Consumption material (without material ma…

Your 5 Steps Guide to Use Automatic Accounting in

SAP

Whenever there is goods movement i.e. goods receipt,

goods issue or goods transfer etc. the accounting/
financial documents are updated automatically. This
automatic update happens as a result of automatic
accounting configuration done in SPRO. For the
materials having material master we determine the
valuation class in accounting 1 tab.

Here the valuation class is the bridge which updates

all the financial documents automatically with goods
movements. We assign the required G/L to the
valuation class which is automatically updated.

In case of material procurement, when a material with

material master is to be purchased, the G/L assigned
to the valuation class is automatically populated in the
PO.

But in any industry many items do not have material

master e.g. Consumable items. Here system cannot
determine the G/L automatically as no valuation class
maintained.

It is mandatory to maintain G/L and cost center

manually in PO.

Consumable materials are procured using account

assignment K(cost center).

We will discuss how to populate G/L and cost center

automatically in purchase order for the materials
procured using K account assignment category and not
having material master. It is possible with the help of
material group.

Material group is a group of materials having same

attributes like rubber, glass, metal etc.

We will create a new material group which will be

used to procure materials with K account assignment
category.

 Step 1) Create material group

 Path: SPRO –> IMG –> Logistics-General –> Material

Master –> Settings for Key Field –> Define Material
groups

Step 2) Create new valuation class

We will be creating a new valuation class for this

purpose which will be assigned to the material group.

Transaction code to create valuation class – OMSK

Step 3) Assign this valuation class to the material
group

 Path: SPRO –> IMG –> Purchasing –> Material Master

–> Entry Aid for Items without Material Master

Step 4) Check and maintain cost center as mandatory

 Transaction code – OME9

And go to details tab
Here check the Acct modification, activate Derive Acct.
Assignment and make sure that cost center field is a
mandatory field.

Step 5) Maintain G/L for valuation class

Transaction code – OBYC

Here maintain the valuation class in GBB – VBR 1111

along with G/L.

In our case we maintained the G/L as 400000.

Below is a purchase order which is
created before configuration settings.

In above purchase order, system is asking for a G/L

to be entered manually as it’s unable to pull the G/L
automatically due to missing material master.

Now we will create a new purchase

order after configuration

We can see that the G/L 400000 and cost center

1000 automatically populated at item level in Account
Assignment tab for K account assignment category.

Thus we can populate the G/L and cost center

automatically for items not having material master.

This will facilitate user to create purchase orders with

account assignment very easily as there is no need to
remember the cost center and G/L.


Last modified: 7 Dec 2018