Fixed Assets - Account Generator and Workflow: Racle Pplications Hite Paper

ORACLE APPLICATIONS
WHITE PAPER
Fixed Assets -- Account
Generator and Workflow
Product Design and Architecture

Contributors
Name Position
Andrew Pettinella Senior Product Analyst

Eileen R. Wexler Product Analyst
Change Record
Date Author Version Change Reference
20 Sept 1998 A.Pettinella 1 Completed Document -- now using the template

1 Dec 1998 A.Pettinella 1.1 Added Appendix C -- Case Study on customization
13 Jan 1999 E. Wexler 1.2 Added detailed instructions. Moved Appendix C into body of paper,
example's section. Added further explanations & graphics.
20 Jan 1999 E. Wexler 1.3 Added Examples D, E, and F. Created a Word 95 version to replace the
Word 97 version & increase ease of use.
29 Jan 1999 A. Pettinella, E. Wexler 1.4 Added Appendix C -- logfile and scripts.
Fixed Assets -- Account Generator and Workflow ii

Account_Generator_Paper Oracle/Client Confidential - For internal use only
Contents
Introduction .......................................................................................................................................................................... 1
Definitions ............................................................................................................................................................................ 3
Default Flexbuilder / Account Generator Setup .................................................................................................................. 4

Generation of Accounting Code Combinations .................................................................................................................... 4
Account Generator Processes .............................................................................................................................................. 6

The Generate Default Account Process................................................................................................................................ 7
The Generate Category Level Process.................................................................................................................................. 8
Example: Generating a Category Level Account.................................................................................................................. 9
Function Control Properties............................................................................................................................................... 11
Upgrading from Release 10 Flexbuilder............................................................................................................................. 13
Account Generator Customization ..................................................................................................................................... 14

Example A: Changing the value of a segment for all Book Level and Category Level accounts ......................................... 14
Example B: Specifying a different value for a segment based on account type .................................................................. 16
Example C: Specifying a different value for a segment based on book .............................................................................. 20
Example D: Specifying a different value for a segment based on a descriptive flexfield ................................................... 24
Example E: Specifying unqualified segments based on values from a custom table ........................................................... 28
Example F: Inserting a new process: an alternate solution to Example E .......................................................................... 34
Account Generator Basics ................................................................................................................................................. 36

How to open the Account Generator .................................................................................................................................. 36
How to save a file in Account Generator............................................................................................................................ 36
Web Sites ............................................................................................................................................................................ 36
Appendices ......................................................................................................................................................................... 37
Appendix A: List of Processes and Generated Accounts ................................................................................................... 37
Appendix B : FA Account Generator - The Navigator menu in Oracle Work Flow Builder............................................... 38
Appendix C: Account Generator Test Script..................................................................................................................... 42
Fixed Assets -- Account Generator and Workflow iii

Account_Generator_Paper Oracle/Client Confidential - For internal use only
Introduction
Objective
This white paper assists the novice Workflow user in using Account Generator, which is new to
Release 11.0. We expect users to have knowledge of Oracle Assets, flexfield definitions, and a
working knowledge of Oracle Workflow. Account Generator builds the general ledger account
combinations used to generate the general ledger journals by Oracle Assets. It allows you to
designate a specific source for each segment in the account for which Oracle Assets creates a
journal entry. The Account generator gives you the flexibility to create journal entries according
to your requirements. You can specify to what detail to create journal entries, as well as the
detail level for each book and account type.
What is Account Generator?

The Account Generator in Oracle Assets utilizes Oracle Workflow. You can view and customize
Account Generator processes through the Oracle Workflow Builder.
What is the Oracle Workflow Builder?

Oracle Workflow Builder lets you create, view, or modify a business process with simple drag
and drop operations. Using the Workflow Builder, you can create and modify all workflow
objects, including activities, item types, and messages.
Has Account Generator replaced Flexbuilder?

In Release 10, several Oracle Applications products used Flexbuilder to derive account code
combinations for certain account transactions. In Release 11.0, Account Generator replaces
Flexbuilder to provide implementation teams with even greater flexibility and a better user
interface.
What happens to Flexbuilder if you upgrade?
Account Generator replaces Flexbuilder and is automatically set up as part of the upgrade when
you migrate from Release 10 to Release 11.
Fixed Assets -- Account Generator and Workflow Introduction 1

Account_Generator_Paper (v. 1.0 ) Oracle/Client Confidential - For internal use only
White Paper Reviewers
Name Position Initial and Date
Trim Pershad Development Manager

Usha Thothatri Senior Product Manager
Fixed Assets -- Account Generator and Workflow Introduction 2

Definitions
Processes
A set of activities that need to be performed to accomplish a business goal. A process is
represented by a workflow diagram.
Process Definition
A workflow process as defined in Oracle Workflow Builder.
Process Activity
A process modeled as an activity so that it can be referenced by other processes.
Items
A specific process, document, or transaction that is managed by a workflow process.
Function
A PL/SQL stored procedure that can define business rules, perform automated tasks within an
application, or retrieve application information.
Fixed Assets -- Account Generator and Workflow Definitions 3

Default Flexbuilder/Account Generator Setup
Generation of Accounting Code Combinations
The table below defines where each segment derives its account detail. For instance, the
Company segment derives its value from the Distribution CCID, which is the accounting
flexfield combination noted on the Assignments Screen. The depreciation account is derived
from the Distribution CCID entered in the Assignments form.
ACCOUNT STRUCTURE
Segment Name Default Segment Sources
Company Distribution CCID (Assignments screen)

Cost Center Default CCID (Book Controls screen)
Account Account Segment Value
Product Default CCID (Book Controls screen)
Sub-Account Default CCID (Book Controls screen)
Balancing Segment - 01
The Balancing segment is defaulted from the Assignments screen, as shown above.
Fixed Assets -- Account Generator and Workflow Default Flexbuilder/Account Generator Setup 4
The Cost Center is derived from the Default CCID in the Book Controls form, as are the two
unqualified segments Product and Sub-Account.
Cost Center 000

Sub-Account 000
Product 0000
Fixed Assets -- Account Generator and Workflow Default Flexbuilder/Account Generator Setup 5
Account Generator Processes
The Account Generator is used to perform one of these five processes:
1. Generate Default Account

2. Generate Asset Level Account
3. Generate Book Level Account
4. Generate Category Level Account
5. Generate Account using Flexbuilder Rules
The main process is the Generate Default Account process noted above.
The Generate Default Account process incorporates three other processes:
1. Generate Asset Level Account

2. Generate Book Level Account
3. Generate Category Level Account
The type of account you want to build determines which process you need to modify. If you want to modify an account driven by
the category level (i.e., defined in the asset categories form), you must use the Generate Category Level Account process.
The following table lists all Account Generator Processes and the names of the Accounts that each process generates:
Table 1.1 Account Generator Processes and Generated Accounts

Asset Account Names Depreciation Expense
Book Account Names Cost of Removal Clearing

Cost of Removal Gain,
Cost of Removal Loss
Deferred Depreciation Expense
Deferred Depreciation Reserve
Depreciation Adjustment
Intercompany Accounts Payable
Intercompany Accounts Receivable
Net Book Value Retired Gain
Net Book Value Retired Loss
Proceeds of Sale Clearing
Proceeds of Sale Gain
Proceeds of Sale Loss
Revaluation Reserve Retired Gain
Revaluation Reserve Retired Loss
Book Classes Budget

Corporate
Tax
Category Account Names Asset Clearing

Asset Cost
Construction-in-Process Clearing
Construction-in-Process Cost
Depreciation Reserve
Revaluation Amortization
Revaluation Reserve
Fixed Assets -- Account Generator and Workflow Account Generator Processes 6

The Generate Default Account Process
The Generate Default Account Process is among the most important processes. From Oracle Workflow Builder 2.0, enter the
Navigator window. Navigate to FA Account Generator/ Processes/ Generate Default Account. The Generate Default Account
screen will open as shown below.
The generate default account process above is a graphical representation of the Account Generator process. The first icon on the
left, labeled “Start Generating Code Combination,” represents the start process. It leads to the “Get Account Group” icon,
which determines the type of account being generated according to the nature of the account. You can see that three different
types of accounts can be generated in this example: Book Level Accounts, Category Level Accounts, and Asset Level Accounts.
To determine which process your account belongs to, refer to Appendix A -- Account Generator Processes and Generated
Accounts. For example, the Cost Clearing Account is a Category Level Account. Therefore, it adopts the “Generate Category
Level Account” path. If you double click on the Generate Category Level Account icon, you will see the process involved in
generating this type of account.

The Generate Category Level Account Process
Once you double click on the Generate Category Level Account icon, the Generate Category Level Account screen opens as
shown below:
You may notice that your labels are marked with different names. For instance, the Balancing Segment from Distribution CCID
icon may be labeled “Copy Segment Value from Code Combination.” If you screen does not appear labeled as the above
example, you can change the icon labels as follows:
1. Right click in the white space of the Generate Category Level Account screen.
2. A menu will appear. Choose “SHOW LABEL” and its submenu “COMMENT.”
3. Your icon will now appear labeled as it does above.
4. To change the icon labels again, right click in the white space of the screen.
5. From the menu, choose “SHOW LABEL” and its submenu “DISPLAY NAME”
6. You will see the name of the icon appear as originally displayed.
For all default accounts that are Category Level Accounts, the following four functions appear as icons:
Balancing Segment from Distribution CCID - This icon represents the balancing segment, which is derived from the
Distribution CCID noted on the Assets Assignments form.
Cost Center from Default CCID - The cost center is derived from the default ccid noted in the Natural Accounts
alternative region of the Book Controls form. The Book Controls form is where the asset corporate book is defined.
Account Value to Account Segment - This icon denotes the account mapping. For instance the Asset Clearing Account
comes from the Asset Categories form, while the Proceeds of Sale Clearing Account comes from the Book Controls
form.
Unqualified Segments from Default CCID - This icon is where the other segments (not including the balancing
segment, cost center and account segments) derive their values.

Example: Generating a Category Level Account
Problem. We want to define the Asset Clearing Account using the Generate Category Level
Account process. The Chart of Accounts has three segments: Company, Cost Center, and
Account. Company - Cost Center - Account
Building the Account. The Asset Clearing Account must be derived from values entered in
the Book Controls form as well as the Asset Categories form and the Assignments form. We
derive the three segment values:
1. Company segment. Balancing Segment from Distribution ID - Assignments form. 02
Asset Distribution 02-200-3000

gives the Company segment
value 02.
2. Cost Center segment. Cost Center Segment from Default CCID - Book Defaults. 00
Book Controls
Default
01-000-1000 gives
the Cost Center
segment value 000.

3. Account segment. Account value in Account Segment - Defined at category level. 2000
Category Asset
Clearing Account
01-100-2000 gives
the Account
segment value of
2000.
Thus, the Asset Clearing Account is defined as 02-000-2000.

Function Control Properties
Defining functions as icons and item types. If you double click on the “Cost Center from Default CCID” icon, the Oracle
Workflow Navigator Control Properties screen will appear. There are two tabs on the Control Properties screen: Process
Activity and Attribute Values.
Process Activity.
This is where the process item is defined.
One important aspect of the Process Activity

tab is that the comment is defined here. The
comment is the label that displays when you
choose Show Label / Comment from the
menu that appears when right clicking in the
white space of the screen. You can change
the comment in this screen to suit your needs.
This will be reflected in the new process
diagram.
Attribute Values.
Each process item has a number of attributes
Fig. 1.1
that can be selected and altered from the
Control Properties screen. From the pull-
down menu labeled “Select Attribute,” you
can choose which particular item you need to
alter.
As shown in Fig. 1.2, Code Combination ID

is an example of a selectable attribute. Code
Combination ID tells us from which account
the segment value is being pulled. You can
change the value to suit your needs:
1. Find the row that corresponds to Code
Combination ID.
2. Locate the value, which is currently set to
Distribution CCID (Fig 1.2)
3. Click on the Distribution CCID, and a
second pull down menu will appear as in
Fig 1.3
4. Select a new value for the Code
Combination ID, such as Default CCID.
5. Press the button marked “Apply”
Fig. 1.2

The Segment attribute denotes which segment
is being defined. In Fig. 1.2, we see the value
is set to FA_COST_CTR. This means that
the Cost Center segment is the one defined in
this process. Other values for Segment
include:
• Balancing Segment = GL_BALANCING

• Cost Center = FA_COST_CTR
• Account Segment = GL_ACCOUNT
Unqualified segments are those segments in

addition to the mandatory Balancing
Segment, Cost Center and Account Segments.
Fig. 1.3

Upgrading from Release 10 Flexbuilder
As part of the upgrade process, Autoinstall automatically creates an Account Generator process from your Flexbuilder
configuration. This Account Generator process contains any customizations you had in Flexbuilder and is called “Generate
Account using Flexbuilder Rules.” You can navigate to it from the Navigator form by selecting FA Account Generator/
Processes/Generate Account Using Flexbuilder Rules.
This process is provided for converting an existing Flexbuilder configuration only. You should not modify this process in any
way, nor modify the PL/SQL functions. Oracle does not support modifications to this process. If you used Flexbuilder in
Release 10 and now would like to add customizations to your Account Generator , you should do so by starting from the Default
Account Generator process.
If you used Flexbuilder in Release 10 but did not customize the default configuration, you do not need to use the Generate
Account Using Flexbuilder rules process. The default Account Generator process gives you the same result as the default
configuration in Flexbuilder.
Fixed Assets -- Account Generator and Workflow Upgrading from Release 10 Flexbuilder 13
Account Generator Customization
Example A: Changing the value of a segment for all Book Level and Category Level Accounts
Problem. We want to change the Cost Center detail from the Default CCID to the Distribution
CCID for all Book Level Accounts and Category Level Accounts noted in Table 1.1.
Steps.
1. Download the FA Account Generator file from the Database.
2. From the Navigator window, navigate to FA Account Generator/Processes/Generate Default

Account.
3. Double click on Generate Default Account. We need to modify the following:
• Book Level Accounts
• Category Level Accounts
Fixed Assets -- Account Generator and Workflow Account Generator Customization 14

4. Double click on the Generate Book Level Account process. The Generate Book Level
Account screen will appear.
5. In the Generate Book Level Account screen, double click on the Cost Center from CCID
icon. The Control Properties screen will appear.
6. Select the Attribute Values tab.
7. Select the attribute Code Combination ID by clicking on the word “Code Combinatio...” and
change the Value from “Default CCID” to “Distribution CCID” in the pull down menu that
appears. This step is demonstrated below.
8. Return to the Generate Default Account screen and locate the Generate Category Level
Account Process. The Generate Category Level Account screen will appear.
9. In the Generate Category Level Account screen, double click on the Cost Center from CCID
icon. The Control Properties screen will appear.
10. Select the Attribute Values tab.
11. Change the value of the attribute “Code Combination ID” from Default CCID to Distribution
CCID, as in Step 7.
12. To change the comment, click on the Process Activity tab in the Control Properties window.
In the comment field, change the description to Cost Center from Distribution CCID.

Example B: Specifying a different value for a segment based on account type
Problem. We want to specify a different Cost Center segment value for the Asset Cost
Account, a specific type of Category Level Account. The Cost Center segment is derived from
the default for the Asset Cost account, but we will derive the Cost Center segment from the
Distribution CCID. Asset Level Accounts and Book Level Accounts will continue to have their
Cost Center segment derived from the Default CCID as expected, and all other Category Level
Accounts (other examples are listed in Table 1.1) will also continue to have their Cost Center
segment derived from the Default CCID.
Solution. For the Category Level Account called Asset Cost, we will create a new process path
that designates a different value for the Cost Center segment to derive its value. All other
accounts will use the default path to specify their Cost Center segment values.
Steps.
2. From the Navigator window, navigate to FA Account Generator / Processes / Generate

Default Account.

3. Double click on Generate Default Account to open the Generate Default Account screen. We
need to modify the Cost Center segment of all of the Category Level Accounts.
4. Double click on the Generate Category Level Account process. The Generate Category Level
5. Change the function labels from “Name” to “Comment. ” Right click in the white space of
the Generate Category Level Account screen, then choose Show Label/Comment from the
menu (as shown below).
6. Now, you will add two new functions to the Generate Category Level Account process. In
the Navigator window, navigate to FA Account Generator/Standard Flexfield
Workflow/Functions. Note that one function listed under this section is “Copy Segment
Value from Code Combination.”
7. In the Navigator window, click and hold down the mouse on the words “Copy Segment
Value from Code Combination” and drag the mouse to the Generate Category Level Account
screen. Release the mouse button, and you will see a new instance of this function. Create
two instances.

8. Change the function labels from “Comment” to “Name.” Right click in the white space of
the Generate Category Level Account screen, then choose Show Label/Display Name from
the menu (as shown in Step 5).
9. Reposition the two icons created in Step 7 so that one is directly above the “Balancing
Segment from Distribution CCID” icon and the other is directly above the “Cost Center from
Default CCID” icon.
10. Double click on the icon now located directly above the “Cost Center from Default CCID”
icon. When the Control Properties screen appears, select the Process Activity tab and enter
the comment “Make the Cost Account = Distribution CCID.”
11. Double click on the icon now located directly above the “Balancing Segment from
Distribution CCID” icon. When the Control Properties screen appears, select the Process
Activity tab and enter the comment “Balancing Segment from Distribution CCID.”
12. Position the mouse on the “Get Category Account Name” function icon and right click. As
you continue to hold down the right mouse button, move the mouse to the new icon named
“Balancing Segment from Distribution CCID.” You will see a new path line appear to
connect the two icons as you drag your mouse across the screen. When you release, a menu
will appear. Select Asset Cost from the menu, as shown below:
Right click on the

...to create a new
“Get Category
Process Path.
Account Name”
function...
13. Create another path to connect the two new icons: Position the mouse on the new
“Balancing Segment from Distribution CCID” icon and right click. As you continue to hold

down the right mouse button, move the mouse to the “Make the Cost Account = Distribution
CCID” icon.
14. Create another path to connect the “Make the Cost Account = Distribution CCID” icon and
the “Account Value to Account Segment” icon as in Steps 12 and 13.
15. Modify the attribute values of the two new icons. Double clicking on an icon will open the
Control Properties screen, from which you may choose the Attribute Values tab. The
Attribute Values are listed in the tables below:

Balancing Segment from Distribution CCID function.
Name Value Type Value Type
Code Combination Item Attribute Default CCID Number

Segment Identifier Constant Qualifier Lookup
Segment Constant GL_BALANCING Text
Replace Existing Constant False Lookup
Make the Cost Account = Distribution CCID function.

Code Combination Item Attribute Distribution CCID Number

Segment Constant FA_COST_CTR Text
16. The process should look like this upon completion:
You will notice that there are two paths. If a code combination is being generated for the asset
cost, it will follow the top path. All other accounts will be generated via the lower (default) path.

Example C: Specifying a different value for a segment based on book
Problem. We want to set up our book such that the Cost Center segment is derived from the
Distribution CCID in the Corporate Book. However, the Cost Center segment is derived from the
default CCID in the Budget Book or Tax Book.
Solution.
Steps.
2. From the Navigator window, navigate to FA Account Generator/Lookup Types.
3. Create a new Lookup Type.
a. In the Navigator, place the cursor on the line labeled “Lookup Types” and select it.
b. From the Edit menu, choose New/Lookup Type.
c. When the Oracle Workflow Navigator Control Properties screen appears, enter:
• Internal Name = BOOK_TYPE_CODE
• Display Name = Books
• Description = Book Type Code
d. Choose the OK button.

4. Create a Lookup CODE for each Asset Book.
a. In the Navigator, place the cursor on the line labeled “Lookup Types” and select it.
b. From the Edit menu, choose New/Lookup CODE.
c. When the Oracle Workflow Navigator Control Properties screen appears, you will see
that the Lookup Type is already of type Books. Enter the following and choose OK to
save:
• Internal Name = CORP
• Display Name = US Corp Book
• Description = US Corp Book
d. From the Edit menu, choose New/Lookup CODE again.
e. When the Control Properties screen appears, you will see that the Lookup Type is
already of type Books. Enter the following and choose OK to save:
• Internal Name = TAX
• Display Name = Federal Tax Book
• Description = Federal Tax Book
5. Assign the Result Type, a predefined Lookup Type. Result Types list the possible results
returned by this activity. (Note: Your workflow diagram may sometimes branch depending
on the value returned by your completed activity.) Navigate to FA Account Generator /
Functions/ Get Book Type Code and double click on “Get Book Type Code.” When the
Control Properties screen appears, change Result Type by selecting Books from the pull-
down menu. Note: If the Result Type is grayed out and you do not have access to change it,
cancel out of the Control Properties screen, navigate to the menu bar and select
Help/About Oracle Workflow Builder. Change your access level to an integer less than 100,
then press OK. You may now change the Result Type as per the instructions.
6. Navigate to FA Account Generator/Processes, then double click on “Generate Default

Account.”

7. We need to modify the Generate Book Level Account process and the Generate Category
Level Account process. Double click on the Generate Book Level Account icon to address
this process first.
8. Change the function labels from “Name” to “Comment.” Right click in the white space of
the Generate Book Level Account screen, then choose Show Label/Comment from the menu.
9. Now, you will add two new functions to the Generate Book Level Account process. In the
Navigator window, navigate to FA Account Generator/Standard Flexfield
Workflow/Functions. Note that one function listed under this section is “Copy Segment
Value from Code Combination.”
10. In the Navigator screen, click and hold down the mouse on the words “Copy Segment Value
from Code Combination” and drag the mouse to the Generate Book Level Account screen.
Release the mouse button, and you will see a new instance of this function. Place it above
the “Cost Center from Default CCID” icon.
11. In the Navigator window, navigate to FA Account Generator/Functions. Note that one
function listed under this section is “Get Book Type Code.”
12. In the Navigator window, click and hold down the mouse on the words “Get Book Type
Code” and drag the mouse to the Generate Book Level Account screen. Release the mouse
button, and you will see a new instance of this function. Place it above the “Balancing
Segment from Distribution CCID” icon.
13. Double click on the “Get Book Type Code” icon. When the Control Properties screen
appears, select the Process Activity tab and enter the comment “Book Type Code.”
14. Double click on the “Copy Segment Value from Code Combination” icon. When the Control
Properties screen appears, select the Process Activity tab and enter the comment “Cost
Center from the Distribution CCID.”
15. In the Control Properties screen of the “Cost Center from the Distribution CCID” icon, select
the Attribute Values tab and enter the following values:

Code Combination Item Attribute Distribution CCID Number
Segment Constant FA_COST_CTR Text

16. Position the mouse on the “Cost Center from the Distribution CCID” function icon and right
click. As you continue to hold down the right mouse button, move the mouse to the new
icon named “Account Segment from the Book Control.” You will see a new path line appear
to connect the two icons as you drag your mouse across the screen.
17. Position the mouse on the “Book Type Code” function icon and right click. As you continue
to hold down the right mouse button, move the mouse to the new icon named “Cost Center
from Default CCID.” You will see a new path line appear to connect the two icons as you
drag your mouse across the screen. When you release, a menu will appear. Select Default.
This means that all other Book Type Codes will use this Default.
18. Position the mouse on the “Book Type Code” function icon and right click. As you continue
to hold down the right mouse button, move the mouse to the new icon named “Cost Center
from Distribution CCID.” You will see a new path line appear to connect the two icons as
you drag your mouse across the screen. When you release, a menu will appear. Select US
Corporate Book.
19. Position the mouse on the “Cost Center from Default CCID” function icon and right click.
As you continue to hold down the right mouse button, move the mouse to the new icon
named “Account Segment from Book Control.” You will see a new path line appear to
connect the two icons as you drag your mouse across the screen. Once you reposition your
icons, the end result should appear similar to the picture show below:
20. From the Navigator window, navigate to FA Account Generator/Processes/Generate

Category Level Account to open the Generate Category Level Account screen. Repeat steps
8 through 19 for the Generate Category Level Accounts Process.

Example D: Specifying a different value for a segment based on a descriptive flexfield
Problem. We want to build accounting flex combinations where the Asset Cost segment, a
Category Level Account, is dependent on the value stored in a descriptive flexfield. For instance,
we may have three different types of Additions: New Additions, Late Additions, and
Intercompany Additions. We want to store the type of addition in the descriptive flexfield, then
have Account Generator create the corresponding accounting flex combinations based on the
Addition type.
Solution. Since we are varying Asset Cost, we must be working with a Category Level
Account (see Table 1.1). We will create two attributes: Distribution ID and Account Value
Segment. Then, Distribution ID will be passed into a customized PL/SQL function.
The PL/SQL function takes the Distribution ID and determines the value of the account segment
that is required to build the proper accounting flex combination based on the information in the
descriptive flexfield. For instance, if the PL/SQL function identifies that an addition of type
NEW is stored in the descriptive flexfield, it will return some value x. If a LATE addition is
stored, then it will return some value y.
This return value will be used to populate the Account Value Segment, which is the other
attribute that we specified. The Account Value Segment can then be used to create the
appropriate accounting flex combination.
Steps.
2. From the Navigator window, navigate to FA Account Generator/ Processes/ Generate

Category Level Account.
3. Double click on the Generate Category Level Account process. The Generate Category Level
4. From the Navigator window, navigate to FA Account Generator/ Functions and highlight the
word “Functions.”
5. Create a new function. With Functions selected in the Navigator window, go to the Edit
menu and choose New/ Function. The Control Properties screen should appear.

6. In the Control Properties screen, enter the following:
• Internal Name = GET_DESC_ACCT
• Display Name = Get Account Information
• Description = Get Account Information
• Function = <the name of the PL/SQL function> of type PL/SQL
The PL/SQL function must be written such that it takes a parameter
DISTRIBUTION_ID
and returns the appropriate value for the account based on what information is located
in
the descriptive flexfield.
• Result Type = None
• Press OK to create the new function “Get Account Information.”
7. From the Navigator window, notice that the new function “Get Account Information” is now
listed under FA Account Generator/ Functions. Highlight the words “Get Account
Information.”
8. Add an attribute to the Get Account Information function. With “Get Account Information”
selected in the Navigator window, go to the Edit menu and choose New/ Attribute. The
Control Properties screen should appear.

• Internal Name = DISTRIBUTION_ID
• Display Name = DISTRIBUTION_ID
• Description = Distribution ID
• Type = Number
• Default Values = Item Attribute, Distribution ID
• Press OK to create the new attribute “Distribution ID” for the “Get Account Information
“ function. DISTRIBUTION_ID will then be listed as an attribute in the Navigator
window, as shown below:
10. Add another attribute to the Get Account Information function. With “Get Account
Information” selected in the Navigator window, go to the Edit menu and choose New /
Attribute. The Control Properties screen should appear.

• Internal Name = ACCOUNT_VALUE_SEG
• Display Name = ACCOUNT_VALUE_SEG

• Description = Account Value Segment
• Type = Text
• Press OK to create the new attribute “Account Value Segment” for the “Get Account
Information “ function. Account Value Segment will then be listed as an attribute in the
Navigator window,
12. Now that the function is created and its attributes are defined, return to the Generate
Category Level screen to construct the process.
the Generate Category Level Account screen, then choose Show Label/Comment from the
menu (as shown below).
14. Now, you will add the new function to the Generate Category Level Account process. In the
Navigator window, navigate to FA Account Generator/Functions to locate the “Get Account
Information” function.
15. In the Navigator window, click and hold down the mouse on the words “Get Account
Information” and drag the mouse to the Generate Category Level Account screen. Release
the mouse button, and you will see a new instance of this function. Place the new icon
directly above the path between the “Copy Segment Value from Code Combination” icon and
the “Assign Value to Segment” icon, as shown below:

16. Highlight the path that connects the two function icons “Copy Segment Value from Code
Combination” and “Assign Value to Segment.” Push the delete key to delete this path. You
will insert the new “Get Account Information” function icon in between these two icons.
17. Position the mouse on the “Copy Segment Value from Code Combination” function icon and
right click. As you continue to hold down the right mouse button, move the mouse to the
new icon named “Get Account Information.” You will see a new path line appear to connect
the two icons as you drag your mouse across the screen.
18. Position the mouse on the “Get Account Information” function icon and right click. As you
continue to hold down the right mouse button, move the mouse to the new icon named
“Assign Value to Segment.” You will see a new path line appear to connect the two icons as
you drag your mouse across the screen.
19. When you have completed all of the steps, the end result should appear something like this:

Example E: Specifying unqualified segments based on values from a custom table
Problem. We want to use the Account Generator to generate journal entries for two Book
Level Accounts: Intercompany Receivables Account and the Intercompany Payables Account.
The Chart of Accounts specifies the following combination of segments:
1. Operating Unit - Balancing Segment - derived from Distribution CCID/Assignments form

2. Account - Natural Account - derived from the Book Controls form
3. Sub-Account - Unqualified
4. Minor - Unqualified
5. Department - Cost Center - derived from the Distribution CCID/Assignments form
6. Expansion - Unqualified
The Unqualified Segments are generally derived from the Default CCID/ Book Controls form.
However, we want to create a custom table that contains the following columns and sample
values:
ACCOUNT TYPE SEGMENT 3 SEGMENT 4

Intercompany Receivables 456 890
Intercompany Payables 786 567
Thus, if the account type is Intercompany Receivables,

the default combination generated by Account Generator is 01-7680-000-000-000-000.
The required code combination generated would be 01-7680-456-890-000-000,

as it draws values for Segments 3 and 4 from the above table.
If the account type is Intercompany Payables,

The required code combination generated is 01-7680-786-567-000-000,

Solution. Since we are creating a table to store the values of Segments 3 and 4, we will have to
(a) create a PL/SQL function to access these values and (b) make them available to populate the
appropriate segments in Account Generator. Thus, we will create a new process path that
branches from the Default path in order to create the appropriate code combinations.
Steps.
2. From the Navigator window, navigate to FA Account Generator/ Processes/ Generate Book
Level Account. The Generate Book Level Account screen will appear, as shown below:

3. From the Navigator window, navigate to FA Account Generator/ Functions and highlight the
word “Functions.”
4. Create a new function. With Functions selected in the Navigator window, go to the Edit
menu and choose New/ Function. The Control Properties screen should appear.

• Internal Name = GET_ACCT_VALUE
• Display Name = Get Account Value
• Description = Get Account VALUE
• Function = <the name of the PL/SQL function> of type PL/SQL
The PL/SQL function must be written such that it takes a parameter
DISTRIBUTION_ID
and returns the appropriate value for the account based on what information is located
in
the descriptive flexfield. A sample name might be
FA_FLEX_PKG.GET_ACCT_INFO.
• Result Type = None
• Press OK to create the new function “Get Account Value.”
6. From the Navigator window, notice that the new function “Get Account Information” is now
listed under FA Account Generator/ Functions. Highlight the words “Get Account Value.”
7. Add an attribute to the Get Account Value function. With “Get Account Value” selected in
the Navigator window, go to the Edit menu and choose New/ Attribute. The Control
Properties screen should appear.

• Internal Name = DISTRIBUTION_ID
• Display Name = Distribution ID
• Description = Distribution ID
• Type = Number
• Default Values = Item Attribute, Distribution ID
• Press OK to create the new attribute “Distribution ID” for the “Get Account Information
“ function. DISTRIBUTION_ID will then be listed as an attribute in the Navigator
window, as shown:

9. Add another attribute to the Get Account Value function. With “Get Account Value”
selected in the Navigator window, go to the Edit menu and choose New / Attribute. The
Control Properties screen should appear.

• Internal Name = ACCT_SEGMENT_VALUE
• Display Name = Account Segment Value
• Description = Account Segment Value
• Type = Text
• Default Value = Item Attribute, Account Segment Value
• Press OK to create the new attribute “Account Segment Value” for the “Get Account
Value” function. Account Segment Value will then be listed as an attribute in the
Navigator window,
11. Now that the function is created and its attributes are defined, return to the Generate Book
Level screen to construct the process.
the Generate Book Level Account screen, then choose Show Label/Comment from the menu
(as shown below).
13. Change the function labels from “Name” to “Display Name. ” Right click in the white space
of the Generate Book Level Account screen, then choose Show Label/Display Name from the
menu, as shown below:

14. Now, you will add the “Get Book Account Name” function to the Generate Book Level
Account process. This function will identify to which Account Type a segment set belongs
(e.g., Intercompany Receivables, Intercompany Payables, etc.) In the Navigator window,
navigate to FA Account Generator / Functions to locate the “Get Book Account Name”
function.
15. In the Navigator window, click and hold down the mouse on the words “Get Book Account
Name” and drag the mouse to the Generate Book Level Account screen. Release the mouse
button, and you will see a new instance of this function. Place the new icon directly above
the path connecting the “Assign Value to Segment” function and the “Copy Values from
Code Combination” function.
16. Highlight the path that connects the two function icons “Copy Values from Code
Combination” and “Assign Value to Segment.” Push the delete key to delete this path. You
will insert the new “Get Book Account Name” function icon in between these two icons.
17. Position the mouse on the “Assign Value to Segment” function icon and right click. As you
continue to hold down the right mouse button, move the mouse to the new icon named “Get
Book Account Name.” You will see a new path line appear to connect the two icons as you
drag your mouse across.

18. Position the mouse on the “Get Book Account Name” function icon and right click. As you
continue to hold down the right mouse button, move the mouse to the icon named “Copy
Values from Code Combination.” You will see a new path line appear to connect the two
icons as you drag your mouse across. When the menu appears, select Default as the path
designation.
19. Now add a new path to populate segments 3 and 4 from the custom table. In the Navigator
window, navigate to FA Account Generator/Functions. Note the new function listed under
this section entitled “Get Account Value” that was created in step 5.
20. In the Navigator window, click and hold down the mouse on the words “Get Account Value”
and drag the mouse to the Generate Book Level Account screen. Release the mouse button,
and you will see a new instance of this function. Place it below the new “Get Book Account
Name” icon added in step 15. Do this twice to create two instances of the “Get Account
Value” function: one for segment 3 and one for segment 4.
21. Double click on the “Get Book Type Code” icon. When the Control Properties screen
appears, select the Attribute Values tab. You should see the following values:

Distribution ID Item Attribute Distribution ID Number
Account Segment Value Item Attribute Account Segment Value Text
22. In the Navigator window, navigate to FA Account Generator/Standard Flexfield

Workflow/Functions/Assign Value to Segment.
23. In the Navigator window, click and hold down the mouse on the words “Assign Value to
Segment” and drag the mouse to the Generate Book Level Account screen. Release the
mouse button, and you will see a new instance of this function. Do this twice to create two
instances of the “Assign Value to Segment” function: one for segment 3 and one for segment
4. Arrange the icons as shown below, connecting the paths between each icon:

Note that the path between the “Get Book Account Name” function and the “Get Account Value”
function should be designated “Intercompany Account Receivables.” Thus, we see that for
Intercompany Account Receivables, the new path will be taken while all other accounts will take
the Default path.
24. Double click on the first “Assign Value to Segment” icon. When the Control Properties
screen appears, select the Process Activity tab and enter the comment “Assign Value to
Segment 3.”
25. In the Control Properties screen of the “Assign Value to Segment 3” icon, select the
Attribute Values tab and enter the following values:

Segment Identifier Constant Name Lookup
Segment Constant Sub-Account Text
(segment 3’s name)
Value Item Attribute Account Segment Value Text
Replace Existing Value Constant False Lookup
26. Double click on the second “Assign Value to Segment” icon. When the Control Properties
screen appears, select the Process Activity tab and enter the comment “Assign Value to
Segment 4.”
27. In the Control Properties screen of the “Assign Value to Segment 3” icon, select the
Attribute Values tab and enter the following values:

Segment Identifier Constant Name Lookup
Segment Constant Minor Text
(segment 4’s name)
Value Item Attribute Account Segment Value Text
Replace Existing Value Constant False Lookup

28. Setup a path for the Intercompany Accounts Payable path. Complete steps 19 through 27 to
create a second new path above the Default workflow path. The end result should appear
similar to this:
The Balancing
Segment (1) is The Sub-Account
populated here. Segment (3) and
Minor Segment (4)
are populated by one
of these three paths.
The Account
Segment (2) is
populated here.
The Cost Center

Segment (5) is
populated here.

Example F: Inserting a new process - an alternate solution to Example E
Problem. We have a similar problem to the one stated in Example E. However, we want to
use the Account Generator to generate journal entries for *several* Book Level Accounts. In
Example E, we only generated accounts for two account types (Intercompany Receivables and
Intercompany Payables) and already the screen was becoming crowded and difficult to manage.
As before, the Chart of Accounts specifies the following combination of segments:
1. Operating Unit - Balancing Segment - derived from Distribution CCID/Assignments form

2. Account - Natural Account - derived from the Book Controls form
3. Sub-Account - Unqualified
4. Minor - Unqualified
5. Department - Cost Center - derived from the Distribution CCID/Assignments form
6. Expansion - Unqualified
The Unqualified Segments are generally derived from the Default CCID/ Book Controls form.
However, we want to create a custom table that contains the following columns and sample
values for 12 of the 15 different Book Accounts:
ACCOUNT TYPE SEGMENT 3 SEGMENT 4

Intercompany Receivables 456 890
Intercompany Payables 786 567
Cost of Removal Clearing 122 143
… … …
Thus, if the account type is Intercompany Receivables,

The required code combination generated would be 01-7680-456-890-000-000,

If the account type is Intercompany Payables,

The required code combination generated is 01-7680-786-567-000-000,

Solution. Since we are creating a table to store the values of Segments 3 and 4, we will have to
(a) create a PL/SQL function to access these values and (b) make them available to populate the
appropriate segments in Account Generator. In Example E, we created two new process paths
that branched from the Default path: one to handle Intercompany Receivables and one to handle
Intercompany Payables. However, it would be impossible to fit 12 different paths onto one
workflow screen, not to mention cluttered and confusing.

Instead, a possible solution would be to create a new Process for accessing the values in the
custom table and creating the appropriate flexfield combinations. A sample workflow might look
something like this:

Account Generator Basics
Starting the Account Generator
1. From the menu bar, choose File/Open
2. You have the option of opening from a file you previously saved or downloading the file
from the database.
3. If you are downloading from a file:

• Click on File to highlight it.
• Browse to find the file previously saved.
4. If you are downloading from the database
• Click on Database
• Enter the following:
User GWYUID
Password FNDNAM
Connect ORACLE_SID or TWO_TASK
Effective You can leave this null.
Saving a File in Account Generator
1. From the menu bar, choose File/Save As
2. You have the option of saving to a file or saving the file to the database.
3. If you are saving to a file:

• Click on File to highlight it.
• Browse to find the location you want the file to reside
• Enter a filename and press OK.
4. If you are saving a file to the database

• Click on Database.
• Enter the following:
User GWYUID
Password FNDNAM
Connect ORACLE_SID or TWO_TASK
Effective You can leave this null.
Web References
• The Oracle Assets Homepage - http:// www-apps.us.oracle.com/fa/
Fixed Assets -- Account Generator and Workflow Account Generator Basics 39

• The Oracle WorkFlow Homepage - http://www-apps.us.oracle.com/atg/wf/index.html
Fixed Assets -- Account Generator and Workflow Account Generator Basics 40

Appendix A - Table of Account Generator Processes and Generated Accounts
Appendix A - Account Generator Processes and Generated Accounts


Cost of Removal Gain,
Book Classes Budget

Corporate
Tax

Asset Cost
Revaluation Reserve
Fixed Assets -- Account Generator and Workflow Appendix A - Table of Account Generator Processes and Generated Accounts 41
Appendix B - FA Account Generator Menu: Quick Reference
APPENDIX B - FA ACCOUNT GENERATOR MENU: QUICK REFERENCE
ATTRIBUTES Account CCID

Account Name
Account Value
Account Segment
Book
Default CCID
Cost Center Value
Distribution CCID
Distribution ID
Generated CCID
Balancing Segment
Flexfield Structure
Error Message
PROCESSES Generate Account using Flexbuilder Rules

Generate Asset Level Account
Generate Book Level Account
Generate Category Level Account
Generate Default Account
FUNCTIONS Flexbuilder Upgrade

Get Account Group
Get Account Name
Get Asset Account Name
Get Book Account Name
Get Book Class
Get Book Type Code
Get Category Account
Post Cost Center
LOOKUP TYPES Account Group Asset Level Account

Book Level Account
Category Level Account
LOOKUP TYPES Account Names Asset Clearing
Asset Cost
Cost of Removal Clearing
Cost of Removal Gain
Depreciation Expense
Depreciation Expense
Revaluation Reserve

Cost of Removal Gain
Fixed Assets -- Account Generator and Workflow Appendix B - FA Account Generator Menu: Quick Reference 42
Book Classes Budget

Corporate
Tax

Asset Cost
Construction-In-Process Clearing
Construction-In-Process Cost
Revaluation Reserve
Fixed Assets -- Account Generator and Workflow Appendix B - FA Account Generator Menu: Quick Reference 43
Appendix C - Account Generator Test Script
Introduction
This script assists in diagnosing problems in concurrent processes that fail due to account
generation. This script is similar to the flexbuilder test screen that was used in Release 10 of the
Application. The output from this script gives the user two pieces of information: the code
combination that was attempted to be built and a reason why it is not able to build the code
combination.
Oracle Assets Release 11 is delivered with this SQL*PLUS test script. Its called faxagtst.sql.
You can find it in the following directory
Name: $FA_TOP/admin/sql/faxagtst.sql
The latest script comes with the 11.03 Minipack. If you are not on 11.03, please contact World
Wide Support for the latest version of the script.
Problem Explanation
When running depreciation, you may find that it completes with Error. Please review the Log
File. If the problem relates to Account Generator, you will notice the following in the Log File:
Depreciation Program Exception Report

ccid sent to fadoflx from fadosgl is: 19739
dist_ccid in fadoflx is: 19739
h_book_type_code = INSURANCE
account_type = ASSET_COST_ACCT
account = 1520
APP-48208:
Dist CCid has the value of 19739.
APP-48208:
h_rtn_ccid has the value of -1.
Concat segs =
Error: function fafbgcc returned failure (called from fadoflx)
Getting account CCID
Error: function fadoflx returned failure (called from fadosgl)
Error: function fadosgl returned failure (called from faxinaj)
Error: function faxinaj returned failure (called from fadcje)
fazccb cache results
Required Parameters
Fixed Assets -- Account Generator and Workflow Appendix C - Account Generator Test Script 44
When you try to run the script, you will be prompted for the following information. This
information is noted in the Log File.
Enter value for account_type: ASSET_COST_ACCT

ASSET_COST_ACCT
Enter value for book: INSURANCE
Book INSURANCE
Enter value for distribution_ccid: 19739
19739
Enter value for account_segment: 1520
1520
Enter value for account_ccid: 0
Please note if the log file does not mention an account_ccid, then please enter a 0 (ZERO). Do
not leave it NULL.
Results of Script
The following is generated when you run the script. At the bottom of the script you will notice
the following:
•The script will tell you if Dynamic inserts is set to YES.

•The script will note the code combination it is trying to build.
•The script will also give a reason why it is unable to build the combination.
VALIDATION_TYPE = GENERATE_CCID
DYNAMIC_INSERTS_ALLOWED = TRUE
INSERT IF NEW COMBINATION = FALSE
FND_FLEX_SEGMENT1 IS 01
CONCATENATED SEGMENTS TO BE VALIDATED IS 01-740-1520-0000-000
VALIDATION FAILED
START FND_FLEX_WORKFLOW_APIS.END_GENERATION
PROCESS STATUS IS
PROCESS RESULT IS SUCCESS
CCID IS 0
CONCATENATED SEGMENTS IS
CONCATENATED ID IS
CONCATENATED DESCRIPTIONS IS
VALIDATION_STATUS IS INVALID
NEW COMBINATION IS FALSE
ERROR MESSAGE IS FND
FLEX-COMBINATION DISABLED
Failed to Generate CCID
Segments :
PL/SQL procedure successfully completed.
If you have any problems, please contact World Wide Support.
Fixed Assets -- Account Generator and Workflow Appendix C - Account Generator Test Script 45

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ORACLE APPLICATIONS

Product Design and Architecture

Andrew Pettinella Senior Product Analyst

Date Author Version Change Reference

20 Sept 1998 A.Pettinella 1 Completed Document -- now using the template

Fixed Assets -- Account Generator and Workflow ii

Default Flexbuilder / Account Generator Setup .................................................................................................................. 4

Account Generator Processes .............................................................................................................................................. 6

Upgrading from Release 10 Flexbuilder............................................................................................................................. 13

Account Generator Customization ..................................................................................................................................... 14

Account Generator Basics ................................................................................................................................................. 36

Web Sites ............................................................................................................................................................................ 36

Fixed Assets -- Account Generator and Workflow iii

What is Account Generator?

What is the Oracle Workflow Builder?

Has Account Generator replaced Flexbuilder?

What happens to Flexbuilder if you upgrade?

Fixed Assets -- Account Generator and Workflow Introduction 1

Name Position Initial and Date

Trim Pershad Development Manager

Fixed Assets -- Account Generator and Workflow Introduction 2

Fixed Assets -- Account Generator and Workflow Definitions 3

Generation of Accounting Code Combinations

Segment Name Default Segment Sources

Company Distribution CCID (Assignments screen)

Cost Center 000

The Account Generator is used to perform one of these five processes:

1. Generate Default Account

The Generate Default Account process incorporates three other processes:

1. Generate Asset Level Account

Table 1.1 Account Generator Processes and Generated Accounts

Book Account Names Cost of Removal Clearing

Book Classes Budget

Category Account Names Asset Clearing

Fixed Assets -- Account Generator and Workflow Account Generator Processes 6

Fixed Assets -- Account Generator and Workflow Account Generator Processes 7

Fixed Assets -- Account Generator and Workflow Account Generator Processes 8

1. Company segment. Balancing Segment from Distribution ID - Assignments form. 02

Asset Distribution 02-200-3000

Fixed Assets -- Account Generator and Workflow Account Generator Processes 9

Thus, the Asset Clearing Account is defined as 02-000-2000.

Fixed Assets -- Account Generator and Workflow Account Generator Processes 10

One important aspect of the Process Activity

As shown in Fig. 1.2, Code Combination ID

Fixed Assets -- Account Generator and Workflow Account Generator Processes 11

• Balancing Segment = GL_BALANCING

Unqualified segments are those segments in

Fixed Assets -- Account Generator and Workflow Account Generator Processes 12

1. Download the FA Account Generator file from the Database.

2. From the Navigator window, navigate to FA Account Generator/Processes/Generate Default

3. Double click on Generate Default Account. We need to modify the following:

• Book Level Accounts

• Category Level Accounts

Fixed Assets -- Account Generator and Workflow Account Generator Customization 14

6. Select the Attribute Values tab.

10. Select the Attribute Values tab.

Fixed Assets -- Account Generator and Workflow Account Generator Customization 15

1. Download the FA Account Generator file from the Database.

2. From the Navigator window, navigate to FA Account Generator / Processes / Generate

Fixed Assets -- Account Generator and Workflow Account Generator Customization 16

Fixed Assets -- Account Generator and Workflow Account Generator Customization 17

Right click on the

Fixed Assets -- Account Generator and Workflow Account Generator Customization 18