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Myob For Beginners Using Accountright Plus V19: Preface
Myob For Beginners Using Accountright Plus V19: Preface
You start the workbook by exploring a data file already set up to become familiar with
the various Command Centres. You then learn how to enter data including cash receipts
and payments, sales invoices, customer payments, purchase invoices and supplier
payments. Some inventory is included. Reconciliation of bank accounts, debtors and
creditors is carried out. The customising of invoices is also covered. End of financial year
transactions including journal entries are also entered. A variety of reports are printed to
expose the user to a number of basic reports which can be used to analyse the business.
You then learn how to set up a data file from scratch, enter opening balances and revise
the entering of transactions and carry out reconciliations. The Business Activity
Statement is prepared using the data entered.
This workbook contains detailed step by step instructions with the aid of screen dumps to
assist the user to learn MYOB AccountRight and assure the user that the data is being
entered accurately. The outstanding feature of this book is the drilling down of
transactions to explain what is happening in the data file to assist in the understanding of
how MYOB AccountRight works.
This workbook can cover all the competencies in the following units:
BSBFIA301A - Maintain financial records
BSBFIA303A - Process accounts payable and receivable
BSBFIA304A - Maintain a general ledger
FNSACCT407B [except Performance Criteria 3.2]
ISBN: 978-1-921780-18-9
Written by:
Marian Brown Dip T [Commerce], MICB
BAS Agent
Cert IV Training and Assessment, Cert IV in Financial Services [Bookkeeping]
MYOB Certified Consultant for 16 years
MYOB Accredited Author, MYOB Accredited Trainer and ABN Tax Client Manager
Publishers:
Software Publications Pty Ltd [ABN 75078026150]
Head Office – Sydney
Unit 10, 171 Gibbes Street
Chatswood NSW 2067
ISBN 978-1-921780-18-9
Revised 15 May, 2011
Screen captures from MYOB AccountRight Plus v19 reproduced with permission.
Limitations of Liability:
This material is designed to provide basic information on how to use MYOB AccountRight v19/19.5.
Earlier or later versions of MYOB AccountRight software could change the instructions in this workbook.
Because business circumstances can vary greatly, the material is not designed to provide specific GST or
business advice for particular circumstances. Also, because aspects of the GST are complex and detailed,
the material is not designed to comprehensively cover all aspects of the GST. Further, the laws
implementing GST and rulings and decisions under those laws may change.
Before you rely on this material for any important matter for your business, you should make your own
enquiries about whether the material is relevant and still current, and whether it deals accurately and
completely with that particular matter; and as appropriate, seek your own professional advice relevant to
that particular matter.
This information is for the general information of MYOB clients and is not to be taken as a substitute for
specific advice. Consequently Software Publications and Marian Brown will accept no responsibility to any
person who acts on information herein without consultation with the publisher.
All references to URLs and websites were accurate at the time of writing. These references can change at
any time.
This workbook is dedicated to Kathy Brown [of Mount Isa TAFE, now Brisbane North Institute of TAFE],
the first teacher outside my local college [Brisbane North Institute of TAFE] to use my MYOB workbooks a
long time ago.
The Sales Command Centre allows you to create invoices, adjustment notes, receive
payments from customers, settle returns and credits and print invoices and statements.
In this unit you will open a NEW DATA FILE belonging to [Your Name] Copy
Centre, just in case your previous data file had errors.
Open “Begin19U10”.
Back up your data throughout this unit to ensure against loss or corruption of data.
© Copyright Software Publications Pty Ltd 2011 MYOB for Beginners – Unit 10: Sales Command Centre 113
Changing your Business Name
Change the name of the business in your data file to include your name. [Refer to Page 49]
Also check the “Current Financial Year” in Company Information. [Refer to Page 49]
In this unit, you will enter the transactions for the current month. This month does not
have to be the same as the month used in previous units.
The month you will use in this unit will be: …………………….
You will be entering invoices for goods sold and services performed and customers are
expected to pay in an agreed number of days.
114 Unit 10: Sales Command Centre: MYOB for Beginners © Copyright Software Publications Pty Ltd 2011
Notes on Invoices
When Goods or Services are provided and the GST Sale is more than $75 exclusive of GST, a “Tax
Invoice” must be issued to the customer as proof of purchase. A customer cannot claim the “Input
Tax Credit [GST]” unless your invoice contains the following:
Source: Explanatory Memorandum to Tax Laws Amendment (2010 GST Administration Measures No
2) Bill 2010
Note:
If amount is <$75 ex GST, docket is still required for income tax purposes ie $82.50 inc GST.
© Copyright Software Publications Pty Ltd 2011 MYOB for Beginners – Unit 10: Sales Command Centre 115
Creating a SERVICE Invoice
Your business photocopied 1000 flyers for Ross Wilson [a regular customer].
Job Cards are always created for each job. This Job Card is used to invoice.
Ross Wilson
Photocopying [1000 flyers] $335.00 inc GST
(iii) MYOB gives the user a choice of Invoice Layouts. click on “Layout”
at the bottom of your window to view the different layouts available.
116 Unit 10: Sales Command Centre: MYOB for Beginners © Copyright Software Publications Pty Ltd 2011
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(iv) Select the radio-button in front of each invoice layout to view the
layout of each invoice.
(v) Select the “Service” layout and click on “OK” to return to your
Invoice window.
(iii) Enter the date of the sale “3/month you are using”.
© Copyright Software Publications Pty Ltd 2011 MYOB for Beginners – Unit 10: Sales Command Centre 117
(vi) Press “TAB” to display the Accounts List and select the appropriate
account from the list. [4-2000 Sales - Photocopying]
(viii) Key in the amount “335” [Amount includes GST because Tax Inclusive
option has been selected] and press “TAB”.
Customer Order or
Job Card number
can be added.
(ix) You can select the “Spell” button to check for typing/spelling errors in
the “Description” field. Make the necessary correction if required.
118 Unit 10: Sales Command Centre: MYOB for Beginners © Copyright Software Publications Pty Ltd 2011
Changing Method of Selecting the Appropriate Account
The MYOB User can select from the Accounts List using Account Number
[method used up to this point] or Account Name [method used on this
page].
© Copyright Software Publications Pty Ltd 2011 MYOB for Beginners – Unit 10: Sales Command Centre 119
Change to Individual
(f) Click on the “Selling Details” TAB and key in the following
“Selling Details”:
120 Unit 10: Sales Command Centre: MYOB for Beginners © Copyright Software Publications Pty Ltd 2011
(g) Click on the “Payment Details” TAB and key in the following
usual method of payment:
(v) Key in the following job details: [Use “TAB” to move from field to
field.] [DUPLICATE FROM PAGE 119]
(vi) Click on “Spell” to run the spell check and correct any errors.
© Copyright Software Publications Pty Ltd 2011 MYOB for Beginners – Unit 10: Sales Command Centre 121