SAP HR PAYROLL Config Step by Step PDF

Payroll
CREATE PAYROLL AREA
 IMG
 Personnel Management
 Personnel Administration
 Organizational Data
 Organizational Assignment
 Create Payroll Area
 The following screen comes
 New entries
 Fill the details as below
 Save
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Payroll
CHECK DEFAULT PAYROLL AREA
 IMG
 Organizational Data
 Organizational Assignment
 Check Default Payroll Area
 Highlight TCLAS and click on create icon

 Check against A
 Click on Copy icon

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Payroll
 Highlight ‘A Master Data and Time Data’ and click on create icon
 The following box comes
 Check Field for decision operation and click on Continue icon

 Highlight Company Code and click on Transfer icon

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Payroll
 Highlight Company Code and click on create icon

 Check against our Company code and click on Copy icon

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Payroll
 Highlight SIL and click on Create icon

 Check Return value and click on Continue icon

 Type SI in the blank field and click on Transfer icon

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Payroll
 Highlight Otherwise and click on create icon

 Check against Return value and click on Continue icon
 Just click on Transfer icon without entering anything

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Payroll
 Click on check icon

 “Decision tree is error free” message comes
 Click on Activate icon
 Feature was generated message comes
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Payroll
CREATE CONTROL RECORD
 IMG
 Payroll
 Payroll India
 Basic Settings
 Payroll Organization
 Check Payroll Accounting area
 Create Control Record
 Type SI in the blank field
 Click on Create icon

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Payroll
 Give ‘Payroll period’ and ‘Earliest retro accounting period’ as below
 Save
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Payroll
Note:
 Payroll Period starts from April to March.
 If we want to run the pay roll period of April 2011, we have to give Payroll
period as 01 2011, May’11 means 02 2011 etc.,
 It will go back to the following screen with “Record Created” message
 Click on Change icon

 Click on Released f. Payroll icon

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Payroll
 Save
 Again it will go back to the main screen
 Again click on Change icon
 Click on Rel.f. Correction icon

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Payroll
 Save
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Payroll
DEFINE PERIOD PARAMETERS
 IMG
 Payroll
 Payroll India
 Basic Settings
 Define Period Parameters
 The following Screen comes
 New Entries
 Type as below
 Save
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Payroll
DATE MODIFIER
 IMG
 Payroll
 Payroll India
 Basic Settings
 Define Date Modifier
 Always select 00
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Payroll
PAYROLL ACCOUNTING AREA
 IMG
 Payroll
 Payroll India
 Basic Settings
 Check Payroll Accounting Area
 Check Payroll Areas
 Select the Payroll area created by us

 Select period modifier and date modifier through match codes against
our Payroll area
 Save
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Payroll
GENERATE PAYROLL PERIODS

 IMG
 Payroll
 Payroll India
 Basic Settings
 Generate Payroll periods
 Generate Payroll Periods
Note
Enter the start date of the first period to be generated. If your payroll periods
are monthly, the date you enter is normally the first of the month. If your
payroll periods are weekly, you can enter a different date.
 Check against carry out table change like below
Note:
 Start Date means from which date the salary should be paid
 Final year means in which year the salary is being paid
 Payday rule means on which date the salary should be given
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Payroll
Salary date Payday rule No.of days
25th 1 24
Last Working day 2 0
1st 3 1
Other than the above three days 4 From 2 to 28
 Click on Execute icon

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Payroll
GENERATE CALENDAR FOR CUMULATIONS
 IMG
 Payroll
 Payroll India
 Basic Settings
 Generate Calendar for Cumulations
 Click on execute icon

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Payroll
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Payroll
DEFINE EE SUB GROUP GROUPING FOR PCR & COLL.AGRM

PROV.
 IMG
 Payroll Data
 Basic Pay
 Define EE Sub-group grouping for PCR & Coll.Agrm Prov.
 Click on continue icon

 Type 3 under ESG for PCR and ESC for CAP against our Employee
groups like below
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Payroll
 Save
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Payroll
PAYSCALE TYPE
 IMG
 Payroll data
 Basic Pay
 Check Pay scale type
 New Entries
 New entries
 Save
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Payroll
PAYSCALE AREA
 IMG
 Payroll data
 Basic Pay
 Check Payscale area
 New entries
 Save
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Payroll
ASSIGNMENT OF PAYSCALE STRUCTURE TO ENTERPRISE

STRUCTURE
 IMG
 Payroll data
 Basic Pay
 Check Assignment of Pay Scale structure to Enterprise Structure
 Type 50 under PS Area and Pay scale type against our Personnel
Areas
 Save
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Payroll
DETERMINE DEFAULT FOR PAY SCALE DATA
 IMG
 Payroll Data
 Basic Pay
 Determine default for pay scale data
 Highlight Country Grouping and click on create icon

 Check against India
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Payroll
 Click on COPY icon

 Highlight India and click create icon

 Check against Field for decision operation and click on Continue icon
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Payroll
 Highlight Company code
 Click on Transfer icon

 Highlight company code and click on create icon

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Payroll
 Check against our company code and click on copy icon

 Highlight SIL and click on create icon

 Check against Return value and click on continue icon

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Payroll
 Enter 50/50 in the blank field and click on Transfer icon

 Highlight otherwise and click on create icon

 Check against Return value and click on continue icon

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Payroll
 Just click Transfer icon without entering anything

 Click on Check icon

 “Decision Tree is Error Free” message comes
 Click on “Activate” icon
 “Feature was generated” message comes
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Payroll
SET UP PAYROLL PERIOD FOR COLLECTIVE AGREEMENT
 IMG
 Payroll Data
 Basic pay
 Setup Payroll period for Collective Agreement Prov.
 Pay Scale <> Period Parameters Assign”
 New entries
 Fill as below
 Save
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Payroll
DEFINE HOURLY RATES
 IMG
 Payroll Data
 Basic Pay
 Define Hourly Rates with several decimal places
 “Check & Change view Assign Payscale > Currency”
 New entries
 Fill as below
 Save
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Payroll
SPECIFY WORKING HOURS
 IMG
 Payroll Data
 Basic Pay
 Specify Working hours fixed by Collective Agreement
 New entries
 Fill as below
 Save
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Payroll
CREATE WAGE TYPE CATALOGUE
 IMG
 Payroll Data
 Basic Pay
 Wage types
 Create Wage type catalogue
 Check against Copy icon

 Click on Continue icon
 Remove tick against the Test run
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Payroll
 Highlight MB10 icon
 Click on “Copy wage type 1” icon

 Fill the fields as below
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Payroll

 Highlight M230
 Click on “Copy wage type 1” icon

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Payroll

 In the same way Highlight M220, M200, M211 and given the wages
types as 6020, 6030
 Highlight all our wage types

 Click on COPY icon
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Payroll
PF WAGE TYPE
 Select /3F1 and /3F2 through Match code (as below)

 Press enter
 Highlight /3F1 and click on Copy Wage Type 1 icon
 Fill as below
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Payroll

 Follow the same procedure to create 4010 wage type
 The screen will appear as below
 Highlight our fields and click on copy icon

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Payroll
 Go back to the main menu
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Payroll
CHECK WAGE TYPE TEXT

 IMG
 Payroll Data
 Basic Pay
 Wage types
 Check wage type catalogue
 Check wage type text
 Highlight our fields
 Change the date from 01.01.1998 to 20.05.1999 like below
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Payroll
 Save
 Highlight our fields
 Click on Expand <> Collapse icon
 Again highlight all our fields (Don’t highlight blank fields) like below
 Click on delete icon

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Payroll
 Save
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Payroll
CHECK ENTRY PERMISSIBILITY PER INFOTYPE
 IMG
 Payroll Data
 Basic Pay
 Wage types
 Check wage type catalogue
 Check Entry permissibility per infotype
 Follow the above procedure (Changing date, Inserting blank rows etc.,)
 Save
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Payroll
EMPLOYEE SUB GROUP FOR PRIMARY WAGE TYPE
 IMG
 Payroll data
 Basic Pay
 Wage types
 Employee sub-group for Primary Wage Type

 Type 5 against our all our employee groups under ES Grouping (like
below)
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Payroll
 Save
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Payroll
PERSONNEL SUB AREA FOR PRIMARY WAGE TYPE
 IMG
 Payroll Data
 Basic Pay
 Wage Types
 Personnel Sub-area for Primary Wage Type
 Type 5 against our Personnel Areas under PS Grouping
 Save
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Payroll
WAGE TYPE CHARACTERISTICS
 IMG
 Payroll Data
 Basic Pay
 Wage types
 Check Wage Type Catalogue
 Check Wage Type Characteristics
 Follow the above procedure (Changing date, Inserting blank rows etc.,)
 Save
 Highlight all our fields
 Click on details icon

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Payroll
 Save
 Click on Next Entry icon
 Type SUMME against Indirect eval. Module and B against Module
variant field (like below)
 Save
 Click on next entry icon
 Follow the same procedure for remaining wage types 6020, 6030,
6040)
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Payroll
 The screens will appear as below
 Save
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Payroll
WAGE TYPE PERMISSIBILITY FOR EACH PS AND ESG
 IMG
 Payroll Data
 Basic Pay
 Wage types
 Check Wage Type Catalogue
 Define Wage type permissibility for each PS & GSG
 Highlight all our fields

 Click on details icon
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Payroll
 Type 1 in all the empty fields (like below)
 Save
 Click on next entry
 Repeat the same for remaining wage types
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Payroll
VALUATION OF BASE WAGE TYPES
 IMG
 Payroll Data
 Basic pay
 Wage types
 Define valuation of Base Wage types
 New entries
 Fill the fields as bellow
 Save
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Payroll
REVISE DEFAULT WAGE TYPES
 IMG
 Payroll Data
 Basic Pay
 Wage Types
 Revise Default Wage Types
 New entries
 Save
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Payroll
ENTERPRISE STRUCTURE FOR WAGE TYPE MODEL
 IMG
 Payroll data
 Basic pay
 Wage types
 Enterprise Structure for wage type model
 Select India and click create icon

 Check against Field for decision operation and click on continue

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Payroll
 Highlight Company code and click transfer icon

 Highlight company code and click create icon

 Check against our Company code and click copy icon

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Payroll
 Click on SIL and click on create icon

 Check against Return value and click continue icon

 Type 40/SIL and click on transfer icon
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Payroll
 Click on otherwise and click on create icon

 Check against return value and click continue icon

 Just click transfer without entering anything

 Click on check icon
 “Decision Tree is error free” message comes
 Click on activate
 “Feature was generated” message comes
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Payroll
REVISE PAYSCALE GROUP AND LEVELS
 IMG
 Payroll Data
 Basic pay
 Revise Pay scale group and levels

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Payroll
 New entries
 Save
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Payroll
DEFINE PAYSCALE RANGE
 IMG
 Payroll Data
 Basic Pay
 Define Payscale range
 The following scen comes
 New entries
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Payroll
 Save
 Click on Next Entry and repeat the same for remaining PS groups
(NG8 to E0)
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Payroll
PAYSCALE GROUPINGS FOR ALLOWANCE
 IMG
 Payroll
 Payroll India
 Payscale Groupings
 Define Payscale groupings for Allowances
The following screen comes
New entries
..
 SAVE
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Payroll
ASSIGN PAYSCALE GROUPINGS FOR ALLOWANCES

 IMG
 Payroll
 Payroll India
 Payscale Groupings
 Assign Pay Scale Groupings for Allowances
New Entries
 Save
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Payroll
ASSIGN BASIC WAGES TO GROUPING FOR ALLOWANCES
 IMG
 Payroll
 Payroll India
 Basic Salary for India
 Assign Basic Wage type to Grouping for Allowances
 New entries
 Save
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Payroll
ASSIGN WAGE TYPE MODEL FOR PAYSCALE GROUPINGS
 IMG
 Payroll
 Payroll India
 Reimbursements, Allowances & Perks
 Assign Wage type model for Pay scale grpg for allowances
New entries
Fill the details as below
 Save
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Payroll
MAINTAIN DEFAULT WAGETYPES FOR BASIC PAY
 IMG
 Payroll
 Payroll India
 Reimbursement Allowances and Perks
 Maintain Default Wage types for Basic Pay
 New entries
 Save
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Payroll
CALCULATE ELIGIBILITY FOR RAPs

 IMG
 Payroll
 Payroll India
 Reimbursement Allowances and Perks
 Calculate Eligibility for RAPs
 Select the following through match code

 Save
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SAP HR PAYROLL Config Step by Step PDF

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Payroll

CREATE PAYROLL AREA

 The following screen comes

 Fill the details as below

 Highlight TCLAS and click on create icon

 Click on Copy icon

 Check Field for decision operation and click on Continue icon

 Highlight Company Code and click on Transfer icon

 Highlight Company Code and click on create icon

 Check against our Company code and click on Copy icon

 Highlight SIL and click on Create icon

 Check Return value and click on Continue icon

 Type SI in the blank field and click on Transfer icon

 Highlight Otherwise and click on create icon

 Check against Return value and click on Continue icon

 Just click on Transfer icon without entering anything

 Click on check icon

 Type SI in the blank field

 Click on Create icon

 Give ‘Payroll period’ and ‘Earliest retro accounting period’ as below

 It will go back to the following screen with “Record Created” message

 Click on Change icon

 Click on Released f. Payroll icon

 The following screen comes

 Click on Rel.f. Correction icon

DEFINE PERIOD PARAMETERS

PAYROLL ACCOUNTING AREA

 Select the Payroll area created by us

GENERATE PAYROLL PERIODS

 Check against carry out table change like below

Salary date Payday rule No.of days

 Click on Execute icon

GENERATE CALENDAR FOR CUMULATIONS

 Fill the details as below

 Click on execute icon

DEFINE EE SUB GROUP GROUPING FOR PCR & COLL.AGRM

 Click on continue icon

 Fill the details as below

ASSIGNMENT OF PAYSCALE STRUCTURE TO ENTERPRISE

 The following screen comes

DETERMINE DEFAULT FOR PAY SCALE DATA

 Highlight Country Grouping and click on create icon

 Check against India

 Click on COPY icon

 Highlight India and click create icon

 Highlight Company code

 Click on Transfer icon

 Highlight company code and click on create icon

 Check against our company code and click on copy icon

 Highlight SIL and click on create icon

 Check against Return value and click on continue icon

 Enter 50/50 in the blank field and click on Transfer icon

 Highlight otherwise and click on create icon

 Check against Return value and click on continue icon

 Just click Transfer icon without entering anything

 Click on Check icon

SET UP PAYROLL PERIOD FOR COLLECTIVE AGREEMENT

SPECIFY WORKING HOURS

CREATE WAGE TYPE CATALOGUE

 Check against Copy icon

 Remove tick against the Test run

 Click on “Copy wage type 1” icon

 Fill the fields as below