Classroom Scheduling Database

Date Submitted: 02/21/2019

 Abstract or Executive Summary
N/A

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 Table of Contents

Introduction 5

Voice of the customer 6

Stakeholders 6

Problem Identification 6

Requirements/Specifications 7

Conclusion 8

References 8

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 List of Figures
n/a 8

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 List of Tables
Table 1.0: Requirement Tracking 7

Introduction
Teachers and staff members currently have no system where they can look up when
classrooms are open. The current system to see if a teacher can switch rooms is for that teacher

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to physically scout out the room at the given time to see if people are in it. Not only do they have
to scout out times, but they also must scout out information about each classroom. For example,
if a professor wanted separated desks for a test, they were taking in their class they would have
to find a room which fulfilled their time slot and that had separated desks. This is putting an
unnecessary hassle and strain on the job of professors here at St. Ambrose University.

Voice of the customer

As the lab coordinator for the SAU MakerSpace I, Theresa Barber, am in need on a
system that checks the contents of classrooms, the classroom schedule, and can reserve a room.
While writing the project description I stated, “Design a database tracking and inventory system
for reserving classrooms on campus”. I would like to look up how many desks, the number of
whiteboards, if there is Smart Board technology, if the desks are separated or if they are together,
and if there are chalkboards. Using this information, I would like to put a date and a time into a
program with all of the other criteria listed above. The output should be a list of rooms which fit
my specific criteria that are open at the specified time. Then, I would like to be able to reserve
this room so that I can use on my specified date and time in my classes.

Stakeholders
The team was assigned to work on this project via St. Ambrose's Socially Conscious
Design ENGR 251 class. The specific stakeholders include, Theresa Barber, the coordinator of
the SAU Makerspace, and Dr. Becky Romatoski, a professor in the St. Ambrose Engineering
Department. Less specific stakeholders include all of the staff and faculty at St. Ambrose
University, the club leaders, and the custodial staff. However, this product will be used by all
future staff members and students.

Problem Identification
The St. Ambrose Engineering department would like our team, Team 21, to create a
database where professors, students, and professional staff can look up information and schedule
classrooms. The information about the classrooms includes:
● Type of desks
● Number of desks
● Type of chairs
● Type of writing surfaces
● Number of writing surfaces
● Number of computers
● Is a laboratory or a different type of room
● SmartBoard technology
Professors are currently researching rooms themselves by walking to classrooms at a given time,
weeks in advance, and checking if the classroom fulfills their needs. This not only wastes time

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but is not always effective because professors are unaware if they overbook a room. To solve
these problems the Engineering department needs a database where they can search the
availability and the contents of classrooms at St. Ambrose University.
.

Requirements/Specifications
The current system will serve as a benchmark for our new system. Through research our team has
concluded that professors are doing too much works as to schedule a classroom. These teaches expressed
their claims and we took these claims, consolidated them and put them into Table 1.0. We found that
professors want to see classroom availability for any given room. Along with this, they also want to see
the number and type of desks, the number of types of drawing surfaces, and that the finished project is
easy to access.

Table 1.0: Requirement Tracking

Requirement Constraint Types Source Justification Date of Verification

/Goal elicitation method

Classroom Constraint Criteria Customer Request 14-Feb Confirmed

availability (Theresa within the
Barber) design

Number of Constraint Criteria Customer Request 14-Feb Confirmed

desks? (Theresa within the
Barber) design

Number of Constraint Criteria Customer Request 14-Feb Confirmed

whiteboards? (Theresa within the
Barber) design

Smartboard Constraint Criteria Customer Request 14-Feb Confirmed

technology? (Theresa within the
Barber) design

Separate Constraint Criteria Customer Request 14-Feb Confirmed

seating? (Theresa within the
Barber) design

Number of Constraint Criteria Customer Request 14-Feb Confirmed

Chalkboards? (Theresa within the
Barber) design

Ease of Goal Social/ Customer Request 14-Feb Confirmed

Access Economica (Dr. within the
l Andrew design

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 Lutz)

Completed in Constraint Time Project Outlined in 21-Feb Confirmed

16 weeks Guideline project within design

Under $250 Constraint Time Project Outlined in 21-Feb Confirmed

Guideline project within budget

Laboratory? Constraint Criteria Customer Request 21-Feb Confirmed

(Dr. Jason within the
Senjem) design

Number of Constraint Criteria Customer Request 21-Feb Confirmed

computers? (Dr. Jason within the
Senjem) design

Requirement Tracking Table

The requirement tracking table represents what the customer is requesting and what the customer
needs. The table shows the requirement, who requested it, the date the request was made. The table shows
the goals, the type of restraint and type. The type stating whether it is a time or in a criterion.

*Need Diagram 1.1: Black Box

Conclusion
Our project, Classroom Scheduling Database, is currently in the initial stages of development.
The project stakeholders are Theresa Barber, Dr. Romatoski, all Staff and faculty, and club members.
Research and interviews have been conducted to identify the specific problem. Using these interviews, we
constructed a table which shows our goals and criteria for our finished product. The next step our group
will be taking is to start developing the database itself. In the next couple weeks, we will be taking more
interviews and starting on our project design. We are hopeful that our final product will fulfill the criteria
listed the tables above.

References

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