Sandwich Elementary PTA- Building a Community for our Families

Mission Statement: Sandwich Elementary PTA strives to make every child’s potential a reality by engag-
ing and empowering families and communities to advocate for all children.

Tuesday, September 11, 2018

General Membership Meeting

6:30p, Forestdale School Library

1. Welcome/Introductions

2. Meetings will be on the second Tuesday of every month at 6:30p at the Forestdale library.

3. Principal/Vice Principal Report

4. Vote on June General Membership Meeting Minutes

A. DISCUSS AND VOTE:

5. Treasurer’s Report

6. Funds Requests
A. Proposed budget is $18,500.
i. Grade level grants - $2,000 per grade x 7 grades (K-6)= $14,000. Note that if
grant money is not used by January, it becomes available for any grade to use.
ii. Specials grants - $3,000 ($600 per special, split 50/50 Forestdale/Oak Ridge).
iii. PreK grant - $500
iv. Misc grants - $1,000. Drop from $2,000 to help us not lower grade level grants
again this year.
a. DISCUSS AND VOTE :
 B. Form is the same as last year. We are requiring anyone who submits a request to be
present to discuss or it will not be voted on.
C. Ms. Hammond, Grade 5 is requesting $2,780 to cover the transportation costs for 5th
grade students to attend the Commonwealth Museum (Massachusetts Archives). The museum
is free; students will receive docent led tours of the exhibits covering Massachusetts history and
participate in a reenactment of the Boston Massacre.
i. DISCUSS AND VOTE:

7. Events - Elissa and Mary Grace

A. Kindergarten Playdate Recap
B. List of upcoming Events
i. Movie Night, 9/28 or 10/19
ii. Recreation Department’s Fall Fest Cabin Decorating Contest, 10/12
iii. Trunk or Treat, TBA - had a budget of $500 last year. Keeping the same?
a. DISCUSS and VOTE:
iv. Bingo Night at Oak Ridge

8. Book Fairs
A. Forestdale - Open Positions
i. Fall dates are 11/15-11/21 and Spring 3/28-4/5.
ii. Ice Cream Social - looking at 11/16?
B. Oak Ridge - Heather S. & Sabrina
i. Fall dates are 10/22-10/24.
ii. Take book fair in Scholastic dollars.
iii. Requesting in Scholastic dollars: $500 for students in need, $250 for literacy
room, 42 $75 gift certificates for classroom teachers. We typically do $50 but there was
no book fair last spring so they got nothing. And we have a large surplus. $500 for library.
Total $ 4400
a. DISCUSS AND VOTE:
C. Forestdale has $2,000 Scholastic dollars that expire on 10/01. Mr. D would like…
i. DISCUSS AND VOTE:

9. Fundraising - Heather and Jesi

A. List of upcoming Fundraising Events
 i. Town Wide Yard Sale, 9/29 8a-2p
ii. Lego Club Update - two sessions this fall, one session each on Wednesdays and
Thursdays 9/26-11/1 (5 weeks per session, $50 per student). Requesting a budget of $750.
a. DISCUSS AND VOTE:
iii. BJs Wholesale Club Update
iii. Wizards, 1/31 - The Wizards will be returning to Sandwich High School on Thursday,
January 31, 2019. Requesting $1450 to pay deposit due September 30.
a. DISCUSS AND VOTE:
iii. Silvergraphics - Forestdale: students will be working on artwork in art class through
mid-October. Order forms will be available 11/8, order period will run through 11/15.
B. Boosterathon Update - Heather S. & Courtney
i. Dates are 10/25-11/5 and the actual run is 11/5.
C. Sugar Plum Fairy - Kerry

10. Cultural Events - Holli

11. Membership and Stop and Shop - Neome

A. Membership Forms went home and online sign up is available as well.
B. Stop and Shop flyer also went home with directions on how to sign up.
C. Membership numbers update.

12. Spirit Wear - Lauren

i. Sports Hut

13. Communications -
A. Newsletters to go out monthly and as needed - via Constant Contact.
Email SandwichPTA@gmail.com to add anything to newsletter.

14. Box Tops - Gretchen

- Volunteers needed?
- Update from last year?
-Submission dates?
15. Art History - Diane and Donna
A. Update on Art History payments and taxes/1099s
 B. See attached Proposal
C. Stipend: $2,020 annually. Two trainers in the past have split the stipend. Trainers are
proposing to hire a third trainer, to stay below the $600 for tax purposes.
i. DISCUSS AND VOTE:
D. Update Request: Trainers would like to update portfolios; each grade has 6 portfolios
at $88.32= $529.92 per grade level. x7 grade levels = $3,709.44 Total.

16. Spending Requests:

A. Mary Cox Fund - requesting amount TBA. About $260 from the fund was spent last
year (out of $2,000). This fund is part of our By-laws to support underpriviledged students.

16. Questions/Comments

17. Adjourn

Next Meeting: Tuesday, October 9th at 6:30 at Forestdale Library.