DELHI URBAN SHELTER IMPROVEMENT BOARD. GOVT. OF N.C.T, OF DELHI VIGILANCE BRANCH No. 0/924 /ov(vig./ousIB/2016 vated 4} $|So1L Subject:~ Preventing vigilance in respect of execution of works, The activities undertaken in engineering wing are quite vulnerable to malpractices. In order to prevent malpractices in the works being executed by engineering wing, constant monitoring is essential at each step. Regular reviews, field visits, surprise checks should be carried out to avoid any irregularities. A list of activities/suggestions is hereby enclosed which may be followed to ensure that no illegal or irregular activities take place, The instructions enclosed herewith should be strictly adhered to. Encl- As above. Xe Ye Pr. Director (Vigilance) Member (Engineering) 4a. All Superintending Engineers : All Executive Engineers FA/B&FO Copy to:- 1. CVO/Member (Admn.) for kind information.OFFICE OF THE SPECIAL VIGILANCE COMMISSIONER GOVERNMENT OF N.C.T. OF DELHI 10” LEVEL, B-WING, IP. ESTATE, DELHI SECRETARIAT, NEW DELHI-110002. No. : PS/SVC/2016/9 2 c Dated : | 42/2016 To The CEO Delhi Urban Shelter Improvement Board Punarvas Bhawan, LP. Estate New Delhi, Sub.: Preventive vigilance in respect of execution of works. Sir, ’ For the purpose of’ identification of activities/areas in respect of works being executed by engineering departments, which are vulnerable to malpractices, | have had consultation with field functionaries executing works as well as middle and senior level officers in the engineering hierarchy. On the basis of the said consultation, some activities/areas have been identified which need to be monitored at senior level in the Department. Thefsaid activities/areas have been detailed in Annexure herewith. enclosed You ar therefore, requested to direct seniér officers at the level of Superintending Engineer & Chief Engineer to have periodic review meetings with the field units executing works/projects on all these points/aspects for ensuring compliance of provisions of CPWD Manual and suggestions as contained in Annexure “A” referred to above. A copy of the minutes of the review meeting may also be sent to the undersigned for information/record Yours faithfully, (B.L. SHARMA) Spl. Vigilance Commissioner Encl.: As above ole ee ee(i) ANNEXURE “ SUGGESTIONS FOR CHECKING MALPRACTICES IN-EXEGUTION OF WORKS Delay In Payment Of Running Account Bills/Final Bills In Time : Undue delay in making payment to the contractors after submission of the bills is likely to lead to corruption. It is suggested that quarterly returns may be soughtlobtained from officers concerned (Executive Engineers/DDOs) where the delay in payment to contractors exceeds the time schedules as prescribed in the CPWD Works Manual (Payment Schedule has been indicated in Para II of Annexure 'B’). Officers/officials responsible for delay must tender explanation for delay. If the delay is not on account of genuine reasons, then action should be initiated against officials rasponsible for delay. The date of completion of work and date(s) of release of payment should also be uploaded on the website (ii) Delay In Measurement Of The Executed Work & Submission Of Bills By The (ii (iv) Agencies In some cases, it has been reported that delay in the measurement of the works takes place and in such cases it is not possible to verify the actual details of the works so crewed it is suggested that contractors should be asked to submit the bills within 10 days of the execution of works and the same should be submitted onlingit is also suggested that all Measyrement Books should be marked with seal and date on quarterly basis by the Technical Vigilance Unit of the Department. ) Mobile App : A mobile app may be developed to upioad the measurements and progress of work supported with photographs thereof as well as for receipt of grievances/complaints regarding ongoing works. The mobile app may be uploaded by respective site in-charges (Executive Engineers). ) Completion Certificate : Quite often there is inordinate delay in recording completion certificate. Competition certificate should be recorded by the Competent Authority within 15 days after completion. In case of delay in recording of completion certificate, action may be initiated against the defaulting official(s)