Professional Documents
Culture Documents
USER’S GUIDE
MFC-J5910DW
Version 0
UK/IRE/GEN
User's Guides and where to find them?
Which manual? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety Printed / In the box
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your Printed / In the box
machine and installing the drivers and software
for the operating system and connection type
you are using.
Basic User's Guide Learn the basic Fax, Copy, Scan and Printed / In the box 1
PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.
Advanced User's Guide Learn more advanced operations: Fax, Copy, PDF file / CD-ROM
security features, printing reports and performing
routine maintenance.
Software User's Guide Follow these instructions for Printing, Scanning, PDF file / CD-ROM
Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Web Services (Scan),
and using the Brother ControlCenter utility.
Network Glossary This Guide provides basic information about PDF file / CD-ROM
advanced network features of Brother machines
along with explanations about general
networking and common terms.
Network User's Guide This Guide provides useful information about PDF file / CD-ROM
wired and wireless network settings and security
settings using the Brother machine. You can also
find supported protocol information for your
machine and detailed troubleshooting tips.
Mobile Print/Scan Guide This Guide provides useful information about PDF file / Brother
printing data from your mobile phone and Solutions Center 2
transmitting scanned data from the Brother
machine to your mobile phone.
1
It may differ depending on your country.
2
Visit us at http://solutions.brother.com/.
i
Table of Contents
1 General setup 1
Memory Storage ....................................................................................................1
Automatic Daylight Saving Time............................................................................1
Sleep Mode ...........................................................................................................2
LCD display ...........................................................................................................2
LCD Contrast...................................................................................................2
Setting the Dim Timer for the backlight ...........................................................3
Mode Timer............................................................................................................3
2 Security features 4
Secure Function Lock 2.0 ......................................................................................4
Before you begin to use Secure Function Lock 2.0.........................................4
Setting and changing the Administrator Password..........................................5
Setting up restricted users...............................................................................6
Turning Secure Function Lock on/off...............................................................6
Switching users ...............................................................................................7
Changing to the Public mode ..........................................................................7
3 Sending a fax 8
Additional sending options.....................................................................................8
Sending faxes using multiple settings .............................................................8
Stop faxing.......................................................................................................8
Contrast ...........................................................................................................8
Changing fax resolution...................................................................................9
Setting your changes as a new default............................................................9
Restoring fax settings to the factory default .................................................. 10
Additional sending operations.............................................................................. 10
Sending a fax manually .................................................................................10
Sending a fax at the end of a conversation ...................................................11
Dual Access (Monochrome only)...................................................................11
Broadcasting (Monochrome only).................................................................. 12
Real Time Transmission................................................................................ 13
Overseas Mode .............................................................................................14
Delayed Faxing (Monochrome only).............................................................. 14
Delayed Batch Transmission (Monochrome only)......................................... 15
Checking and cancelling waiting jobs ............................................................15
Polling overview................................................................................................... 16
Polled Transmit (Monochrome only).............................................................. 16
ii
4 Receiving a fax 17
Memory Receive (Monochrome only)..................................................................17
Fax Forwarding..............................................................................................17
Fax Storage ...................................................................................................18
Printing a fax from the memory .....................................................................18
PC-Fax Receive (Windows® only).................................................................19
Turning off Memory Receive operations........................................................20
Changing Memory Receive operations .........................................................20
Remote Retrieval .................................................................................................21
Setting a Remote Access Code.....................................................................21
Using your Remote Access Code..................................................................21
Remote Fax commands ................................................................................22
Retrieving fax messages ...............................................................................23
Changing your Fax Forwarding number ........................................................23
Additional receiving operations............................................................................24
Out of Paper Reception .................................................................................24
Printing a reduced incoming fax ....................................................................24
Polling overview...................................................................................................25
Polling receive ...............................................................................................25
6 Printing reports 34
Fax reports...........................................................................................................34
Transmission Verification Report...................................................................34
Fax Journal (activity report) ...........................................................................34
Reports ................................................................................................................35
How to print a report ......................................................................................35
iii
7 Making copies 36
Copy settings ....................................................................................................... 36
Stop copying.................................................................................................. 36
Changing copy speed and quality .................................................................36
Enlarging or reducing the copied image ........................................................ 37
Making N in 1 copies or a poster (Page Layout) ........................................... 38
2 in 1 ID Copy................................................................................................ 40
Sorting copies using the ADF ........................................................................40
Adjusting Density........................................................................................... 41
Ink Save Mode...............................................................................................41
Thin Paper Copy............................................................................................ 42
Book Copy ..................................................................................................... 42
Duplex (2-sided) copying ...............................................................................43
Setting your changes as a new default..........................................................44
Restoring all settings to the factory default.................................................... 44
iv
A Routine maintenance 58
Cleaning and checking the machine ....................................................................58
Cleaning the outside of the machine .............................................................58
Cleaning the machine’s printer platen ...........................................................59
Cleaning the paper feed rollers .....................................................................60
Cleaning the paper pick-up rollers .................................................................61
Checking the ink volume ...............................................................................62
Packing and shipping the machine ......................................................................63
B Glossary 65
C Index 69
v
1 General setup 1
1
Memory Storage 1 Automatic Daylight
Your menu settings are stored permanently, Saving Time 1
d Press s or t to display
Auto Daylight.
g Press Stop/Exit.
1
Chapter 1
i Press Stop/Exit.
2
General setup
backlight
1
1
d Press s or t to display
LCD Settings.
g Press Stop/Exit.
3
2 Security features 2
Note
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
4
Security features
Note
c Enter a four-digit number for the
password in the New Password box.
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
1 Click 2
Please configure the password.
e Click Submit.
Setting and changing the
Administrator Password 2
Changing the administrator password 2
a Click Administrator.
5
Chapter 2
d Press s or t to display
Function Lock.
Note
b Press Lock OniOff.
• You cannot use the same password as c Enter your four-digit administrator
another user’s password. password by pressing the buttons on the
• You can set up one Public user. Public Touchscreen.
users do not need to enter a password. Press OK.
For more information
uuNetwork User’s Guide.
6
Security features
Switching users 2
b Press Go to Public.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (Mode Timer uu page 3)
7
3 Sending a fax 3
a Press (FAX).
b Press Options.
8
Sending a fax
Note Colour
Even if you choose Light or Dark, the Standard Suitable for most typed
machine will send the fax using the Auto documents.
setting in any of the following conditions:
Fine Use when the document is a
• When you send a colour fax. photograph. The transmission
time is slower than Standard
• When you choose Photo as the Fax
resolution.
Resolution.
3
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
Changing fax resolution 3
the machine will send the fax using the
Fine setting.
The quality of a fax can be improved by
changing the fax resolution.
Setting your changes as a
a Press (FAX). new default 3
b Press Options. You can save the settings for the fax options
you use most often by setting them as default,
c Press s or t to display such as Fax Resolution, Contrast,
Fax Resolution. Real Time TX, and Glass ScanSize.
These settings will remain until you change
d Press Fax Resolution. them again.
e Press s or t to display the resolution
options, and then press the option you a Press (FAX).
want to set.
b Press Options.
Note
You can choose four different resolution
c Press s or t to choose the menu option
that you want to change. Press your new
settings for monochrome faxes and two
option.
for colour.
Repeat this step for each setting you
Monochrome want to change.
Standard Suitable for most typed
documents. d After changing the last setting, press
Fine Good for small print and s or t to display Set New Default.
transmits a little slower than
Standard resolution. e Press Set New Default.
S.Fine Good for small print or artwork
and transmits slower than Fine
f Press OK.
resolution. g Press Yes.
Photo Use when the document has
varying shades of grey or is a h Press Stop/Exit.
photograph. Photo has the
slowest transmission.
9
Chapter 3
operations 3
e Press Yes.
b Load your document.
f Press Stop/Exit.
c To listen for a dial tone, pick up the
handset of an external telephone.
10
Sending a fax
At the end of a conversation, you can send a You can dial a number and start scanning the
fax to the other party before you both hang fax into memory—even when the machine is
up. sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
a Ask the other party to wait for fax tones number.
3
(beeps) and then to press the Start or
The number of pages you can scan into the
Send key before hanging up.
memory will vary depending on the data that
is printed on them.
b Press (FAX).
Note
c Load your document. If the Out of Memory message
appears, press Stop/Exit to cancel or
d Press Mono Start or Colour Start.
Mono Start to send the pages scanned so
If you are using the scanner glass, far.
press Send to send the fax.
11
Chapter 3
Broadcasting Note
(Monochrome only) 3
If you have downloaded Internet Fax:
Broadcasting is when the same fax message You can broadcast to an E-mail address if
is automatically sent to more than one fax you stored it as a Speed Dial number.
number. You can include Groups and (uuBasic User’s Guide: Storing Speed
Speed Dial numbers in the same broadcast. Dial numbers)
e Press Broadcasting.
f Press
Add number from SpeedDial.
Press to search by
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast.
After you have checked all the numbers
you want to add, press OK.
12
Sending a fax
c Press Options.
Cancelling a Broadcast in progress 3
d Press s or t to display
Real Time TX.
a Press Stop/Exit.
13
Chapter 3
a Press (FAX).
b Load your document.
b Load your document. c Press Options.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
14
Sending a fax
Before sending the delayed faxes, your You can check which jobs are still waiting in
machine will help you economize by sorting the memory to be sent, or cancel a job.
all the faxes in the memory by destination and (If there are no jobs, the LCD shows
scheduled time. All delayed faxes that are No Jobs Waiting.)
scheduled to be sent at the same time to the
same fax number will be sent as one fax to a Press Menu. 3
save transmission time.
b Press s or t to display Fax.
a Press (FAX). c Press Fax.
15
Chapter 3
to work. Not all fax machines support polling. Secure Polling lets you restrict who can get
the documents you set up to be polled.
Polled Transmit Secure Polling only works with Brother fax
(Monochrome only) 3 machines. If another person wants to retrieve
a fax from your machine, they will have to
Polled transmit lets you set up your machine enter the secure code.
to wait with a document so another fax
machine can call and retrieve it. a Press (FAX).
The document will be stored and can be
retrieved by any other fax machine until you b Load your document.
delete it from the memory. (Checking and
cancelling waiting jobs uu page 15) c Press Options.
16
4 Receiving a fax 4
a Press Menu.
c Press Fax.
d Press s or t to display
Setup Receive.
f Press s or t to display
Memory Receive.
17
Chapter 4
j Press Stop/Exit.
Note
Colour faxes cannot be stored in the
memory. When you receive a colour fax,
your machine prints the colour fax at your
machine.
18
Receiving a fax
f Press s or t to display
Memory Receive.
h Press s or t to display
PC Fax Receive.
19
Chapter 4
Setup Receive.
Erase All Doc?
e Press Setup Receive. • If you press Yes, faxes in the memory
will be erased before the setting
f Press s or t to display
changes.
Memory Receive.
• If you press No, faxes in the memory
g Press Memory Receive. will not be erased and the setting will
be unchanged.
h Press Off.
i Press Stop/Exit.
If unprinted faxes remain in the
memory 4
20
Receiving a fax
Remote Retrieval 4
Note
You can change your code at any time by
You can call your machine from any entering a new one. If you want to make
touch-tone telephone or fax machine and
your code inactive, press in step f to
then use the remote access code and remote
restore the inactive setting (---l) and press
commands to retrieve fax messages.
OK.
4
4
21
Chapter 4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
22
Receiving a fax
23
Chapter 4
i Press Stop/Exit.
24
Receiving a fax
Polling overview 4
Setup to receive polling with secure
code 4
Polling lets you set up your machine so other Secure Polling lets you restrict who can get
people can receive faxes from you, but they the documents you set up to be polled.
pay for the call. It also lets you call somebody
Secure Polling only works with Brother fax
else’s fax machine and receive a fax from it,
machines. If you want to get a fax from a
so you pay for the call. The polling feature
secured Brother machine you have to enter
needs to be set up on both machines for this
the secure code.
to work. Not all fax machines support polling.
Polling receive 4
a Press (FAX).
4
Polling receive lets you call another fax
b Press Options.
machine to receive a fax. c Press s or t to display Polling RX.
25
Chapter 4
begin polling receive at a later time. You can Sequential polling lets you request
only set up one delayed polling operation. documents from several fax machines in one
operation.
a Press (FAX).
a Press (FAX).
b Press Options.
b Press Options.
c Press s or t to display Polling RX.
c Press s or t to display Polling RX.
d Press Polling RX.
d Press Polling RX.
e Press Timer. e Press Standard, Secure or Timer.
f Enter the time (in 24-hour format) you f Do one of the following:
want to start polling.
If you chose Standard, go to
For example, enter 21:45 for 9:45 PM.
step g.
Press OK.
If you chose Secure, enter a four-
g Enter the fax number you are polling by digit number, press OK, go to step g.
either using a Speed Dial or the dial pad
If you chose Timer, enter the time
on the control panel.
(24-hour format) you want to begin
h Press Mono Start or Colour Start. polling and press OK, go to step g.
The machine makes the polling call at g Press Options. Press s or t to
the time you entered. display Broadcasting.
h Press Broadcasting.
i Press
Add number from SpeedDial.
Press to choose alphabetical
order or numerical order. Press the
check boxes of the numbers you want to
add to the broadcast.
After you have checked all the numbers
you want add, press OK.
j Press OK.
26
Receiving a fax
a Press Stop/Exit.
27
5 Dialling and storing numbers 5
Voice operations 5
To enable the machine to work with BT
Call Sign (with your external
You can use your extension or external telephone only) 5
This feature of the machine lets you use the c Press Fax.
BT Call Sign subscriber service which allows
you to have at least two separate telephone d Press s or t to display
numbers on one telephone line. Each Miscellaneous.
telephone number has its own distinctive
ringing pattern, so you know which telephone
e Press Miscellaneous.
number is ringing. This is one way you can f Press BT Call Sign.
have a separate telephone number for your
machine. g Press On (or Off).
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
h Press Stop/Exit.
dedicate a second telephone number (on the
Note
same telephone line) just for receiving faxes.
If you turn off BT Call Sign, the receive
Note mode stays in Manual. You will need to
set receive mode again.
• You can switch BT Call Sign off
(uuBasic User’s Guide: Choose the
temporarily, then turn it back on. When
Receive Mode)
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
• When you set the BT Call Sign feature to
On, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
28
Dialling and storing numbers
a Press SpeedDial.
b Press Numerical.
d Press #03.
f Press Options.
i Press Numerical.
k Press #02.
29
Chapter 5
30
Dialling and storing numbers
b Press . Note
If the 2-digit Speed Dial location you
c Press s or t to display the number you
choose is already taken, the OK button on
want to store.
the LCD will not work. Choose a different
d Press the number you want to store. location.
31
Chapter 5
confirm.
A Group, which can be stored on a Speed j Do one of the following:
Dial location, allows you to send the same fax
message to many fax numbers by pressing To store another Group for
SpeedDial, the two-digit location, broadcasting, repeat steps c to i.
Send a fax and Mono Start. To finish storing Groups for
First, you'll need to store each fax number in broadcasting, press Stop/Exit.
a Speed Dial location.
(uuBasic User’s Guide: Storing Speed Dial Note
numbers) Then you can include them as You can print a list of all the Speed Dial
numbers in the Group. Each Group uses up a numbers. (Reports uu page 35)
Speed Dial location. You can have up to six
Groups, or you can assign up to 198 numbers
to a large Group.
Changing a Group name 5
j Press OK.
k Press Stop/Exit.
32
Dialling and storing numbers
Press SpeedDial.
a Press SpeedDial.
b Press Alphabetical or Numerical.
b Press Alphabetical or Numerical.
c Press More.
c Press More.
d Press s or t to display Delete.
d Press s or t to display Change.
e Press Delete.
e Press Change.
f Press s or t to display the Group you
want to delete. f Press s or t to display the Group you
want to change.
g Press the Group Name. 5
g Press the Group.
h Press OK.
Press Yes to confirm. h Press s or t to display Change.
l Press OK.
m Press Stop/Exit.
33
6 Printing reports 6
step j.
Use the buttons on the Touchscreen to set up
the Transmission Verification Report and the 6, 12, 24 hours, 2 or 7 days
Journal Period. The machine will print the report at
the chosen time and then erase all
Transmission Verification jobs from its memory. If the
machine's memory is filled with the
Report 6
Every 50 Faxes
You can set the machine to print a journal at The machine will print the Journal
specific intervals (every 50 faxes, 6, 12 or when the machine has stored
24 hours, 2 or 7 days). If you set the interval 50 jobs.
to Off, you can still print the report by
following the steps in How to print a report h Enter the time to start printing in 24-hour
uu page 35. The factory default is format.
Every 50 Faxes. Press OK.
(For example: enter 19:45 for 7:45 PM.)
a Press Menu.
i If you choose Every 7 Days, choose
b Press s or t to display Fax. the first day for the 7-day countdown.
d Press s or t to display
Report Setting.
34
Printing reports
Reports 6
How to print a report 6
Lists names and numbers stored in the d Press the report you want.
Speed Dial memory, in alphabetical or
numerical order. e (Quick Dial Only) Press
Alphabetical Order or
Fax Journal
Numerical Order.
Lists information about the last incoming
and outgoing faxes. f Press Start.
(TX: Transmit.) (RX: Receive.)
g Press Stop/Exit. 6
User Settings
Lists your settings.
Network Config
Lists your Network settings.
WLAN Report
Prints a WLAN connection report.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
35
7 Making copies 7
Copy settings 7
Changing copy speed and
quality 7
d Press Options.
f Press Quality.
To stop copying, press Stop/Exit.
g Press s or t to display Fast, Normal
or Best, and then press the option you
want to use.
36
Making copies
186% 10x15cmiLTR
37
Chapter 7
• If you are producing multiple colour i After the machine scans the page,
copies, N in 1 copy is not available. press Yes to scan the next page.
• (P) means Portrait and (L) means
Landscape.
j Place the next page on the scanner
glass. Press OK to scan the document.
• Poster copy is not available when using Repeat steps i and j for each page of
transparencies. the layout.
• 4in1(P), 4in1(L), Poster (2x1)
and Poster (3x3) are not available
k After all the pages have been scanned,
press No to finish.
when using A3 or Ledger size paper.
Note
• Book Copy, Sort, Thin Paper Copy,
Ink Save Mode and Enlarge/Reduce
are not available with Page Layout.
• Duplex Copy is not available with Poster
copy.
a Press (COPY).
d Press Options.
38
Making copies
Poster (2x1)
2in1(L)
4in1(P)
Poster (2x2)
7
4in1(L)
2in1(L)
4in1(P)
39
Chapter 7
2 in 1 ID Copy 7
j After the machine has scanned one
side, press Yes. Turn over the
You can copy both sides of your identification identification card and press OK to scan
card onto one page, keeping the original card the other side.
size. Make sure the paper size is set to A4 or
Letter. Note
• Book Copy, Sort, Duplex Copy,
Note Thin Paper Copy, Ink Save Mode
You can copy an identification card to the and Enlarge/Reduce are not available
extent permitted under applicable laws. with 2in1(ID).
(uuProduct Safety Guide: Unlawful use • If you are producing multiple colour
of copying equipment) copies, 2 in 1 (ID) copy is not available.
b Place your identification card face down You can sort multiple copies. Pages will be
near the left corner of the scanner glass stacked in the order 321, 321, 321, and so on.
as shown below.
a Press (COPY).
d Press Options.
f Press Stack/Sort.
1 g Press Sort.
h Press 2in1(ID).
40
Making copies
You can adjust the copy density to make Ink Save Mode can help you save ink. The
copies darker or lighter. machine prints the colours lighter and
emphasises the outlines of the images as
a Press (COPY). shown below:
The amount of ink saved will vary depending
b Load your document. on the document.
c Enter the number of copies you want. Ink Save Mode: Off 7
d Press Options.
f Press Density.
a Press (COPY).
d Press Options.
e Press s or t to display
Advanced Settings.
41
Chapter 7
d Press Options.
Thin Paper Copy
e
7
Press s or t to display
If your document is a duplex copy on thin Advanced Settings.
paper, choose Thin Paper Copy so the
print on the other side does not bleed
f Press Advanced Settings.
through. g Press s or t to display Book Copy.
g Press s or t to display
Thin Paper Copy.
Note
Fit to Page, Page Layout,
Ink Save Mode and Book Copy are
not available with Thin Paper Copy.
42
Making copies
Note
• 2in1(ID), Poster, Book Copy and
You can reduce the amount of paper used for
Fit to Page are not available with
copies by copying on both sides of the paper.
Duplex Copy.
We recommend you load single-sided
• You can only use plain paper sizes A4,
documents in the ADF for duplex copying.
A5, A3, Letter, Legal or Ledger.
For 2-sided documents and books use the
scanner glass. • When using A3 or Ledger size paper,
Enlarge/Reduce is not available with
(long edge flip)
Duplex Copy.
Portrait
a Press (COPY).
1
1
b Enter the number of copies you want.
2 2 c Press Options.
11
k Load your document.
1 l Press Mono Start or Colour Start.
2 2
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
43
Chapter 7
You can save the settings for the copy e Press Yes.
options you use most often by setting them as
default, such as Quality,
f Press Stop/Exit.
Enlarge/Reduce, Density,
Page Layout, Ink Save Mode,
Thin Paper Copy and Duplex Copy.
These settings will remain until you change
them again.
a Press (COPY).
44
Printing photos from a memory
8 card or USB Flash memory drive 8
45
Chapter 8
Print Images 8
e Do one of the following:
Press Options to change the paper
type or the paper size you are using.
Print Index (Thumbnails) 8
Go to step f.
Note
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
6 IMGs/Line 5 IMGs/Line
46
Printing photos from a memory card or USB Flash memory drive
Before you can print an individual image, you You can print all the photos on your memory
have to know the image number. card or USB Flash memory drive.
a Make sure you have put the memory a Make sure you have put the memory
card or USB Flash memory drive in the card or USB Flash memory drive in the
correct slot. correct slot.
Press (PHOTO). Press (PHOTO).
g Press OK.
Note
• You can enter the numbers at one time by
using a comma or a hyphen. For example,
Enter 1,3,6 to print images No.1, No.3 and
No.6. Enter 1-5 to print images No.1 to
No.5.
• You can enter up to 12 characters
(including commas and hyphens) for the
image numbers you want to print.
47
Chapter 8
DPOF printing 8
PhotoCapture Center™
DPOF stands for Digital Print Order Format. print settings 8
b Press Yes.
48
Printing photos from a memory card or USB Flash memory drive
Paper options 8
e Press s or t to display 10x15cm,
13x18cm, A4, A3, Letter or Ledger.
Press the option you want to set.
Paper Type 8
Do one of the following:
If you chose A4 or Letter, go to
a Press (PHOTO). step f.
Do one of the following: If you chose another size of paper,
Press View Photos and press go to step g.
s or t to display each photo. When
the photo you want to print is
f Press the Print Size.
displayed, press OK.
Example: Printed position for A4 paper
Press Print All.
1 2 3
b Press Options. 8x10cm 9x13cm 10x15cm
b Press Options.
49
Chapter 8
Press View Photos and press You can turn on the colour enhancement
s or t to display each photo. When feature to print more vivid images. Printing
the photo you want to print is time will be slower with this feature and also,
displayed, press OK. depending on the image you are printing, it
Press Print All. may use more ink.
50
Printing photos from a memory card or USB Flash memory drive
setting.
Press OK. If your photo is too long or too wide to fit the
available space on your chosen layout, part
h Do one of the following: of the image will automatically be cropped.
If you want to customize another The default setting is On. If you want to print
colour enhancement, repeat the whole image, turn this setting to Off. If
steps f to g. you set Cropping to Off, also set
Press . Borderless to Off. (Borderless printing
uu page 52)
If you want to change other settings,
press to display the print setting
menu and press the setting you want
a Press (PHOTO).
to change. (page 48) Do one of the following:
Press View Photos and press
i If you do not want to change additional s or t to display each photo. When
the photo you want to print is
settings, press .
displayed, press OK.
Press Start to print.
Press Print All.
Note
• White Balance
b Press Options.
51
Chapter 8
This feature expands the printable area to the You can print the date if it is already in the
edges of the paper. Printing time will be data on your photo. The date will be printed
slightly slower. on the lower right corner. If the data doesn’t
have the date information, you cannot use
a Press (PHOTO). this function.
Do one of the following:
a Press (PHOTO).
Press View Photos and press
s or t to display each photo. When Do one of the following:
the photo you want to print is Press View Photos and press
displayed, press OK. s or t to display each photo. When
Press Print All. the photo you want to print is
displayed, press OK.
b Press Options. Press Print All.
Note
The DPOF setting on your camera must
be turned off to use the Date Print
feature.
52
Printing photos from a memory card or USB Flash memory drive
You can save the print settings you use most You can restore the PhotoCapture settings
often by setting them as the default settings, you have changed back to the factory default
such as Print Quality, Paper Type, for, Print Quality, Paper Type,
Paper Size, Brightness, Contrast, Paper Size, Brightness, Contrast,
Color Enhance, Cropping, Borderless Color Enhance, Cropping, Borderless
and Date Print. These settings will remain and Date Print.
until you change them again.
a Press (PHOTO).
a Press (PHOTO). Do one of the following:
Do one of the following:
Press View Photos and press
Press View Photos and press s or t to display each photo. When
s or t to display each photo. When the photo you want to print is
the photo you want to print is displayed, press OK.
displayed, press OK. Press Print All.
Press Print All.
b Press Options.
b Press Options.
c Press s or t to display
8
c Press your new setting. Factory Reset.
Repeat this step for each setting you
want to change. d Press Factory Reset.
f Press OK.
The LCD asks you again to confirm if
you set the change as the new default.
Press Yes.
g Press Stop/Exit.
53
Chapter 8
drive 8
You can restore all the Scan to Media settings
(Quality and File Type), that you have
changed, back to the factory default.
How to set a new default 8
d Press Options.
g Press Yes to confirm.
h Press OK.
The LCD asks you again to confirm if
you want to set the change as the new
default.
Press Yes.
i Press Stop/Exit.
54
9 Printing photos from a camera 9
If your camera is using the USB Mass Paper Type Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
Storage standard, you can also print photos
from a digital camera without PictBridge. (Default setting) 2
(Printing photos directly from a digital camera Layout Borderless: On,
(without PictBridge) uu page 57) Borderless: Off,
Printer Settings
(Default setting) 2
9
PictBridge requirements 9
DPOF setting 1 -
To avoid errors, remember the following Print Quality Normal, Fine,
points: Printer Settings
The machine and the digital camera must (Default setting) 2
be connected using a suitable USB cable. Colour On, Off,
Enhancement Printer Settings
The image file extension must be .JPG
(Default setting) 2
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be Date Print On, Off,
recognized). Printer Settings
(Default setting) 2
PhotoCapture Center™ operations are
not available when using the PictBridge 1
DPOF printing uu page 56 for more details
feature. 2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
55
Chapter 9
Printing Images 9
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Note Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Remove any memory cards or USB Flash Sony Corporation) created this standard to
memory drives from the machine before make it easier to print images from a digital
connecting a digital camera. camera.
If your digital camera supports DPOF
a Make sure that your camera is turned
printing, you will be able to choose the
off. Connect your camera to the USB
images and the number of copies you want to
direct interface (1) on the machine using
print on the display of the digital camera.
the USB cable.
Note
A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.
56
Printing photos from a camera
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
1
9
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
57
A Routine maintenance A
IMPORTANT
Cleaning the outside of the • Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
machine A
58
Routine maintenance
c Lift the output paper tray cover and b Clean the machine’s printer platen (1)
remove anything that is stuck inside the and the area around it, wiping off any
paper tray. scattered ink with a soft, dry lint-free
cloth.
d Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
2
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
1 3
WARNING IMPORTANT
DO NOT touch the plate (2) and lever (3).
Doing this may cause damage to the
Be sure to unplug the machine from the machine. A
electrical socket before cleaning the printer
platen to avoid an electrical shock.
c Lift the scanner cover to release the
lock. Gently push the scanner cover
a Using both hands, use the finger holds support down and close the scanner
on each side of the machine to lift the cover using both hands.
scanner cover into the open position.
d Re-connect the power cord.
59
Cleaning the paper feed c Lift the Jam Clear Flap (2), and then
clean the back side of the Paper Feed
rollers A
1
1 2
Note
If the paper support flap is open, close it,
and then close the paper support.
60
Routine maintenance
Cleaning the paper pick-up c Open the Jam Clear Cover (1) at the
back of the machine.
rollers A
Note
If the machine starts to multi-feed the last
few sheets of paper in the tray, clean the 1
Base Pad (1) with a soft lint-free cloth
slightly moistened with water.
After cleaning, wipe the pad with a dry,
d Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth slightly moistened
soft lint-free cloth to remove all moisture.
with water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
1 moisture.
1 A
61
e Clean the Back Paper Feed Rollers (1) Checking the ink volume A
1 d Press Stop/Exit.
Note
You can check the ink volume from your
computer.
uuSoftware User’s Guide: Printing
(Windows®)
uuSoftware User’s Guide: Printing and
Faxing (Macintosh)
Note
Don't touch the metal shaft.
62
Routine maintenance
Packing and shipping e Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
the machine A
support down (2) and close the scanner
cover (3) using both hands.
When you transport the machine, use the
packing materials that came with your 1
machine. Follow the instructions below to
correctly package your machine. Damage
caused to your machine during transit may 3
not be covered by your warranty.
2
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped. Not
allowing the machine to finish this process
may lead to print problems and possible f Open the ink cartridge cover.
damage to the print head.
g Remove all four ink cartridges. Press
the ink release lever above each
a Unplug the machine from the telephone cartridge to release it.
wall socket and take the telephone line (uuBasic User’s Guide: Replacing the
cord out of the machine. ink cartridges)
b Unplug the machine from the electrical h Install the orange protective part and
socket. then close the ink cartridge cover. A
c Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
Then unplug the interface cable from the
machine, if it is connected.
63
j Pack the machine and the printed
IMPORTANT materials in the original carton with the
• Make sure the plastic tab on the right side original packing material as shown
of the orange protective part (1) clicks below.
securely into place (2).
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, ink cartridges, and printed materials
to use with your “Exchange” machine.
1 2 D
C
A
B
64
B Glossary B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
65
Dual Access Fine resolution
Your machine can scan outgoing faxes or Resolution is 203 196 dpi. It is used for
scheduled jobs into the memory at the small print and graphs.
same time it is sending a fax from memory Greyscale
or receiving or printing an incoming fax.
The shades of grey available for copying,
ECM (Error Correction Mode) scanning and faxing photographs.
Detects errors during fax transmission
Group number
and resends the pages of the fax that had
A combination of Speed Dial numbers that
an error.
are stored in a Speed Dial location for
Extension telephone Broadcasting.
A telephone using the same line as your Innobella™
fax but plugged into a separate wall
Innobella™ is a range of genuine
socket.
consumables offered by Brother. For best
External telephone quality results Brother recommends
A TAD (telephone answering device) or Innobella™ Ink and Paper.
telephone that is connected to your Journal Period
machine.
The pre-programmed time period
F/T Ring Time between automatically printed Fax
The length of time that the Brother Journal Reports. You can print the Fax
machine rings (when the Receive Mode Journal on demand without interrupting
setting is Fax/Tel) to notify you to pick up the cycle.
a voice call that it answered. LCD (Liquid Crystal Display)
Fax Detect The display screen on the machine that
Enables your machine to respond to CNG shows interactive messages during On-
tones if you interrupt a fax call by Screen Programming and shows the date
answering it. and time when the machine is idle.
Fax Forwarding Manual fax
Sends a fax received into the memory to When you lift the handset of your external
another pre-programmed fax number. telephone you can hear the receiving fax
machine answer before you press
Fax Journal
Mono Start or Colour Start to begin
Lists information about the last 200 sending the fax.
incoming and outgoing faxes. TX means
Transmit. RX means Receive. Memory Receive
Receives faxes into the machine's
Fax Storage
memory when the machine is out of paper.
You can store received faxes in memory.
Menu mode
Fax tones
Programming mode for changing your
The signals sent by sending and receiving machine's settings.
fax machines while communicating
information. OCR (optical character recognition)
ScanSoft™ PaperPort™12SE with OCR
Fax/Tel
or Presto! PageManager software
You can receive faxes and telephone application converts an image of text to
calls. Do not use this mode if you are text you can edit.
using a telephone answering device
(TAD).
66
Glossary
67
Standard resolution
203 98 dpi (monochrome).
203 196 dpi (colour). It is used for
regular sized text and the quickest
transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (Mono only)
203 392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialling on the telephone line
used for touch-tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
XMIT Report (Transmission Verification
Report)
A listing for each fax sent, that shows its
date, time and number.
68
C Index
Numerics D
2 in 1 ID Copy ..........................................40 Dialling
access codes and credit card
A numbers ............................................... 29
Groups (Broadcasting) ......................... 12
Access codes, storing and dialling ...........29 Direct printing
Apple Macintosh from a non-PictBridge camera ............. 57
See Software User's Guide. from a PictBridge camera ..................... 55
Dual Access ............................................ 11
B Duplex (2-sided)
copy ...................................................... 43
Broadcasting ............................................12
setting up Groups for ............................32 F
C Fax codes
changing ............................................... 21
Caller ID Remote Access Code .......................... 21
Caller ID History report .........................35 Fax Forwarding
Cancelling changing remotely .......................... 22, 23
Fax Forwarding .............................. 20, 22 programming a number ........................ 17
Fax Storage ..........................................20 Fax Storage ............................................. 18
jobs awaiting redial ...............................15 printing from memory ........................... 18
Cleaning turning off ............................................. 20
paper feed rollers ..................................60 turning on ............................................. 18
paper pick-up rollers .............................61 Fax, from PC
printer platen .........................................59 See Software User's Guide.
ControlCenter Fax, stand-alone
See Software User's Guide. receiving
Copy Fax Forwarding ................................. 22
2 in 1 ID ................................................40 into PC .............................................. 19
book ......................................................42 into the memory ................................ 24 C
density ..................................................41 out of paper reception ....................... 24
duplex ...................................................43 printing from memory ........................ 18
enlarge/reduce ......................................37 reducing to fit on paper ..................... 24
ink save mode .......................................41 retrieving from a remote site ....... 22, 23
page layout (N in 1) ..............................38
poster ....................................................38
quality ...................................................36
set new default ......................................44
sort (ADF only) ......................................40
thin paper ..............................................42
using ADF .............................................40
69
sending ...................................................8 P
at end of conversation ........................11
Broadcasting ......................................12 Packing and shipping the machine .......... 63
cancelling from memory .....................15 PaperPort™12SE with OCR
contrast ................................................8 See Software User's Guide. Also see Help
delayed batch transmission ...............15 in the PaperPort™12SE application.
delayed fax .........................................14 PhotoCapture Center™
from memory (Dual Access) ..............11 DPOF printing ....................................... 48
manual ...............................................10 from PC
overseas ............................................14 See Software User's Guide.
Real Time Transmission ....................13 Print settings
Resolution ............................................9 Borderless ......................................... 52
return to factory default ......................10 Brightness ......................................... 50
set new default .....................................9 Colour enhancement ......................... 50
Function Lock .............................................4 Contrast ............................................. 50
Cropping ............................................ 51
G Date Print .......................................... 52
Paper type & size .............................. 49
Groups for Broadcasting ..........................32 Quality ............................................... 48
Return to factory default .................... 53
I Set new default ................................. 53
Printing
ID Copy ....................................................40 all photos ........................................... 47
Ink cartridges index .................................................. 46
checking ink volume ..............................62 photos ............................................... 47
Scan to Media
L memory card ..................................... 54
USB Flash memory ........................... 54
LCD (Liquid Crystal Display) PictBridge
Contrast ..................................................2 DPOF Printing ...................................... 56
Dim Timer ...............................................3 Power failure ............................................. 1
Presto! PageManager
M See Software User's Guide. Also see Help
in the Presto! PageManager application.
Macintosh Print
See Software User's Guide. fax from memory .................................. 18
Manual report .................................................... 35
transmission ..........................................10 Printing
Memory Storage ........................................1 See Software User's Guide.
Mode, entering
Timer .......................................................3
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
70
Q S
Quick Dial Scanning
Broadcasting .........................................12 See Software User's Guide.
deleting Groups .................................33 Security
using Groups .....................................12 Secure function lock
Group dial administrator password ....................... 5
changing ............................................32 restricted users .................................... 6
setting up Groups for Broadcasting ...32 Shipping the machine .............................. 63
Speed Dial Sleep Mode ............................................... 2
setting up from Caller ID history ........31 Speed Dial
setting up from outgoing calls ............30 setting up from Caller ID history ........... 31
setting up from outgoing calls .............. 30
R
T
Reducing
copies ...................................................37 Troubleshooting
incoming faxes ......................................24 checking ink volume ............................. 62
Remote Retrieval .....................................21
commands ............................................22 W
getting your faxes .................................23
remote access code ..............................21 Windows®
Remote Setup See Software User's Guide.
See Software User's Guide. Wireless Network
Reports ....................................................34 See Quick Setup Guide and Network
Caller ID ................................................35 User's Guide.
Caller ID History Report ........................35
Fax Journal ...........................................35
Journal Period ....................................34
how to print ...........................................35
Network Configuration ..........................35
Quick Dial List .......................................35
Transmission Verification ............... 34, 35
User Settings ........................................35
WLAN Report ........................................35
C
Resolution
setting for next fax ..................................9
Restricted users .........................................6
71
Visit us on the World Wide Web
http://www.brother.com/
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.