Erin Griffin

LIS 524

Professor Najmi

Final Project

August 9, 2017
Boerne Middle School South Library

Collection Development Policy

Boerne Independent School District

Revised: August 9, 2017 │1

 Table of Contents

Community Analysis 3

Library Mission Statement 6

Library Goals and Objectives 6

Intellectual Freedom 7

Confidentiality of library records 7

Description of programs and services 7

Personnel job descriptions 8

Acquisition, processing, and cataloging of materials 8

Formats collected 8

Selection Policies and Procedures 9

Inventory of materials 9

Maintaining materials and equipment 10

Weeding of materials 10

Circulation 11

Internet or technology 11

Copyright and fair use compliance 11

References 12

Revised: August 9, 2017 │2

 Community Analysis

The Boerne Middle School South library is a public school library addressing the needs

of various core subjects and elective courses including Robotics, Art, Orchestra, Band, Student

Leadership, Newspaper, and various GT courses. The library is the central meeting place for

PTO meetings, staff meetings and gatherings as well as a community facility (various outside

organizations meet here after school hours, and it is also a voting location during elections).

The school student population totals over 1,200, making it the second largest school in

our district. According to the current librarian, the library budget is inadequate for the needs of

the collection. The school has been open for over 15 years and has had a varying range of grade

levels. Most recently the campus added sixth grade in the 2016-2017 school year. According to

Lori Rogers, the Boerne ISD Library Coordinator, each school in the district receives $4.50 per

pupil; however, these funds are specifically allocated for library books and AV materials

(personal communication, July 20, 2017). For the 2016-2017 school year, the BMSS library’s

budget was approximately $5,400.00. In addition to these funds, the library has a “General

Materials and Supplies” fund of $1.80 per pupil; these 2016-2017 school year funds totalled

$1,800.00. Due to the district’s past decision to have a “split” librarian between the two middle

schools, the budget also allocated a “Librarian Travel Fund” of $150.00 (L. Rogers, personal

communication, July 20, 2017).

In an effort to increase funds available to the library, the librarian has a separate

“Activities” budget. Money collected from Book Fairs, fines, and payments for lost books are

handled through the “Activities” budget. Since this is not allocated money from the district, our

librarians do not consider it to be part of the library budget as the amount collected varies from

year to year. Mrs. Rogers stated that district funds which are allocated to the library target

Revised: August 9, 2017 │3

specific resources and may not be utilized for other needs such as library repairs, technology, or

equipment. In an effort to remedy the lack of appropriate funds, Mrs. Rogers works together with

campus teachers to write and apply for grants each year to help supplement the needs of the

collection.

The total BMSS collection contains 12,859 resources. As stated previously, in the 2016-

2017 school year, the two middle schools in the district shared a librarian and a librarian aide

(both half-time on alternating weeks). However, for the 2017-2018 school year, the district will

return to one full-time librarian per campus. The need for a librarian aide will be determined

after the start of the school year depending on student population. Due to the large and growing

population at BMSS, the campus will likely employ a librarian aide in addition to the newly

hired librarian.

The library’s mission statement helps support the campus mission statement. For

example, the library mission statement reads “the mission of the Boerne Middle School South

Library is to provide the services and resources that meet the needs of both teachers and students,

and to cooperate with the learning community to ensure that all students and staff become

effective users of ideas and information while fostering a love for reading” (Rogers, 2017). This

statement supports the ideas found in the campus mission statement, “BMSS is dedicated to

educate students through challenges, explorations and connections to be the change and lead

lives of integrity, responsibility and service” (“About Us,” 2017). The library’s goal is to provide

access to services and resources to support the campus goal of helping students become

productive citizens and lifelong learners.

According to the 2010 Census, the Boerne community has a population of 10,471 (Potter

et al). The population of the city is predominantly white, with 9,455 caucasians total, and of

Revised: August 9, 2017 │4

those 1,648 claim hispanic heritage. The rest of the population ethnicities, according to the 2010

Census, are blacks (61), American Indian and Alaskan Native (39), Asian (84), Native and

Pacific Islander (10), those claiming ‘other’ (639), and two or more races (182) (Potter et al).

Boerne Middle School South likely mirrors the the percentages of the community. The

demographics of the campus include an ESL population of 1.1% and an economically

disadvantaged population of 11.3% (The Latest TEA News). Although Boerne is not as diverse

as other communities, it is imperative for the library to represent each ethnicity and culture,

especially in a community where minorities may feel isolated.

With each school year, our campus and community grow. According to BISD Director

of Facilities and Construction, Henry Gideon, the “Ten Year Forecast” shows a 5% student

population growth per year, (Templeton Demographics, 2017) with more than 8,000 future

homes planned for the community. Specifically, one of the BMSS feeder schools, Fair Oaks

Ranch Elementary, had “roughly a third of all district new home closings in 2016” (Templeton

Demographics, 2017). As our school continues to grow at such a rapid pace, our community will

continue to evolve as well. We must continually analyze our community and school needs to

ensure that our collection grows and evolves with the changing demands of our campus and

community.

Revised: August 9, 2017 │5

 Library Mission Statement

“The mission of the Boerne Middle School South library is to provide the services and resources

that meet the needs of both teachers and students, and to cooperate with the learning community

to ensure that all students and staff become effective users of ideas and information while

fostering a love for reading” (Rogers, 2017).

Boerne Middle School South Library Goals

● The Boerne Middle School South library will provide resources and services to meet the

informational and recreational needs of the users.

● The Boerne Middle School South library will provide opportunities for collaboration

between the librarian and classroom teachers to incorporate information literacy and

library resources into instruction.

● The Boerne Middle School South library will promote information literacy.

Boerne Middle School South Library Objectives

1. The Boerne Middle School South library will collaborate with teachers to provide

students with authentic opportunities to acquire information literacy skills.

2. The Boerne Middle School South library will promote the collection and resources to

show users what is available to them.

3. The Boerne Middle School South library will ensure that all users will enjoy their rights

to intellectual freedom and confidentiality as outlined in the Library Bill of Rights.

Revised: August 9, 2017 │6

 Intellectual Freedom

All library users have the right to intellectual freedom as protected by the First Amendment of

the United States. As stated on the American Library Association site, “ALA actively advocates

and educates in defense of intellectual freedom—the rights of library users to read, seek

information, and speak freely as guaranteed by the First Amendment. Intellectual freedom is a

core value of the library profession, and a basic right in our democratic society. A publicly

supported library provides free, equitable, and confidential access to information for all people of

its community” (American Library Association).

Confidentiality

The Boerne Middle School South library will adhere to the American Library Association Code

of Ethic which states in Article III: “We protect each library user's right to privacy and

confidentiality with respect to information sought or received and resources consulted, borrowed,

acquired or transmitted” (ALA). This means that library records, including circulation records,

will remain confidential. In emergency situations, the school administrators will be notified.

Description of Programs and Services

The Boerne Middle School South library serves a public middle school, grades 6-8. The library

offers a range of resources for both information and entertainment. The library media center

contains 34 desktop computers and 35 iPad tablets for student and staff use. All internet usage

must be for educational purposes. See the internet policies outlined in detail on page 11.

Revised: August 9, 2017 │7

 Personnel Job Descriptions

The Boerne Middle School South librarian will manage and delegate tasks as needed to support

the function of library and collection. The librarian alone is responsible for the acquisition,

processing and cataloging of materials. Library personnel may include the librarian, a librarian

aide (depending on funding and student population), student aides, and parent volunteers.

Student aides and parent volunteers may assist with circulation and inventory provided they are

aware of the process and confidentiality associated with this task. Student aides and parent

volunteers may not handle any fiscale responsibilities and may not assist with processing and

inventory of new materials.

Acquisition, Processing, and Cataloging of Materials

The Boerne Middle School South librarian must determine the set budget allotment for the

current school year, identify the needs of the library, select possible vendors, and prepare

purchase orders as determined by the district. Upon purchasing resources the librarian must

inventory the new resources and process materials (Mardis, 2016). The librarian will ensure that

new resources have been properly cataloged and entered into Destiny.

Formats Collected

The Boerne Middle School South library collects a wide range of formats. The format of

resources will be evaluated during the selection process described in the “Selection Policies and

Procedures” section found on page 9. The library strives to maintain current technology and

formats within the collection.

Revised: August 9, 2017 │8

 Selection Policies and Procedures

Resources will be selected based on the following general criteria:

1. Authority

2. Appropriateness and Audience

3. Scope

4. Authenticity

5. Treatment

6. Arrangement and Organization

7. Instructional Design

8. Special Features

9. Materials Available

10. Value to the collection

In addition, prefered materials will have positive reviews from scholarly journals such as the

School Library Journal. Also, digital resources will be evaluated based on granularity and

resource type. Other criterion may include cost, equipment required, maintenance and service
required, as well as the quality of the resource.

Inventory of Materials

The Boerne Middle School South librarian will conduct an inventory of resources at the start and

close of each school year. The librarian may enlist the help of student, staff, or parent

volunteers. At the start of the school year, the librarian may choose to complete a partial

inventory of highly circulated items; however, the end of year inventory should reflect the

complete collection.

Revised: August 9, 2017 │9

 Maintaining Materials and Equipment

The librarian is responsible for maintenance of materials and equipment. All equipment must be
maintained as outlined in the specific manuals. Materials shall be repaired utilizing appropriate

resources.
Weeding Policy

The Boerne Middle School South library will remove resources as determined by the librarian.

The following criterion will result in removal from the library:

● Resources which are worn beyond reasonable repair.

● Resources which are out of date, no longer accurate, or the author is found to be

uncredible.
● Resources which have not been utilized in three years per the Destiny circulation records.

If a resource is selected for removal, the librarian will flag the material for a school year to allow

staff and students the opportunity to analyze the resource and request it be taken off of the

deselection list. Staff or students must provide evidence that the resource does not meet one of
the weeding criterion listed above. This method allows staff and students the opportunity to

collaborate with the librarian on the development of the collection. The librarian should record

the criterion for deselection and have it readily available for students or staff queries.

Should a student or staff member question the reason for removal, the librarian should cite the
weeding criterion and reasoning for removal of the specific title. If presented with reasonable

doubt that a resource fits the weeding criterion, the librarian will reevaluate the text at a later

time and leave it in the collection until the next inventory rotation.

Revised: August 9, 2017 │10

 Circulation

Students of Boerne Middle School South may check-out up to three items at a given time while
staff may check-out up to five items. Both students and staff may check-out items for up to two

weeks before needing renewal. High interest materials (those on a wait list) may not be eligible
for renewal; the librarian will notify the patron prior to check-out. Online resources are available

to students and staff outside of the library, but must be accessed through the district portal and

login. Reference materials may not be checked-out unless for use by a teacher in the classroom.
Lost or damaged books must be paid for in full for release of student records. Overdue notices

will be sent directly to the student. Fines may be assessed for high demand materials which are

excessively late.

Internet and Technology Use

All users of the library media center will abide by the district Acceptable Use Policy (AUP) and
must have a completed AUP form on file. Student forms must have a parent or guardian

signature. The Boerne Middle School South media center is reserved for educational use only.

Students are expected to adhere to the digital citizenship guidelines discussed during library
orientation when utilizing the media center resources including both the computers and tablets.

Copyright and Fair Use Compliance

All users, both students and staff, must adhere to copyright and fair use compliance guidelines.
“Copyright law is intended to protect against unauthorized printing, publishing, importing, or

selling of multiple copies of a work. A fair use law was developed to provide guidelines in the
use of copyrighted materials” (Mardis, 2016). In addition to the circulation desk, Copyright and

“Fair Use” guidelines must be posted in media center and the reference material area.

References:

Revised: August 9, 2017 │11

About Us. (n.d.). Retrieved July 21, 2017, from http://south.boerneisd.net/about_us

American Library Association. (n.d.). Retrieved August 07, 2017, from

http://www.ala.org/

Boerne Independent School District (Rep.). (2017). Retrieved July 21, 2017, from

Templeton Demographics website:

http://boerneisd.net/cms/one.aspx?portalId=291829&pageId=602552

Intellectual freedom: Issues and resources. (2017, February 16). American Library

Association. Retrieved August 07, 2017, from

http://www.ala.org/advocacy/intfreedom/librarybill

Mardis, M. (2016). The collection program in schools: Concepts and practices (6th ed.,

Library and Information Science Text Series). Santa Barbara, CA: Libraries

Unlimited.

Potter, Ph. D, L. B., Jordan, Ph. D, J. A., Kruse, MCRP, AICP, D., Pecotte, M.S., B.,

Robinson, M.S., S., Valencia, Ph. D., L., . . . You, Ph. D., X. (n.d.). 2017 Texas

Demographic Conference. Retrieved July 20, 2017, from

http://demographics.texas.gov/

Rogers, L. (2017). Boerne Middle School South Library. Retrieved July 20, 2017, from

http://bmsslibrary.weebly.com/

The Latest TEA News. (n.d.). Retrieved July 20, 2017, from http://www.tea.texas.gov/

Revised: August 9, 2017 │12