HOSPITAL MANAGEMENT SYSTEM

A PROJECT REPORT
SUBMITTED ON HOSPITAL MANAGEMENT SYSTEM
FOR A HOSPITAL IN
GREATER NOIDA

DEPARTMENT OF INFORMATION TECHNOLOGY

IEC COLLEGE OF ENGINEERING & TECHNOLOGY
GREATER NOIDA

SUBMITTED BY:-
CHETAN ANAND 0609013028
DEVENDRA GUPTA 0609013029
MOHIT SINGH 0609013045
 Certificate

This is to certify that the project entitled “HOSPITAL MANAGEMENT SYSTEM” submitted by
“CHETAN ANAND” , “MOHIT SINGH” & ”DEVENDRA GUPTA”&”MANPREET SINGH BHATIA”.

in partial fulfillment of (B.Tech. INFORMATION TECHNOLOGY) VIth semester

examination. of ‘IEC College of Engineering and Technology’,

Gr. Noida, is a record of student’s own work carried out under our supervision

and guidance. While working on project they were sincere, disciplined &

enthusiastic.

This is further certify that they have worked for a period of one

Semester for completion of this project report.

(Mr.Abhishek Chaudhary) (Mr. ISHAN RANJAN)

Lecturer H.O.D
Dept. Of Computer Science Dept. Of C.S/IT
IEC College of Engg. & Tech IEC College of Engg. & Tech.
Gr. NOIDA Gr. NOIDA
 Acknowledgement
We are very much thankful to Mr. Kuldeep Malik for all the

support he has given to us. This is only his support that we are able to

Complete the project with in time.

We are very grateful for his cooperation

in completion of this project. He acted as the guiding spirit behind the

completion of this project.

Our thanks also extend to the entire library group of IEC-CET, Gr. Noida

for providing such a friendly and learning atmosphere to read.

Last but not the least,

our thanks goes out to Kailash Hospital
Without their support and encouragement
this project would not have been a
Success.
Table Of Contents

1. Introduction

• Objective And Introduction of the Project

2. Development Methodology
• Feasibility Study
• Requirement Analysis
• Initial Investigation
• Structured Analysis
3. System Requirement
• Hardware Used
• Software Used

4. System Design (PROJECT)

• Data Flow Diagrams
• Program Description in Brief
 Header Files
 System Defined Functions
 FEASIBILITY STUDY

An important outcome of the preliminary investigation is to determine that whether the

system requested is feasible. Depending on the results of the preliminary
investigation the survey is expended to a more detailed feasibility study.
Feasibility study is a test of a system proposal according to its workability,
impact on the organization, ability to meet user needs, and effective use of resources.
The objective of feasibility study is not to solve the problem but to acquire a sense of
its scope. During the study, the problem definition is crystallized and aspects of the
problem to be included in the system are determined. Consequently, costs and
benefits are estimated with greater accuracy at this stage.
The result of the Feasibility study is a formal proposal.This is simply a report-a formal
document detailing the nature and scope of the Proposed solution. Finally, Feasibility
Study is carried out to select the best system that meets the performance requirements.
A feasibility study is carried out to select the best system that meets the
performance requirements.Feasibility is the determination of whether or not project
is worth doing. The process followed in making this determination is called a
Feasibility study.

Objectives of Feasibility Study

The main objectives of feasibility study are:

• To identify the deficiencies in the current system.

• To determine objectives of the proposed system.
• To acquire a sense of scope of the system.
• To identify the responsible users.
• To determine whether it is feasible to develop the new system.

Steps in Feasibility Study

Feasibility study is carried out in the following steps:

• Form a project team and appoint a project leader (Systems Analyst).

• Start preliminary investigation through different fact finding techniques.
• Prepare the systems flowcharts of the current system.
• Identify and describe the deficiencies in the current system.
• Determine objectives of the proposed system.
• Prepare the systems flowchart of the proposed system.
• Identify and enumerate the existing computer systems along with their technical
specifications.
• Determine the cost and benefits of the proposed system.
• Identify the responsible users and determine the operational feasibility.
• Prepare the feasibility study report.
• Give the oral presentation of the feasibility study.

TYPES OF FEASIBILITY
The study is conducted to evaluate the possibility of HRM systems to produce the desired
outputs .Most successful system projects are not necessarily the biggest or most visible in a
business but rather those that truly meet user expectations. Three key considerations
involved are :

Types of Feasibility

Technical

Economic

Operational
 1. ECONOMIC FEASIBILITY

Economic analysis is the most frequently used method for evaluating the
Effectiveness of a HRM Systems .Most commonly known as cost/benefit analysis, the
procedure is to determine the benefits and savings that are expected from a system and
compare them with costs involved.
Benefits from The System are:
• System will be user friendly.
• No information gap.
• Accurate and latest information will help managers for quick decision
making.
• Saving of precious time and resources.
The cost are negligible as the needed infrastructure already exists .As the benefits greatly
overweighs cost, the proposed system is economically feasible.
Economic analysis is the most frequently used technique for evaluating the effectiveness
of a proposed system. Commonly known as cost / benefit analysis. The procedure is to
determine the benefit and savings that expected from a proposed system and compare
them with costs.
In case of profit, decision is taken to design and implement the system.
The proposed system is financially feasible because of the following reason:
1. The cost of the system development is not much because of module /
department wise automation.
2. Then organization wants to implement wise so this system cannot take
a heavy amount to implement the system into the form of hardware
investment.
3. The proposed system is economic, as it will reduce the time investment
in running the daily transaction.

2. TECHNICAL FEASIBILITY
 Technical feasibility centers on the existing computer system
(Hardware and software etc.) and to what extent it can support the proposed system .
In case of this system, the required infrastructure i.e. hardware, software application and
technical know-how already exists .Thus the project is then technically feasible.
This is concerned with specifying equipment and software that will successfully satisfy
the user requirements. The are a number of technical issue, which are raised during the
feasibility stage investigation. The are as follow:
Technical feasibility centers on the existing computer system (hardware, software, etc.)
and to what extent it can support the proposed addition. Time duration is also a part of
technical feasibility. Time is one of the major factors to decide the success of the
project. If project is not complete within the time duration, the budget will be
increase definitely.
If the budget is a serious constraint, then the project is judged not feasible .So if it is
very serious matter, each project team should keeps in mind this, to complete the
project with in specified time.
• The facility to produce output in a given time.
• Response time under certain condition.
• Ability to process ascertains volume of package at a particular speed.
• Facility to communicate data to distinct location.

• The proposed system is technically feasibility because of following reason:

• The organization want to build the computer based system for data.

• Maintained into the digital form so that maintaining of information will gone to
Be easy and retrieval of the information is fast.
After converting data into the digital form cost of stationary is saved.
• This system also able to produce the required the report in least time.
• This system has also the facility to communication among the terminals to
distant locations.
3. OPERATIONAL FEASIBILITY
It is mainly related to human organizational and political aspect. the points to be
considered are:
• What changes will be brought with the system?
• What organizational structures are distributed?
• What new skills will be required?

The proposed system is feasibility because of following reasons:

The system reduce the workload of the staff because on a mouse click he / she the
desired result, work can be done with the help of keyboard and mouse watching the
computer screen not on the paper.
The system will be build on the technology of GUI so that interaction to the system not
be boring as like writing / preparing / maintaining data into the form of the manual
paper. Users that work into the GUI environment works more interestingly than the
paper based.
This result work more efficiently.
The proposed system is better in use and user friendly as it generates proper message
at run time.
The input from the user is much as the fields like supplier code. Customer code and
current data are included itself by the system.

4. BEHAVIOURAL FEASIBILITY
Behavioural feasibility is procedure to determine an estimate of how strong reaction the
user staff is likely to have towards the development of a computerized system. It is
common knowledge .
Those computer installations have something to do with turnover, transfers, retraining
and changes in employee job status. Therefore, it is understandable that the
introduction of a candidate system requires special effort to educate and train the staff
on new ways of handling the system. All along the above studies and discussion the
users were actively involved and were keen to get a new system, which would eliminate
all the problems in the existing system.
The total project costs, priority, completion time and personnel’s required were
estimated. Initial plans were drawn up to how the project would proceed to
its final Implementation,while running the existing system so that company’s
information needs were not affected. Feasibility Study helps to determine performance
and cost Effectiveness of the system, against the system performance requirements set
prior to the feasibility study.

5. SOCIAL FEASIBILITY

People are inherently resistant to change, and computers have been known to facilitate
change . An adverse reaction and resistance is always expected from the user staff. Our
case is different .The users get the graphical displays of information which is quickly
understandable than capturing the information from reports.

6. TIME FEASIBILITY

Time feasibility is the determination of whether a proposed project can be implemented

fully within stipulated time frame.

STEPS IN FEASIBILITY ANALYSIS

FEASIBILITY ANALYSIS INVOLVES EIGHT STEPS:-

• Form a project team and appoint a project leader.

• Prepare system flowcharts and Enumerate potential candidate systems
• Describe and identify characteristics of candidate systems.
• Determine and evaluate performance and cost effectiveness of each candidate system.
• Weight system performance and cost data then select the best candidate system.
• To produce periodic reports to management on the performance of the safe deposit
• department.
 REQUIREMENT ANALYSIS

After the feasibility study, the analyst takes the formal acceptance of the proposed
system from the requested department. The next step is to study the current system in
detail, so that the system requirements can be determined. Systems analysis, also called
as ‘Problem Analysis’ or ‘Requirements Analysis’ is the obtaining of the actual
specifications of the system by clearly understanding the needs of the users. After
analysis, a document is prepared by the analyst, which is called as Software
Requirement Specification (SRS) document. We will discuss the various parts
and characteristics of an SRS in subsequent part.

Many methods and languages have been developed for requirements analysis.
Structured Analysis and Design Technique (SADT) – simply called as
‘Structured Analysis’ is the most commonly used method for analysis. We will
discuss this method in detail in subsequent part. Problem Statement Language
(PSL) and Requirements Statements Language (RSL) are some of the languages
developed for specifying the requirements.
PSL is fundamentally the same as the structured analysis, but it is purely textual whereas
structured analysis uses both text and graphics. RSL has been specially designed for
specifying the requirements of real time control systems.
 The Initial Investigation

A questionnaire is formed to find the need of change and the deficiencies of the
existing system. A set of questions can be represented to the security staff and
visitors which will help in understanding the types of requirements as the
project
under consideration is objective driven.

• Are you aware of the history of the visitors?

• Do you have the facility of storing the records of new visitors without
need to access the various record .
• How tedious is to add a new visitor and make the desired changes in the
desired record.

• Do you have enough staff to handle the project?

• Does the existing system need automation to enhance the information

sharing and transparency.

• What is the mechanism of report generation?

• What are the added advantages of using automated system.

 STRUCTURED ANALYSIS

Structured analysis is a development method for analysis of existing system. It is a set of

techniques that allow the analyst to design the proposed system. The main purpose of
structured analysis is to completely understand the current system.
Structured Analysis Tools

DFD
Data Dictionary

Process Description
Tools of Structured analysis

• Data Flow Diagrams (DFDs): Data flow diagrams are widely used
graphic tools for describing the movement of data within or
outside the system. As a DFD consists of a series of bubbles joining
by lines, it is also known as ‘bubble chart’.

• Data Dictionary: Data dictionary is an organized list of terms and their

definitions for all the data elements and data structures that are
pertinent to the system. It stores names along with their descriptions
of all data used in a system.
 Hardware requirements
Minimum requirements: -

Pentium i133MHz
Ram 16 MB
Hard disk 2.1 GB

Recommended: -

Pentium III
Ram 128 MB
Hard disk 10 GB

Others: -

Printer
Colored Monitor

Software requirements

Operating System:-
DOS, WINDOWS 98/XP
Compiler :-
TURBO C++ VER 4.0
LEVEL ZERO DFD
LEVEL -1 DFD
HEADER FILES

stdio.h:- Defines types and macros needed for the Standard I/O Package
defined in Kernighan and Ritchie and extended under UNIX
System V. Defines the standard I/O predefined streams stdin,
stdout, stdprn, and stderr, and declares stream-level I/O
routines

stdlib.h:- Declares several commonly used routines: conversion

routines, search/sort routines, and other miscellany.

string.h:- Declares several string- and memory-manipulation routines.

conio.h:- Declares various functions used in calling the DOS console I/O
routines.

dos.h:- Defines various constants and gives declarations needed for DOS and
8086-specific calls.

Alloc.h:- to allocate memory at run time.

process.h:-To perform mathematical operations in the code.

 SYSTEM DEFINED FUNCTIONS

clrscr():- clrscr clears the current text window and places the
cursor in the upper left-hand corner

gotoxy():- moves the cursor to the given position in the current

text window.If the coordinates are invalid, the call to gotoxy is
ignored.

sleep():-With a call to sleep, the current program is suspended

from execution for the number of seconds specified by the argument
seconds.

getch():-getch reads a single character directly from

the keyboard, without echoing
to the screen.

open():-Opens a file for an fstream

Gets:- gets collects a string of characters terminated by a

new line from the standard input stream stdin and puts it
into s.

Delay:- With a call to delay, the current program is

suspended from execution for the time specified by
the argument milliseconds.
 CODING

#include<stdio.h>
#include<conio.h>
#include<string.h>
#include<dos.h>
#include<time.h>
# include <alloc.h>

void module1(void);//function prototype for entering patient detail

void module2(void);//function prototype for viewing patient detail
void module3(void);//function prototype for doctors enquiry
void module4(void);//function prototype for getting details about software
void module5(void);//function prototype for taking feedback
void module6(void);//function prototype for quitting the programme
void module7();//function prototype for log in as administrator
exit(void);//exit prototype for exit function
void userchk(void);//function prototype for giving privilages between user and administrator
char privilage='\0';
void menu(void);//function prototype for calling the main menu

struct patient
{
char p_id[10];
char name[20];
char sex[10];
char age[4];
char address[50];
char diagnosis[200];
char bloodgroup[10];
char test[200];
};

void main()
{
printf("welcome to");
printf("\n ***** Hospital Management Simulation ***** ");
userchk();//module checks the user and administrator

}
void userchk()//module that differentiates user & administrator

char passuser[]={"hospital"};// password for user

char passadmin[]={"authority"};//password for administrator
char s1[15];//entered password of administrator
int i=0;
char ch='\0';
char s2[15];//entered password of user
int us_choice;// choice between user and administrator
 int us_check; // varible that compare integers
printf("\nenter choice\n 1 - administrator \n 2 - user \n");
scanf("%d",&us_choice);
if(us_choice==1)
{
printf(" enter password\n");
while(ch!=13)
{
ch=getch();
s1[i++]=ch;
printf("*");

}
s1[i-1]='\0';
us_check = stricmp(passadmin,s1);
// printf("us_check=%d",us_check);
if(us_check==0)
{
printf("\nwelcome administrator");
privilage = 'a';
menu();
//return;
}
else
{
printf("\nentered password is wrong\n");
printf("\nPlease Choose the correct User Mode \n
Enter correct password");
userchk();
}
}
if(us_choice==2)
{
printf("enter password\n");
while(ch!=13)
{
ch=getch();
s2[i++]=ch;
printf("*");

}
s2[i-1]='\0';
us_check = stricmp(passuser,s2);
// printf("%d",us_check);
if(us_check==0)
{
printf("welcome user");
privilage = 'u';
menu();
}
else
{
printf("entered password is wrong");
 }
}

void menu()
{
int choice;//choice for main menu
int mm;// choice for the goto tag
clrscr();
printf("welcome to");
printf("\n ***** Hospital Management Simulation ***** ");
//main menu starts from here
printf("\n ***********hospital management software***********");
printf(" \n1 - Entering patient detail 2 - View patient detail ");
printf(" \n3 - Doctors enquiry 4 - Details about software ");
printf(" \n5 - Feedback 6 - Exit ");
printf(" \n7- Change current User Mode");
printf(" \n");
n1:
printf("\n enter choice");
scanf("%d",&choice);
switch(choice)
{
case 1 :
printf("enter patient detail");
module1();//module for enterting patient detail
printf(" \nwould you like to goto the main menu");
printf(" \n 1 - yes \t\t 0 - no\n\t");
scanf("%d",&mm);
if(mm==1)
{
menu();
}
else
{
break;
}

case 2 :
printf(" view patient detail");
module2();//module for veiwing existing patient detail
printf(" \nwould you like to goto the main menu");
printf(" \n 1 - yes \t\t 0 - no\n\t");
scanf("%d",&mm);
if(mm==1)
{
menu();
}
else
{
break;
}
 case 3 :
printf("Welcome to doctor's enquiry section");
module3();//module for doctors enquiry section
printf(" \nwould you like to goto the main menu");
printf(" \n 1 - yes \t\t 0 - no\n\t");
scanf("%d",&mm);
if(mm==1)
{
menu();
}
else
{
break;
}

case 4:
printf("details about software");
module4();// module for details about s/w n programmer
printf(" \nwould you like to goto the main menu");
printf(" \n 1 - yes \t\t 0 - no\n\t");
scanf("%d",&mm);
if(mm==1)
{
menu();
}
else
{
break;
}

case 5 :
printf(" welcome to feedback section:");
module5();// module for feedback
printf(" \nwould you like to goto the main menu");
printf(" \n 1 - yes \t\t 0 - no\n\t");
scanf("%d",&mm);
if(mm==1)
{
menu();
}
else
{
break;
}

case 6 :
printf("you are about to exit");
module6(); // module for exit
/* printf(" \nwould you like to goto the main menu");
printf(" \n 1 - yes \t\t 0 - no\n\t");
scanf("%d",&mm);
if(mm==1)
{
 menu();
}
else
{
exit();
// break;
}*/
case 7 :
printf("case 7");
module7();
printf(" \nwould you like to goto the main menu");
printf(" \n 1 - yes \t\t 0 - no\n\t");
scanf("%d",&mm);
if(mm==1)
{
menu();
}
else
{
exit();
// break;
}
default :
printf("not valid");
printf(" \nwould you like to goto the main menu");
printf(" \n 1 - yes \t\t 0 - no\n\t");
scanf("%d",&mm);
if(mm==1)
{
menu();
}
else
{
break;
}

}
}

void module1()//module for enterting patient detail

{
FILE *source;
char another='y';
struct patient detail;
source=fopen("pat_det.dat","ab");
while(another=='y' || another=='Y')
{
printf("\n Enter Details of a patient --\n");
printf("\n Patient ID : ");
fflush(stdin);
gets(detail.p_id);
printf("\n Name : ");
fflush(stdin);
gets(detail.name);
printf("\n Sex : ");
fflush(stdin);
gets(detail.sex);
printf("\n Age : ");
gets(detail.age);
printf("\n Bloodgroup : ");
fflush(stdin);
gets(detail.bloodgroup);
printf("\n Address : ");
fflush(stdin);
gets(detail.address);
printf("\n Diagnosis : ");
fflush(stdin);
gets(detail.diagnosis);
printf("\n Test : ");
fflush(stdin);
gets(detail.test);

if(source==NULL)
{
printf("\n Can not open file.");
}
else
{
// fprintf(source,"%s%s%s%s",detail->name,detail->p_id,detail->age,detail->sex);
fwrite(&detail,sizeof(detail),1,source);
fclose(source);
}
printf("\n Add another record (y/n) :");
another=getche();
}
}
void module2() //module for veiwing existing patient detail
{

FILE *target;
struct patient detail;
char ch;
//detail=(struct patient *)malloc(sizeof(struct patient));
target=fopen("pat_det.dat","rb");
if(target==NULL)
{
printf("\n Can not open file");
}
else
{
while(fread(&detail,sizeof(struct patient),1,target)==1)
 {

printf("\n%s\t%s\t%s\t%s\t%s\t%s\t%s\t%s\n",detail.p_id,detail.name,detail.address,detail.bloodgroup,det
ail.diagnosis,detail.sex,detail.test,detail.age);
//fseek(target,sizeof(struct patient),SEEK_CUR);
}
/* ch=fgetc(target);
while(ch!=EOF)
{
printf("%c",ch);
ch=fgetc(target);
}*/
fclose(target);
}

void module3()//module for doctors enquiry section

{
int choice1;
printf("\n choose respected medical field");
printf("\n 1 - surgeon \t 2 - neurology ");
printf("\n 2 - orthopaedics \t4 - eye specialist ");
printf("\n 5 - ent \t 6 - physician ");
printf("\n enter field for which you want to see consultation time ");
scanf("%d",&choice1);
if(choice1==1)
{
printf("the timings are 11:00");
}
else if(choice1==2)
{
printf("the timings are 11:00");
}
else if(choice1==3)
{
printf("the timings are 11:00");
}
else if(choice1==4)
{
printf("the timings are 11:00");
}
else if(choice1==5)
{
printf("the timings are 11:00");
 }
else if(choice1==6)
{
printf("the timings are 11:00");
}
else{
printf("invalid choice please retype again");
}

void module4()// module for details about s/w n programmer

{
printf("\n*****this section contains program n contact details*****");
printf("\n hospital simulation software");
printf("\n Company :- Iec infosystems\t\t \t Programmer :- Er. Singh,Mohit");
printf("\n Front End :- 'c' \t\t \t Back End :- MS word,files");
printf("\n Contact Address:-IEC COLLEGE OF ENGINEERING AND TECHNOLOGY\n \t\t
Gr.Noida \n\t\t 201301");
printf("\n Contact No.:-\t +919911243494,+919452948071");
printf("\n Email : mohit_singh75@rediffmail.com \n \t sanju_coool46@rediffmail.com");
printf("\n HOPE YOU LIKE IT");
}

void module5()// module for feedback

{
char feed_check;
FILE *feedback;
char feed[2000];//limit for feedback
printf(" \n You are welcomed for Feedback Section ");
printf(" \n Let us describe you the Requisites for giving Feedback ");
printf(" \n while the System is preparing itself for feedback ");
printf(" \n You are required to write your feedback regarding in not more than ");
printf(" \n 2000 characters,alphanumeic allowed and an space has its own value.");
// printf("\n\n\n\n\n\n Now give your Feedback ");
delay(1000);
delay(1000);
delay(1000);
delay(1000);
delay(1000);
 if(privilage=='u')
{ printf("\n\n\n\n\n\n\n\n Now give your feedback");
feedback =fopen("feed.txt","w+");
if(feedback==NULL)
{
puts("cannot open file");
return;
}
fflush(stdin);
gets(feed);
fprintf(feedback,"%s",feed);
fclose(feedback);
}

if(privilage=='a')
{
printf("\n welcome Administrator");
printf("\n Please select a task to do");
printf("\n a - to read feedback file \t b - append feedback for future
visit\n\n\n\n\n\t");
fflush(stdin);
feed_check = getchar();
if(feed_check=='a')
{

FILE *fopen(), *fp;

int c , linecount;
char filename[40], reply[40];
clrscr();

printf("Enter file name: ");

fflush(stdin);
gets( filename );

fp = fopen( filename, "r" ); /* open for reading */

if ( fp == NULL ) /* check does file exist etc */

{
printf("Cannot open %s for reading \n",
filename );
exit(); /* terminate program */
}

linecount = 1 ;

reply[0] ='\0' ;
c = getc( fp ) ; /* Read 1st character if any */
while ( c != EOF && reply[0] != 'Q' && reply[0] !=
'q')
{
putchar( c ) ; /*
Display character */
if ( c == '\n' )
 linecount = linecount+ 1 ;

if ( linecount == 20 )
{
linecount = 1 ;
printf("[Press
Return to continue, Q to quit]");
gets( reply ) ;
}
c = getc ( fp );
}
fclose( fp );

}
if(feed_check=='b')
{

feedback =fopen("feed.txt","a+");
if(feedback==NULL)
{
puts("cannot open file");
return;
}
fflush(stdin);
gets(feed);
fprintf(feedback,"%s",feed);
fclose(feedback);
}

void module6() // module for exit

{
printf("\nPlease wait the program ends");
/* delay(1000);
delay(1000);
delay(1000);
delay(1000);
delay(5000);*/
exit();
}

void module7()// module for log in as administrator

{
userchk();
}