Managing Email

Current Method of Organization

I currently use outlook as my preferred method of E-mail platform. I feel I am already an organized
person when it comes to e-mail as I do run my own Businesses. I must stay very organized especially
when it comes to my finances and receipts. I have specific folders for all my bills and paystubs to keep
them organized for tax season.

Organization Continued
As you can see above the folders are clearly labeled and have a specific place. I feel this will transfer
over very well when it comes to working in the workplace. Organization is extremely important and
makes our jobs as office administrators much easier knowing everything has a place. It is also a huge
time saver keeping up with your emails and organizing them as they come in. It also saves time because
if you are looking for a file you don’t need to sift through hundreds of e-mails.
Time Management
I also take the time everyday when I wake up to go through all my e-mails. I delete spam messages,
respond to ones that are of extreme importance and organize them accordingly to each of the files. I
find that by having these folders and staying on top of my e-mails it saves me quite a bit of time each
day. It is very important to stay organized because it makes for a more productive workplace and allows
for you to work efficiently.

Plan for Management in the Workplace

When it comes to the workplace, I plan on managing my e-mail in the same form regardless of the e-
mail platform. I find folders and consistently checking emails allows for you to stay organized and on top
of things. I also plan to sort my files in order of importance and make sure all my emails are searchable
by certain keywords in the search bar. Having folders helps a ton but also having the ability to search
specifically for one e-mail saves a ton of time once the folders accumulate an excessive amount of e-
mails. I also find that having folders for each year helps as well so you are staying within the current
work year and not going back a couple of years. Being up to date helps you as well and ensures you are
not using the wrong e-mail or information.