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AssaiDCMS Brochure
AssaiDCMS Brochure
C O N T R O L I S J U S T A C L I C K A W A Y
The Assai team flourishes in the challenging environment of large scale
engineering projects, to which it contributes a solid foundation of engineering
expertise, project management experience and software design.
Centrally located in the Netherlands, Assai is never far away from its globally distributed
clients. Clients such as Nexen, Qatar Petroleum, London Underground, Atkins, Petrom,
Shell International Exploration and Production, Dublin Airport Authority and CH2M HILL.
Clients that operate the flagships of the world’s engineering projects in harsh environments
such as Siberia, Eastern Russia and Nigeria.
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AssaiDCMS puts you in control of your document flow and allows
you to anticipate on events well before they become a problem.
c o n t r o l i s j u s t
Document Control
and Management System
Fast implementation
A wealth of functionality, ready to use from an out-of-the-box product with a minimum of implementation
time, resulting in an attractive and transparent cost structure without months of consultancy taking
up your valuable time.
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Costs of unplanned work can amount up to 1% of extra project costs, which is
a huge absolute amount on a major project. A tool like AssaiDCMS helps
to control these costs.
c o n t r o l i s j u s t
Valuable asset for
information managers
The same convenience applies to the easy installation. Once installed, AssaiDCMS
is available to an entire organization, allowing new projects to be added in a
minimum of time. The product’s flexibility and versatility makes it easily adjustable to
specific requirements of different projects or different phases of a project. For that
matter AssaiDCMS will prove its value right from preparing a tender, through the
design phase right up to the handover and maintenance phase of a project.
As an information manager you have to ensure that people get the right information
in time. For instance, engineers need to know where everything is at all times and
project managers want access to management information that alerts them of potential
problems at an early stage.
The challenge is to bring together all available documents, including its different revisions,
originating from people in different locations all over the world. For instance, when you build a
refinery in Nigeria, some of its components might be built in the US. Another challenge is the
huge volume of documents, as well as the time and cost factor. Costs of unplanned work can
amount up to 1% of extra project costs, which is a huge absolute amount on a major project.
A tool like AssaiDCMS helps to control these costs.
During the years AssaiDCMS has proven to be an excellent solution that easily handles these
challenges. Thanks to its power and versatility. AssaiDCMS leaves many other products far behind
because AssaiDCMS can easily be adopted to your specific requirements.
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‘‘For us as users, AssaiDCMS is a breeze. It’s easy to use and because it is
customized to our working methods, it does everything we need.’’
Linda Seery, Assurance Co-ordinator at London Underground.
Before London Underground started using AssaiDCMS, a number of years ago, tracking
was done by means of spreadsheets. Since the accuracy of tracking largely depended on
human alertness, the risks became unacceptably high. That’s why it was decided to look
around for a tool specially designed for this job.
AssaiDCMS won the race and has proven its value well above expectation. This is confirmed
by the fact that London Underground uses AssaiDCMS for all its projects as its main control
instrument for monitoring document flows and contract compliance. AssaiDCMS gives us
clear status information, warns us of potential delays, and provides detailed reports. What’s
more, using the same system throughout the company makes information exchanges with
other departments – for instance the Engineering Department - extremely easy.
For us as users, AssaiDCMS is a breeze. It’s easy to use and because it is customized to our
working methods, it does everything we need. Moreover, there are never any problems and on the
odd occasion that something does happen, we report it to our IT department and, together with
Assai, it is usually resolved within the hour.”
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‘‘With AssaiDCMS we foresee a huge improvement in turnaround time.’’
Michael Lindsay, Lead Project Engineer in the Gulf region.
c o n t r o l i s j u s t
Efficiency benefits
for engineers
foundation, and so on. At the same time, the entire team of professionals is working
on one, single project which means they need to exchange a wide variety of information
AssaiDCMS assists engineers in finding the right information in a minimum of time and
from the latest version of a document. An intelligent code structure makes sure that all
related information is only one mouse-click away. Moreover, when it comes to collaboration
with others, AssaiDCMS offers a wide range of support. From intelligent and intuitive review
functionality to efficient and easy transmittal by e-mail. Thus streamlining the review cycle and
“We’ve been using AssaiDCMS in over a dozen projects for some time. One example which I am
handling at the moment would be the installation of a fuel gas supply pipeline for a new cement plant
We sent out an invitation to tender for a new document control system about two years ago.
Before that we used a series of databases developed in MS Access® to track documents. While we
are not yet fully utilizing all of the features of AssaiDCMS, as we continue the role out of the product we
have seen an improvement over our previous system. One significant improvement is that AssaiDCMS
can be accessed through the network. As a project engineer I can work on line and don’t need to depend
Since the roll out of AssaiDCMS, I’ve been using AssaiDCMS everyday for distribution and tracking of
documents and transmittal of comments back to the contractors. Clearly laid out screens and reports show
me who has to review what and if anyone is late I can follow up. In that way I control documentation streams
Needless to say as we continue to role out AssaiDCMS and get more of our users trained and using the system,
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On various projects AssaiDCMS controls, in terms of monitoring and
tracking, 10.000 deliverables a month providing an essential contribution to
the progress of the project.
c o n t r o l i s j u s t
Powerful tool for
document managers
As a document controller, you are responsible for the entire set of non-technical
deliverables, including procedures, standards, specifications, detailed specs and
so on. The amount of information is huge. You are dealing with contractors and
third parties. Government agencies often require a lot of information.
A tool like AssaiDCMS makes it possible to control these tasks. AssaiDCMS enables
you to track the status and whereabouts of documents and provides you the required
management information. AssaiDCMS controls projects in terms of monitoring and
tracking up to 10.000 deliverables a month, providing an essential contribution to the
progress of the projects. Moreover, AssaiDCMS saves a substantial amount of time
and manpower which translates into significant cost savings.
AssaiDCMS shortens review cycles and improves the communication in the commenting
process. Retrieval time for finding documents is shortened due to multiple, easy to use,
search and drill down options. In AssaiDCMS you will always find the latest revision and your
engineers can indicate if they want to be notified about any changes on document revisions.
AssaiDCMS has many reports providing you the required information.
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Assai’s strong focus on its customers’ requirements is obvious looking at AssaiDCMS’s
rich set of features. Features that cover the entire document control cycle.
Assai’s services take yet another step in ensuring a smooth implementation
and roll-out, a short learning curve and continuity due to prompt support. All
aimed at the ultimate goal of maximizing the return on your investment.
c o n t r o l i s j u s t
Support and services
we offer a wide range of world class services to support our clients and the end-
user community.
Helpdesk
Many of our support team have worked exclusively with assaiDcMs and its user
community for over a decade. this ensures world class support and in depth
understanding of customer activities and requirements. all received queries are
promptly logged, prioritized and allocated to the correct department. we ensure fast
response and effective, friendly support.
Consultancy
with extensive industry experience our consultants provide practical advice and hands-on
assistance in a wide range of areas such as:
Establishing sound document control and management standards (corporate and project),
definition and implementation of proven document control and numbering procedures,
assisting in the transition from hard copy to electronic document transfer, streamlining
document exchange process throughout the supply chain, assaiDcMs workflow and report
configuration, hands on roll-out support (per project or company-wide), hands on support for
the document control department, establishing iron-clad audit trails, on site system support,
awareness sessions, trouble shooting, legacy data conversion and floor walking.
Training
we offer a wide range of training schemes tailored to support your specific requirements. we
have provided effective, friendly and culturally aware training all over the world to users of all abilities.
Possessing a sound knowledge of relevant business processes enables us to provide high quality
practical training focused on the specific needs of individuals or groups:
Group sessions for the engineering group, desk to desk floor walking for reviewers,
1 to 1 training for management, technical support training,
Document controller – introductory, Document controller – intermediate,
Document controller – advanced (administrator).
Implementation support
assai’s implementation team is highly experienced in providing support throughout the system
implementation and go-live phases. we specialize in a wide range of activities such as: user and corporate
requirement analysis, system customization, configuration and installation. let us help pave the way to
successful system use.
Report building
our team is experienced in building high quality reports tailored and presented to your exact requirements.
we also offer assistance in identifying reporting gaps and ideas on improving your reporting capability.
Database hosting
assai’s hosting services can relieve clients of the costs and challenges involved in local database installation
and maintenance. we install and maintain servers in a fully secure environment, managing back-ups and
upgrades. in short, we take care of all those cumbersome yet essential tasks allowing our clients to focus on
core business activities.
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ASSAI software services BV
Markt 13, 4101 BW Culemborg, The Netherlands
Phone +31 (0)345 516 663, Fax +31 (0)345 531 097
E-mail info@assai.nl, Website www.assai-software.com