Professional Documents
Culture Documents
Gentlemen:
In order for this terminal to efficiently attend a vessel during cargo operations the following information must
be submitted 72 hours prior to arrival at Galveston Sea Buoy. Should the ETA change by plus or minus six or
more hours, please communicate this to our terminal, by 0900 hours each day.
Quote:
Require list of persons/companies which will be boarding or working on your vessel while in at ExxonMobil
Baytown Complex. Persons not on the list will be denied access to the vessel.
Due to recent incidents resulting from unsafe vessel mooring practices, and to prevent serious injury to
ExxonMobil dock personnel, it is critical that mooring winches are not operated before ExxonMobil Dock
personnel signal that they are safely clear!
Critical Guidance: During docking and sailing operations, your ship's crew must CEASE OPERATION OF
ALL WINCH EQUIPMENT while ExxonMobil Dock personnel are handling, or preparing to handle, your
ship's mooring lines. Winches MUST NOT BE OPERATED at any time ExxonMobil Dock personnel have their
hands on or near your ship's lines, such as during removal of cables or messenger lines. Winch operation MUST
NOT RESUME until your ship's crew receives the go-ahead signal from ExxonMobil Dock personnel. Please
ensure that your ship's crew in charge of any mooring operation at each winch have direct communication with
ExxonMobil Dock personnel and have received positive indication that tightening the vessel's lines can be done
safely. Any violation of this procedure is considered an unsafe act and will not be tolerated.
** Occasionally a Chaplain from the Houston Seaman's Center may wish to board the ship. Does the ship give
permission for the Chaplain to board the ship at Baytown? Circle one: YES NO
Ships: (only)
1. ETA at Galveston Sea Buoy at 72, 48, and 24 hours out.
2. Intermediate load/discharge facilities in the Houston, Galveston area prior to arrival at ExxonMobil Baytown
Complex.
3. Maximum draft at any stage while at Baytown.
NOTE: Actual depth of water at Baytown is dependent on weather. You may look for advice on present tidal
conditions from the pilot and/or agent.
4. L.O.A. (feet)
5. Extreme Breadth (feet).
6. DBT Hull type (i.e., D= Double Bottom, H= Double Hull, S= Double Sides, N=Single Skin.)
7. D.W.T.
8. Displacement in L/T estimated on arrival/departure.
9. Ballast arrangements: S.B.T. or C.B.T.
10. If pumping ballast/slops advance notification is required. Prior to arrival complete Advance Notification
Form (Attachment A) and fax to 281-843-3539.
11. Quantity and composition of Ballast & Slops to be discharged ashore.
a) Please note discharge of ballast at our facility presently limited to 10,000 barrels and subject to
availability. Pumping of C.B.T. ballast overboard is prohibited.
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b) Used engine oil and hydraulic fluids (e.g., crankcase oil, gearbox oil) that is to be pumped ashore is
required to be kept separate from other slops (tank washings, ballast). A sample MUST be submitted to
the ExxonMobil Docks for testing minimum of 24 business-day hours prior to the arrival of the ship in
order to perform pre-transfer testing. A charge of $800 will be assessed to cover the cost of sample
processing in addition to $1.00 per barrel standard fee for slop. Certain materials in engine room slops
are prohibited from refinery processes - there will be NO EXCEPTIONS for engine room slops discharge
without testing. If engine room slops are transferred to tank washings or ballast, tank washings or ballast
must be tested.
c) The vessel or vessel agent must arrange to have all slop, tank washings, or ballast for discharge gauged
before and after transfer. ANY AND ALL FOREIGN MATERIAL MUST HAVE A CUSTOMS ENTRY
PERMIT, REGARDLESS OF VOLUME.
d) Ballast from cargo tanks must never be pumped overboard into the Houston Ship Channel. Only clean
ballast from segregated ballast tanks may be pumped overboard.
12. Time necessary for ballasting after completion of cargo transfer.
13. Identification of cargo by shipping name and quantity in U.S. barrels.
14. Cargo tanks must meet ExxonMobil loading standards.
15. Cargo transfer sequence if multiple cargoes are involved. Please advise:
a) Cargoes which may be handled simultaneously,
b) Maximum flow rate in barrels/hr.
16. Number, type, and size of mooring lines. Please note minimum requirements for mooring lines:
a) 12 wire ropes, or 14 synthetic ropes, or 14 wire ropes with synthetic ends,
b) Wires with synthetic tails shall be considered as synthetic lines, unless the steel portion of the line is
placed on the bollard or quick-release hooks.
c) In the interest of safety and pollution control, it is vital that all moorings be maintained in tight
conditions at all times. FAILURE TO COMPLY WITH MINIMUM REQUIREMENTS WILL
RESULT IN THE TERMINATION OF CARGO TRANSFER UNTIL COMPLIANCE IS OBTAINED.
d) Mooring requirements for Dock 1 - Berth 1 and 2 will consist of:
1) 3 forward-breast lines,
2) 3 after-breast lines,
3) 2 1-1/8 inch diameter wires or three synthetic forward-spring lines,
4) 2 1-1/8 inch diameter wires or three synthetic after-spring lines,
5) For the breast line and spring lines, two of the lines must be secured to the vessel in similar
fashion. (i.e. 2 lines secured on bits or 2 lines secured on winches)
6) 2 bowlines,
7) 2 stern lines,
e) Mooring requirements for 2 Dock, 3 Berth will consist of:
1) 3 bow lines,
2) 3 stern lines,
3) 2 1-1/8 inch diameter wires or three synthetic forward-spring lines,
4) 2 1-1/8 inch diameter wires or three synthetic after-spring lines
f) Mooring requirements for 5 Dock, 5 and 6 Berth for vessels with beam greater than 120 ft: 2
additional forward spring lines for a minimum of 4 forward spring lines will be required. Final
Mooring for 5 Dock will consist of a total of 18 mooring lines:
1) 4 after stern-breast lines,
2) 4 after spring lines,
3) 4 forward spring lines
4) 6 total forward head-breast lines
To avoid mixed mooring, all mooring lines in the same service should be of the same construction. If
the ship cannot deploy 18 lines of the same construction then the following guidelines apply:
g) Whenever possible all lines in a particular service should be of the same construction, BS and stretch
characteristics.
h) When it is not possible, at a minimum any two lines leading to the same shore hook must be of the
same construction.
i) Under normal circumstances, no more than 2 mooring lines should be attached to a single shore hook.
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"For sludge control, at least 25 percent of the cargo tanks are crude oil washed before each ballast voyage and
each cargo tank is crude oil washed at least once every fourth time crude oil is discharged from the tank, but
no tank need be crude oil washed more than once each 120 day period."
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Motor Gasolines, ACN (Atmos. Crude Naphtha), MTBE (Metyl-Tert-Butyl-Ether), HCN (Heavy Cat
Naphtha), AXU Raffinate, Toluene, Benzene, Heartcut & Concentrate Benzene, Raw & Finished Steam
Cracked Naphtha,
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EXXONMOBIL BAYTOWN MARINE DOCKS
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In addition to the following conditions, the agent is asked to inform the ExxonMobil Baytown Facility if
the INS requires that the vessel agent provide armed security guards to insure that only authorized
crew are allowed to leave the vessel. This information should be communicated to the ExxonMobil
Baytown Facility as far in advance as possible.
Upon arrival, the vessel is responsible for faxing the Dock Coordinator the following information:
Name of everyone joining or leaving the vessel, and if they have a TWIC card.
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EXXONMOBIL BAYTOWN MARINE DOCKS
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With the understanding that it is necessary for ship's crew to be able to take shore leave, the United States Coast Guard has permitted a special
local option in US Federal Law, for which ExxonMobil Baytown is responsible to execute, that allows non-US ship's crew the ability to transit
the Baytown terminal under very specific conditions. These mandatory conditions are as follows:
Departure From Ship:
1. While transiting to or from a ship through the Baytown Marine Terminal to the van/tram pickup area that is closest to the ship's berth,
ship's crew MUST BE ACCOMPANIED by the ship's ISPS Vessel Security Officer ("Accompanying Officer") or his/her
"Officer Designee". THIS IS A GOVERNMENT REQUIREMENT WITH NO EXCEPTIONS.
2. No more that 5 crew may depart (or rejoin) a ship at any one time. The Accompanying Officer or Officer Designee may accompany no
more than, 5 crew at any time. The Dock PIC must be notified before departing the vessel.
3. Ship's crew must call ExxonMobil Security from the telephone that is provided at the designated van pickup area to request tram
service (the telephone is pre-programmed with the correct phone number). After walking from the ship to the pickup area, the
Accompanying Officer or Officer Designee MUST remain with the ship's crew until the arrival of the van.
4. Once the van arrives and all ship's crew are safely aboard and the van departs, the Accompanying Officer or Officer Designee may
return to the ship. The Refinery Security Officer(s) operating the van are designated to provide escort of the sailors to the South Gate
exit. Call South Gate for van (281-834-4002)
Arrival/Return to Ship:
1. Upon arrival to the South Gate, returning ship's crew must check-in with Security to inform them that they request the van/tram to
transport them back to their ship. All crew will be checked against the Vessel Gate List before departure, and no more than 5 ship's
crew will be allowed aboard the van for transport back to their ship.
2. The South Gate Security Officer will contact the ship via the ship's domestic mobile telephone number (provided by the Shipping
Agent on the Vessel Gate List) to request accompaniment by the ship's Accompanying Officer or Officer Designee.
3. Once contacted, the ship's Accompanying Officer or Officer Designee will have a minimum of 10 minutes until the arrival of the van
for sailor drop-off.
4. The Accompanying Officer or Officer Designee MUST be present at the van-stop to accompany the crew back to the ship. Crew
MUST NOT DEPART THE VAN unless the Accompanying Officer of Officer Designee is present.
IMPORTANT: Only those Accompanying Officers who have signed below may provide accompaniment for ship's crew transiting the
terminal. Any failure of ship's crew or officers to follow the above described process may be reported to the United States Coast Guard as a
violation of U.S. Federal Law and, with the understanding that crew behavior inside the terminal is the ship's responsibility, the ability of ship's
crew to depart your ship may be revoked. This alternate plan will not be permitted during conditions of MARSEC 2 or MARSEC 3.
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EXXONMOBIL BAYTOWN MARINE DOCKS
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37. Ships calling at the ExxonMobil Baytown Facility are expected to adhere to the following conditions:
a) For Crew change, Crew going ashore to visit and return, and Crew to go ashore for medical treatment,
access is allowed IF:
1) Crew list with name, nationality, position on the ship, last 3 ports of call and identification number is
faxed on company letterhead to Dock Coordinator (Fax # 281-834-3539) for each ship visit, 24 hours
prior to arrival,
2) Crew will be required to have Photo ID to gain re-entry,
3) Packages will be searched on return,
4) No Alcohol or weapons allowed,
5) No vehicle access to the facility is allowed.
b) For Ship Agent for customs work, Ship Agent for owner, Ship Expeditor for cargo turnaround, Port
Captains, and Immunizations by outside Medical Personnel, access is allowed IF:
1) The Inside Coordinator approves entry,
2) Names & photo IDs of agents or other approved visitors per this list must be faxed to Dock Coordinator
prior to arrival on company letterhead, for each ship visit, 24 hours prior to arrival.
3) No vehicle access to the facility is allowed.
c) Representatives of the Seafarers' Center are allowed into the facility only after the ship has given
permission for their entry. Pick up of vessel personnel by the Seafarers' Center is available by calling
281-470-8332. (NOTE: The Seafarers Center is a service paid for by the vessels as part of the Port of
Houston charges assessed upon entry to the Houston Ship Channel.)
d) Oil Loss Personnel are allowed access IF:
1) Names & photo IDs of Oil Loss Personnel are faxed to Dock Coordinator prior to arrival on company
letterhead, for each ship visit, 24 hours prior to arrival,
2) Oil Loss Representative may not drive a vehicle in and must ride with Outside Inspector,
3) Oil Loss Personnel must have approved entry by the Inside Coordinator.
e) Pollution Safety Advisors (PSAs) must present a SeaRiver Contractor badge. PSAs are allowed to drive
their vehicle into the facility.
f) Ship repair personnel are allowed access and may drive a vehicle in IF:
1) Approval from the Inside Coordinator is obtained,
2) The repair is required by the USCG (hand carried parts only),
3) Names & photo IDs of Repair Personnel are faxed to Dock Coordinator prior to arrival on company
letterhead, for each ship visit.
g) Other visitors or vendors to Ships are prohibited.
In an effort to expedite turnaround of vessels discharging crude oil and maximize dock utilization,
ExxonMobil is requesting that Crude ships meet the following conditions on arrival:
38. Vessel flanges will be off the discharge headers and ready for the connection crew by the time the gangway is
down.
39. The Chief Mate or other Qualified Individual will be available to complete the Pre-Transfer Conference with
the Dock PIC as soon as Customs/Immigration has cleared the ship.
40. Crude vessels will be allowed to COW no more than 25% of their tanks at the ExxonMobil Baytown Docks
unless contractual agreements provide differently. Terminal Policy is minimum tanks as required per
MARPOL, See step #18.
41. Crude vessels will be expected to maintain 100 psig rail pressure during discharge with a maximum of 125
psig and a maximum of 50,000 barrels an hour. Ships that do not maintain the proper rail pressure will be
issued a letter of protest.
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EXXONMOBIL BAYTOWN MARINE DOCKS
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Attachment A
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EXXONMOBIL BAYTOWN MARINE DOCKS
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EXXONMOBIL BAYTOWN MARINE DOCKS
PRE-ARRIVAL FAX FOR SHIPS AND BARGES
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EXXONMOBIL BAYTOWN MARINE DOCKS
PRE-ARRIVAL FAX FOR SHIPS AND BARGES
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