Meetings Management System – Test Scripts

Revision Date: 31-Mar-19

Revision Num: 0.1

File Name: Test Scripts

Num of Pages: 21

Author Soham Banerjee

Nitish Chopra
Table of Contents
1. Executive Summary .............................................................................................................................. 4
2. Prerequisites ......................................................................................................................................... 4
3. Test Scripts – Event Planning Module ................................................................................................. 4
3.1. Event Calendar ............................................................................................................................. 4
3.2. Access Event Planning .................................................................................................................. 4
3.3. Import Events from Excel ............................................................................................................. 5
3.4. Print and Export............................................................................................................................ 5
3.5. Add New Event ............................................................................................................................. 5
3.6. Event Request Approval .............................................................................................................. 6
3.7. Event Request Rejection .............................................................................................................. 7
4. Test Scripts – Planner Module ............................................................................................................. 7
4.1. Access Planner Module ................................................................................................................ 7
4.2. Event Configuration – Planner Settings ....................................................................................... 8
4.3. Event Configuration – Configure Planner Milestones ................................................................. 8
4.4. Event Configuration – Configure Event Feedback ....................................................................... 9
4.5. Event Configuration – Assign Responsibilities ............................................................................ 9
4.6. Fill PCM Form.............................................................................................................................. 10
4.7. Custom Milestones with Tasks. ................................................................................................. 10
4.8. PCM Form Approval ................................................................................................................... 11
4.9. PCM Form Rejection ................................................................................................................... 11
4.10. Invitation – Add Participants ................................................................................................. 12
4.11. Invitation – Remove Participants .......................................................................................... 12
4.12. Invitation – Send Invitations. ................................................................................................. 13
5. Test Scripts – Organizer Module ........................................................................................................ 13
5.1. Access Organizer Module ........................................................................................................... 13
5.2. Event Configuration – Configure Organizer Milestones. .......................................................... 13
5.3. Organizer Milestone – Create Tasks .......................................................................................... 14
6. Test Scripts – Live Meeting Module ................................................................................................... 14
6.1. Access Live Meeting ................................................................................................................... 14
6.2. Participant Registration ............................................................................................................. 15
6.3. Participant Verification .............................................................................................................. 15
6.4. Event Details – Manage Summary ............................................................................................. 16

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 6.5. Event Details – Manage Announcements ................................................................................. 16
6.6. Event Details – Manage Event Showcase .................................................................................. 16
6.7. Event Details – Manage Quick Links .......................................................................................... 17
6.8. Event Details – Manage Event Documents................................................................................ 17
6.9. Event Details – Manage Key Speaker ........................................................................................ 18
6.10. Event Details – Manage Event Itinerary ................................................................................ 18
6.11. Event Details – Manage Photo Gallery ................................................................................. 18
6.12. Live Events – Document Preview ........................................................................................... 19
6.13. Live Events – View Webcast ................................................................................................... 19
6.14. Event Feedback....................................................................................................................... 20
6.15. MoM – Upload & View ........................................................................................................... 20
7. Test Scripts – Closure Module............................................................................................................ 20
7.1. Access Closure Module .............................................................................................................. 20
7.2. Event Highlights .......................................................................................................................... 21
7.3. Event Summary .......................................................................................................................... 21

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1. Executive Summary
The purpose of this document is to serve the test cases for WHO Meetings Management System, which
shall allow users to execute the functionalities and test the system in the WHO UAT environment.

2. Prerequisites
Before business, users access the system, the following steps must execute for seamless test experience.

1. Click from the taskbar and type “Run”.

2. Next type %temp% on the textbox in the “Run” Tool and press “Enter”
3. A folder shall open, select all the files and press “Shift + Delete” from the keyboard.
4. Some files may not delete, skip those files until the delete operation is not finished.
5. Next, open Google Chrome Browser and click on from the top right corner of the browser.
6. Click on “More Tools” and then Click on “Clear Browsing Data”.
7. Click the “Advanced” tab and then select “All Time” from the dropdown.
8. Click on “Clear Data” button. This shall clear the cache.
9. Now click on the below URL to open the solution along with your credentials:

https://worldhealthorg.sharepoint.com/sites/searoserviceportal-uat/EMS-UAT/Pages/Home.aspx

3. Test Scripts – Event Planning Module

This section shall describe the test scripts for the Meetings Management System homepage and event-
planning module.

3.1. Event Calendar

Test Case ID EMS_EP_001 Test Case Name Event Calendar
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Use the filters to filter events created in event calendar.
Result User can filter the event calendar for office as well as for global events.
Acceptance Criteria User can see event details on clicking any event in the event calendar.
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3.2. Access Event Planning

Test Case ID EMS_EP_002 Test Case Name Access Event Planning
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Event Planning quick link on the homepage.
Result User will access the Event Planning dashboard with appropriate action buttons.
Acceptance Criteria User should see only those events initiated within their respective office.
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3.3. Import Events from Excel
Test Case ID EMS_EP_003 Test Case Name Import Events from Excel
Steps 1. Click on Import button from the event-planning dashboard.
2. A popup shall appear. Download the excel template from the link.
3. Ensure all the columns in the excel template are filled.
4. Click on the Upload button to upload the excel template
5. Select whether approval is required:
a. Already Approved – Events imported with completed status.
b. Require Approval – Events imported with draft status.
c. Click on Submit button
Result User will import events, which either require approval or already approved.
Acceptance Criteria 1. User should import all event records as per excel template.
2. Events requiring approval should have draft status, which is editable.
3. Events that do not require approval have completed status, such that responsible officer
shall receive email notification for planning activities.
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3.4. Print and Export

Test Case ID EMS_EP_004 Test Case Name Print and Export
Steps 1. Click on Print button in bottom right of the event-planning dashboard to print the
dashboard.
2. Click on Export button in bottom right of the event-planning dashboard to export the
dashboard in excel.
Result User can print or export the event-planning dashboard.
Acceptance Criteria 1. Print preview of the dashboard is free from any alignment issues.
2. Export function shall record all events in the dashboard into excel.
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3.5. Add New Event

Test Case ID EMS_EP_005 Test Case Name Add New Event
Steps 1. Click on Add New Event button. This will open the new event form in a new tab.
2. Fill the details in the new event form and upload the necessary documents.
3. Define approval routing. By default, the responsible officer shall be the first approver,
which is editable.
4. Decide an action:
a. Save Routing – Click to save the approval routing.
b. Save as Draft – Click to save the new event form as a draft. On click, the user shall
navigate to event-planning dashboard where the event shall have Draft status.
c. Submit – Click to submit, the event form. On click, the processing shall take 3-5
seconds post, which, the user shall navigate to event-planning dashboard such, that
the event shall have a Submitted status. After few seconds on refreshing the page,

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 the status shall change to Pending at <role> which highlights the approval process
has started in the system.
d. Cancel – Click on cancel, to navigate back to event-planning dashboard.
Result Approvers receive email for approval action. On approval, responsible officer receives email
notification to execute planning.
Acceptance Criteria 1. User can save the event form as a draft, which should be editable for submission.
2. User can save the routing, which should reflect in select routing dropdown.
3. User is able to upload as many documents required both in fresh and draft status
4. User is able to access the event form details by clicking event title from event-planning
dashboard.

5. Once event approved, Initiator is able to visit planner page by clicking in Progress
column from the event-planning dashboard.
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3.6. Event Request Approval

Test Case ID EMS_EP_006 Test Case Name Event Request Approval
Steps 1. User with approval rights shall click on the URL as mentioned in Section 2
2. Click on My Pending Approvals – Event Request Form in Important Information web
part in homepage.
3. The user shall navigate to the approval dashboard.
4. Click on Request ID to open the new event form in read only mode.
5. Click on Approve/Clear button to approve the request. On click the user will navigate
back to the approval dashboard and notice the status changed from pending approval to
Cleared
Result An event request on being approved will:
1. Send an email notification to initiator that event is approved.
2. Send an email notification to responsible officer to begin planning.
3. The status of the event changes from pending at <role> to Complete in event-planning
dashboard.
4. The event dates should reflect in the event calendar with details in homepage.
5. If the event dates fall within current date, then event category and title must reflect in
Todays Events web part.
6. On mouse hover over event planning quick link, the count of number of events initiated
must increase.
7. Responsible officer can access Planner Module from homepage.
Acceptance Criteria 1. Initiator and responsible officer must receive email notifications on event approval.
Appropriate status changes must occur in respective dashboards
2. Initiator can access the Planner Module.
3. Proper event dates must reflect in the event calendar.
4. Event category and title must reflect in Todays Events web part
5. Event counter must increase.
6. Initiator can see the appropriate action history in the new event form.
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3.7. Event Request Rejection

Test Case ID EMS_EP_007 Test Case Name Event Request Rejection
Steps 1. User with approval rights shall click on the URL as mentioned in Section 2
2. Click on My Pending Approvals – Event Request Form in Important Information web
part in homepage.
3. The user shall navigate to the approval dashboard.
4. Click on Request ID to open the new event form in read only mode.
5. Click on Reject button to approve the request. On click, the user will navigate back to the
approval dashboard and notice the status changed from pending approval to Rejected.
Result An event request on being approved will:
1. Send an email notification to initiator that event is rejected
2. The status of the event changes from pending at <role> to Rejected in event-planning
dashboard.
3. The event dates should not reflect in the event calendar with details in homepage.
4. On mouse hover over event planning quick link, the count of number of events initiated
must not increase.
5. Responsible officer cannot access Planner Module from homepage.
6. Initiator cannot access Planner Module for the selected event from event-planning
dashboard.
Acceptance Criteria 1. Initiator must receive email notifications on event approval. Appropriate status changes
must occur in respective dashboards
2. Initiator cannot access the Planner Module.
3. Proper event dates must not reflect in the event calendar.
4. Event category and title must not reflect in Todays Events web part
5. Event counter must not increase.
6. Initiator can see the appropriate action history in the new event form.
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4. Test Scripts – Planner Module

This section shall describe the test scripts for the Meetings Management System Planner Module:

4.1. Access Planner Module

Test Case ID EMS_PM_001 Test Case Name Access Planner Module
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
Result User will access the Planner landing page with appropriate action buttons.
Acceptance Criteria 1. User will see the default event details on the page, which is most recent.
2. Organizer and Participants will not have access to this module.
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 Remarks

4.2. Event Configuration – Planner Settings

Test Case ID EMS_PM_002 Test Case Name Event Configuration – Planner Settings
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
3. Select an event from the select event dropdown
4. Now click on Event Configuration button.
5. Next click on Planner Settings tab from the left navigation.
6. Perform the following actions:
a. Provide the URL of any webcast related the event.
b. Select whether PCM form is required or not.
c. Select whether any MoM (Minutes) are required for the meeting.
7. Then click Submit.
Result User with Planner role will:

1. If PCM required then user shall see all the sections of PCM form in planner landing page.
2. If PCM not required, then user shall see only the invitation milestone in planner landing
page.
3. If Mom required then MoM accordion shall be visible to organizer after event end date
in Live Meeting.
4. If MoM not required, then MoM accordion shall not be visible to organizer after event
end date.

Acceptance Criteria For planner based on his selection of PCM, all the sections of the PCM form should be
available on planner landing page.
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4.3. Event Configuration – Configure Planner Milestones

Test Case ID EMS_PM_003 Test Case Name Event Configuration – Configure Planner Milestones
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
3. Select an event from the select event dropdown
4. Now click on Event Configuration button.
5. Next click on Configure Planner Milestones tab from the left navigation.
6. Perform the following actions:
a. By default, four sections of PCM form are pre-selected if PCM required option was
selected prior by user. Else, user will click on Add More button to create custom
milestones.
b. A popup will open. Enter the milestone name, abbreviation and whether it is
required or not.
7. Then click Submit.

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 Result User with Planner role will:
1. If PCM required then user shall see all the sections of PCM form in planner landing page.
2. If PCM not required, then user shall see only the invitation milestone in planner landing
page.
3. Custom milestone will be added along with the sections of PCM form (if selected)
Acceptance Criteria For planner based on his selection of PCM, all the sections of the PCM form should be
available on planner landing page along with custom milestones.
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4.4. Event Configuration – Configure Event Feedback

Test Case ID EMS_PM_004 Test Case Name Event Configuration – Configure Event Feedback
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
3. Select an event from the select event dropdown
4. Now click on Event Configuration button.
5. Next click on Configure Event Feedback tab from the left navigation.
6. Perform the following actions:
a. User will click on Add More button to create question.
b. A popup will open. Enter the details and then click Submit.
Result Planner has created a set of event feedback questions, which must reflect in event feedback
accordion on event end date in live meeting module.
Acceptance Criteria Planner must have the provision to add or modify the question for event feedback.
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4.5. Event Configuration – Assign Responsibilities

Test Case ID EMS_PM_005 Test Case Name Event Configuration – Assign Responsibilities
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
3. Select an event from the select event dropdown
4. Now click on Event Configuration button.
5. Next click on Assign Responsibilities tab from the left navigation.
6. Perform the following actions:
a. By default, the initiator and planner can see their role. To add more click on the Add
More button.
b. A popup will open. Enter the name, designation and select the role. Then click
Submit.
Result Based on the role assigned for the specific event, additional stakeholders can execute
operations as responsible or operational officers.
Acceptance Criteria 1. Operational officer cannot access planner module
2. Responsible officer cannot access organizer module.

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 3. Email notification to users on being added in any role.
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4.6. Fill PCM Form

Test Case ID EMS_PM_006 Test Case Name Fill PCM Form
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
3. By default the PCM form (if option selected) of the most recent event will populate. User
may change the event from select event dropdown.
4. Four milestones as per the PCM will appear along with any custom milestone as follows:
a. BTI – Basic and Technical Information
b. Partic – Event Participants
c. Admn – Administrative Requirements
d. Fin – Finance
5. For each milestone, responsible officer shall fill the details. In some fields, the
information fetched from the new event form itself. Once a section is completed, the
responsible officer will click on Save button. Responsible officer shall receive a
confirmation message.
6. Once all the sections are completed, click on PCM icon to open the cumulative read only
of all the sections.
7. Scroll down and select one of the actions:
a. Save Routing – Click to save the approval routing.
b. Submit – Click to submit, the PCM form. On click, the processing shall take 3-5
seconds post, which, the user shall navigate to homepage
c. Cancel – Click on cancel, to refresh the page.
Result Responsible officer has submitted the PCM form for approval.
Acceptance Criteria 1. Responsible officer is able to enter information in each section, which reflects as read
only in PCM form.
2. Email notification to approvers on submit of PCM form for approval.
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4.7. Custom Milestones with Tasks.

Test Case ID EMS_PM_007 Test Case Name Event Configuration – Configure Event Feedback
Steps 1. Add a custom milestone as per the steps mentioned in test case 4.4.
2. Navigate back via the breadcrumb to the planner-landing page with the selected event.
3. Click on the custom milestone acronym created by responsible officer.
4. Click on Add Task button. A popup shall appear. Fill the details and click Submit button.
5. Click on the My Task button, the responsible officer shall navigate to task workplace.
6. Click on Pending Task on Others to see tasks assigned to others.

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 7. Click on My Pending Task to see tasks assigned to self or by others. Here responsible
officer can update his task status by clicking the Action icon.
8. A popup shall appear. Select relevant task status and click on Submit button.
Result Responsible officer has created a new task within a newly created custom milestone for an
event. The
Acceptance Criteria 1. Responsible officer is able to create custom milestones.
2. Users should receive email when a task assignment takes place.
3. Assignee should receive email notification when task status changes.
4. Responsible officer is not able to change task status pending with others.
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4.8. PCM Form Approval

Test Case ID EMS_PM_008 Test Case Name PCM Form Approval
Steps 1. User with approval rights shall click on the URL as mentioned in Section 2
2. Click on My Pending Approvals – Meeting Request Form in Important Information web
part in homepage.
3. The user shall navigate to the approval dashboard.
4. Click on Request ID to open the PCM form in read only mode.
5. Click on Approve/Clear button to approve the request. On click the user will navigate
back to the approval dashboard and notice the status changed from pending approval to
Cleared
Result An PCM form request on being approved will:
1. Send an email notification to responsible officer that event is approved.
2. Send an email notification to operational officer to begin work.
3. The status of the PCM changes from pending at <role> to Complete in approver
dashboard.
4. The invitation milestone should be available to the responsible officer.
5. The planner module quick link shall increase the count of events planned so far.
Acceptance Criteria 1. Invitation milestone will appear post PCM approval.
2. Responsible officer should receive an email notification for approval.
3. Operational officers should receive an email notification for approval.
4. Planner quick link will show an increased count of events planned.
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4.9. PCM Form Rejection

Test Case ID EMS_PM_009 Test Case Name PCM Form Rejection
Steps 6. User with approval rights shall click on the URL as mentioned in Section 2
7. Click on My Pending Approvals – Meeting Request Form in Important Information web
part in homepage.
8. The user shall navigate to the approval dashboard.

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 9. Click on Request ID to open the PCM form in read only mode.
10. Click on Reject button to approve the request. On click, the user will navigate back to the
approval dashboard and notice the status changed from pending approval to Rejected.
Result An PCM form request on being approved will:
1. Send an email notification to responsible officer that PCM is rejected.
2. The status of the PCM changes from pending at <role> to Rejected in approver
dashboard.
Acceptance Criteria 1. Invitation milestone will not appear post PCM rejection.
2. Responsible officer should receive an email notification for rejection.
3. Operational officers should receive an email notification for approval.
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4.10. Invitation – Add Participants

Test Case ID EMS_PM_010 Test Case Name Invitation – Add Participants
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
3. Select an event from the select event dropdown
4. Click on the Invitation milestone. (It will appear once PCM Form is approved).
5. Click on Add More button.
6. A popup will appear. Enter the details of the participant and click Submit
Result Participant details are visible in the invitation milestone grid. Participants added in the Event
Participant milestone of PCM shall also reflect here automatically.
Acceptance Criteria Participant details from event participant milestone automatically added in the invitation.
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4.11. Invitation – Remove Participants

Test Case ID EMS_PM_011 Test Case Name Invitation – Remove Participants
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
3. Select an event from the select event dropdown
4. Click on the Invitation milestone. (It will appear once PCM Form is approved).
5. Select the participants and then click on Remove button. A popup shall appear
requesting confirmation.
6. Click on OK button.
Result Participant details removed from the invitation milestone grid.
Acceptance Criteria When a participant removed, that participant should not be able to access Live Meeting
page.
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4.12. Invitation – Send Invitations.
Test Case ID EMS_PM_012 Test Case Name Invitation – Send Invitations
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Planner Module quick link on the homepage.
3. Select an event from the select event dropdown
4. Click on the Invitation milestone. (It will appear once PCM Form is approved).

5. Select the specific participant and then click on .

6. Outlook email along with participation URL will appear. Compose the message and click
on send.
Result The invitation status shall change from pending to invitation sent. Participant shall receive
the email notification.
Acceptance Criteria 1. Responsible officer is able to send invitations via outlook.
2. Participant receive email notification with meeting URL.
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5. Test Scripts – Organizer Module

This section shall describe the test scripts for the Meetings Management System Organizer Module:

5.1. Access Organizer Module

Test Case ID EMS_OM_001 Test Case Name Access Organizer Module
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Organizer Module quick link on the homepage.
3. Select an event from the select event dropdown
Result Operational officer is able to access the organizer-landing page with appropriate buttons.
Acceptance Criteria 1. Responsible officer is unable to access the organizer-landing page.
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5.2. Event Configuration – Configure Organizer Milestones.

Test Case ID EMS_OM_002 Test Case Name Event Configuration – Configure Organizer Milestones
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Organizer Module quick link on the homepage.
3. Select an event from the select event dropdown
4. Now click on Event Configuration button.
5. Next click on Configure Organizer Milestones tab from the left navigation.
6. Perform the following actions:
a. By default, four sections of PCM form are pre-selected if PCM required option was
selected prior by responsible officer. Else, user will click on Add More button to
create custom milestones.

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 b. A popup will open. Enter the milestone name, abbreviation and whether it is
required or not.
7. Then click Submit.
Result Custom milestone will be added along with the sections of PCM form (if selected)
Acceptance Criteria For operational officer based on the selection of PCM, all the sections relevant to operational
officer with predefined tasks should be available on organizer landing page along with
custom milestones.
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5.3. Organizer Milestone – Create Tasks

Test Case ID EMS_OM_003 Test Case Name Event Configuration – Configure Event Feedback
Steps 1. Add a custom milestone as per the steps mentioned in test case 5.2.
2. Navigate back via the breadcrumb to the organizer-landing page with the selected event.
3. Click on the custom milestone acronym created by responsible officer.
4. Click on Add Task button. A popup shall appear. Fill the details and click Submit button.
5. Click on the My Task button, the responsible officer shall navigate to task workplace.
6. Click on Pending Task on Others to see tasks assigned to others.
7. Click on My Pending Task to see tasks assigned to self or by others. Here responsible
officer can update his task status by clicking the Action icon.
8. A popup shall appear. Select relevant task status and click on Submit button.
Result Operational officer has created a new task within a newly created custom milestone for an
event. The
Acceptance Criteria 1. Operational officer is able to create custom milestones.
2. Users should receive email when a task assignment takes place.
3. Assignee should receive email notification when task status changes.
4. Operational officer is not able to change task status pending with others.
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6. Test Scripts – Live Meeting Module

This section shall describe the test scripts for the Meetings Management System Live Meeting Module:

6.1. Access Live Meeting

Test Case ID EMS_LM_001 Test Case Name Access Live Meeting
Steps 1. Ensure that responsible officer has sent invitation email to participant.
2. Participants will click on the URL provided in the email. This will navigate them to Live
Meeting page.
3. Alternatively, operational officer and responsible officer can access Live Meeting as well
by clicking Live Meeting quick link from home page.
Result Participant is able to access Live Meeting page from the email URL and responsible and
operational officer are able to access the Live Meeting from homepage.

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 Acceptance Criteria 1. Operational officer is able to access live meeting module with appropriate buttons.
2. Responsible officer is able to access live meeting module with appropriate buttons.
3. Participant is only able to view Participant Registration accordion in Live Meeting page.
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6.2. Participant Registration

Test Case ID EMS_LM_002 Test Case Name Participant Registration
Steps 1. Ensure that responsible officer has sent invitation email to participant.
2. Participants will click on the URL provided in the email. This will navigate them to Live
Meeting page.
3. Click on the Participant Registration accordion. On click, the accordion shall expand.
4. Provide the details in the registration form:
a. If flight details not applicable, mention arrival and departure date only.
b. Hotel details are optional. Participant shall fill details if required.
5. Click on Submit to register.
Result Participant is able to access Live Meeting page from the email URL and submit registration
form.
Acceptance Criteria 1. Participant is only able to view Participant Registration accordion in Live Meeting page.
2. Participant is able to submit the registration form.
3. Responsible officer receives an email notification when registration happens.
4. Responsible officer is able to access the participant details (registration form) via
Invitation milestone.
5. The registration status will change from pending to registered in the invitation grid.
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6.3. Participant Verification

Test Case ID EMS_LM_003 Test Case Name Participant Verification
Steps 1. Ensure that responsible officer has sent invitation email to participant.
2. Ensure that participant has submitted the registration form.
3. Click on Invitation milestone to open the invitation grid. Select the participants and click
Verify button.

4. Alternatively, responsible officer can view the registration form by clicking .

5. View the details in the registration form and click Verify.
Result Responsible officer verifies participant details from the invitation grid. The participant will
receive an email notification once the verification is completed. Given to this, the registration
status of the participant will change from registered to verified in the event Gridview.
Acceptance Criteria 1. Responsible officer is able to access participant registration form and verify.
2. Responsible officer is able to verify multiple participants from invitation grid.

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 3. The registration status changes from registered to verified.
4. The event details accordion in Live Meeting unlocks and is visible to Participant.
5. The participant must receive an email on verification.
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6.4. Event Details – Manage Summary

Test Case ID EMS_LM_004 Test Case Name Event Details – Manage Summary
Steps 1. Click on the Live Meeting quick link from the homepage.
2. Select the event from the dropdown.
3. Click on Event Detail accordion.
4. Click on for Summary web part. This shall open a popup. Add/Edit/Delete the
content.
5. Post content setup, click on Submit button.
Result Operational officer is able to add content in Summary web part.
Acceptance Criteria 1. Operational officer is able to add/edit/delete and format content in Summary web part
2. Summary shall be visible to participant.
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6.5. Event Details – Manage Announcements

Test Case ID EMS_LM_005 Test Case Name Event Details – Manage Announcements
Steps 1. Click on the Live Meeting quick link from the homepage.
2. Select the event from the dropdown.
3. Click on Event Detail accordion.
4. Click on for Announcement web part. This shall open a popup. Add/Edit/Delete the
content.
5. Click on Add More to add more announcements.
6. Post content setup, click on Submit button.
Result Operational officer is able to manage content in Announcements web part.
Acceptance Criteria 1. Operational officer is able to add/edit/delete and format content in Announcement web
part
2. Announcements shall be visible to participant.
Executed By
Executed On
Remarks

6.6. Event Details – Manage Event Showcase

Test Case ID EMS_LM_006 Test Case Name Event Details – Manage Event Showcase
Steps 1. Click on the Live Meeting quick link from the homepage.
2. Select the event from the dropdown.

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 3. Click on Event Detail accordion.
4. Click on for Event Showcase web part. This shall open a popup.
5. Provide a title and the video URL.
6. Click on Submit button.
Result Operational officer is able to manage content in Event Showcase web part.
Acceptance Criteria 1. Operational officer is able to add/edit/delete information in Event Showcase web part
2. Event showcase is visible to participant.
Executed By
Executed On
Remarks

6.7. Event Details – Manage Quick Links

Test Case ID EMS_LM_007 Test Case Name Event Details – Manage Quick Links
Steps 1. Click on the Live Meeting quick link from the homepage.
2. Select the event from the dropdown.
3. Click on Event Detail accordion.
4. Click on for Quick Links web part. This shall open a popup.
5. Provide a title and the URL of the article, video, blog etc. hosted in the internet.
6. Click on Add More to add more quick links.
7. Click on Submit button.
Result Operational officer is able to manage content in Quick Links web part.
Acceptance Criteria 1. Operational officer is able to add/edit/delete information in Quick Links web part
2. Quick Links are accessible to participant.
Executed By
Executed On
Remarks

6.8. Event Details – Manage Event Documents

Test Case ID EMS_LM_008 Test Case Name Event Details – Manage Event Documents
Steps 1. Click on the Live Meeting quick link from the homepage.
2. Select the event from the dropdown.
3. Click on Event Detail accordion.
4. Click on for Event Documents web part. This shall open a popup.
5. Provide information like Agenda title, Agenda Day, Time of preview, Document title and
upload the respective documents.
6. Click on Add More to add more documents.
7. Click on Submit button.
Result Operational officer is able to manage daily agenda documents in Event Documents web part.
Acceptance Criteria 1. Operational officer is able to add/edit/delete information in Event Documents web part
2. Duplicate document validation – Operational officer cannot upload duplicate documents.
3. File types permitted – MS Office files and PDF only.
4. Documents should be visible in Live Events accordion based on time of preview and
agenda day.

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 5. Participant is able to open documents online from Live Event accordion.
Executed By
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Remarks

6.9. Event Details – Manage Key Speaker

Test Case ID EMS_LM_009 Test Case Name Event Details – Manage Key Speaker
Steps 1. Click on the Live Meeting quick link from the homepage.
2. Select the event from the dropdown.
3. Click on Event Detail accordion.
4. Click on for Key Speakers web part. This shall open a popup.
5. Provide information like Agenda title, Agenda Day, Time of preview, Name, Designation
and upload a passport size image of the speaker.
6. Click on Add More to add more speakers.
7. Click on Submit button.
Result Operational officer is able to manage daily agenda documents in Key Speakers web part.
Acceptance Criteria 1. Operational officer is able to add/edit/delete information in Key Speakers web part
2. Operational officer cannot upload duplicate speaker details.
3. Participants can view the list of key speakers.
Executed By
Executed On
Remarks

6.10. Event Details – Manage Event Itinerary

Test Case ID EMS_LM_010 Test Case Name Event Details – Manage Event Itinerary
Steps 1. Click on the Live Meeting quick link from the homepage.
2. Select the event from the dropdown.
3. Click on Event Detail accordion.
4. Click on for Event Itinerary web part. This shall open a popup.
5. Provide information like Title, Description, Date and Time.
6. Click on Add More to add more itinerary.
7. Click on Submit button.
Result Operational officer is able to manage daily agenda documents in Event Itinerary web part.
Acceptance Criteria 1. Operational officer is able to add/edit/delete information in Event Itinerary web part
2. Event itinerary is visible to participant.
Executed By
Executed On
Remarks

6.11. Event Details – Manage Photo Gallery

Test Case ID EMS_LM_011 Test Case Name Event Details – Manage Photo Gallery
Steps 1. Click on the Live Meeting quick link from the homepage.

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 2. Select the event from the dropdown.
3. Click on Event Detail accordion.
4. Click on for Photo Gallery web part. This shall open a popup.
5. Click on Upload button and browse the image file.
Result Operational officer is able to upload images in Photo Gallery web part.
Acceptance Criteria 1. Operational officer is able to add/edit/delete information in Event Itinerary web part
2. Participant is able to view the images as a slideshow.
Executed By
Executed On
Remarks

6.12. Live Events – Document Preview

Test Case ID EMS_LM_012 Test Case Name Live Events – Document Preview
Steps 1. Click on the URL received in the email for the specific event.
2. Then click on Live Event accordion.
3. Notice a slider on the left pane displaying daily agenda based documents.
4. Notice a document previewer on the right plane with document tiles.
5. Documents uploaded in Event Documents web part will display based on time of
preview.
6. Participant can also click on the document tiles to preview the document.
Result Participant is able to view live document preview based on time of preview setup by
Operational Officer
Acceptance Criteria 1. Document preview to be available for display based on time of preview.
2. Participant is able to switch preview based on clicking the document title.
3. Live Meeting counter shall increase as soon as event start date and current date match.
Executed By
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Remarks

6.13. Live Events – View Webcast

Test Case ID EMS_LM_013 Test Case Name Live Events – View Webcast
Steps 1. Click on the URL received in the email for the specific event.
2. Then click on Live Event accordion.
3. Click on the View Webcast button.
4. A webcast preview shall appear below the document preview.
Result The webcast preview shown to the participant, which contains the webcast based on the URL
provided in Planner Settings by Responsible Officer.
Acceptance Criteria Webcast preview based on the URL provided by Responsible Officer in Planner Settings
Executed By
Executed On
Remarks

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6.14. Event Feedback
Test Case ID EMS_LM_014 Test Case Name Event Feedback
Steps 1. Click on the URL received in the email for the specific event.
2. Then click on Event Feedback accordion.
3. An assessment form shall appear with evaluation controls. Provide feedback.
4. Click on Submit.
Result Participant shall receive a confirmation message that feedback is submitted.
Acceptance Criteria 1. The event feedback form is as per the questions configured by responsible officer in
event configuration – configure event feedbacks.
2. The assessment result is visible in closure page for responsible and operational officer.
3. The event status of the participant will change from pending to attended in invitation
grid.
4. The event feedback accordion is visible if responsible officer configures at least one
question.
5. The event feedback accordion is visible from event end date.
Executed By
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Remarks

6.15. MoM – Upload & View

Test Case ID EMS_LM_015 Test Case Name MoM – Upload & View
Steps 1. Click on the Live Meeting quick link from the homepage.
2. Select the event from the dropdown.
3. Then click on MoM accordion.
4. Click on Upload and attach the file.
5. Then click on Submit
Result Operational officer uploaded the MoM.
Acceptance Criteria 1. Operational officer is able to upload the MoM if responsible officer has selected MoM
required in event configuration – planner settings.
2. Duplicate file validation – Operational officer can upload only a single MoM file.
3. Participant is able to view the MoM accordion after event end date.
Executed By
Executed On
Remarks

7. Test Scripts – Closure Module

This section shall describe the test scripts for the Meetings Management System Closure Module:

7.1. Access Closure Module

Test Case ID EMS_CM_001 Test Case Name Access Closure Module
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Closure Module quick link on the homepage.
3. Select an event from the select event dropdown. Event’s for which the end date has
crossed shall appear in the dropdown.

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 Result Operational officer and responsible officer are able to access the closure page with
appropriate web parts.
Acceptance Criteria 1. Operational officer and responsible officer can access closure page.
2. The counter on Closure quick link shall increase if all tasks by responsible officer, all tasks
by operational officer are completed and current date is greater than event end date.
Executed By
Executed On
Remarks

7.2. Event Highlights

Test Case ID EMS_CM_002 Test Case Name Event Highlights
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Closure Module quick link on the homepage.
3. Select an event from the select event dropdown. Event’s for which the end date has
crossed shall appear in the dropdown.
4. Click on for Event Highlight web part. This shall open a popup.
5. Add/Edit/Delete highlight details. Click on Add More to add more highlights.
6. Click on OK
Result Operational officer is able to add/edit/delete event highlights.
Acceptance Criteria 1. Operational officer is able to add/edit/delete event highlights.
Executed By
Executed On
Remarks

7.3. Event Summary

Test Case ID EMS_CM_003 Test Case Name Event Summary
Steps 1. Perform the prerequisites as mentioned in Section 2.
2. Click on the Closure Module quick link on the homepage.
3. Select an event from the select event dropdown. Event’s for which the end date has
crossed shall appear in the dropdown.
4. Click on for Event Summary web part. This shall open a popup.
5. Add/Edit/Delete title and description details.
6. Click on Add.
Result Operational officer is able to add/edit/delete event summary
Acceptance Criteria 1. Operational officer is able to add/edit/delete event summary.
Executed By
Executed On
Remarks

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