FORM RA 002 (adapted for Student Media Productions)

Equipment booking

Name of hirer Harmony Thomas

Facility / equipment required

Catalogue Description Hours/days Unit Cost
code cost
XA25 2
XA25 2
Tripod 2
Boom mic 2

Total

Date Time
Issue 23/01/2019 1pm
Return 23/01/2019 3pm

Please give as much notice as possible. Location filming requests MUST be submitted at least
48 hours in advance to ensure batteries can be charged etc.

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Call sheet

Production title Interview VT

Call sheet for (date) 23/01/2019

Production team
Names Roles Contact details
Jasmine Reader Director
Lucy Horner Camera operator
Harmony Thomas Photographer (using own camera)
Gabs Eccleston Camera operator (using own
camera)
Cameron Colgrave Camera operator
Owen Daane Boom mic operator
Will Saull
Adam Hannan-Powell Camera operator
Actors

First aider

Base address and contact details:

Location address: Chippenham college

Map attached.

Access info:

Contact details:

Travel arrangements:

Times
Meet time at base 1:05pm

On location

Shoot time (s) and scene numbers

Planned breaks and catering arrangements

Projected wrap time

Back at base time

Weather report (if outside)

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 FORM RA 002 (adapted for Student Media Productions)
Special considerations with regard to location/weather/activities etc

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RISK ASSESSMENT FOR LOCATION DATE OF

23/1/19
ACTIVITY
FILMING
TASK / ACTIVITY DATE
22/1/19
Filming photoshot ASSESSED

BRIEF DESCRIPTION

We will be filming a photoshoot with a band as they answer questions and have a laugh

See Risk Assessment Assistant (Page 3) for scoring.

RISK RATING
(likelihood × consequence = )
Include the risk ‘word’ (i.e. acceptable, adequate, tolerable, unacceptable).

PEOPLE NUMBER OF PEOPLE UNDERTAKING TASK 12

DURATION OF TASK 3hr

PERSONNEL PROFILE / TRAINING GIVEN

PERSONNEL INSTRUCTED PERSONNEL INSTRUCTED PERSONNEL INSTRUCTED

STAFF 0 TALENT 4 YOUNG PERSON 11

STUDENT 12 CONTRIBUTORS 0 VISITOR 0

PERSONNEL
PUBLIC 0
WORKING ALONE

SPECIALIST
DISABLED 0 TRAINED
PERSONNEL

CONTROL MEASURES IN PLACE (Guarding, Safe Systems of Work, PPE, etc)

Areas to stand when nothing is happening so it is less likely to be in the way of actors and crew

TO BE COMPLETED BY STAFF ASSESSOR(S) (Ctrl+Tab to add tab stops between columns)

EXTRA ACTIONS REQUIRED TO CONTROL SIGINIFICANT RISKS ACTIONED BY DATE

STUDENT ASSESSOR(S)

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 FORM RA 002 (adapted for Student Media Productions)
STAFF ASSESSOR(S)

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ACTIVITY / TASK
HAZARD IDENTIFICATION Filming photshoot

HAZARD TYPE PRESENT HAZARD TYPE PRESENT

COMMENTS COMMENTS
1. Mechanical / Physical Hazards YES NO 4. Production Hazards YES NO

We will keep all cables to one side Lots of standing when using
1.1 Slips / Trips / Falls / and out the way 4.1 Stressful Postures / cameras. Will need to have
regular breaks

We will need to move stairs set

1.2 Vehicles / 4.2 Lifting / Handling / and potentially staging. Better if
we life small amounts at a time

Only people on the equipment

1.3 Camera Grip Equipment / 4.3 Inadequate Breaks /
should be using it

1.4 Falling Equipment / 4.4 Restricted Visibility (viewfinder) /

1.x Other Mechanical Hazards / 4.5 Camera Tracking/Crabbing /

2. Electrical Hazards YES NO COMMENTS 4.6 Working at Height /

2.1 Direct Contact / 4.x Other Workplace Hazards /

2.2 Indirect Contact / 5. Hazardous Substances YES NO COMMENTS

2.3 Short Circuit / Overload / 5.1 Explosive / Biological / Chemical /

2.4 Source of Ignition / 5.2 Substances in set construction /

2.5 Proximity to Water / 5.x Other Hazardous Substances /

3. Production Activities YES NO 6. Environmental Hazards YES NO COMMENTS

3.1 Extreme Sports / 6.1 Localised Hot / Cold Surfaces /

3.2 Animals (working with or proximity to) / 6.2 High / Low Ambient Temp. /

3.3 Fight sequences / 6.3 Poor Lighting

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3.4 Potential Intervention from Public / 6.4 Confined spaces /

3.5 Potential for Assault / 6.5 Poor Weather /

3.6 Noise pollution / 6.6 Uneven/Slippery Surfaces /

3.7 Smoking / 6.7 Unsafe structures /

3.8 Alcohol / 6.8 Sharps & breakages /

3.x Other Production Activity Hazards / 6.x Other Environmental Hazards /

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RISK ASSESSMENT ASSISTANT

These are the basic terms that apply to a Risk Assessment:

A hazard is anything that has the potential to cause harm. This could be something as specialised as a piece of
complicated machinery, or as commonplace as a cup of coffee. If it could be harmful in any way, then it’s a
hazard.

A hazardous event takes place when someone or something interacts with the hazard and allows it to cause
harm. Take a hole in the ground for example. The hole (the hazard), by itself isn’t causing any harm, but if
someone tripped over it (the hazardous event) then it would become harmful. Every hazardous event has a
likelihood and a consequence.

Likelihood is a measure of the chance that the hazardous event will occur. If the hole is in a busy area, such as
a shop entrance, it’s more likely someone will trip over it. However if it’s in an area that doesn’t get a lot of traffic,
such as a back yard, tripping over it would be less likely.

The consequence is the outcome of the hazardous event. If you tripped over a hole, there could be several
possible outcomes; you might land on your feet with no damage at all, you might drop whatever you are carrying,
or perhaps you could end up with a sprained ankle or even a fracture.

Risk is the combination of the likelihood of a hazardous event occurring and the consequence of the event.

Risk = likelihood x consequence

Below is a table to help you work out the score for the likelihood and consequence. Once you have
done this, multiply the two numbers to get the Risk Rating.

Risk
Likelihood Consequence
Score
Very unlikely – might happen once in 5 years 1 No injury

Unlikely – would not happen in 2-3 years 2 Minor - minor injury requiring first aid

Fairly Likely – would expect to happen once a year 3 Moderate - up to three days’ absence

Likely – could occur 2-3 times a year 4 Major – more than three days’ absence

Very Likely – likely to happen 2-3 times a week 5 Catastrophic – Death or multiple deaths

Risk Matrix – this is used for estimating and evaluating the risk it is a commonly used tool. Usually the higher the
risk level, the more serious the risk and the more likely you’ll need to take action.

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UNACCEPTABLE – Stop the activity and make

5 10 15immediate
20 improvements
25
17-25
 CONSEQUENCE 

4 8 12 16 20

3 6 9 TOLERABLE
12 15– look to improve within a specified
timescale 10-16
2 4 6 8 10

1 2 3 4 5
ADEQUATE – Look to improve at next review
 LIKELIHOOD 
5-9

1-5

If you are still not sure or just have a question, please do not hesitate in contacting the Health & Safety
Department – We are here to help!

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