About a Business Letter

1. What is Business Letter … ?

A Business Letter is usually a letter from one company to another, or between such organizations
and their customers, clients and other external parties. The overall style of letter depends on the
relationship between the parties concerned. Business letters can have many types of contents, for
example to request direct information or action from another party, to order supplies from a supplier,
to point out a mistake by the letter's recipient, to reply directly to a request, to apologize for a wrong,
or to convey goodwill. A business letter is sometimes useful because it produces a permanent written
record, and may be taken more seriously by the recipient than other forms of communication
https://en.wikipedia.org/wiki/Business_letter

2. Mention and Explain Business Letter … ?

 Inquiry letter
A letter of inquiry is a request for information that the writer believes the reader can
provide. Regardless of its subject, the objective is to get the reader to respond with an
action that satisfies the inquiry.
 Orderring letter
An order letter, also known as a purchase order or PO, begins the paper trail of a specific
purchase. The objective is to provide the vendor with detailed instructions for fulfilling
an order. It also serves as a legal record of the transaction and, consequently, should be
written with care.
 Application letter
letter of application, also known as a cover letter, is a document sent with your resume to
provide additional information on your skills and experience.
 Reference letter
What is a reference letter and when are they used?
A reference letter is usually written to testify to a person or (occasionally) a company’s
skills, character and/or achievements. Sometimes a reference letter is known as a
“recommendation letter”. It is a formal document, and should be typed and written in a
serious and business-like style.
 Circular letter
Circular letters are the cycle of business dealings. A circular is a communication meant to
convey information of a business firm to customers, business Mends etc. In the course of
business, occasions will arise to send out circular letters. The sender aims giving certain
information to the public. There are also other ways to communicate or advertise in
newspapers or journals.
https://muslihlagi.wordpress.com/2011/07/14/kinds-of-business-letter-in-writting/
3. Mention and Explain parts of formal letter … ?
 The Heading
The heading contains the return address with the date on the last line. Sometimes it is
necessary to include a line before the date with a phone number, fax number, or e-mail
address. Often there is a line skipped between the address and the date. It is not necessary
to type a return address if you are using stationery with the return address already
 imprinted, but you should always use a date. Make sure the heading is on the left margin.
Example:

Ms. Jane Doe

543 Washington St
Marquette, MI 49855
Tel:
Fax:
Email:
June 28, 2011

 Recipient’s Address
This is the address you are sending your letter to. Be sure to make it as complete as
possible so it gets to its destination. Always include title names (such as Dr.) if you know
them. This is, like the other address, on the left margin. If a standard 8 ½” x 11” paper is
folded in thirds to fit in a standard 9” business envelope, the inside address should appear
through the window in the envelope (if there is one). Be sure to skip a line after the
heading and before the recipient’s address, then skip another line after the inside address
before the greeting. For an example, see the end of this sheet for a sample letter.

 The Salutation
The salutation (or greeting) in a business letter is always formal. It often begins with
“Dear {Person’s name}.” Once again, be sure to include the person’s title if you know it
(such as Ms., Mrs., Mr., or Dr). If you’re unsure about the person’s title then just use their
first name. For example, you would use only the person’s first name if the person you are
writing to is “Jordan” and you’re not sure if he or she is male or female.
The salutation always ends with a colon.

 The Body
The body is the meat of your letter. For block and modified block letter formats, single
space and left justify each paragraph. Be sure to leave a blank line between each
paragraph, however, no matter the format. Be sure to also skip a line between the
salutation and the body, as well as the body and the close.

 The Complimentary Close

The complimentary close is a short and polite remark that ends your letter. The close
begins at the same justification as your date and one line after the last body paragraph.
Capitalize the first word of your closing (Thank you) and leave four lines for a signature
between the close and the sender’s name. A comma should follow the closing.

 The Signature Line

Skip at least four lines after the close for your signature, and then type out the name to be
signed. This often includes a middle initial, although it is not required. Women may put
their title before had to show how they wish to be addressed (Ms., Mrs., Miss).
The signature should be in blue or black ink.

 Enclosures
If you have any enclosed documents, such as a resume, you can indicate this by typing
“Enclosures” one line below the listing. You also may include the name of each
document.

https://www.nmu.edu/writingcenter/parts-business-letter
4. Draw the layout of Business Letter.. !

1. Full Block Style 2. Semi Block Style

3. Blocked Style 4. Indented Style

http://bahyudinnor17.blogspot.co.id/2012/11/bentuk-bentuk-surat-style.html
5. Find job vacancy related to your major. !

http://surat-suratan.blogspot.co.id/2011/01/surat-lamaran-kerja-mechanical.html

www.jobs.paktutorial.com
 ROBYN A. MATTHEWS
15 Elm Lane
Sometown, IN 55555
Home: (555) 555-5555
rmatthews@somedomain.com

January 9, 2018

Mr. Andrew Smith

Director of Operations
Global Manufacture Company
15 Lafayette Way
Sometown, IN 55555

Re: Mechanical Engineer Position (Ref. Code: 12345), advertised on Monster.com

Dear Mr. Smith:

Your job description for a mechanical engineer perfectly matches my qualifications, and I am very
interested in the opportunity.

I have enjoyed a progressively responsible engineering career with ABC Manufacturing Co., and
participated in the engineering of three major car model changes. I am experienced in all phases of new
vehicle model development and implementation, from conception to production stages. Most recently, I
have:

 Contributed to major model changes for the 2008 Carname, 2007 Carname and 2006 Carname;
 Developed process plans and layouts for seven additional car models;
 Reduced ergonomic impact on production team members by designing new assist lift systems;
 Helped create estimation and calculation tool for project budgets, greatly improving negotiating
power with installation contractors; and
 Built rapport with overseas colleagues, often traveling to Japan for production consultations.

In addition, I have served as lead engineer in establishing standards that have reduced costs, enhanced
efficiency, improved production methods and simplified equipment and part needs.

Mr. Smith, I have received repeated commendations from ABC Manufacturing Co. for my work quality,
revenue contributions, and commitment to achieving company goals, and I know I would be a valuable
asset to your North American Division. Please feel free to call me at 555-555-5555 or send an email to
rmatthews@somedomain.com to arrange a meeting. I look forward to speaking with you!

Sincerely,

Robyn A. Matthews

https://www.monster.com/career-advice/article/cover-letter-mechanical-engineer