Instruction for filling the documents related to Authorised Person

Name of Member: ​M/S.​ ​KEYNOTE COMMODITIES LTD.​ Member id: ​28425

​ r.​ X
Name of Authorised Person:​ M ​ YZ

Sr. Document Particulars Submitted Signature

No Ref. No. (Yes/No/N.A)
(1) AP-1 Application Form for Appointment of Authorised Person YES
i. All the pages of the Application Form are on letter head of
member and each page is signed by the Member(should be
certified by Proprietor / Karta /Managing Partner/ Designated
Directors/authorised signatory who are on records of Exchange)
ii. Point no. 1-Applicant name of proposed Authorised
Person is mentioned and matches with PAN card.
iii. Point no. 2-Trade name if any, of the proposed Authorised
Person is mentioned.
iv. Name and Trade name of the proposed Authorised Person
matches with all the other documents.
v. Point No. 3 – Constitution of proposed Authorised
Person is mentioned.
vi. Point No. 4 – Nationality of proposed Authorised
Person is mentioned.
vii. Point No. 5 –​ Date of Incorporation / Registration as per
the ROC Certificate/ firm registration certificate is ​mentioned
and matches with the documents submitted.
viii. Point No. 6 – Date of birth in case of Individual is
mentioned and matches with the proof submitted.
ix. Point No. 7 –​Complete Address, city, state, pin code, ​STD
Code. Tel No, Fax No., Mobile No and Email Id is​ mentioned
and matches with the proof submitted.
x. Point No. 8 –​Name and designation of Contact Person ​in
authorised Person’s office is mentioned.
xi. Point No. 9– Income Tax Permanent Account No.(PAN) of
Authorised Person is mentioned and matches with the
PAN card submitted.
xii. Point No. 10– Details of Infrastructure of Authorised
Person (location wise) submitted.
xiii. In case of more than one location, separate annexure is
provided with all the required details.
xiv. Required details are mentioned in all the points with
respect to the appointment of authorised person.

_____________ ___________________________
Signature of Member Signature of
Authorised Person
M/S. KEYNOTE COMMODITIES LTD. ​SUJATA DILIP GANDHI
Sr Document Particulars Submitted Signature
No Ref. No. (Yes /No/N.A)
xv. Whether the name of the member, date, place, stamp of
member and signature of proprietor / karta/managing
partner/designated Directors / authorised signatory who
are on records of Exchange of member is there on the last
page of application
xvi. Application is in prescribed format of the Exchange.
(2). AP-2 Undertaking from Member Yes
i. All the pages of the Undertaking are on the letter head of the
member.
ii. Undertaking is in the format prescribed by the Exchange.
iii. Required details are mentioned in point no. 2,3,5,6,7 and 21.
iv. Whether name and signature of designated director/managing
partner / Individual / proprietor/karta/authorised signatory
who are on records of Exchange of member is there on both the
pages of undertaking.
V. Whether date, place, name & signature of designated
director/managing partner / Individual / proprietor/karta/
authorised signatory who are on records of Exchange and seal
of member is there on the last page of undertaking.
(3). AP-3 Details of Directors/Partner/Individual of Authorised Person Yes
i. The documents submitted is on the letter head of Authorised
Person
ii. All the columns filled
iii. Name of the Authorised Person and as on date is mentioned
iv. All the initials are expanded wherever applicable.
v. The details submitted are in the prescribed format of the
Exchange.
vi. Details mentioned matches with the application form and
proofs submitted.
vii. The details are certified by the Director / Partner / Individual
under the rubber stamp of company / firm /trade name.
viii. Details of Director/Partners/Individual submitted is certified by
Chartered Accountant along with rubber stamp of C.A. Firm,
name of the CA firm, name of partner/proprietor and his
Membership number.
ix. Photograph of all the Directors/ Partner/ Individual are affixed
and self attested.

_____________ ___________________________
 Signature of Member Signature of
Authorised Person
M/S. KEYNOTE COMMODITIES LTD. SUJATA DILIP GANDHI
 x. Signature of the member is there below the
photographs are affixed (should be certified by
designated director/managing partner / Individual / proprietor
/karta/authorised signatory who are on records of Exchange).
(4). AP-4 Undertaking by Authorised Person Yes
i. Undertaking is on the letter head of Authorised Person
ii. The Undertaking is in the format prescribed by the Exchange.
iii. Required details are mentioned in the Undertaking
iv. Whether date, place, name & Signature of all directors / all
partners / Individual and seal is there at the end of the
undertaking.
(5) AP-5a Shareholding Pattern (For Corporate Authorised Persons) NA
i. Shareholding Pattern submitted is in the prescribed format of
the Exchange.
ii. Shareholding Pattern submitted is on the letter head of the
Authorised Person
iii. All the required details are mentioned in the shareholding
pattern submitted.
iv. Shareholding Pattern submitted is certified by the Director
under the rubber stamp of the company
v. Shareholding Pattern submitted is certified by Chartered
Accountant along with rubber stamp of C.A. Firm, name of the
CA firm, name of partner / proprietor and his Membership
number.
(6). AP-5b Sharing Pattern (For Partnership firm/LLP Authorised NA
Persons)
i. Sharing Pattern submitted is in the prescribed format of the
Exchange.
ii. Sharing Pattern submitted is on the letterhead of Authorised
Person
iii. Names of the partners and their sharing in profit and loss
mentioned in Sharing Pattern match with the names and
sharing in profit and loss mentioned in the Partnership Deed.
iv. The Sharing Pattern submitted is certified by the Partners under
the rubber stamp of the Firm.
v. Sharing Pattern submitted is certified by Chartered Accountant
along with rubber stamp of C.A. Firm, name of the CA firm,
name of partner/proprietor and his Membership number.

_____________ ___________________________
Signature of Member Signature of
Authorised Person
M/S. KEYNOTE COMMODITIES LTD. ​SUJATA DILIP GANDHI
 Sr. Document Particulars Submitted Signature
No Ref. No. (Yes /No/N.A)
(7) AP-6 Certified copy of Member and Authorised Person Yes
Agreement
Copy of Agreement between member and Authorised Person
certified by member .
Agreement is in prescribed format of the Exchange and on `100
stamp paper.
None of the clauses are deleted or any clause is added in the
Agreement.
All the pages are signed by the member and Authorised Person.
Name, signature and address of the 2 witnesses are provided by
the Member and Authorised Person

Proofs of Directors/Partners/Individual of Authorised Person

(To be certified by Member)

Sr. Document Particulars Submitted Signature

No Ref. No. (Yes/No/N.A)
(1) APP-1 PAN Details of Directors / Partners / Individual Yes
/Company/firm
i. Copies of the PAN Cards (Both Sides) of
directors/partners/Individual and of company /firm certified by
member(should be certified by designated director/managing
partner / Individual / proprietor / karta / authorised signatory
who are on records of Exchange)under the rubber stamp of the
company / firm is submitted.
ii. Date of birth and name mentioned in the PAN Card matches
with the date mentioned in details of directors /
Partner/Individual submitted.
iii. PAN Card number and name of the applicant matches with the
details mentioned in Application Form.

_____________ ___________________________
Signature of Member Signature of
Authorised Person
M/S. KEYNOTE COMMODITIES LTD. ​SUJATA DILIP GANDHI
Sr. Documen Particulars Submitted Signature
No t Ref. No. (Yes /No/N.A)
.
(2) APP-2 Proof of Residential Address of Directors / Partners / Individual Yes
i. Is the Applicant Indian National
ii. The copy of address proof submitted is certified by member
(should be certified by designated director/managing partner /
Individual / proprietor /karta/authorised signatory who are on
records of Exchange)under the rubber stamp of company/firm.
iii. The Address Proof submitted is Valid (i.e. the Validity of the
documents should not have expired).
iv. Utility Bill submitted as address proof and are within 3 months
v. The Address and name mentioned in the Proof matches with the
details mentioned in details of Directors / Partners/Individual
submitted.
(3) APP-3 Proof of Date of Birth Yes
i. Individual /Directors/Partners are not less than 18 years of age.
ii. The copy of proof submitted is Certified under the rubber stamp by
member (should be certified by designated director/managing
partner / Individual /proprietor /karta/authorised signatory who
are on records of Exchange).
iii. The Proof submitted is Valid (i.e. the Validity of the documents
should not have expired.)
iv. The Name of the Person mentioned in the Proof matches with the
details mentioned in details of directors / partners / Individual
submitted.
v. The date of birth of the person mentioned in the proof matches
with the date mentioned in details of Directors / Partners
/Individual submitted.
(4) APP-4 Proof of Education Qualification Yes
i. The copy of education proof submitted is Certified under the
rubber stamp of member (should be certified by designated
director/managing partner / Individual / proprietor/karta/
authorised signatory who are on records of Exchange).
ii. The Name of the Person mentioned in the Proof matches with the
name mentioned in details of Directors / Partners / Individual
submitted.
iii. All the Directors/Partners/Individual are having minimum
qualification of 10th standard or equivalent examination from
institution recognized by the central government /state
government

_____________ ___________________________
 Signature of Member Signature of
Authorised Person
M/S. KEYNOTE COMMODITIES LTD. ​SUJATA DILIP GANDHI
 Proof of Authorised Person
Sr. Documen Particulars Submitted Signature
No t Ref. No. (Yes /No/N.A)
.
(1) APP-5 Proof of Address of the Applicant /Registered Office Address Yes
i. Is the Applicant Indian National / Registered in India.
ii. The copy of address proof submitted is Certified under the rubber
stamp by the member(should be certified by designated director/
managing partner / Individual / proprietor/ karta/ authorised
signatory who are on records of Exchange)
iii. The Address Proof submitted is Valid (i.e. the Validity of the
documents should not have expired).
iv. Utility Bill submitted as address proof and are within 3 months
v. The Address mentioned in the Proof matches with the Application
Form
(2) APP-6 Memorandum and Article of Association (for Corporate) NA
i. The Memorandum and Article of Association and certificate of
incorporation submitted is certified as true copy by the member
(should be certified by designated director/managing partner /
Individual / proprietor /karta/authorised signatory who are on
records of Exchange) under the rubber stamp.
ii. The Name of the Company and the date of Incorporation
mentioned in the Incorporation Certificate matches with details
given in Application Form.
iii. The Object Clause of the Memorandum and Article of Association
contains the commodity Clause i.e. trading in Commodity
Derivatives.
(3) APP-7 Registered Partnership Deed (For Partnership Firm/LLP) NA
i. The Firm Registration Certificate submitted as certified true copy by
the member (should be certified by designated director/ managing
partner / Individual / proprietor /karta/authorised signatory who
are on records of Exchange) under the rubber stamp.
ii. The Partnership Deed submitted is Registered Partnership Deed.
iii. The Registered Partnership Deed submitted is certified as true copy
by the member (should be certified by designated director/
managing partner / Individual / proprietor /karta/authorised
signatory who are on records of Exchange)under the rubber stamp
iv. The Registered Partnership Deed submitted contains trading in
Commodity Derivatives as nature of business.
v. The date mentioned in the deed on which it has come into
existence/ effective is the date mentioned in the Application Form
as date of registration.
The name and date mentioned in the deed on which it has come
into existence/ effective matches with PAN card.

_____________ ___________________________
 Signature of Member Signature of
Authorised Person
M/S. KEYNOTE COMMODITIES LTD. SUJATA DILIP GANDHI