Chapter 12 AP Transactions and Reports PDF

CHAPTER 12 AP TRANSACTIONS AND REPORTS
Table of Contents
1 Post Vendor invoice Posting using F-43 ............................................................. 2
2 Post Vendor invoice Posting using FB60............................................................ 3
3 Display Vendor Invoice Posted ........................................................................... 6
4 Post Vendor invoice and Payment with Cash discount ...................................... 9
5 Special GL Transactions .................................................................................. 11
5.1 Book a Down Payment through F-48 ......................................................... 11
5.2 Check FBL1N report .................................................................................. 12
5.3 Book an invoice through F-43 or FB60. ..................................................... 13
5.4 Transfer from Down Payments through F-54 ............................................. 13
5.5 Post an Outgoing Payment for the balance amount using F-53 ................ 14
6 Vendor Balances Display- FK10N .................................................................... 16
7 Display/Change Line Items – FBL1N ............................................................... 17
1 venkat.emani@yahoo.com
1 Post Vendor invoice Posting using F-43

Via Menus Accounting  Financial Accounting  Accounts Payables 
Document Entry  Invoice-General
Via Transaction Code F-43
Update below details
Press Enter and update below details
Press Enter and update below details
Select Document SimulateClick on

Message:
2 Post Vendor invoice Posting using FB60

Via Menus Accounting  Financial Accounting  Accounts Payables 
Document Entry  Invoice
Via Transaction Code FB60
If we need to change the company, code click on . A pop up screen

appears as below:
Enter correct company code and press enter.
On „Basic Data‟ tab:
Payment Tab, change the Payment terms and Baseline Date if required.
On the Right side we have Vendor address and outstanding details:
Click on to go to the Vendor master data (Only display). We can see the outstanding
of the customer from the following navigation. Click on to see the
Vendor outstanding (if necessary)
Prior to posting the document, review GL entries by pressing icon.

Document displayed as follows:
Go back to main screen by pressing .
When the debits equal the credits, select Document Post to post the document or
select the save icon or Cntl+S. The following message is displayed:
Message:
3 Display Vendor Invoice Posted

Via Menus Accounting  Financial Accounting  Accounts Payable  Document
 Display
Via Transaction Code FB03
We have to input: Document number

Company code
Fiscal year
Press Enter, then the document is displayed as below:
Click on to see the header details as below
 The name of the user who has enter the invoice

 The date and time of invoice entry
 The object key which is unique for any FI document is automatically generated and
it is a combination of (Document number + Company Code+ Fiscal Year)
In FB03 if the document number is not known, click on at the initial

screen: The input selection screen appears as below:
Click on to get dynamic selection parameters:
After inputting the selection screen items the output appears as below:
Double clicking on the Document number will display the document as below:
Click on back arrow to return to the initial screen.
4 Post Vendor invoice and Payment with Cash discount

Prerequisite: Make sure that there is a Vendor invoice, which is eligible for discount
or Post a Vendor invoice using FB60 use payment terms 0002
Post Outgoing Payment
Via Menus Accounting  Financial Accounting  Accounts Payable  Document

EntryOutgoing Payment  Post
Via Transaction Code F-53
Click on and Select the Invoice to be cleared.
Select Document SimulateSave
Observe the Discount Received Account is credited with Discount Amount.
5 Special GL Transactions
5.1 Book a Down Payment through F-48
Press enter
Simulate and save the document.
Click Message
5.2 Check FBL1N report
Make sure to select
The Indicator “A” represents what kind of a SPL GL type it is.
5.3 Book an invoice through F-43 or FB60.
One can observe the above message at the time of posting invoice.
5.4 Transfer from Down Payments through F-54
Press enter
Input the amount in Transfer Posting, select the line item and click on Document 
Simulate
Double click on the Blue line item. Enter some text and save it.
5.5 Post an Outgoing Payment for the balance amount using F-53
Click on and Select the Invoice to be cleared. Ensure that the not
assigned amount is “0”
Click on Document  SimulateSave.
Go to FBL1N and see how the Down Payment and Invoice cleared
6 Vendor Balances Display- FK10N

Via Menus Accounting  Financial Accounting Accounts Payables 
AccountDisplay Balance
Via Transaction Code FK10N
Click on if various customer numbers or range of customers is to be used.

Click on
Double click on debit/credit to get the break- up of the amounts.
7 Display/Change Line Items – FBL1N

Via Menus Accounting  Financial Accounting Accounts Payables 
Account Display/Change Line items
Via Transaction Code FBL1N
Select either open items/cleared items/all items.

Select Normal items/SPL GL Trans/Parked items as appropriate.
Vendor Line item Display
Click on
Change the report layout
Select the fields from Hidden fields and click on Click on
Saving the Changed report layout
The new layout has taken effect. Text is moved off the layout and posting is added to the
layout.
Viewing the report in different layouts
Click on
Select the appropriate layout.

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CHAPTER 12 AP TRANSACTIONS AND REPORTS

1 Post Vendor invoice Posting using F-43

Update below details

Press Enter and update below details

Press Enter and update below details

Select Document SimulateClick on

2 Post Vendor invoice Posting using FB60

If we need to change the company, code click on . A pop up screen

Enter correct company code and press enter.

On „Basic Data‟ tab:

On the Right side we have Vendor address and outstanding details:

Prior to posting the document, review GL entries by pressing icon.

Go back to main screen by pressing .

select the save icon or Cntl+S. The following message is displayed:

3 Display Vendor Invoice Posted

We have to input: Document number

Press Enter, then the document is displayed as below:

Click on to see the header details as below

 The name of the user who has enter the invoice

In FB03 if the document number is not known, click on at the initial

Click on to get dynamic selection parameters:

Click on back arrow to return to the initial screen.

4 Post Vendor invoice and Payment with Cash discount

Post Outgoing Payment

Via Menus Accounting  Financial Accounting  Accounts Payable  Document

Click on and Select the Invoice to be cleared.

Select Document SimulateSave

Observe the Discount Received Account is credited with Discount Amount.

Simulate and save the document.

5.2 Check FBL1N report

Make sure to select

The Indicator “A” represents what kind of a SPL GL type it is.

5.3 Book an invoice through F-43 or FB60.

5.4 Transfer from Down Payments through F-54

Click on Document  SimulateSave.

6 Vendor Balances Display- FK10N

Click on if various customer numbers or range of customers is to be used.

Double click on debit/credit to get the break- up of the amounts.

7 Display/Change Line Items – FBL1N

Select either open items/cleared items/all items.

Vendor Line item Display

Change the report layout

Select the fields from Hidden fields and click on Click on

Saving the Changed report layout

Viewing the report in different layouts

Select the appropriate layout.

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