Republic of the Philippines

Department of Education
Region VII, Central VisaYas
DIVISION OF BOHOL
City of Tagbilaran

June 08,2018

Division Memorandum
No. 3 22 . s. 2018

SUBMISSION OF PROPORTIONAL VACATION PAY (PVP) REPORT FOR

sY 2017-2018

To: Public Schools District Supervisors

Central School PrinciPals
Public Elementary & Secondary School Heads
SICs/TICs and all others concerned

1. Pursuant to DepEd Memorandum No. 108 dated, June 14, 2018, Computation
of Public Teachers' Proportional Vacation Pay (PVP) for School Year (SY)
ZO|T-2OlS,teachers who have continuous services from June 05,2017 to April
06,2Al8 shall be entitled to 58 days total PVP.

2. This is to provide the field offices with a uniform basis for the Computation of
the Proportional vacation Pay (PVP) for the School Year 2017-2018 for all
public elementary and secondary school teachers under the teacher's leave
basis.

The factor 0.238 shall be used for the computation of absences and PVP'

4. Since the 12 days Christmas Vacation has already been paid to the teachers
having received it in full their Decembet 2017 salary, the number of summer
vacation days earned from April 07,2Ol8 to June 03, 2018 (or the PVP period)
shall be 58 days. Therefore, a teacher who has no absences for the previous
school year shall be entitled to 58 days PVP and whose salaries shall be paid
in full for April 07-30,2018, May 01-31, 2017 and June 01-03,2017 '

5. Teachers with less than 58 PVP days, the amounts corresponding to the
overpayment of their salaries in April & May shall be deducted in their August
or September salaries.

6. To fast track your reports, you may refer to the attached sample how to compute
PVP for teachers and please see also the attached guide in preparing the
Summary of Absences and the Proportional vacation Pay (PVP) Report.
7. Retired teachers for SY 2Ol7-20l8with Certiflcate of Last Payment (CLp) anA
Newly-Hired teachers (Division Paid) should be reported in a separate sheet or
in the last part of the PVP rePort.

8. All teachers under station 592 (Division Office) and 602 (Senior High School)
already included in regular monthly payroll worksheet should be added to the
proportional vacation pay report in their respective school where he/she is
actually assigned together with the summary of absences without pay for SY
2017-2018.

9. The PVP Report for SY 2017-2018 together with the Summary of Absences
Without Pay for SY 2017-2Arc must be submitted to the district bookkeeper.

10. The district bookkeeper will be responsible in checking and validating the
accuracy of data and likewise the submission of the said report to the Division
Payroll Services Unit (DPSU) on or before July 11, 2018.

I l. For your information, guidance and strict compliance.

)*/L--r-
NT]VIFA D. BONGO. Ed.D. CESO V
Schools Division Superin tende4t

s'$
 1,

RePublic of the PhiliPPines

DEPARTMENT OF EDUCATION
Region Vll, Central Visayas
Sudlon, Lahug, Cebu CitY

SY 2017.2018 PROPORTIONAL VACATION PAY

06105117 to 04/06/18 = 306 days
04107118 to 06/03/18 = 58 days Propottional Vacation Period
12121117 to 01/01/18 = 12 days Christmas Vacation
Factor for absence/daY = 0.238 FACTOR

PVP DAYS TO BE ENTITLED PVP PERIOD COVERED

No. of days absent DAYS FROM TO
DEDUCTED
0 2 0 58 04t07t2018 06/03/201 I
J 6 1 57 04t0712018 06t0212018
7 '10 2 56 0410712018 06/01/201 8
a trtr 04t0712018 0513112018
11 14 J

15 18 4 54 04t07t2018 05/30/201 8
.1
0 q 53 04t07t2018 05t29120't8
23
q) 04t07120'18 05t28t2018
24 27 6
ao 31 7 ct 04t07t2018 05127120'18
32 35 B 50 04t07120'18 0512612018
36 eo 9 49 o4t07t2018 05125120'18
40 44 10 48 04t0712018 05t2412018
45 48 11 47 04t0712018 05t2312018
49 52 12 4C) 0410712018 05t2212018
56 13 45 0410712018 0512112018
57 60 14 44 04t07t2018 05t2012018
ot 65 IJ 43 04t07t2018 05/1 9/201 8
66 69 to 42 04t0712018 05l1Bt201B
70 /3 17 41 o4to712018 05117t2018
74 77 18 40 04t0712018 05/1 6/201 8
/o 81 19 39 04t0712018 05t1512018
20 aa 0410712018 05t1412018
82 B6
87 on 21 3t 04t0712018 0511312018
91 94 22 JC) 04t07t2018 0511212018
95 98 LJ 35 04t07t2018 051'1112018
oo 102 24 34 0410712018 0st10t2018
103 - 107 25 04t07t2018 05/09/201 B
108 111 lo 32 04107120'lB 05/08/201 I
112 - 115 27 3'1 04t07t2018 05t0712018
1 19
ao 30 04t0712018 05/06/201 B
116
120 123 29 29 0410712018 05/05/201 8
124 - 128 30 28 04t0712018 05/04/201 B
129 - 132 31 27 04t0712018 05/03/201 B
133 - 136 32 26 04t0712018 05t02t2018
137 140 JJ 25 04t0712018 05t01t2018
141 144 34 24 o4t07t2018 04t3012018
145 - 149 J5 23 04t0712018 04129t2018
150 - 153 36 22 04t07t2018 04t28t2018
154 157 21 04t0712018 0412712018
158 161 38 20 04t07t2018 04t26t2018
toz 165 20 ,,]
9 04t07t2018 04t2512018
'166 - 170 40 1B 0410712018 0412412018
171 174 41 17 04t07t2018 04t23t2018
175 178 42 16 04t07t2018 0412212018
179 182 43 15 04t0712018 04t21t2018
'183 - 186 44 14 04t07t2018 o412012018
187 191 45 IJ 04t07t2018 04t1912018
192 195 46 12 0410712018 0411812018
196 199 47 11 o4t07t201B 04t17t2018
 203 48 '10 04t07t2018 04t16t2018
200
204 207 49 I 04t07t2018 04t1512018
208 - 212 50 8 04t07t20'18 04t14t2018
213 - 216 51 7 04t07t2018 0411312018
217 - 220 52 o 04t07t2018 04t12t2018
221 224 A? A 04t07t2018 0411'U2018
lt3 228 54 4 04t07t2018 04t10t2018
EE J 04t0712018 04t09t2018
229
234 ZJI 56 2 04t07t2018 04t08t2018
238 - 241 FA I 04t07t2018 04t07t20't8
242 - 245 5B 0

For those who have rendered service after christmas vacation, i.e. effective January 2, 2018
onwards, multiply the total number of days served by the factor for absence/day= 0.238

COMPUTATION ON HOWTO GET ENTITLED PVP DAYS AFTER CHR'STMAS VACATION

JAN. 2-31 = 30 DAYS
FEB 1-28 = lB DAYS
MARCH 1-31 - 31 DAYS
APRIL 1-06 = 6 DAYS
95 X 0.238 22.61

Service Period Entifled Period Covered

Total No. of days served )VP DAYS
From To From To
0110212018 01t0212018 95 ZJ 04t07t2018 04t29t2018
01/03/201 8 01 /05/201 8 91 94 22 04t07t2018 04128120'18
01 /06/201 8 01/09/201 I 87 90 zt 04t0712018 0412712018
01 /1 0/201 I 0111412018 82 6() 20 04107t2018 04t2612018
7B 8'1 '19 0410712018 04t2st2018
011't512018 01 11 8/201 8
01/1 9/201 I 0112212018 74 77 18 04107t2018 04t24t2018
0112312018 0112612018 70 73 17 04t07t20'lB 0412312018
01127120't8 01/31/20't 8 bo b9 to 04t07t2018 04122t2018
02t0112018 0210412018 ot 65 15 04t07 t2018 0412112018
0210512018 02/08/201 8 57 60 14 04t07t2018 04t20t2018
02/09/20'18 02t12t2018 56 13 04t0712018 04t19t2018
02t13t2018 0211812018 49 52 12 04t0712018 04t18t2018
0211712018 0212012018 45 4B 11 04t07t2018 04t1712018
0212112018 02t2512018 40 44 10 04t07t2018 04t1612018
0212612018 03/011201 8 36 39 o 04t07 t2018 04t15t2018
0310212018 03/05/201 I 32 2( 8 04t07t2018 04t14t2018
03/06/20 1 8 03/09/20't8 29 JI 7 04t0712018 04t13t2018
03/1 0/201 I 03ll 3/201 I 24 zo 6 04t0712018 04112t2018
03t1412018 03/1 8/201 8 19 5 04t07t2018 04t11t2018
03/1 9/201 I 0312212018 15 1B 4 04107t2018 04t10t2018
0312312018 03t26t2018 11 14 3 04t07t2018 04t09t2018
0312712018 03/30/201 8 7 10 2 04t0712018 04t08t20'18
03t29t2018 04t04t2018 J 6 1 0410712018 04t07t2018
04/05/201 8 04i06t201 I 1 2 0
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 Guide in Preparins the SUMMARY OF ABSENCES (SOA) for SY 2017 - ?018
1. The order of the names in the Summary of Absences should be according to the order of the names
listed in the PVP Report.
2. Include in the list all teaching and non-teaching personnel (NTP) who have not incurred absences or
have absences with pay or offsetted to service credits (OSC).
3. Please indicate zero or dash (-) for those months with no absences or with absences with pay or
offsetted to service credits. These absences with pay or offsetted to service credits do not affect in the
computation of Proportional Vacation Pay (PVP).
4. Only absences without pay (excluding Christmas vacation) will affect in the computation of PVP and
must be indicated monthly.
5. DO NOT indicate specific dates of absences but only TOTAL NO. of absences without pay per month.
6. Whole month absences in June should not include days which are still part of the summer vacation.
7. Whole month absences in December and January should not include those days which are still part of
the Christmas vacation.
8. Only absences without pay should be summed up (excluding absences with pay or offsetted to service
credit).
9. Equivalent PVP days to be deducted and entitled PVP days should be taken from the PVP table. The
table varies every year depending on the start and end ofthe school year.
10. The First Day of Service GDS) of newly-hired teaching and non-teaching personnel should be
correctly indicated. FDS must be the actual date of first day of service but not earlier than the date of
signing the appointment or the date indicated by the Civil Service Commission at the lower part of the
appointment.
1 1. The data in the columns Total number of absences without pay, Equivalent PVP days to be
deducted and Entitled PVP days are needed in the preparation of the PVP report.

Guide in Preparing the PROPORTIONAL

1. The column Inclusive Period of Service should indicate the beginning and end of the school year for
those teachers who served from the start until the end of the school year, that is 06i05/17 - 04106118.
2. For newly-hired teaching and non-teaching personnel, the Inclusive Period of Service should be from
the date of his/her FDS until the end of the school year.
-
3. For retired teaching personnel, Inclusive Period of Service should be the beginning of the school year
until the last day of service, the date before the effectivity of retirement.
5. The column Absence w/o Pay during the SY should indicate NONE for those teachers with no
absences. For those who have absences w/o pay, please indicate in the column the Total Number of
Absences w/o Pay and its Equivalent PVP days to be deducted (taken from the last two columns of
the Summary of Absences). Example: if the total number of absences is 5 and the equivalent PVP
days to be deducted is 1, it should be indicated in the same column: 5 : I
6. The column Long Vacation Salary Due Inclusive Period should indicate the start until the end of the
vacation period if the teacher is entitled to full PVP (those who have not incurred absences w/o pay
within the school year). For those teachers who have incurred absences without pay, the inclusive
period should be less by the equivalent PVP days to be deducted. Example: the total absences of 5
days with 1 day equivalent PVP deduction, the inclusive period should be from the start of the
vacation period which is 04107118 until 06/02118 (computed as: the end of the vacation period is
06/03/18 less 1 day equivalent PVP deduction, the entitled PVP is until 06/03/18).
7. The Inclusive Period or the entitled PVP period will not be the same for all teachers. lt: varies
depending on the total number of absences without pay incuned within the school year and its
equivalent PVP days to be deducted.
8. The column Total Days refers to the total number of entitled PVP days. For those teachers who have
not incurred absences without pay within the school year, the entitled PVP days is 58 from 04/07 /18
to 0610312018. For those teachers who have incurred absences without pay, the entitled PVP days is
computed as: the total PVP of 58 days less by the number of equivalent PVP days to be deducted
equals entitled PVP days. Example: entitled PVP days of 58 less 1 day equivalent PVP deduction (for
the total absences of 5 days) equals 57 entitled PVP days.
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