E @ OFFICE OF THE DEAN # Sd ‘Minutes of the meetin: ‘A meeting of the student council KMC was held under the chairmanship of the Dean KMC on ‘05 November 2018 at 10:00 am. The following attended the meeting:- 1. Prof, Dr. Shafiq ur Rehman, ‘Associate Dean (Undergraduate) 2. Prof. Dr. Farooq Ahmad ‘Associate Dean (Research) 3. Asstt: Prof: Dr. Naveed Alam Chief Provost, KMC 4. Dr. Gulshan Munir Warden, Giris Hostel 5. Dr. Mian Saad Warden, Razi Hall Hostel 6. Muhammad Jamil Warden, Cenna Hall Hostel 7. Jawad Farooq Representative Razi Hall 8. Haseeb Ahmad Representative Qasim Hall 9. Yasir Farooq CR, Large Group A 10, Rufayda Hassan GR, Large Groups A 1, Summayya Yousat GR, Large Groups B 12 Lalba Ahmad 1 Year MBBS, Member 13. Asma Ali 1% Year MBBS, Member 44, Ikram Ullah Hadi 1 Year MBBS student 415. Abdul Salam 2° Year MBBS student 16. Maryam Hamid 3" Year MBBS student 417, Maryam Khil, : 3° Year MBBS student 18, Ahmed Irtaza “The meeting started with recation of Quran and follow up on Agenda of previous student council meeting was done whereas the following new agendas were ciscussed. 4. WIFI TIMINGS: Timings of coded & graded Wifi was discussed and It was decided that during week days the following timings will be adopted while on weekends full net will be shifted to Cenna Hall Hostel. All the students of Khyber Medical College will pay 350/- per month, while those students of Khyber College of Dentistry residing at KMC Hostels Will also pay same amount per month for full year. Mode of payment shall be decided by ‘Accounts Section. ‘College: 08:00 AM to 02:00 PM + Hostel: 03:00 PM to 10:00 PM ‘Action By: Incharge SLRC & Accounts Officer KMC 2. SELECTION OF CLASS REPRESENTATIVE & GIRLS REPRESENTATIVE (CR/GR): ‘As per directions by chair, students presented SOP's for selection of CRship and GRship ‘which would be applied on the upcoming batch. The house unanimously approved the Criteria and appreciated students for their efforts” with the following recommendations: 3. AS per document presented a Committee consisting of faculty members will scrutinize the applicants for the said post and also will evaluate the CR/GR regularly ‘Action by: Establishment Section for notification of such committee. b. The committee would also formulate SOP's regarding the character/attitude of such applicant. The applicant shouldn't be a defaulter, have short attendance, not punctual, had a disciplinary action against him, was fined, was part of strike and hhad/has any political involvement etc. ‘c. The committee will define parameters by next meeting and will be discussed in the next meeting. . A Performa for application checklist, for evaluation, for scoring and ee be presented in next student council meeting, ‘Action by: Director Medical Education eS ye Page 1 of 310. 11. 12. fe. Briefing workshops for new selectees to be conducted by Medical Education Department while the new selectee will work/attend two sessions of student council for learning. £. twas principally decided that all issues of a class should be reported vide CR/GR of ‘the class. PRAYERS FOR DECEASED FATHER OF M. YAMEEN (3 YEAR MBBS): Fateha was Offered for the departed soul of Mr. Yameen's (3° Year MBBS) Father. PLAYGROUND AT COLLEGE OR HOSTELS: Students inquired/requested for play Ground at College or Hostel. The chair informed the house that it’s unfortunate for not Roving any ground at KMC however In our future plans we do aim to develop a sports ‘Gymnasium at college while for Hostels the lawns are strictly ban for games. ‘Retion by: Incharge SAS to issue a notification for strict ban of games at Hostel. REQUEST FOR UPLOADING POWERPOINT PRESENTATIONS: A student Riquested that lectures presentations should be uploaded on various online storage Distforms; the chair appreciated the suggestion and informed the house that the college BE plenning to have webmell based accounts and college's own pool of storage and Inshaallah work will be started soon. CAR PARK FOR LOCAL/DAY SCHOLARS STUDENTS: A stusent pointed the need of Ger park for local/day scholar students which is genuine issue but due to deficiency of Space not possible. However the chair informed the gathering that in future Gevelopmental project we plan to bulld an underground car park and for that already @ ‘Sponsor has been touched. Hope fully soon all will hear good news. ‘TIME TABLE FOR 4 YEAR MBBS: A student of 4” Year MBBS requested for shifting Of subjects of Final Year MBBS being taught at start of day to the end of the day. The Chair categorically denied the suggestion and directed to apply the current time table in full spirit. WASHROOMS AT KMC: A student pointed out the worst condition of washrooms in ‘Anatomy Department, the chair directed the concerned to take appropriate action while ‘Students can use washrooms of near auditorium till they get functional. ‘Action by: Admin. Officer KMC HIKING BIAS ATTITUDE: A student pointed out the bias attitude of the Hiking dub in Selection of hikers during last adventure. The chair decided to make @ committee for next adventure and address concerns of all relevant sectors. ‘Action by: Chairman Hiking Club KMC BUSES FOR FEMALES: ‘A student pointed out that nowadays buses pick up the students by 06:45 AM while they reach college by 07:30 AM, which Is too early. The Chair agreed and informed that due to recent BRT project we need to have a window period to avoid rush at any part of development. Timing will be revised once BRT project ends. EXAMINATIONS & MARKING: A student requested for lenient marking in final (OSPE/OSCE/Oral VIVA examination as many colleges do. The house unanimously agreed that because of others we can’t change our criteria. KMC has history of producing ‘excellent Doctors and no such decision will be taken to damage the repute of college. However University will be contacted for centralized OSPE/OSCE/ Oral VIVA examination as in UHS, Lahore and other institutes. ‘Action by: Controller of Examination KMC HOSTEL ALLOTMENT: Chief Provost KMC updated the house regarding current Hostel former "process. The house made the folowing recommendations for upcoming allotment. ’2., Designation of Hostels should be applied in true spirit. i. Qasim Hall Hostel = 1* Year MBBS/BDS & 2° Year MBBS/BDS Wi, Razi Hall Hostel = 3° Year MBBS/BDS & 4" Year MBBS/BDS w=" ii, Cena Hall Hostel = 5 Year MBBS (New/Old) Page 2of3bb. As residents haven't submitted groups so by 09" Nov residents should submit ‘groups as per criteria defined. In the meanwhile new form will also be accepted $i1 08 Nov and after which all remaining students will be dealt as per rules & regulations of Hostel. c. All New 5” Year MBBS students will be allotted Bi-Seaters at Cenna Hall til ‘examination of Old 5 Year MBBS Is over. 5” Year MBBS students are directed to ‘submit their groups too. 4d. Allotment will be started in next week and will be completed by end of the month. Expected date of new Final Year MBBS allotment is 13° Nov 2018, “The meeting ended with thanks from the chair aint pean say eed caloge oes “The Director Medical Education KMC. ‘The Controller of Examinations KMC. ‘The Chairman, Hiking Cub KMC. ‘The Accounts Officer KMC “The Admin Officer KMC Incharges Establishment Section, SAS Section, SLRC Al above concerned. Incharge L.T to upload on college website. c Page 3 of3.