides the first-ever legal framework for recognition of the
concept of "enterprise" which comprises both manufacturing and service entities

Support and Appreciation:

PMO India:
ISIEINDIA has been appreciated by PMO India, for its constant effort to promote Electric
Mobility in India.
Confederation of Indian Industry (CII):
ISIEINDIA also has support from CII and has used this association for benefit of the
participants. Our participants have displayed their vehicles in GES 2017 (Global
Entrepreneurship Summit), and GMX 2016 (Global Mobility Expo). They have benefitted
from it in gaining, sponsorship for their ideas.
Confederation of Indian Industry (CII) is a non-government, not-for-profit, industry-led
and industry-managed organization, playing a proactive role in India's development
process. Founded in 1895, India's premier business association has over 8,300 members,
from the private as well as public sectors, including SMEs and MNCs, and an indirect
membership of over 200,000 enterprises from around 250 national and regional sectoral
industry bodies.
Sports India Expo:
ISIEINDIA is giving an opportunity for the winners of the previous events to showcase their
vehicles in Sports India Expo 2017, to be held from 22nd August 2017 to 24th August 2017.
Sports India 2017 is a b2b business platform for the national and international companies
those are into the sports business to find out the new business opportunities in India as well
as in overseas market. This event is a great opportunity to network with sports Industry.
Ministry of New and Renewable Energy (MNRE):

ESVC 2018 iii

Ministry of New and Renewable Energy (MNRE), of India, has recognized our efforts as a
research project to promote E-Mobility among the youth of India. The Ministry of New and
Renewable Energy (MNRE) is the nodal Ministry of the Government of India for all matters
relating to new and renewable energy. The broad aim of the Ministry is to develop and deploy
new and renewable energy for supplementing the energy requirements of the country.

About ESVC
Electric Solar Vehicle Championship (ESVC) is Asia’s largest solar event which started in the
year 2013. The basic objective is to raise awareness among the future generation of engineers
about renewable energy resources and push them for development in this sector, all of this
while making it fun for them. Hence, they are required to build a Solar-Electric vehicle to
compete among themselves.
Vehicle builds by Student/Faculty/Professional as per Adventure and professional class
regulation must meet the strict specification of the Rulebook. The teams participating design
and manufacture their vehicles which are ergonomically sound, dynamically stable, light in
weight and solar powered, along with all these they are fun to drive at the same time. This
whole event is two stage process.
First being pre-virtual round which is compulsory for each team to attend. In this round, an
SDP will be held in which experts from industries associated with our cause share their
knowledge about vehicle design, vehicle dynamics and how teams can manufacture solar
panel, Power pack, BMS and various innovative & safety features for the vehicle.
The second stage is one in which teams start designing their vehicles on basis of knowledge
they have gained during the previous stage. Before manufacturing each team submits their
design report, calculations, the idea to us which our technical experts verify and advise them
(if any error, wrong approach, incomplete detail are found).
The third stage is the dynamic round which is a different experience in itself. In this round,
the teams arrive with their vehicles ready, which are made to go through series of tests and
inspection. Brake test, hill climb, cross pad, are some of the tests performed apart from final
endurance. In final endurance, teams have to run their vehicle on solar and batteries.
We also have solar performance test where the capability of the solar array used is checked.
For adventure class, they have to run their vehicle directly on the solar panel. We also have
battery performance test, Cross pad, hill climb and endurance for a given specific time, during
the endurance round have to cover maximum laps in specified time. We also give opportunity
to exhibit their vehicle on international platform, in year
2016, our team exhibit solar car in Global Expo on Services (GES16) inaugurated by President
of India at India Expo Mart. In the year 2017, we again display our innovative and attractive

ESVC 2018 iv
solar car at Green Mobility Expo (GMX17) by CII at Pragati Maidan, Delhi, India. Delegates
from 70 + Countries, 150+ MNC across the globe also participated in this expo.
PMO India (2016) appreciated our effort towards solar energy awareness and green mobility
development through engineering students. ESVC e noted research project under Ministry of
new and renewable energy, Solar R&D Division, Govt. of India. During GES and GMX delegated
from 22 countries appreciated our concept.

What’s New in ESVC 2018?

Expert Talk HR Meet Auction Summit

International Conference International Expo Journal Writing

Start-up Conference

ESVC 2018 v
ESVC 2018 1
A.1. Participants Requirements:
A.1.1. Eligibility Criteria:
For Adventure Class:
Competition is for graduate and undergraduate (1st to final year) students to ensure
that this is engineering design competition.
Note: Those completing their graduation in 2017 can also participate in ESVC 18.

For Professional Class:

Competition is open to all. Students, faculties, and industry professionals can also
form their team. They can form their own team, or a mixed team can also be formed
comprising of students and industry professionals.

A.1.2. Qualification:
Educational Qualification:
Team members must be enrolled in undergraduate program/graduate/diploma
students in the college/university of the team with which they are participating.
For professional class graduate, post graduate engineers/professionals can also take
part in this event.
Industrial Professional:
They can be from any industry, there is no restriction to that.
ID card:
For Student: Valid College ID card is required as a proof to ensure that participant is a
student of a university/college.
For Professionals: Valid corporate ID card is required as proof to ensure that
participant is an employee of an organization/company.
Discipline: Every student is supposed to be either pursuing diploma/graduation or be
a graduate student of any discipline.

A.1.3. Student Membership:

Membership is not mandatory for students participating in this event.

ESVC 2018 2
 http://myaccount.imperialsociety.in/membership/register/

A.2. Team Entry Requirement:

A.2.1. Team Name:
The meaningful and inspirational team name is required to distinguish the team in the
competition.

A.2.2. Team Logo:

An attractive team logo (not downloaded from the internet) is required from
participating team.
Teams are required to upload their logo as team profile picture in team account at
ISIE-ESVC
website.

A.2.3. Team Members:

A.2.3.1. For adventure class:

 Students can add members from different colleges too. But they are to represent only
one of the colleges/ organization as per their mutual agreement.
 It’s not necessary for students to represent their college, they can also represent other
organization who is sponsoring/ supporting the team.
 In case the team is seeking help from some industrial professional/experienced
personals then it should be purely for the advisory purpose. Design and fabrication of
the vehicle should be done by the team.
A.2.3.2. For Professional Class:

 Here the teams can include both students and industry professionals in the same
event. Unlike in adventure class, the industrial professional is no longer just an advisor
for the team, he is a part of the team equally competing along with his/her other team
members.
 The team requires a minimum of 7 members and maximum of 40 members, for
participation in both classes (Adventure or Professional).

A.2.4. Team Mail ID:

Teams are supposed to have their unique mail ID. Any query or communication with
ISIE-India is to be done by this mail ID only.

ESVC 2018 3
Note: Any communication done by personal email ID or ID other than mail ID will not be
entertained once the team has been registered. Queries will be solved and replied within 48
hours. If you feel like your query has not been solved then you can contact us at the number
given.

A.2.5. Team Signature:

Every team must have their mail ID signature, as given in the picture.
GMAIL -> SETTINGS -> SIGNATURE

A.2.6. Team Representative:

 Every team must have a representative while communicating with ISIE-India, so as to
prevent any kind of miss communication.
 Team representative should communicate through registered team Email ID only.

ESVC 2018 4
  The participating team can represent the college/organization from which they are
getting support or sponsorship for the event.
 Students can thus form their team on behalf of industry/company which is providing
them sponsorship/support for manufacturing the vehicle.

A.2.7. Team advisor:

 Participants should have at least one team advisor from their
college/university/industry, whom they are representing.
 They can have a maximum of two team advisors.
 Its choice of the team advisor to accompany their team into the competition.
 Team advisors may advise participants on general engineering and engineering project
management theory.
 Team Advisors may not design any part of the vehicle nor directly participate in the
development of any documentation or presentation. Additionally, Team Advisors may
not fabricate nor assemble any components nor assist in the preparation,
maintenance, testing or operation of the vehicle. In Brief – Team Advisors may not
design, build or repair any part of the vehicle.
 Before coming to the event college/ organization must authorize a person for all kind
of communication with ISIEINDIA.

A.2.8. Liability Waiver:

All on-site participants, including students, faculty, and volunteers, are required to
sign a liability waiver upon registering on-site.

A.2.9. Indemnity Form:

Every team must fill Indemnity form before entering the event site.

A.3. Driver’s Requirements:

A.3.1 Driver’s Requirement:
Every team must have 2 drivers.

A.3.2. Driver’s License:

Team members who will drive a competition vehicle at any time during a competition
must hold a valid, the government issued driver's license.

A.3.3. Driver Restriction:

ESVC 2018 5
 Driver must be from the team. Any professional driver from outside is not allowed to
ride the vehicle during the competition.

A.3.4. Medical Insurance:

Individual medical insurance coverage is required for both driver and is the sole
responsibility of the driver. A driver without a valid Medical Insurance will not be
allowed to drive in the Dynamic Events.

A.3.5. Driver’s Age:

Minimum age required for the driver is 18 years as per rule by Ministry of Road
Transportation and Highways.

A.4. Vehicle Eligibility:

A.4.1. Student Developed Vehicle:
 Vehicles entering for Adventure Class ISIE-ESVC must be conceived, designed,
fabricated and maintained by the student team members without direct involvement
from professional engineers, automotive engineers, racers, machinists or related
professionals.

A.4.2. Student fabrication:

 It is the intent of the ESVC competition to provide direct hands-on experience to the
students. Therefore, students should perform all fabrication tasks whenever possible.

A.4.3. Entries per university:

 Multiple teams from same university/college can participate in the event.

A.4.4. The vehicle used for multiple years:

 Universities may enter the same vehicle for multiple years but must document
substantial improvements and/or upgrades to the vehicle as used in the previous
year’s competition.
 There is no direct entry in the dynamic round for the previous year participating, team.
They have to go through the same procedure as other teams.
 Previous year vehicles must fulfill design and manufacture regulation as per ESVC
2018.

ESVC 2018 6
ESVC 2018 7
 Steps for registration:
Teams can register through our website: www.worldsolarproject.com
Registration Process:

 Signup / Login with your details at this link (link for signup/login)
 Register for the event.
 Select event name and complete your details.
 Add detail of team members.
 Submit your form (confirmation on mail or SMS will be received).
 Upload your payment proof in team account.
Note: Once the team has been registered they are required to submit their fees within 5
working days.
How can you Access to you Team Account / Add or Remove Members?

 Signup / Register as New User: https://myaccount.imperialsociety.in/register

 You must Sign up /Register as new user with your same mail Id
 Your registered event will automatically visible to you on Login
 My Event/ Add Member / Upload Fee Receipt / Update details.
 Submit.
Note: If there is need of change in Team Leader/Faculty Advisor/Team name, they have to
send an application form with the signature of officials, we will provide the
Login/Password details on the approval of the application.

B.2. Registration Form:

After online registration and the payment confirmation, a copy of the registration
form (attested by the higher authority of the team respective Industry/Organization)
must be uploaded to team account at www.imperialsociety.in within 10 working
days after payment confirmation.

B.3. Registration Fees:

The registration fees detail for ESVC 2018:

₹ 37500/-

A. For Colleges/ Institutes with ISIE-SRA:

There is a rebate of 25% in the fees to be paid.
Registration charges: ₹ 26,775/-

ESVC 2018 8
 B. For Girls in a team.

B.1. If the team is completely formed by girls only, the rebate is 50%.
The Registration amount: ₹ 17,850/-

B.2. If the team consists of minimum 10 girls the, rebate in the fees will be 25%.
The Registration amount is ₹ 26,775/-

Registration fees should be paid at once after 5 working days after the registration.

C. Entry fees for International Teams:

For cross-border teams, the charges will be $ 520 (dollars).

B.4. Mode of Payment:

Online:
 Money transfer through Internet Banking in the favor of ISIEINDIA as per account
details.
 Team can submit the fee through (link)

Offline:
Teams can deposit fees by following modes:
 NEFT through any bank.
 Cash deposit through challan.
 Demand Draft In favor of Imperial Society of Innovative Engineers, Payable at ICICI
Bank, CHEHERU, Phagwara.

For account details mail us at electricsolarvehicle@gmail.com

B.6. Registration Fees confirmation:

 Registration fees will be confirmed within 24 hrs of payment.
 If the payment day is followed by a Bank Holiday than confirmation will be done after
48 Hrs.

B.7. Registration fee deadline and refund:

Registration fees must be paid to the ISIEINDIA by/before the deadlines, within 5
working days after registration. Registration fees are not refundable and may not be
transferred to a subsequent year's competition.

ESVC 2018 9
ESVC 2018 10
 Pre-Virtual Round:

 In a pre-virtual round, students have to attend two days’ skill development program
(SDP) on solar vehicle designing and manufacturing.
 In this SDP Industrial expert will teach to the participants how to design and develop
solar car using various CAD and CAE software.
 This year in the Pre-virtual round also include following sessions on:
o Team Management
o Project Planning & Management.
o Part procurements manufacturing
o Sponsorship
o Final Event Planning
o Start-up & B-Plan Preparation
o Sketching activity for design approach.
 This SDP program will be held in 4 zones, so participants can attend easily.
 This program will be held in association with some government and private
organization under the supervision of expert and business leader.
 Details of SDP, Venue, Dates, Participation charges and other necessary details will be
sent to all participating teams in their team account.
 Every Team must send maximum no of representative from every department of the
vehicle, so the team can understand not only design and fabrication process of the
vehicle but also know how to manage a project and get sponsorship from industries.
 Certificate of participation will be provided by ISIE to every participant of skill
development Program.
 International teams are not mandatory to attend a pre-virtual round of this event.
 Certificate of participation will be provided by ISIE-INDIA to every participant of skill
development Program.
 There will be 100 Point Written/Online test that will directly count in your final round scoring.
 The test will consist 50 question, all question will be from the only rulebook.

C.2. Deliverables:
Each team must submit the following documentation before the provided date as per the
schedule.
Group A-
 General Specification:
This will include general specification of the vehicle in summarized form –
1. The overall dimension of the vehicle.

ESVC 2018 11
 2. The weight of the vehicle.
3. Wheels and tires specification.
4. Brake specification.
5. Suspension specification.
6. Steering specification.
7. Motor Specification.
8. Transmission type.

 Design Report:
This will include following –
1. Orthographic images of CAD model of Chassis (CAD files when asked).
2. Orthographic images of a complete model of vehicle (CAD files when asked).
3. Occupant packaging (diagram representing ergonomics).
4. Component packaging (images representing position and packaging of all necessary
components of the vehicle).
5. Reports showing CAE simulation on chassis, along with calculation (CAE files when
asked.)
6. Reports showing the calculation for brake selection, steering geometry, and
suspension selection. Along with simulation reports.

 Tractive System:
This will include information about tractive system and specification of –
1. Motor Used.
2. Transmission System/Drivetrain.
3. Calculation for the transmission system.

 Solar Collector specification:

This report will include –
1. Calculation for solar panels.
2. Solar panel specification.
3. Methodology to be used by teams to harness solar energy efficiently.
4. Specification of MPPT/Charge controller or other circuit components (e.g. Diode,
Capacitor, etc.) Used for transmission of current from the solar panel to battery.

 Energy Storage system:

This report will include –
1. Battery specifications with scan copy of the original bill and data sheet.
2. Calculations resulting in the choice of battery.
3. Battery limitations and failure report.

 Electrical Connection Report:

This report will include –
1. Block diagram of the whole electrical circuit.

ESVC 2018 12
 2. Schematic, wiring diagram and blueprint using any Electrical Diagram Software.
3. Proper circuit diagram and blueprint of innovations used.
Group B –
 Vehicle specification:
This report will include the following information of the vehicle, as manufactured.
1. The overall dimension of the vehicle.
2. The weight of the vehicle.
3. Wheels and tires specification.
4. Brake specification.
5. Suspension specification.
6. Steering specification.
7. Motor Specification.
8. Transmission type.
 Safety considerations:
This report will include all the information regarding –
1. Safety consideration for the driver.
2. Measures to minimize the risk of battery or motor overheating.
3. How teams plan to minimize risk in case of fire.
 Changes made:
This report will include a comparison of the reports in Group A and Those provided in
Group B. This is to check how accurate their vehicle as compared to the one which they
proposed in Group A reports. This difference should not be more than 20%.
 Electrical specification:
This report includes following –
1. Electrical connection diagram, as done actually on the vehicle.
2. Circuit diagram and blueprint of the electronic components used.
Note: Any requests to make changes to items described in the compulsory documentation,
after the submission deadline, must be sent to the event organizer in writing by the Team
Manager. If granted, any document submitted by a team will supersede all previous
versions.
Group C –
In this Group the deliverables are not documents but videos and photos of the vehicle,
fulfilling following requirement.
 Video showing different stages of fabrication of the vehicle and testing of the vehicle.
 Pictures showing participants working at various stage of fabrication.
 Team innovation video, showing their innovations and its working principle.

C.3. College level Technical Inspection:

 College level Technical Inspection will be

ESVC 2018 13
 Teams are required to submit an only soft copy of T.I. a sheet as per given deadline.
 The format of Technical inspection sheet will be provided by the organizer.
 Teams must prepare cross pad arena as per given in rulebook and make a video of a
complete lap of the vehicle on the same. And submit along with TI sheet in team account.
If teams fail to submit the same may not allow participating in the final round.

C.4. Deadline and Penalties:

There are no exceptions to the document submission deadlines and late submissions
will incur penalties. Please note that different documents or submissions may have
different deadlines - check the website/Facebook Page.

C.5. Web Based submission:

Team registration form, Payment proof, team change form, Group document
submission, college level technical inspection and final design report must submit on
team account at www.imperialsociety.in.

C.6. Event points:

Maximum Score
Maximum Score
Round Professional Award
Adventure Class
Class
Technical Inspection 0 0 -nil-
Weight test 100 100 Light Weight Award
Innovation and 100 100 Best Innovation
Design
Business Plan and 50 50 Best Marketing Plan
Cost Report
Brake and 150 150 Best Acceleration
Acceleration Award
Cross Pad 400 400 Best Cross pad
Hill Climb 200 200 Best Traction Award
Best Solar Performer
Solar Performance 200 450
Award
Endurance Round 275 275 Best Solar Performer
Research Paper 100 100 Best Researcher
Award
Total 1575 1875

ESVC 2018 14
C.7. Awards for the event:

Adventure Class Professional Class

Categories
(Worth amount) (Worth amount)
CHAMPION ₹ 1,00,000/- ₹ 1,00,000/-
RUNNER'S UP ₹ 70,000/- ₹ 50,000/-
Best Endurance ₹ 20,000/- ₹ 20,000/-
Runner's Up Endurance ₹ 10,000/- ₹ 10,000/-
Best Cross pad ₹ 10,000/- ₹ 10,000/-
Cross pad Runner's Up ₹ 5,000/- ₹ 5,000/-
Best Acceleration ₹ 10,000/- ₹ 10,000/-
Best Design ₹ 10,000/- ₹ 10,000/-
Best Innovation ₹ 10,000/- ₹ 10,000/-
Light Weight ₹ 10,000/- ₹ 10,000/-
B- Plan & Cost ₹ 10,000/- ₹ 10,000/-
Best Hill Climb ( Traction) ₹ 10,000/- ₹ 10,000/-
Runner's Up Hill Climb ₹ 5,000/- ₹ 5,000/-
People's Choice Award ₹ 10,000/- ₹ 10,000/-
Best Solar Performance ₹ 10,000/- ₹ 10,000/-
ISIE Future Award (worth)₹ 5,00,000/- (worth)₹ 5,00,000/-
Best Research Paper Award ₹ 10,000/-
Best Start up Idea award ₹ 20,000/-
Start-up Idea Runner up ₹ 10,000/-
Total Worth ₹ 16,20,000/-

C.7.1. People’s Choice Award:

Judging Criteria:
 Every team required to make a video of maximum 3 minutes which must show the
manufacturing and testing of the vehicle.
 The team has to submit this video to ISIEINDIA through the mail or in Team account.
 ISIEINDIA will upload this video on ISIE YOUTUBE channel.
 ISIEINDIA will share this video on HVC Facebook page also.
 The video having maximum views will be the winner of this round.

C.7.2. ISIE Future Award:

 There is 3 same Award for the best three team, each award worth ₹ 1 Lac.
 This amount will be given in form of discount coupon, scholarship in various national
and international level conferences to selected team’s member.
 Three most Young enthusiastic teams will be selected for this award.

ESVC 2018 15
  No. of students from 1st year and 2nd year, No. of girls participation will be also
considered.
 Participation in ISIE activity by team e.g. organizing an event on college/local level,
workshop and student chapter on their campus.
 Team Professionalism throughout the event, Team member coordination will be also
considered.
 The organizers have complete right to give these award to any team.

C.8. International Conference on Renewable Energy Resources:

 This year in order to provide new opportunities to the participants, we are organizing
an international conference on the topic: Renewable Energy Resources.
 Each team will be allowed to submit one paper for free and other paper as per norm
of IIJ. Visit www.imperialjaournal.com./ Email us at iij@imperialsociety.in
 Participants will have the opportunity to showcase their research related to the topic
in front of reputed national and international reviewer.
 In 1st Phase as per schedule of ESVC 2018, you need to submit your paper topic along
with the 1-page abstract. (format available @ www.imperialjournal.com)
 In 2nd Phase, you need to prepare your paper (research paper/survey paper/Case
study) related to the new renewable source of Energy and submit to IIJ online.
 Only 10 Selected paper by Reviewer board will get the opportunity to present their
paper at International Conference.
 The Conference will be held along with ESVC 2018.
 Best Paper will be awarded. Participation of every team is compulsory.

C.9. HR Meet:
 This year ESVC will also experience HR meet, as an integral part of the event.
 The HR Manager from various industries will be invited for the career guidelines and
opportunity/recruitment.
 So all team members, irrespective of their year (1st yr to final yr) must be ready to
attend the same.
 All the participants must have their complete formal dress, when they come for the
event.

C.10. Auction/Investor Summit:

 Auction summit will be held after ESVC 18, in presence of delegates from various
organizations.
 Summit might be held in the month of June 2018.

ESVC 2018 16
  This is an opportunity for the participants of both Adventure and Professional class to
showcase their vehicles, and concepts, and can interact with the delegates to form a
business deal with them.
 Some of the vehicles will be selected by the organizer on following parameter e.g.
Aesthetics of vehicle, Design, Durability, Reliability, and professionalism of the team.
 ISIE-ESVC organizing committee reserve right to select any of the vehicles.

C.11. Start-up Summit:

 Start-up summit will be along with ESVC 2018.
 This is an opportunity for the participants of both ESVC 2018 and HVC 2018, to
showcase their ideas in front of industrial/ business experts and investors.
 Top 10 team of B-Plan and Cost round from each event will be allowed to present their
start up ideas in this round.
 Teams will also have opportunity to interact with possible investors and venture
capitalists, to realise their ideas and dreams.
 The Start-up summit theme is Go Green, it’s also not restricted t automobile field or
related to your B-plan presentation 9start-up Summit Presentation can be different
from your B-Plan).
 Non Participants of HVC and ESVC can also take part in the same.

C.12. Disqualification and Cancellation:

 Prizes awarded will be as advertised for each competition, however [ISIE-ESVC] ™
reserves the right to add or award additional prizes.
 The ISIE-ESVC organizing committee reserves the right to cancel any award/prize, in
its sole discretion, without any restrictions.
 The ISIE-ESVC organizing committee, in its sole discretion, may disqualify You from any
event or Contest, or from accessing the entire Platform or any part thereof, or refuse
to award prizes to You, or require the return of any prizes, or suspend or terminate
Your Account, if You engage in conduct that the ISIE-ESVC deems, in its sole discretion,
to be improper, unfair or otherwise adverse to the operation of the Platform or in any
way detrimental to other Users or in violation of any Applicable Law.
 Improper conduct includes, but is not limited to:
 Falsifying personal information required to use and register on the Platform or claim
a prize; Violating any of these Terms of Use or the rules provided in the ESVC18
regulation/guides, or Obtaining other Users information and Spamming (defined
below) other Users; Abusing or misusing the Platform in any way; or Otherwise
undertaking any act which is detrimental to the ISIE-INDIA and/or the other Users of
the Platform.

ESVC 2018 17
  You acknowledge that the forfeiture and/or return of any prize shall in no way prevent
the Society from pursuing criminal or civil proceedings in connection with such
conduct.

C.13. Prizes and Taxation:

 Within a reasonable time period after each Go Green Event corresponding to a
Contest ends, the Winners for the Contest(s) are announced but remain subject to
final verification by the ISIEINDIA. The ISIE-ESVC may, in its sole discretion, award cash
or non-cash prizes, to the Winners of each Contest. The details of the prizes that may
be won by the Participants, together with the prize structure for each Contest, will be
displayed on the Platform prior to the start of the corresponding Event.
 From time to time, the ISIE-ESVC, at its sole discretion, may offer prizes for Contests.
These could be in the form of cash, Game Money, or through external partners (“Brand
Contests”) The Company reserves the right to cancel/modify such Contests without
assigning any reason whatsoever.
 Any advertisements appearing in Brand Contests will be subject to Clauses 12 and 13
below.
 The Company offers no warranty and bears no liability for the quality of the prizes and
the fulfillment of the same for all Brand Contests.
 Prize calculations for a Contest are based on the results as of the time when final
scoring is tabulated by the ISIEINDIA after the end of an Event(s). Once Winners are
initially announced by the ISIE-ESVC, the scoring results can be changed in light of
adjustments made in the official scoreboards, though we reserve the right to make
adjustments based on errors or irregularities in the transmission of information to Us
from Our stats provider or in our calculation of results. In determining the Winners,
the ISIE-ESVC shall not modify or manipulate the points awarded to any Participant in
any manner whatsoever.
 We also may make adjustments or withhold prizes, in the event of a non-compliance
by any of the Users with the Terms of Use.
 No request for substitution or transfer of a prize shall be entertained by the ISIE-ESVC.
Where the Winner requests the Company to transfer the cash prizes to his bank
account, the same will be disbursed ONLY to Winners who are account holders with a
bank in India via an electronic funds transfer. The ISIEINDIA shall NEITHER physically
mail the cheque containing the prize money to the Winner’s postal address NOR shall
the ISIEINDIA hand over cash to the Winner through any other means. All taxes
associated with the receipt or use of any prize are the sole responsibility of the
Winner. In the event that the awarding of any Prizes to Winners of the Contest is
challenged by any Authority, the Company reserves the right, in its sole discretion, to
determine whether or not to award or adjust such prizes, which shall be in compliance
with the Applicable Law.

ESVC 2018 18
  In all disputes arising out of the determination of the Winner(s) of the Contest(s), the
Society is the sole judge and its actions are final and binding on all the Participants.
 All prizes shall be subject to deduction of tax at source (“TDS”) as per the provisions
of the Income Tax Act, 1961. Winners will be provided TDS certificates in respect of
such tax deductions. The Winners shall be responsible for payment of any other tax/
cess/ surcharge under the Applicable Law, including but not limited to, gift tax, etc. in
respect of the prizes.

C.14. Publicity:
 By entering into a Event, You consent to the Company’s and its service providers’ and
business partners’ use of Your name, voice, likeness, photograph and other
information provided by You, in connection with the development, production,
distribution and/or exploitation (including marketing and promotion) of the selected
event and/or other event and Contests made available through the Platform.
 The Winners agree that the Company has the right to ask them to make themselves
available to the Company for publicity, advertising and promotional activities relating
to the event/ Contests or other Company products, services or events, without
additional compensation, from the date of notification of their status as a Winner and
continuing until such time when notified by the Company that they no longer need to
do so.
 The Company and its business partners reserve the right to make public statements
about the Participants and the Winner(s), on-air, on the internet, or otherwise, prior
to, during, or following the event. You agree that the Company may announce any
Winner's name on-air or on any of its websites or any other location at any time in
connection with the marketing and promotion of the Company, its business or other
Games and Contests conducted by the Company.
 You agree that participation in and (where applicable) the winning of a prize in
connection with a Contest constitutes complete compensation for your obligations
under this Clause 10, and you agree not to seek to charge a fee or impose other
conditions on the fulfillment of these obligations.

ESVC 2018 19