Periodical Review of Tasks

A weekly review of each Director’s/ Group’s charge/tasks could not take place regularly
due to non-availability of all Directors at a point of time and other exigencies. It is,
therefore, decided to have this review in individual slots on Thursday/Friday of each
week as per the free time/convenience of the Directors (individually). The first review
took place on 18/19 May. The tasks are stated below and would be updated on a weekly
basis.

Director: Ms Sudha Rajan Status as on: 14 June Review with DG: 15 or 16 June

Sr Task Description Remarks

1 Syllabus Printing All three would be printed at one go
2 Handbook – updating & printing (same dimension)
3 Guidelines – printing (same dimension)
6 Buying/designing mementoes: Identify, finalise To be completed by 15 June
design and get manufactured Sketch to be got done
7 Book summaries: For OTs in the counsellor group Received by DG from the Director:
 2016 Batch (Two books each) 0/7 and 0/7

 Get soft copies from OTs (2015) of their book 0/5

summary & forward to me by 30 June (Start with 2015 batch books)
8 Sector profiles: For OTs in the counsellor group Progress
 All OTs have completed structure of their
profiles Discussion to begin after June 27

 OTs to complete the profile by 5 August;

Directors to complete their review by 5 Sep
and put up to me.

 Discuss with me on a fortnightly basis the

progress of work along with each OT (starting
with 28 June)

9 Assigned subjects: Syllabus wise PPT and EC To start in this week

Expected to submit one per week so as to complete
the work by Dec 2017
10 Each Director to identify 3 eminent persons, in Contacted two.
consultation with their OTs, and get them to NAAA
by October 2017.

At least one person must come by 30 June.

12 Works: A sample Cedar room ready; CPWD may be

 A sample Cedar room (19 May) – what is the intimated about the chosen pattern so that
status of completion? they take up the other rooms

13 Calling on President (July-Aug or Sep): To be After 15 August

finalised and letters written in due course
14 DE-I Exam:
 Coordinate with exam wing (July 6-13)
Monitor receipt of Question Papers etc.
 Review preparedness
Complete assessment of internal tests (all
 Ensure all internal tests are held, and
three) by 20 June
  Send internal assessment marks after DE-I

15 CTAC Matters: 10 July

 Action points – reply after 30 June

 AO as a faculty?

 Annual Performance report? Need to prepare

one & send to HQ (FY 2016-17)

17 Public Speaking skills Mr Guha has been invited (15-16 June)

Explore possibility of getting Mr Gautam Guha in Inform OTs to select topics
June for a 2 day session Make arrangements for recording
Speeches to be recorded and analysed
18 Gym equipment purchase Items identified; a note in this week
 Order placement by 25 May

 Equipment by 15 June

19 OJT of 2015 batch – Visit OTs after 6 weeks but July 2017
before 9 weeks
20 APAR of Batches To be completed by 30 June and despatched
 2014 Batch – Phase II to HQ
 2015 Batch – Phase I

22 Sem-II Progress: 0/?

23 Physical verification of inventory & assets - hostel; FY 2016-17
also maintenance of relevant registers

Director: Shri Ramawtar Sharma Status as on: 14 June Review with DG: 15 or 16 June

Sr Task Description Remarks

2 Book summaries: For OTs in the counsellor group Received by DG from the Director:
 2016 Batch (Two books each) 0/7 and 0/7

 Get soft copies from OTs (2015) of their book 0/5

summary & forward to me by 30 June (Start with 2015 batch books)
3 Sector profiles: For OTs in the counsellor group Progress
 All OTs have completed structure of their
profiles Discussion to begin after June 27

 OTs to complete the profile by 5 August;

Directors to complete their review by 5 Sep
and put up to me.

 Discuss with me on a fortnightly basis the

progress of work along with each OT (starting
with 28 June)

4 Assigned subjects: Syllabus wise PPT and EC
Expected to submit one per week so as to complete
the work by Dec 2017
5 Each Director to identify 3 eminent persons, in
consultation with their OTs, and get them to NAAA
by October 2017.
Done: 1/3
6 Bus purchase: Order placed; get the delivery &
arrange payments
All PPTs submitted except for 3 chapters
Contacted three persons
Mr Gurcharan Das agreed for October
Ms Gunilla, Country Rep – UNICEF,
Indonesia addressed OTs on 1 June
31 May; being pursued – expected in a week
 7 Administrative issues:
 Revise quarters allotment rules (19 May) Sent to HQ; approval awaited
 AAOs Deputation, AOs posts – proposal to HQ Speak to ACN for posting of new AAOs
 Librarian+steno – outsourcing proposal (July)
 Vehicle repair (May 19) Servicing; getting estimates
 Book/file rack in DG’s room
 Seating in library & placement of ARs & A/cs
 MIP and Expenditure review (10 June)

9 Works: List of works for a review meeting with

 A new type V qrtr (Decision by 31 May) CPWD prepared
 Review of works on a monthly basis (10 June)
 Electric changeover in the Academy (15 June) Meeting to be held in June end
 Monthly meeting with SE/EE of CPWD (May)

10 OTs: Weight measurement (31 May) Chart of last week of May received
Saturday Activity
Trekking Plan (To be finalised by 20 June)
11 OJT of 2015 batch – Visit OTs after 6 weeks but July 2017
before 9 weeks
12 Sem-II Progress: 0/?
13 Physical verification of inventory & assets – other FY 2016-17
than hostel & IS; also maintenance of relevant
registers
14 Welfare fund – collection from May onwards;
deciding on how to manage
15 Hindi – self learning course for OTs

Director: Shri Kartikaye Mathur Status as on: 14 June Review with DG: 15 or 16 June

Sr Task Description Remarks

2 Book summaries: For OTs in the counsellor group Received by DG from the Director:
 2016 Batch (Two books each) 0/6 and 0/6

 Get soft copies from OTs (2015) of their book 0/4 or 5?

summary & forward to me by 30 June (Start with 2015 batch books)
3 Sector profiles: For OTs in the counsellor group Progress
 All OTs have completed structure of their
profiles Discussion to begin after June 27

 OTs to complete the profile by 5 August;

Directors to complete their review by 5 Sep
and put up to me.

 Discuss with me on a fortnightly basis the

progress of work along with each OT (starting
with 28 June)

4 Assigned subjects: Syllabus wise PPT and EC All PPTs received

Expected to submit one per week so as to complete
the work by Dec 2017
5 Each Director to identify 3 eminent persons, in Contact quickly
consultation with their OTs, and get them to NAAA
by October 2017.

At least one person must come by 30 June.

6 Library:
  Audit reports for past 10 years (30 June)
 Fin & App Accounts for past 10 years
 Books: Philosophy of audit & fin/monetary
systems (31 May)
 Soft copies to be downloaded
Weekly follow-up necessary – proper
arrangements in the library; Contact field
offices for AR copies
Books to be purchased – list given/ordered
Soft copies being downloaded

7 In-service courses:
 Database of faculties (first by 15 June;
thereafter ongoing) Plan June course – written to faculties
 Topicwise PPTs & ECs (ongoing)
 Develop other modules (ongoing)
 June course

8 OJT of 2015 batch – Visit OTs after 6 weeks but July 2017
before 9 weeks
9 Sem-II Progress: 0/?
10 Physical verification of inventory & assets – library; FY 2016-17
also maintenance of relevant registers

Director: Shri Sachin Kapoor Status as on: 14 June Review with DG: 15 or 16 June

Sr Task Description Remarks

1 A new Website to be made operational in all Contents to be updated;
respects except Hindi Translation (15 June) Updated part to be shown to DG on 15 June
Complete Hindi Translation (30 June)
2 Book summaries: For OTs in the counsellor group Received by DG from the Director:
 2016 Batch (Two books each) 0/6 and 0/6

 Get soft copies from OTs (2015) of their book 0/4 or 5?

summary & forward to me by 30 June (Start with 2015 batch books)
3 Sector profiles: For OTs in the counsellor group Progress
 All OTs have completed structure of their
profiles Discussion to begin after June 27

 OTs to complete the profile by 5 August;

Directors to complete their review by 5 Sep
and put up to me.

 Discuss with me on a fortnightly basis the

progress of work along with each OT (starting
with 28 June)

4 Assigned subjects: Syllabus wise PPT and EC
Expected to submit one per week so as to complete
the work by Dec 2017
5 Each Director to identify 3 eminent persons, in
consultation with their OTs, and get them to NAAA
by October 2017.
All PPTs submitted; await my comments
before taking up an EC
Identified 9 persons – to be contacted in this
week (5 contacted)

At least one person must come by 30 June.

6 Install and test PA system in the seminar room Installed; payment to be pursued
Conduct general review of projectors/mikes General review of other places - done
7 Install AC in the server room 31 May (AC Received; installed) – stabilizer
expected by 7 June; payment to be made
9 Procure one MS-OFFICE copy for Apple laptop 30 June
11 UN Fund reconciliation with NIC DO letter sent at Dir level; a letter from DG
If money not received, write a DO at DG’s level to to be sent to DG-IR (20 June)
DG – IR & TRG
12 A module on e-GEM of one and two sessions for 30 June
Phase II as well as in-service courses (However, in the interim, sessions as
 Make PPT planned to be handled)
 Prepare EC

14 Fire Preparedness
 Number of extinguishers & their placement Increase the number from 6 to 12
 Mock-drill: to be done afresh in June/July Done on 30 May
 Make a new video; involve OTs Video done; to be redone
 Ensure a fortnightly viewing by the concerned After completing the video
staff
 Replace ‘expired’ cylinders Written to CPWD; to be pursued
 Get pump for fire water reserve (liaise with
Dir-Hostel)

15 Procurement of laptops for OTs 2017

(To be decided in Sept)
16 OJT of 2015 batch – Visit OTs after 6 weeks but July 2017
before 9 weeks
18 Sem-II Progress: 0/?
19 Physical verification of inventory & assets - IS; also FY 2016-17
maintenance of relevant registers Nominated Shri Sushant Ranjan (10 July)
20 July Course Arrangements