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USER’S GUIDE
Version 1.0
August 2015
PREPARED BY:
July 2015
CERTIFICATION
Signature
<User>
Designation
AMS CCL Editor
USER’S GUIDE
August 2015
CERTIFICATION
Signature
Stella C. Josef
Officer in Charge, IT Governance and
Planning Department
AMS CCL Editor
USER’S GUIDE
AUTHORS
Cynthia A. Duque
Senior Specialist
ADM1
Wilma L. Bullo
Senior Programmer
ADM1
AUTHORS i
AMS CCL Editor
USER’S GUIDE
PREFACE
AUDIENCE : This manual is intended for use of the Employers who uses the
Online Accounts Management System.
ii
AMS CCL Editor
USER’S GUIDE
Chapter 2, “Installation”, tells the system requirements and a step by step guide
on how to install and use the AMS-CCL Editor.
Chapter 3. “Prepare Contribution Collection List”, shows the User how to load
downloaded file from SSS or previously created file of the employer, add, edit,
and remove employee records from the contributions list.
REVISION HISTORY
VERSION 1.0 : The system was developed in Netbeans IDE 7.1.1 using
Java Standard Edition.
REVISION HISTORY iv
AMS CCL Editor
USER’S GUIDE
HELPDESK
Computer Resource Management Department
Information Technology Management Group
SSS Main Office, Ground Floor
East Avenue, Diliman, Quezon City
Direct Line : 924-3437
Trunk Line : 920-6401 Locals 5696,5697,5698,5699,5700,5701
Fax Numbers: 924-3448
TABLE OF CONTENTS
I. Downloading of AMS CCL Editor ……………………………………. 1-1
V. Appendix………………………………………...…………………………. 5-1
CHAPTER
1 DOWNLOADING
OF AMS CCL
EDITOR
This chapter informs the user how to secure a copy of the
Accounts Management System – Contribution Collection List
Editor (AMS CCL Editor).
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7. Click the Download File Editor link on the Contribution Collection List
Summary Screen and the AMSCCLEditor.zip will start to download
shortly.
CHAPTER
INSTALLATION
2
This chapter informs the user of the system requirements
and instructs the user how to:
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I. System Requirements
Figure 6- AMSCCLEditor.zip
Figure 9 – AMSCCLEditor.exe
3. After the extraction, the AMS-CCL Editor Login page (Figure 12) will
automatically appear.
2. Double click the AMS-CCL Editor icon. The Editor’s first screen will
automatically appear (Figure 12).
CHAPTER
PREPARE
3 CONTRIBUTION
COLLECTION LIST
This chapter instructs the operator how to:
Login
Open SSS List
Open Employer Previously Prepared List
Remove Record
Edit Salary Only
Edit Detail Information
Remove Record
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I. LOGIN
1. Launch the AMS-CCL Editor. The Login page will appear (Figure 12).
2. Enter Employer Number, Branch Code (default branch code is “000” and
the Applicable Month). Click Login button to continue.
If Employer Number is invalid, program displays “Invalid SSS Number”.
3. On initial login, CCL Editor prompts the user to enter Header Information
(Figure 13). Fill in Employer Name and click Save to proceed.
1. Click the Load SSS List button on the Toolbar or press Alt + O simultaneously for short
cut.
2. An Open Dialog Box will appear. Browse from your directory the SSS List downloaded
from the AMS CCL Online. SSS List is a text file (.txt) with a default file name of
Employer Number + Branch Code. Select the file and click button. Enter the Access
Code that is sent by the AMS CCL Online on the employer’s registered email.
The SSS List is an encrypted file which contains all the contribution information
of its employees. To open the file, the AMS CCL Online system will send an
access key to employer’s registered email (See Figure 17) to open the file.
3. After successfully encoding the access code, records that is contained in the SSS List
will be displayed in the AMS-CCL Home Screen (Figure 18).
1. Employer List can be a payroll generated file that complies with the AMS-CCL Editor file
structure (See Appendix 1), or a previously prepared list generated from the AMS-CCL
Editor. Click the Open Employer List button on the Toolbar. Or press Alt + E key
simultaneously for short cut. An Open File Dialog will appear (See Figure 19). Browser
the file on the directory and click Open.
2. If file is valid, records from the loaded employer list will be displayed on the AMS-
CCL Editor home screen (See Figure 20).
1. Click Add Record button located at the tool bar of the AMS-CCL Editor
Homepage. Detail Information window appears (Figure 15).
SSS Number is mandatory and must be valid.
Surname, Given name and Salary fields are mandatory.
SS and EC Premium will automatically computed by the system based on
the Salary encoded.
2. Fill in SS Number, Name and Salary of employees. Select on the Remarks drop
down list to select the Status of employment of the employee.
If Newly Hired, Hiring Date and Position fields are required. Hiring date
must not be earlier than January 1, 2000 and not later than the current
date. (See Figure 22).
If Terminated, Separation Date is required. Termination Date must not be
a future date. (See Figure 23).
If No Earnings, Salary will be defaulted to zero (See Figure 24).
3. Click Save button. Newly added record is displayed on the AMS-CCL Editor
Home screen.
SSS Number and Name are already disabled. If you wish to change
SS Number or name of record, remove the record and then add a new
record with your corrected information.
If Newly Hired, Hiring Date and Position fields are required. Hiring date
must not be earlier than January 1, 2000 and not later than the current
date.
If Terminated, Separation Date is required. Termination Date must not
be a future date.
If No Earnings, Salary will be defaulted to zero.
Salary field may be changed with records that has Employed, Newly
Hired and Terminated Employees.
CHAPTER
4 REPORT
GENERATION
This chapter informs the user how to:
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1. Finalize your records that will be included in the Contribution Collection List or
simply press Alt + I simultaneously. Change Salary, Terminated, Add Newly
Hired or report as No Earning if necessary.
2. Click the Create Employer List button on the AMS-CCL Editor Toolbar.
Note: Records with greater than zero (0.00) salary will be included in your
Contribution Collection List.
3. A Save Dialog will appear prompting user to select directory and edit file
name of the Contribution Collection List. By default, filename of the CCL is
Employer Number + Branch Code + ContributionsList.txt.
4. After selecting directory and changing the File name (if ever), click the Save
button.
6. To open the generated file, go to your selected directory and click the
Contribution Collection List. It is viewable by Notepad, WordPad, etc. (Figure
30). The Contribution Collection List is readily compatible with the Upload
Module of the SSS Accounts Management System online.
1. To create Transmittal Report, click the Create Transmittal Report button on the
Toolbar.
2. A window appears prompting user to specify directory and file name of the
Transmittal Report. By default, filename of the Transmittal Report is
TRANSMITTAL_REPORT.txt. Select directory and filename.
3. After selecting directory and changing File name (if ever), click Save button on
the Save File window.
4. A dialog box appears to confirm that the Transmittal Report is successfully
saved.
5. Go to the specified directory to open the Transmittal Report (Figure 31).
Appendix 1
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